MINUTES - General Committee - 20020507
TOWN OF AURORA
GENERAL COMMITTEE MEETING
REPORT
NO. 02-08
Council Chambers
Aurora Town Hall
Tuesday, May 7, 2002
ATTENDANCE
COMMITTEE MEMBERS Councillor Pedersen in the Chair; Mayor Jones,
Councillors Griffith, Kean, MacEachern, Timpson,
Vrancic, Wallace and West.
OTHER ATTENDEES Chief Administrative Officer, Director of Corporate
Services/Town Clerk, Director of Building, Director of
Planning, Director of Public Works, Director of Leisure
Services, Treasurer, Administrative Co-ordinator and
Council/ Committee Secretary.
Councillor Pedersen called the meeting to order at 7:00 p.m.
I DECLARATIONS OF PECUNIARY INTEREST
Councillor Vrancic declared an interest in item 3 - General Committee Meeting
Report No. PL02-039 by virtue of a solicitor-client relationship and did not take
part in or vote on any questions in this regard or attempt in any way to influence
the voting on such questions.
II APPROVAL OF AGENDA
Moved by Councillor Griffith Seconded by Councillor Wallace
THAT the content of the Agenda as circulated by the Corporate Services
Department be approved as presented with the addition of the following:
• Delegation request from Orianna Brodbeck, resident, re: Item #3
Report PL02-039 - O.P.A. Application, T. Ntoulas, (The Red House)
• Memo from Councillor John West, re: Flag Policy
CARRIED
III DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION
Items 2, 3, 4, 6, 7, 12 and 14 were identified for discussion.
IV ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION
Moved by Mayor Jones Seconded by Councillor West
THAT the following recommendations respecting the matters listed as
“Items not Requiring Separate Discussion” be adopted as submitted to
Council and Staff be authorized to take all necessary action required to
give effect to same:
General Committee Meeting No. 02-08 Page 2
Tuesday, May 7, 2002
1. CS02-015 - Request for Street Names
St. John’s Road Development Corporation
Parts of Lots 24 and 25, Concession 2 EYS
D12-00-1A
THAT the following list of street names be allocated to the proposed
internal streets within the proposed Draft Plan of Subdivision; and
Street “A” Hartwell Street “I” Bilbrough
Street “B” Mavrinac Street “J” Usherwood
Street “C” Conover Street “M” Ausman
Street “D” Hickson Street “N” Cosford
Street “E” Reynolds Street “O” Fields
Street “F” Starr Street “P” Van Allen
Street “G” Matson Street “Q” Horsley
Street “H” Petermann Street “R” Wallwark
THAT the following names be reserved for future allocation within the
proposed Draft Plan of Subdivision.
Heaney
Minlow
Pointon
Starkweather
5. PL02-047 - Planning Applications Status List
THAT the Planning Applications Status List be received as information.
8. PW02-027 - Sidewalk, Bikeway, and Illumination on
Bathurst Street between Bloomington
Street and St. John’s Sideroad
THAT the option to provide a sidewalk and/or bikeway together with
associated illumination on the east side of Bathurst Street from
Bloomington Road to St. John's Sideroad (or parts thereof) be maintained
in the Town's Development Charges By-law; and
THAT the implementation of the sidewalk and/or bikeway together with
associated illumination on the east side of Bathurst Street from
Bloomington Road to St. John's Sideroad (or parts thereof) be deferred
until such time as this section of Bathurst Street is reconstructed to an
urban cross section or when pedestrian and/or cyclist volumes dictate the
necessity for such a facility.
9. PW02-030 - Wellington Street East
Reconstruction- Status Report
THAT Report No. PW02-030 regarding the status of the reconstruction of
Wellington Street East be received for information; and
THAT Council endorse the modified bikeway design on Wellington Street
East from John West Way to Bayview Avenue as detailed in Report No.
PW02-030.
10. TR02-007 - First Quarter Financial Review @ March 31, 2002
THAT the Director of Finance/Treasurer’s report TR02-007 - “First Quarter
Financial Review @ March 31, 2002” be received for information.
General Committee Meeting No. 02-08 Page 3
Tuesday, May 7, 2002
11. PL02-040 - Official Plan and Zoning By-law
Amendment Applications
ClubLink Properties Ltd. & Sunrise Assisted Living
Part of Block 60, Plan M-2034 and Block 7, Plan 65M-2441
3 Golf Links Drive
File Numbers D09-02-01 & D14-02-01
THAT Report PL02-040 be received for information purposes and that
Staff be directed to continue to review the site plan application and report
back to Council after the Public Information Session of May 29, 2002 and
prior to the OMB Pre-hearing Conference of July 26, 2002.
