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MINUTES - General Committee - 20030121 TOWN OF AURORA GENERAL COMMITTEE MEETING RECORD NO. 03-02 Council Chambers Aurora Town Hall Tuesday, January 21, 2003 ATTENDANCE COMMITTEE MEMBERS Councillor West in the Chair; Mayor Jones, Councillors Griffith, Kean, MacEachern, Pedersen, Vrancic, Wallace and. Councillor Timpson was away on vacation. OTHER ATTENDEES Chief Administrative Officer, Director of Corporate Services/Town Clerk, Treasurer, Director of Planning, Director of Leisure Services, Director of Public Works, Director of Building and Council/Committee Secretary. APPOINTMENT OF THE CHAIR FOR THIS MEETING Moved by Mayor Jones Seconded by Councillor Kean THAT, in the absence of Councillor Timpson, Councillor West assume the Chair for this General Committee meeting. CARRIED Councillor West called the meeting to order at 7:05 p.m. I DECLARATIONS OF PECUNIARY INTEREST Councillor Wallace declared an interest in Item 6 - PL03-004 - Zoning By-law Amendment Application - Andy Smith and Theresa Smith, by virtue of a potential business relationship with the applicants, and did not take part in or vote on any questions in this regard or attempt in any way to influence the voting on such questions. II APPROVAL OF AGENDA Moved by Mayor Jones Seconded by Councillor Griffith THAT the content of the Agenda as circulated by the Corporate Services Department be approved as presented, with the deletion of item #2 - LS03-001 - Aurora & District Historical Society Offer to Lease Church Street School, and delegation request from Sharon Nisbet, of The Aurora & District Historical Society, re: Item 2. CARRIED III DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION General Committee Report No. 03-02 Page 2 Tuesday, January 21, 2003 Items 1, 4 and 8 were identified for discussion. IV ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION Councillor Wallace, having previously declared an interest in item #6, did not take part in the vote called for in this regard. Moved by Councillor Griffith Seconded by Councillor MacEachern THAT the following recommendations respecting the matters listed as “Items not Requiring Separate Discussion” be adopted as submitted to Council and Staff be authorized to take all necessary action required to give effect to same: 3. CS03-004 - The New Municipal Act - By-law for the Provision of Notices THAT the proposed by-law to prescribe the form, manner and time for the provision of notices be enacted. 5. CS03-006 - Group Benefits Program Review - Consultant Selection THAT STAFF engage Mercer Human Resource Consulting Inc to review the Town's group benefits plan design, financial arrangements and underwriting provisions of the existing Group Benefits Plan. 6. PL03-004 - Zoning By-law Amendment Application Andy Smith and Theresa Smith 15395 and 15405 Bathurst Street Part 1, Plan 65R-1533 and Block 30, Plan 65M-2395 & Part of Lot 82, Concession 1, WYS, D14-05-02 THAT Report PL03-004 be received and that Implementing By-law 4402- 03.D be scheduled for enactment at the next available Council Meeting, upon submission of a deposited Reference Plan. 7. PL03-005 - Planning Applications Status List THAT the Planning Applications Status List be received as information. CARRIED V DELEGATIONS Mr. John Molyneaux, Fire Chief, Central York Fire Services re: Semi Annual Presentation Fire Chief John Molyneaux provided a progress report based on the activities of the Central York Fire Services over 2002. Chief Molyneaux advised of the success of the Fire and Safety Awareness programs, which are provided through the Prevention Division which also arranges training programs for fire fighters. Chief Molyneaux advised of a total of 3,579 emergency & non-emergency calls received in 2002 and provided a chart breaking down the responses by type and by municipality. Chief Molyneaux expressed pride in reporting that the amalgamation process for Newmarket and Aurora went very smoothly and that his team should be commended for their spirit of camaraderie and teamwork. Chief Molyneaux advised General Committee Report No. 03-02 Page 3 Tuesday, January 21, 2003 of several upcoming projects and noted that an updated Emergency Management Plan will be provided within the next year in compliance with the new Emergency Management Act – Bill 148. Moved by Mayor Jones Seconded by Councillor Pedersen THAT the comments of the delegate be received and that the Committee express appreciation on behalf of the Town of Aurora, for all of the hard work and dedication demonstrated by the Central York Fire Services team. CARRIED Monika Aubrauch, Executive Director and Brad Rye, President of Transitional and Supportive Housing Services of York Region re: Introduction to the organization’s services and the projects being undertaken by the Building Hope Campaign. Monika Aubrauch, Executive Director, of Transitional and Supportive Housing Services of York Region provided a detailed outline of the various shelters, which are provided throughout the Region of York, for the many members of the community who are homeless, or at risk of becoming homeless. Ms Aubrauch advised that this is a non-profit organization, which was founded in 1982, and boasts a wealth of experience and a capable, knowledgeable staff who have been involved with this organization for many years. Ms Aubrauch explained that the “Building Hope” Campaign is focused on expanding the capacity of their existing Family Shelter located in East Gwillimbury to accommodate 15 families, from the current capacity of 5 families. The plans for this project were provided along with an explanation of the Building Hope Campaign, which entails various types of gifts, donations and financial support, which have been provided by Government, private companies and the public toward this project. Monika Aubrauch introduced Mr. Brad Rye, President of Transitional and Supportive Housing Services. Mr. Rye advised of the present need for further financial support for this project, and asked for Council to consider supporting this campaign. Mr. Rye also extended