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MINUTES - General Committee - 20030415 TOWN OF AURORA GENERAL COMMITTEE MEETING RECORD NO. 03-06 Council Chambers Aurora Town Hall Tuesday, April 15, 2003 ATTENDANCE COMMITTEE MEMBERS Councillor Wallace in the Chair; Mayor Jones, Councillors Griffith, Kean, MacEachern, Timpson, Vrancic, and West. MEMBERS ABSENT: Councillor Pedersen was absent. OTHER ATTENDEES Chief Administrative Officer, Deputy Clerk, Treasurer, Director of Building, Director of Planning, Director of Public Works, and Council/Committee Secretary. Councillor Wallace called the meeting to order at 7:00 p.m. I DECLARATIONS OF PECUNIARY INTEREST There were no declarations of pecuniary interest under the Municipal Conflict of Interest Act. II APPROVAL OF AGENDA Moved by Councillor Kean Seconded by Mayor Jones THAT the content of the Agenda as circulated by the Corporate Services Department be approved as presented, with the addition of the following:  Memo from the Director of Planning re: Five Year Review of the Official Plan - Special General Committee meeting CARRIED III DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION Items 2 and 5 were identified for discussion. General Committee Report No. 03-06 Page 2 Tuesday, April 15, 2003 IV ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION Moved by Councillor West Seconded by Councillor Timpson THAT the following recommendations respecting the matters listed as “Items not Requiring Separate Discussion” be adopted as submitted to Council and Staff be authorized to take all necessary action required to give effect to same: 1. PW03-010 – Installation of Heritage Style Streetlights as part of the Reconstruction of Maple Street THAT Heritage Style streetlights not be installed at this time as part of the reconstruction of Maple Street and Fleury Street. 3. PL03-038 - Zoning By-law Amendment and Subdivision Applications Hallgrove Estates Inc. Part of Lot 20, Concession 3, South of Wellington Street, Between Leslie Street and Hwy 404 Files D14-06-00 and D12-00-2A THAT Council receive as information the following overview Zoning By-law Amendment and Subdivision Applications D14-06-00 and D12-00-2A scheduled for the May 28, 2003 Public Planning Meeting. 4. PL03-039 - Planning Applications Status List THAT the Planning Applications Status List be received as information. 6. Memorandum from Mayor Tim Jones Re: Let’s Keep Aurora Beautiful Day THAT May 3, 2003 be declared “Let’s Keep Aurora Beautiful Day”. CARRIED V DELEGATIONS Ms Jennifer Van Nest, Program Coordinator Re: Introduction to Girls Incorporated of York Region Ms Jennifer Van Nest, Program Coordinator of Girls Incorporated of York Region, formerly known as Big Sisters of York, provided an overview of the reasons behind the new name of the organization and an outline of various new programs that Girls Inc. will be offering over the next year. Ms Van Nest advised that the new programming includes programs geared toward education and empowerment for young girls to gain confidence as leaders and to learn the skills to fulfill their full potential in non-traditional areas, such as science, math and technology. Ms Van Nest also advised that all of the former Big Sister’s ‘signature’ fund raising events, as well as some new ones, will continue to be held under the new name of Girls Inc., and she requested that Council continue to support the organization as they always have in the past. General Committee Report No. 03-06 Page 3 Tuesday, April 15, 2003 Moved by Councillor Timpson Seconded by Councillor Griffith THAT the delegation of Ms Jennifer Van Nest, Program Coordinator of the Girls Incorporated of York Region formerly known as Big Sisters of York, be received for information. CARRIED Mr. Rolf Fischer Re: Request for permission to display 4 signs promoting the 2003 Terry Fox Run on September 14, 2003 Mr. Rolf Fischer, Co-Chairman of the Aurora Terry Fox Committee advised Council that the Committee would like to add 4 new 5’ x 8’ signs to be displayed in concert with the regular signage that is put up on a yearly basis in the Town of Aurora to advertise the Annual Terry Fox Run. Mr. Fischer indicated that his Committee has been receiving comments that there has not been enough advertising for this event in the past, and the above noted request is in response to that observation. Moved by Councillor Griffith Seconded by Mayor Jones THAT the delegation of Mr. Rolf Fischer Co-Chairman of the Aurora Terry Fox Committee, be received for information; and THAT the request to display 4 signs promoting the 2003 Terry Fox Run on September 14, 2003, on Yonge Street and Wellington Street be granted; and THAT the Aurora Terry Fox Committee work with the Director of Building to coordinate with the Region of York to determine appropriate locations to display the signs. CARRIED