MINUTES - General Committee - 20021130
TOWN OF AURORA
SPECIAL GENERAL COMMITTEE
BUDGET MEETING
REPORT
NO. 02-17
Holland Room
Aurora Town Hall
Saturday, November 30, 2002
ATTENDANCE
COMMITTEE MEMBERS Mayor Jones in the Chair; Councillors Kean, Griffith,
MacEachern, Pedersen, Timpson, Vrancic, Wallace
and West
OTHER ATTENDEES Chief Administrative Officer, Director of Corporate
Services/Town Clerk, Director of Planning, Director of
Leisure Services, Director of Public Works, Director of
Building, and Treasurer.
Mayor Jones called the meeting to order at 8:50 a.m.
I DECLARATIONS OF PECUNIARY INTEREST
Mayor Jones declared an interest on the Corporate Services/By-law Enforcement
Budget account #2040 due to a spousal relationship.
II APPROVAL OF AGENDA
Moved by Councillor Griffith Seconded by Councillor Pedersen
THAT the content of the Agenda as circulated by the Corporate Services
Department be approved as presented.
CARRIED
III DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION
1st draft - 2003 Operating and Capital Budget
The meeting opened with a presentation by Mr. Allan Evelyn, Treasurer who provided
an overview of the 2003 Operating and Capital budget and outlined the process that
would be followed over the next few months until the budget is finalized by Council.
General Committee Meeting No. 02-17 Page 2
Saturday, November 30, 2002
York Central Fire Services Dept.
Fire Chief John Molyneaux appeared before the Committee and outlined details of the
York Central Fire Services and the proposed budget for 2003.
1. York Central Fire Services
Moved by Councillor West Seconded by Councillor Timpson
THAT the Joint Council Committee be requested to review the proposed 2003 operating
budget with a view to adjust the proposed salary budget from the top rate for all staff to
the actual progression in the range; and
That staff review the administration funding requirements for support services provided
by the Town of Newmarket; and
That staff investigate adjusting the contingency amount to $25,000 to be funded from
previous year’s surplus if possible; and
That the identified variance differential of $156,866 be reviewed by the Fire Chief to
determine any possible savings.
CARRIED
Planning Dept.
S. Seibert, Director of Planning addressed the Committee and provided an overview of
the Planning Dept. proposed budget.
2. Planning Dept.
Moved by Councillor Pedersen Seconded by Councillor Griffith
That the Planning Dept. budget be received.
CARRIED
Building Dept.
L. Grellette, Director of Building Administration addressed Committee and provided an
overview of the Building Dept. proposed budget.
3. Building Dept.
Moved by Councillor West Seconded by Councillor Griffith
That the Building Dept. budget be received, and that a review of revenue estimates
occur as part of the next draft.
CARRIED
Corporate Services Dept.
B. Panizza, Director of Corporate Services addressed Committee and presented the
proposed Corporate Services Dept. Budget.
General Committee Meeting No. 02-17 Page 3
Saturday, November 30, 2002
4. Corporate Services Dept.
Moved by Councillor West Seconded by Councillor Pedersen
a) That the service level for Committee Secretariat support remain as presented
without increasing the provision for additional part-time resources.
CARRIED
Mayor Jones declared an interest with respect to the By-law Enforcement budget and
did not participate in the discussions of this matter. The Chair was transferred to
Councillor West for the discussion and voting on this item.
Moved by Councillor Griffith Seconded by Councillor Timpson
b) That the By-law services budget be adjusted to include additional funding to
provide for an additional part time Parking Control Officer; and
That staff report back at the next budget meeting on the details of this proposal.
CARRIED
Committee also requested that the details of the part time salaries in the By-law
Enforcement Dept. be reviewed in order to explain the increase between the 2002 and
2003 budget.
Moved by Councillor West Seconded by Councillor Timpson
c) That the LACAC operating budget, account # 101-0400-4330, be reduced to
$7,500.
CARRIED
Moved by Councillor Pedersen Seconded by Councillor Griffith
d) That the Corporate Services Dept. operating budget be received.
CARRIED
Moved by Councillor Vrancic Seconded by Councillor West
e) That the Corporate Services Dept. capital budget be received.
CARRIED
5. General Items
Moved by Councillor Vrancic Seconded by Councillor West
a) That staff report back on the proposed Town identification signage at Aurora Rd.
and Hwy 404 including the costs associated with the project and the anticipated
year of completion within the capital plan (2003 – 2007).
CARRIED
General Committee Meeting No. 02-17 Page 4
Saturday, November 30, 2002
Moved by Councillor Vrancic Seconded by Councillor West
b) That staff provide a breakdown of net town expenditures on the basis of each
dollar expended by department for inclusion in the 2nd draft at the January budget
meeting.
