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MINUTES - General Committee - 20020917 TOWN OF AURORA GENERAL COMMITTEE MEETING REPORT NO. 02-12 Council Chambers Aurora Town Hall Tuesday, September 17, 2002 ATTENDANCE COMMITTEE MEMBERS Councillor Timpson in the Chair; Mayor Jones, Councillors Griffith, MacEachern, Pedersen, Kean, Vrancic and West. Councillor Wallace was absent OTHER ATTENDEES Chief Administrative Officer, Director of Corporate Services/Town Clerk, Director of Building, Director of Planning, Director of Leisure Services, Director of Public Works, Treasurer and Council/ Committee Secretary. Councillor Timpson called the meeting to order at 7:00 p.m. I DECLARATIONS OF PECUNIARY INTEREST There were no declarations of pecuniary interest under the Municipal Conflict of Interest Act. II APPROVAL OF AGENDA Moved by Councillor Griffith Seconded by Councillor Kean THAT the content of the Agenda as circulated by the Corporate Services Department be approved as presented, with the addition of the following: • A recommendation from staff that item #5, Report CS02-031 – RFP for Facility Advertising, be deferred to the next meeting of Council • Delegation request from Linda Shanks-Skinner re: item #11 – Zoning By-law Amendment-Site Plan Applications for Ceby Management Ltd. CARRIED III DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION Items 1, 2, 3, 4, 5, 6, 11, 12 and 13 were identified for discussion. General Committee Report No. 02-12 Page 2 Tuesday, September 17, 2002 IV ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION Moved by Councillor Pedersen Seconded by Councillor Kean THAT the following recommendations respecting the matters listed as “Items not Requiring Separate Discussion” be adopted as submitted to Council and Staff be authorized to take all necessary action required to give effect to same: 7. BA02-011 - Variance to Sign By-law Home Depot – 15320 Bayview Avenue THAT Council approve the site specific request for a variance to By-law 3400-92 as it affects 15320 Bayview Avenue to permit the proposed sign to project beyond the roofline of the building. 8. BA02 -012 - Variance to Sign By-law Pizza Pizza – 14846 Yonge Street THAT Council grant the variance to permit Pizza Pizza to maintain signage in its proposed location. 9. TR02-018 – Re-allocation of “2002” Approved Information Technology Capital Project Funding to MIS Staff Development & Training THAT Council authorize the Director of Finance / Treasurer to re-allocate $17,500 from the “2002” Information Technology (MIS) Capital Project to Management Information System staff development & training. 10. PL02-079 – Site Plan Amendment Application 1488355 Ontario Inc. in Trust Revlis Securities Blocks 1-6, Plan 65M-2718 226, 250 and 260 Industrial Parkway North File Number D11-17-97 THAT Report PL02-079 be received as information; THAT, subject to a satisfactory review by the Site Plan Committee, the Director of Planning be authorised to execute a Site Plan Amendment Agreement between 1488355 Ontario Inc. in Trust and the Town of Aurora respecting the amendment to the site plan to remove Building C from the Site Plan Agreement dated November 29th, 1999. CARRIED General Committee Report No. 02-12 Page 3 Tuesday, September 17, 2002 V DELEGATIONS Sylvia Patterson, of York Region Re: York Region Housing Supply Strategy Mr. Brian Tuckey, Commissioner of Planning AND development Services, gave a brief history of the events which led to the establishment of York Region’s Housing Supply Strategy, and then introduced Ms Sylvia Patterson, Director of Community Services and Housing Department. Ms Patterson provided an outline of the Housing Supply Strategy, which has been planned out and researched for over a year. Ms Patterson advised that the Region of York has a low vacancy rate in the GTA, making it very difficult for young adults or families with low fixed incomes to find affordable housing within the Region. Ms Patterson explained that committees have been established, comprised of members representing stakeholders, building industry, public sector, private citizens, Regional Council and more, to assist the Region in facilitating a broad approach to the issue of regional housing needs. Ms Patterson advised that the Region hopes to work together with each of the Municipalities as well as the private sector to partner with them in applying this strategy. The goal of the Strategy is to achieve increased affordable home ownership and rental housing on a non profit basis, effective public/private partnerships and community awareness of the benefits of this