Mr. Rob Schuetze, Re: Proposal for “Aurora Leash Free Zone” Mr. Rob Schuetze, provided a brief background of his proposal for a “Leash Free Zone” which has been awarded the title “Bark Park” here in Aurora. Mr. Schuetze advised that a successful dog-park requires several key ingredients including a safe and isolated location, ample parking, ample distance from residential areas and open park space. Mr. Schuetze advised that the former location approved by Council, within the Hydro Corridor east of John West Way between Exley Boulevard and Hollidge Boulevard, has been assessed and it was determined by the “Bark Park” Committee that the location is not suitable for this purpose. Mr. Schuetze presented a proposal for a new location, on the east side of Industrial Parkway North opposite the Aurora Montessori School. Mr. Schuetze requested that Council approve the new location. Moved by Councillor West Seconded by Mayor Jones THAT the delegation of Mr. Rob Schuetze regarding the proposal for an Aurora Leash Free Zone, be received for information; and be referred to staff for a report reviewing the proposal including, but not limited to such specifics as location, parking, maintenance and operating costs, to be brought back to the May 20, 2003, General Committee meeting. CARRIED General Committee Report No. 03-06 Page 4 Tuesday, April 15, 2003 VI CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION 2. PL03-036 - Release for Registration of Phase 1 and Final Approval Subdivision Agreement Minto Communities (Toronto) Inc. Part of Lot 24, Concession 2, E.Y.S. East side of Bayview Avenue D12-01-4A Moved by Councillor MacEachern Seconded by Councillor West THAT the Mayor and Clerk be authorized to execute a Subdivision Agreement between the Town of Aurora and Minto Communities (Toronto) Inc. dated April 22, 2003 with respect to the Phase 1 lands, as defined within the Agreement, contained within Draft Plan of Subdivision D12-01- 4A subject to the following provisions: i) the provision of financial payments and securities as described in Schedules “K” and “L” of the Agreement respectively; and, ii) the Mayor and Clerk be authorized to execute all documents necessary to effect the transfer of certain lands, reserves, and easements at the developers expense, as described in Schedule “F” of the Agreement. CARRIED 5. Correspondence from the Town of Markham re: Waste Management Governance Review (5.1) Moved by Councillor MacEachern Seconded by Councillor Griffith THAT the recommendations from the Town of Markham Council, regarding Waste management Governance Review (5.1) be received. CARRIED VII OTHER BUSINESS, COUNCILLORS Added Item - Memo from the Director of Planning re: Five Year Review of the Official Plan - Special General Committee meeting Moved by Mayor Jones Seconded by Councillor MacEachern THAT a Special Meeting of General Committee be scheduled for April 29, 2003 at 7:00 p.m. in the Council Chambers, to consider the final report of the Five Year Review of the Official Plan Steering Committee; and THAT staff report at that meeting on the pros and cons of requesting an Official Plan Amendment from the Region of York. CARRIED General Committee Report No. 03-06 Page 5 Tuesday, April 15, 2003 Lake Simcoe Region Conservation Authority Expansion of Jurisdiction to include all areas within the City of Barrie that are within the Lake Simcoe Watershed Moved by Councillor West Seconded by Mayor Jones THAT Councillors Betty Pedersen and David Griffith be appointed as the delegated representatives of the Town of Aurora to attend the special meeting of the Lake Simcoe Region Conservation Authority in May regarding the Expansion of Jurisdiction to include all areas within the City of Barrie that are within the Lake Simcoe Watershed. CARRIED Councillor Kean expressed concern on behalf of a teacher who had contacted him with regard to the Town’s Lottery License fee of 3% of the prize value, when any group, such as a school, applies for a license to run a fundraising activity involving a raffle or bingo. Staff advised that the regulations pertaining to the conduct of lotteries such as raffles, are regulated by the Alcohol and Gaming Commission of Ontario. Councillor Kean expressed concern with regard to the number of large trucks that travel along Henderson Drive during the early hours of the morning, and inquired about the possibility of restricting times for trucks to be permitted on that road. VIII IN CAMERA Property Matter Moved by Councillor West Seconded by Councillor Griffith THAT this Council proceed In Camera to address property matters. CARRIED IX ADJOURNMENT Moved by Councillor Griffith THAT the meeting be adjourned at 7:50 p.m. CARRIED (THE REPORT OF THE GENERAL COMMITTEE MEETING NO. 03-06 WAS CONSIDERED AND ADOPTED BY COUNCIL AT ITS MEETING HELD ON TUESDAY, APRIL 22, 2003.)