CARRIED
Leisure Services Dept.
A. Downey accompanied by a number of departmental staff presented an overview of
the activities of the Leisure Services Dept. and an outline of details regarding the 2003
budget.
6. Leisure Services Dept.
Moved by Councillor Kean Seconded by Councillor Pedersen
a) That the consultant fees budget, account # 5012-0300-3100, be reduced to
$1,000.
CARRIED
Moved by Councillor West Seconded by Councillor Pedersen
b) That the contribution to the reserve, account # 5022-0400-4805 be reduced to
$200,000; and
That the sum of $750,000 ($480,000 working capital reserve + $250.000 tax rebate
stabilization reserve) be transferred to the major capital repair reserve to support
future municipal facility maintenance/rehabilitation needs as outlined with the
Director of Finance’s 1st draft memo.
CARRIED
Moved by Councillor MacEachern Seconded by Councillor Kean
c) That staff prepare, on an allocated basis, the estimated costs and revenues of
providing all Leisure Complex Services by functional area (i.e. ice, pool, fitness
etc.)
CARRIED
Moved by Councillor West Seconded by Councillor Vrancic
d) That the members fees adjustments and room rental charges of $41,000
that were recommended by the Leisure Services Advisory Committee at their
meeting of November 27, 2002 be added to the budget.
CARRIED
Note: Victoria Street Seniors Building
It was proposed that the costs identified under material & supplies be shifted to services
& rents.
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Saturday, November 30, 2002
Moved by Councillor Vrancic Seconded by Councillor MacEachern
e) That legal staff examine the feasibility of transferring the lease agreement with
Microcell on the Leslie St. lands to a licensing agreement, and report
back to Council.
CARRIED
Moved by Councillor Pedersen Seconded by Councillor Timpson
f) That the Leisure Services Dept. operating budget be received.
CARRIED
Moved by Councillor MacEachern Seconded by Councillor West
g) That the Bayview Wellington North – Community Park Phase II be deferred until
Council has made a decision on the Master Plan.
CARRIED
Moved by Councillor Timpson Seconded by Councillor Pedersen
h) That the Leisure Services Advisory Committee be requested to provide direction
with respect to the Master Plan.
CARRIED
Moved by Councillor MacEachern Seconded by Councillor West
i) That the entire Leisure Services Dept. capital budget be deferred to the next
General Committee meeting which will be held on December 10, 2002.
CARRIED
Aurora Public Library
C. Abbott, C.E.O. and D. Hubley Chair of the Aurora Public Library addressed the
Committee on the proposed 2003 budget.
7. Library
Moved by Councillor West Seconded by Councillor MacEachern
a) That the proposed increased level of service costs of $106,100 for Monday hours
of operations be deleted from the proposed budget.
CARRIED
Moved by Councillor West Seconded by Councillor Pedersen
b) That the budget for the Aurora Public Library be received.
CARRIED
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Saturday, November 30, 2002
Public Works Dept.
W. Jackson, Director of Public Works accompanied by departmental staff provided an
overview of the Works Dept activities and addressed Committee on the proposed
budget.
8. Public Works Dept.
Moved by Councillor Griffith Seconded by Councillor Pedersen
That the Public Works budget be received.
CARRIED
Treasury Dept.
A. Evelyn, Director of Finance/Treasurer addressed members of the Committee on the
proposed Treasury/MIS Dept. budgets.
9. Treasury Dept.
Moved by Councillor MacEachern Seconded by Councillor Kean
a) That the tax rate stabilization account be utilized to provide short term funding
support (2003 recommended, 2004 proposed) of $50,000 per year to offset
increased municipal property tax write-offs.
CARRIED
Moved by Councillor Timpson Seconded by Councillor Wallace
b) That the Treasury/MIS Dept. budgets be received.
CARRIED
Mayor/Council and Administration Dept.
10. Administration
Moved by Councillor Pedersen Seconded by Councillor MacEachern
a) That the Administration budget account # 1020-0300-3140 (Corporate
Seminars/Training), be reduced by $10,000.
CARRIED
Moved by Councillor Griffith Seconded by Councillor Kean
b) That the Mayor/Council and Administration budgets be received.
CARRIED
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Saturday, November 30, 2002
11. General Item
Moved by Councillor Vrancic Seconded by Councillor Pedersen
That staff be requested to review the 2003 operating budget in order to identify any
further cost saving adjustments for presentation at the January 14th review of the
second draft budget estimates.
CARRIED
IV ADJOURNMENT
Moved by Councillor Wallace
THAT the meeting be adjourned at 3:35 p.m.
CARRIED
______________________ _________________________________
T. JONES, MAYOR B. PANIZZA, TOWN CLERK