kind of housing within the community. Moved by Councillor West Seconded by Mayor Jones THAT the presentation be received as information. CARRIED Region of York Re: Don Gordon General Manager York Region Transit Five-Year Service Plan - Final Report Mr. Don Gordon announced that the Regional Transit System budget has doubled in the past year without having any negative impact on the mill rate. Mr. Gordon introduced Ms Irene McNeil and Mr. Steve Baldo of the Regional Planning Division to explain the improvements being made to the YRT over the next year. Ms McNeil advised that YRT is planning to increase service along the major corridors within the Region, such as Yonge St., Leslie St. and Bathurst St., and service will be running from Aurora directly into the Seneca College, King Campus as well as other employment Centres in Southern York Region. The focus for these initiatives is on facilitating convenient commuting for residents traveling to and from work and into nearby municipalities, including Toronto with as little inconvenience as possible. Moved by Councillor Griffith Seconded by Councillor MacEachern THAT the presentation be received as information. CARRIED General Committee Report No. 02-12 Page 4 Tuesday, September 17, 2002 Tely Spasopoulos, Resident re: Report PW02-033 Respecting the Removal of Pedestrian Crossover at Yonge Street and Mosley Street and the Installation Of a New One at Yonge Street and Tyler Street Mr. Tely Spasopoulos expressed concerns with regard to the Town’s recommendation to the Region, to remove the pedestrian crossing at Yonge St. and Mosley St. He indicated that although the existing crossing is not very effective, the location is a good one, and as long as certain measures could be taken to improve the functionality of the existing crossing, it is not necessary to remove it. Mr. Spasopoulos used a diagram to illustrate the benefit of installing a set of lights at the intersection, which would be timed in conjunction with all lighted intersections along Yonge St., and equipped with a button for pedestrians to push for a signal to cross Yonge St. when desired. Mr. Spasopoulos suggested that the removal of the crossover would result in more congestion, an increased safety hazard to pedestrian and vehicular traffic and an inconvenience to business owners in the vicinity who will be losing potential parking for customers. Moved by Councillor Griffith Seconded by Councillor Pedersen THAT the delegation be received and the delegate be asked to appear and present his suggestions regarding the removal of a pedestrian crossover at Yonge Street and Mosley Street, at the next meeting of the Traffic Safety Advisory Board; and THAT the Region of York be requested to defer consideration of this matter until such time as a report is prepared and submitted by the Town of Aurora in regard to this issue. CARRIED VI CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION 1. ADM02-013 – Ontarians with Disabilities Act, 2001 (Bill 125) Establishment of Accessibility Advisory Committee Moved by Councillor Griffith Seconded by Councillor Vrancic THAT Council establish an Accessibility Advisory Committee as mandated by the Ontarians with Disabilities Act, 2001; and THAT the Terms of Reference for the Accessibility Advisory Committee, appended hereto be adopted; and THAT Councillor West be appointed to the Committee; and THAT Staff be directed to advertise for 4 citizen appointees to the Committee membership, three (3) of whom shall be people with disabilities and one (1) of whom shall be a citizen volunteer or professional from the stakeholder community, followed by a recommendation to Council to appoint membership; and THAT Staff be directed to amend By-law 4280-01.C, (being a by-law to govern the procedures of Council and its Committees and Boards) to provide for the Accessibility Advisory Committee reporting directly to Council. CARRIED General Committee Report No. 02-12 Page 5 Tuesday, September 17, 2002 2. LS02-037 - Public Facilities Re-naming Policy 2002 Moved by Councillor West Seconded by Mayor Jones THAT the Town of Aurora adopt a policy whereby in the future, all parks and facilities that currently and have a name, will not be renamed. DEFEATED Moved by Councillor MacEachern Seconded by Councillor Vrancic THAT Council approve the Public Facilities Renaming Policy 2002. AMENDMENT: Upon the question of the adoption of the recommendation, it was: Moved by Councillor Griffith Seconded by Councillor Kean THAT the Summary at the beginning Public Facilities Renaming Policy 2002 be amended to read as follows: IN SUMMARY