13. Correspondence from the Toronto Polo Club
Re: Ontario Heart and Stroke Foundation - 2002 Polo
Charity, request approval for placement of signs
THAT Council endorse the recommendations of the Ontario Heart and
Stroke Foundation - 2002 Polo Charity, request approval for placement of
signs.
CARRIED
V DELEGATIONS
Ms. D. Gayle Wood, C.A.O and Secretary Treasurer of the
Lake Simcoe Region Conservation Authority re: The Lake Simcoe
Conservation Authority.
Ms. D. Gayle Wood the C.A.O and Secretary Treasurer of the Lake Simcoe
Region Conservation Authority gave a brief overview of the programs and
services provided by the organization. Ms Wood described the Authority’s
objectives, fundamental principles, jurisdiction and it’s expansion, visions, and
mission statement along with their strengths. Ms. Wood reported on the
comprehensive watershed management strategies, health monitoring, planning
and their flood forecasting and warnings. Ms Wood also advised of the
environmental services provided by Lake Simcoe Region Conservation Authority,
their stewardship, conservation land management, capital projects, land
acquisition and their programming and educational services. Ms Wood
concluded by thanking the Committee for the Town of Aurora’s partnership and
support.
Moved by Councillor West Seconded by Councillor Timpson
THAT the comments of the delegate be received for information.
CARRIED
Mr. Ilmar Simanovskis, P. Eng. Manager, Operations Support
Region of York Re: Introduction of Lake Based Water into
Auro ra.
Mr. Simanovskis advised that Regional Council endorsed the Toronto water
supplies for Newmarket and Aurora on July 8th, 1999 in order to provide
additional sources of water for the area to meet the current demands and allow
for future growth in the area. Mr. Simanovskis advised that they have
proceeded with the installation process and that the Toronto water should be
introduced in late May or June. Notification of this to the general public will be
provided through media releases, brochure mailings, posting to the Regional
Web Site and a 24-hour message center, which will be available.
General Committee Meeting No. 02-08 Page 4
Tuesday, May 7, 2002
Moved by Councillor West Seconded by Mayor Jones
THAT the comments of the delegate be received for information.
CARRIED
Orianna Brodbeck, resident, re: Item #3 Report
PL02-039 - O.P.A. Application, T. Ntoulas, (The Red House)
Ms Orianna Brodbeck, resident of 200 Old Yonge Street raised concerns about
issues that were not addressed within the report. Ms Brodbeck strongly suggests
that the address of this property be changed to Yonge Street in order to avoid
drivers from driving in the residential area to find the restaurant. Ms Brodbeck
also raised concerns regarding the proposed lighting for the parking lot and the
lights on the vehicles using the parking area and her concern of them interfering
with the area resident’s enjoyment of their own property by shining in their
windows. Ms Brodbeck requested that no deliveries be allowed on Old Yonge
Street because of some of the area residents shift work and requested that no
parking be allowed at all on Old Yonge Street on both sides from St. John’s
Sideroad to the Tara Hill townhouses. Ms Brodbeck requested that Council not
approve the report until these issues have been dealt with.
Moved by Councillor West Seconded by Mayor Jones
THAT the comments of the delegate be received for information.
CARRIED
Mr. Richard Harrison of Malone Given Parsons Ltd.
re: Item # 3 Report PL02-039 - O.P.A. Application
T. Ntoulas, (The Red House)
Mr. Richard Harrison commended staff for their efforts in this regard and asked
that the Committee adopt the report as is and advised that solutions to all of the
concerns raised by Ms Brodbeck were being addressed. Mr. Harrison advised
that they are in the process of changing the address, however, the Fire Chief is
still working out the details and the implications to the fire and emergency
services should the address be changed. Mr. Harrison also advised that the
lighting will be kept low in height and intensity and will follow all requirements of
the Town. Mr. Harrison informed the Committee that extensive landscaping will
surround the parking area and therefore lights from the vehicles will not interfere
with the residents and is not opposed to the “No Parking” restrictions since the
parking lot will be more than sufficient and therefore will not need any additional
parking beyond the premises. Mr. Harrison also informed the Committee that
deliveries will be made via the main entrance off of Yonge Street.
Moved by Councillor West Seconded by Councillor Griffith
THAT the comments of the delegate be received for information.
CARRIED
Moved by Councillor West Seconded by Councillor MacEachern
THAT item #3 be brought forward for discussion.