an invitation to any interested member of Council to sit as a member of the Campaign Cabinet, which already consists of many Mayors, members of Council and prominent personalities in businesses from various municipalities within the Region. Moved by Councillor MacEachern Seconded by Councillor Pedersen THAT the comments of the delegate be received for information. CARRIED Mr. Steve Brockstein, of Tribute Communities re: 36 Hollidge Boulevard - Board and Chain Fence re-location Mr. Steve Brockstein advised that he is from Tribute Communities and is speaking on behalf of the owners of 36 Hollidge Boulevard, at the corner of Hollidge Boulevard and Luxton Avenue. Mr. Brockstein advised that on this property, there is a fence and 10’ cedar hedge, which are currently encroaching on Town property. Mr. Brockstein asked that Council consider this issue and permit the owner to enter into a fence encroachment agreement or understanding with the Town, to allow for the fence and trees to remain. Moved by Councillor MacEachern Seconded by Councillor Pedersen THAT the comments of the delegate be received for information. CARRIED Moved by Councillor MacEachern Seconded by Mayor Jones General Committee Report No. 03-02 Page 4 Tuesday, January 21, 2003 THAT staff be requested to investigate the encroaching fences and trees at 36 Hollidge Boulevard, and report back to the next Council meeting with suggestions in this regard. CARRIED Mr. Glenn Fisler, of Hakim Optical, re: (Item 1) - BA03-002 Variance to Sign By-law #3400-92, 14760 Yonge Street Mr. Glenn Fisler, of Hakim Optical advised that his is a new business to the area and would benefit from having the Hakim Optical Business Logo placed on the tower, which exists within the plaza where this business is located. Mr. Fisler advised that the management has included within Hakim’s lease agreement that signage for Hakim Optical would be permitted on this existing tower. Mr. Fisler requested that Council consider option #2 within staff report BA03-002, which suggests that Council may approve the request for new signage on the tower, providing that the Hakim Optical logo be reduced in size. Moved by Councillor MacEachern Seconded by Councillor Pedersen THAT the comments of the delegate be received and that item #1, be brought forward for consideration at this point in the meeting. CARRIED 1. BA03-001 - Variance to Sign By-law #3400-92 Hakim Optical – 14760 Yonge Street Moved by Councillor Kean Seconded by Councillor Wallace THAT Council deny the request for a variance to the Sign By-law #3400- 92, by Hakim Optical for the placing of their logo eyeglasses on to the tower located at 14760 Yonge Street. CARRIED VI CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION 4. CS03-005 - Amendment to Administration Procedure No. 53 Communication Moved by Councillor MacEachern Seconded by Councillor Griffith THAT Administration Procedure No. 53 be amended to permit the display of an advertising banner as well as a hyperlink on the Town’s web page for those private businesses that participate in partnership/sponsorship programs with the Town; and That the Administration Procedure No. 53 be amended to reflect the reorganization of duties and responsibilities of the web site maintenance; and General Committee Report No. 03-02 Page 5 Tuesday, January 21, 2003 THAT the first sentence in Schedule IV – Hyperlink Guidelines be amended to read as follows: “In order to be considered for a hyperlink, one or more of the following criteria must be met:” CARRIED 8. PW03-001 - Early Approval of Capital Reconstruction Project – Child Drive Moved by Councillor Wallace Seconded by Councillor Griffith THAT Council approve the reconstruction of Child Drive (including Baldwin Road from Child Drive to Henderson Drive) in advance of approval of the remainder of the 2003 Capital Budget; and THAT staff be directed to report to Council with the results of the tendering process. CARRIED VII OTHER BUSINESS, COUNCILLORS Councillor West acknowledged that Mayor Jones was celebrating his birthday on this evening and the members of the committee extended their best wishes to Mayor Jones for a very Happy Birthday. Councillor Kean expressed concern with regard to the amount of outdated information within the Town’s property assessment roll. Councillor Kean advised that this discovery was resulting from a recent distribution to Aurora businesses using the assessment roll for contact information, and he suggested that staff endeavor to update this resource. Councillor Kean inquired as to the timeframe for the Seniors Centre to be relocated to their new location in the former Aurora Public Library Building. Councillor Kean inquired as to the status of the former tenants in the Church Street School. Councillor Griffith asked staff to investigate the timing mechanism on the traffic signals at the intersection of Bathurst Street and Henderson Drive. Councillor Vrancic inquired as to the status of a recent request that the Region investigate the traffic signals at Bathurst Street and Bloomington Road and was advised that the Region has not yet responded to this request. Moved by Mayor Jones Seconded by Councillor Griffith THAT a past motion regarding the Extract from LACAC Meeting of January 13, 2002 re: Official Plan and Zoning By-law Amendment Hannelore Lewis, Hannelore Voshage and Hannian, which was approved at the January 14th Council meeting, be brought back to the next meeting of Council for reconsideration. DEFEATED General Committee Report No. 03-02 Page 6 Tuesday, January 21, 2003 VIII IN CAMERA Personnel Matters Moved by Councillor Kean Seconded by Councillor Griffith THAT this Council proceed In Camera to address personnel matters. CARRIED IX ADJOURNMENT Moved by Councillor Griffith THAT the meeting be adjourned at 8:20 p.m. CARRIED (THE REPORT OF THE GENERAL COMMITTEE MEETING NO. 03-02 WAS CONSIDERED AND ADOPTED BY COUNCIL AT ITS MEETING HELD ON TUESDAY, JANUARY 28, 2003 WITH THE EXCEPTION OF THE DELEGATION FROM THE TRANSITIONAL AND SUPPORTIVE HOUSING SERVICES OF YORK REGION, 2 WHICH WAS DISCUSSED AND ADOPTED AS AMENDED)