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MINUTES - General Committee - 20021119 TOWN OF AURORA GENERAL COMMITTEE MEETING REPORT NO. 02-16 Council Chambers Aurora Town Hall Tuesday, November 19, 2002 ATTENDANCE COMMITTEE MEMBERS Councillor Wallace in the Chair; Mayor Jones, Councillors Kean, Griffith, MacEachern, Pedersen, Timpson, Vrancic and West OTHER ATTENDEES Chief Administrative Officer, Director of Corporate Services/Town Clerk, Director of Planning, Director of Leisure Services, Director of Public Works, Director of Building, Treasurer and Council/Committee Secretary. Councillor Wallace called the meeting to order at 7:05 p.m. I DECLARATIONS OF PECUNIARY INTEREST There were no declarations of pecuniary interest under the Municipal Conflict of Interest Act. II APPROVAL OF AGENDA Moved by Councillor Griffith Seconded by Councillor Pedersen THAT the content of the Agenda as circulated by the Corporate Services Department be approved as presented. CARRIED III DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION Items 1 and 7 were identified for discussion. IV ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION Moved by Councillor Griffith Seconded by Councillor Timpson THAT the following recommendations respecting the matters listed as “Items not Requiring Separate Discussion” be adopted as submitted to Council and Staff be authorized to take all necessary action required to give effect to same: General Committee Meeting No. 02-16 Page 2 Tuesday, November 19, 2002 2. TR02-27 - Resolution – Bill 140 – Tax Capping Provisions For Commerical, Industrial and Multi-Residential Property Taxes THAT report TR02-027 “Resolution – Bill 140 – Tax Capping Provisions for Commercial, Industrial and Multi-residential Property Taxes”, dated November 19, 2002, be received. THAT Council endorse the resolutions as circulated by the City of Kingston (Appendix A attached) and the City of Vaughan (Appendix B attached) and supported by the Association of Municipal Tax Collectors of Ontario at their 35th Annual Business Meeting and Professional Development Conference in September 2002 (Appendix C attached) relating to the mandatory capping of property tax increases in the Commercial, Industrial and Multi-residential property tax classes by clawing back property tax decreases that would otherwise be realized by property owners within the respective tax classes. THAT a copy of Council’s endorsement of the resolution, as circulated, be forwarded to the Premier of Ontario, the Minister of Municipal Affairs & Housing, the Minister of Finance, the Regional Municipality of York and the local Municipalities in the Region of York. 3. CS02-046 - Amendment to Administration Procedure No. 34 Identification Cards THAT Administration Procedure No. 34 be amended to require that all office/reception staff working within any of the Town facilities be required to display their identification cards while on duty. 4. CS02-049 - Private Parking Enforcement THAT the request from the Machell Corners Housing Co-op for private property parking enforcement be supported; and THAT staff introduce private property parking enforcement on the subject property as a pilot project and subject to its success that similar opportunities be provided to other private properties. 5. CS02-050 – Request for Proposal – Corporate Logo Design THAT staff be authorized to proceed with the issuance of an RFP for the design of a new Corporate Logo; and That Council endorse the procedures as outlined in the Strategy for Design Process. 6. PL02-097 – Planning Applications Status List THAT the Planning Applications Status List be received as information. 8. OPR02-004 - October 21, 2002, Five Year Official Plan Review Committee THAT the Committee Record of the Five Year Official Plan Review Committee Meeting, held on October 21, 2002 be received as information. CARRIED General Committee Meeting No. 02-16 Page 3 Tuesday, November 19, 2002 V DELEGATIONS Mr. Sotiri Stouraitis of AAA Aurora York Taxi, Re: Taxi Plates Mr. Stouraitis advised that under current legislation, in the event of the sale of a Taxi Brokerage, all plates would be reclaimed by the Town of Aurora and issued individually. Mr. Stouraitis requested that, in the interest of efficiency and equitability, the Town amend current legislation to allow for private sale and purchase of taxi plates. Moved by Councillor West Seconded by Councillor Griffith THAT this matter be referred to staff to meet with the delegate, and report back to Council. CARRIED VI CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION 1. TR02-026 – Corporate Fees and Service Charge Review Moved by Councillor West Seconded by Mayor Jones THAT the Leisure Services component of report TR02-026, listed in the attached schedules, be deferred to the Special General Committee - Budget Meeting to be held on Saturday, November 30; and THAT staff convene a meeting of the Leisure Services Advisory Committee as soon as possible, before November 30th, to discuss and prepare recommendations with regard to the Proposed Fees and Service Charges to be provided to Council members for consideration at the Special General Committee - Budget Meeting. CARRIED Moved by Councillor West Seconded by Mayor Jones THAT the Fees and Service Charges for licences and services itemized on the attached schedules be approved, effective December 31, 2002 THAT the necessary by-law to implement the foregoing be introduced at the next Council meeting. CARRIED 7. PL02-098 – Draft Plan of Subdivision Elderberry Hill, Schickedanz Bros. Ltd. 13990 and 14028 Yonge Street, D12-01-3A Moved by Councillor MacEachern Seconded by Councillor Kean THAT report PL02-098 be received for information and staff be directed to prepare conditions of draft approval for the review of the applicant and interested adjoining property owners as represented by R.A.Y.S and following such review, bring forward a report dealing with the conditions of draft approval for this application to a future General Committee or Council Meeting. CARRIED General Committee Meeting No. 02-16 Page 4 Tuesday, November 19, 2002 VII OTHER BUSINESS, COUNCILLORS Councillor West expressed concern with regard to current status of the Proposed Culture and Recreation Master Plan. He suggested that the Leisure Services Advisory Committee, should devote their December 12th meeting to that issue exclusively, with an aim to completing a proposed 2003 Culture and Recreation Master Plan for consideration by Council. Councillor MacEachern expressed concern with regard to minor variance application, which was denied by the Committee of Adjustment at a recent meeting and which has subsequently been appealed to the Ontario Municipal Board. Councillor MacEachern inquired about the rules of conduct and procedure for this Committee, and was advised that rules contained within the Procedural By-law, do apply to the Committee of Adjustment. Mayor Jones suggested that the Director of Corporate Services consult with staff who attended the October 10 Meeting of the Committee of Adjustment, and provide an in-camera background report on detailing the events surrounding this issue. VIII IN-CAMERA Personnel Matter Moved by Councillor Griffith Seconded by Councillor Timpson THAT this Committee proceed In Camera to address a personnel matter. CARRIED IX ADJOURNMENT Moved by Councillor Griffith THAT the meeting be adjourned at 8:10 p.m. CARRIED (THE REPORT OF THE GENERAL COMMITTEE MEETING NO. 02-16 WAS CONSIDERED AND ADOPTED BY COUNCIL AT ITS MEETING HELD ON TUESDAY, NOVEMBER 26, 2002) ______________________ _________________________________ T. JONES, MAYOR B. PANIZZA, TOWN CLERK