In principal the renaming of Public Facilities/Parks/Green Spaces and Trails should be avoided. In the instance of a family or individual name that was assigned to a given facility or park, the name will not be changed. CARRIED The recommendation was CARRIED AS AMENDED Moved by Councillor West Seconded by Mayor Jones THAT the Delegation request from Linda Shanks-Skinner re: item #11 – Zoning By-law Amendment-Site Plan Applications for Ceby Management Ltd. be addressed at this point in the meeting. CARRIED Delegation request from Linda Shanks-Skinner re: item #11 – Zoning By-law Amendment-Site Plan Applications for Ceby Management Ltd. Ms Shanks-Skinner indicated that she is pleased that Mr. Binion, the Builder for Ceby Management, has been very responsive and considerate in dealing with past concerns raised by her and other residents. However, Ms Shanks-Skinner did express several concerns regarding the Zoning By-law Amendment-Site Plan Applications for Ceby Management Ltd. and requested that the following questions be addressed by staff: • Will the protection of the trees be on the drip-line? • Is the $5,000 tree value meant to be applied to each tree, or is it a lump sum applied at all three of the trees? • Will the current net-fencing around the site be replaced with a more solid barrier, to protect the children in the area from gaining access to the site? • Would it be possible for a worker to be stationed at George Street to help direct traffic during the hours of the day when children are commuting to and from school. • Was there any consequence to the builder for beginning work on the site prior to the signing of the site plan agreement? General Committee Report No. 02-12 Page 6 Tuesday, September 17, 2002 • Why have staff delayed the installation of a concrete median on George Street to ensure that traffic adheres to the right turn restrictions, as this measure would be most useful during the construction process? • What measures are being taken to accommodate parking issues on George Street, for the large number of people working in the building? 11. PL02-080 - Zoning By-law Amendment and Site Plan Applications Ceby Management Limited (Aurora Resthaven Long Term Care Addition) Lots 1, 6, 7, 8, and 9, Registered Plan 30 32 Mill Street and 33, 37, 41 and 45 George Street Files D14-21-00 and D11-04-01 Moved by Councillor West Seconded by Councillor Vrancic THAT Council receive as information the following update of Zoning By- law Amendment Application D14-21-00 and Site Plan Application D11-04- 01; and THAT, Staff proceed to finalize the site plan agreement between Ceby Management Limited and the Town of Aurora, as all Conditions of Site Plan Approval, as agreed to by all three parties and approved by the Ontario Municipal Board, have been met to the Satisfaction of Town Staff; and THAT staff be requested to address questions submitted by Ms Shanks-Skinner within her delegation at this meeting. CARRIED 3. PW02-048 - Waste Management User Pay Program Moved by Councillor Griffith Seconded by Mayor Jones THAT Council receive Report No. PW02-048 dated September 17, 2002 entitled “Waste Management User Pay Program” as information; and THAT Council request staff to: • report further to Council on the details, including the necessary by-law changes, of implementing an early 2003 pay-per-bag scenario whereby the first 3 waste bags are free and any additional bags are collected at the rate of $1.00 per bag; and • report further to Council after appropriate consultations have been held with the Region on the matter of the Region assuming responsibility for all collection activities in the Town of Aurora including the cost thereof. CARRIED General Committee Report No. 02-12 Page 7 Tuesday, September 17, 2002 4. CS02-031 – New Municipal Act – Compensation to Councillors Moved by Councillor Griffith Seconded by Councillor West Whereas subsection 255 (1) of the Municipal Act, R.S.O. c. 45 as amended, provides that one-third of the remuneration paid to the Members of Council and shall be considered as expenses incident to the discharge of their duties as Members of Council; and Whereas subsection 255 (1) of the Municipal Act, R.S.O. c. 45 as amended, provides that the provisions of subsection 255 (1) shall only continue to apply to Members of Council after January 1, 2003 if the municipality passes a resolution before January 1, 2003 stating its intention that the provisions of subsection 255 (1) shall continue to apply to Members of Council; and Whereas Council deems it desirable to continue the provisions of subsection 255 (1) of the Municipal Act beyond January 1, 2003; Now Therefore Be It Resolved That it is the intention of the Council of the Town of Aurora that the provisions of subsection 255 (1) continue to apply to the Members of this Council on and after January 1, 2003. CARRIED 5. CS02-035 - RFP for Facility Advertising This matter has been deferred to the next Council meeting. 6. CS02-027 – Clean Yards By-law Moved by Mayor Jones Seconded by Councillor Griffith THAT staff report CS02-027 and CS02-20 be received and endorsed; and THAT By-law Number 4370-02.P be enacted. AMENDMENT: Upon the question of the adoption of the recommendation, it was: Moved by Councillor Vrancic Seconded by Councillor Pedersen THAT section 6 of By-law 4370-02.P be amended to read as follows: “All private property owners shall cut and maintain the grass on their lawns to a height no higher than 8 inches or 20 millimetres, except for those areas which are “naturalized areas” as defined within this by-law.” CARRIED The recommendation was CARRIED AS AMENDED General Committee Report No. 02-12 Page 8 Tuesday, September 17, 2002 12. PL02-081 - Planning Applications Status list Moved by Councillor Kean Seconded by Councillor Griffith THAT the Planning Applications Status List be received as information; and THAT the Yonge Street South Commercial Area Sub-Committee receive copies of this report on a regular basis. CARRIED 13. CS02-036 - Long Term Disability Benefit Moved by Councillor Griffith Seconded by Mayor Jones THAT the Town adopt a self-insured arrangement with the York Region Umbrella Group for its long-term disability benefit (LTD) effective October 1, 2002, and that the present contract with Sun Life Assurance Company of Canada for the provision of such benefits be cancelled effective September 30, 2002. THAT the Town establish a segregated reserve fund for the purposes of accumulating funds to be used to pay all future long-term disability benefits. THAT an amount equal to the premiums presently paid to Sun Life Assurance Company of Canada on a monthly basis for LTD coverage, (less any transfer to the Administrative Services Only (ASO) account) be remitted to the reserve fund, in order to provide funding for future claims. THAT approval be granted to deposit funds into an ASO account established for the sole purpose of covering the Town’s monthly claims and administration costs and that a third party, on a quarterly basis, report relevant financial records to the Director of Finance/Treasurer for reconciliation of the ASO account and respective reserve fund. THAT the Town Solicitor provide input into the implementation of the membership agreement of the York Region Umbrella Plan undertaken in the adoption of an ASO arrangement for LTD benefits and that the Mayor and Clerk be authorized to execute the operating agreement subject to the final review of the Town Solicitor. CARRIED VII OTHER BUSINESS, COUNCILLORS Councillor Vrancic inquired about the construction that has begun at the south/west corner of Kennedy St. and Murray Dr., and was informed by staff that the developer has received approval to begin servicing. Councillor Vrancic expressed concern regarding the location of some of the decorative floral planters, which are placed along Yonge Street, as they are infringing on visibility for drivers at key intersections, and he asked that staff take measures to rectify this. He noted that Tyler Street toward Yonge St was a particularly bad spot for visibility. General Committee Report No. 02-12 Page 9 Tuesday, September 17, 2002 Moved by Councillor Kean Seconded by Councillor West THAT consideration of report LS02-037 - Public Facilities Re-naming Policy 2002 be deferred until the October 8th Council meeting so that Councillor Kean may be in attendance to vote on the issue. CARRIED Councillor Kean expressed concern that the elevator being installed in the old Aurora Public Library building, may be too small to accommodate a wheelchair, and suggested that a ramp with pulleys be considered next to the stairway. Staff informed that the elevator has been fitted and tested to accommodate a wheelchair comfortably and that the suggestion will be taken into consideration. Councillor Kean requested that the TSAB provide a status report regarding the Stop Signs at Mary Street and Industry Street. VIII ADJOURNMENT Moved by Councillor Griffith THAT the meeting be adjourned at 9:50 p.m. CARRIED (THE REPORT OF THE GENERAL COMMITTEE MEETING NO. 02-12 WAS CONSIDERED AND ADOPTED BY COUNCIL AT ITS MEETING HELD ON TUESDAY, SEPTEMBER 24, 2002 WITH THE EXCEPTION OF ITEM NO. 13 WHICH WAS DEFERRED)