CARRIED
General Committee Meeting No. 02-08 Page 5
Tuesday, May 7, 2002
3. PL02-039 - Official Plan Amendment Application
T. Ntoulas
(The Red House)
Lot 3, Registered Plan 461
237/253 Old Yonge Street
File Number D09-05-01
Moved by Councillor West Seconded by Mayor Jones
THAT Report PL02-039 be received and that By-law No. 4348-02.D to
adopt Official Plan Amendment No. 43 be scheduled for enactment at the
next available Council Meeting.
Note: The Region of York has exempted the amendment from Regional
Approval and as such the Town is the signing authority for the amendment
which allows the amendment to come into effect following its adoption and
the expiration of the required appeal period. The Region’s exemption
letter is attached as Appendix 1.
CARRIED
Moved by Councillor West Seconded by Mayor Jones
THAT the applicant sign a “Letter of Undertaking” regarding the
commitment of proceeding with the heritage designation of the subject
property, in conjunction with the Official Plan Amendment and Zoning
processes.
CARRIED
Councillor Vrancic declared an interest in this item by virtue of a Solicitor/Client
relationship and did not take part in or vote on any questions in this regard or attempt in
any way to influence the voting on such questions.
VI CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION
2. ADM02-008 - Development of the Aurora
Chamber of Commerce Site
(14483 Yonge Street)
Moved by Councillor MacEachern Seconded by Councillor West
THAT Council approve the purchase of an oil grit separator manhole,
estimated at approximately $16,000, to be installed on the Aurora
Chamber of Commerce site;
THAT the costs associated with the purchase/installation of the oil grit
separator manhole as well as any costs relating to the land acquisition
from the Province be charged against the 2002 corporate contingency;
THAT the Mayor and Clerk be authorized to execute a Lease Addendum
with the Aurora Chamber of Commerce wherein the Town’s costs of the oil
grit separator manhole as well as any costs relating to the land acquisition
from the Province are therein recovered; and
THAT the Mayor and Clerk be authorized to execute a Permission to Enter
and Construct Agreement with the Aurora Chamber of Commerce and Her
Majesty the Queen, in Right of Ontario, as represented by The Chair of
the Management Board of Cabinet along with a companion
Indemnification Agreement between the Aurora Chamber of Commerce
and the Town of Aurora.
CARRIED
General Committee Meeting No. 02-08 Page 6
Tuesday, May 7, 2002
4. PL02-042 - Residential Precedent Subdivision Agreement
Moved by Councillor Timpson Seconded by Councillor Griffith
THAT Council receive report PL02-042 for information;
THAT the precedent subdivision agreement dated May 7, 2002 replace
the previous precedent agreement;
THAT in keeping with the current practice, the information attached to staff
reports regarding subdivision agreements be confined to the signing page
and the Schedules only; and
THAT no substantive revisions be made to the body of the precedent
agreement until the next staff review is undertaken, at which time staff will
seek further Council approval of the revised precedent.
CARRIED
6. PW02-016 - Maintenance and Upgrade of Existing
Stormwater Management Facilities
Moved by Councillor MacEachern Seconded by Councillor Griffith
THAT Report No. PW02-016 regarding the Stormwater Management
Facility Maintenance and Remediation Study be received as information;
THAT the Director of Public Works be authorized to enter into an
Agreement with Marshall Macklin Monaghan for the provision of services
relating to the preparation of the tender to implement the recommended
Stormwater Management Facility Maintenance Program, at a cost not to
exceed $6,700 and related funding be provided from the Storm Sewer
Reserve Fund;
That Public Works Department be authorized to issue the tender for the
Stormwater Management Facility Maintenance Program once it is
complete;
THAT staff be directed to Report to Council with the results of the tender;
and
THAT staff be requested to investigate alternative funding sources that
could be utilized to assist with the costs of implementing potential
Stormwater Management Facility upgrade projects that have been
identified in the Study and to report to Council on this matter.
CARRIED
7. PW02-031 - Introduction of Lake Based
Water - Wrap-up Report
Moved by Mayor Jones Seconded by Councillor Wallace
THAT Report No. PW02-031 regarding the introduction of lake based
water into Aurora be received for information.
CARRIED
General Committee Meeting No. 02-08 Page 7
Tuesday, May 7, 2002
12. PL02-041 - Proposed Plan of Condominium
The Alpen House Limited
Part of Lots 18, 19 and 20, Concession 2
West side of Leslie Street, south of Wellington Street East
D07-02-1A
Moved by CouncillorTimpson Seconded by Mayor Jones
THAT the proposed plan of condominium D07-02-1A prepared by Larkin &
Associates, dated January 15, 2002 revised April 17, 2002 as redlined, be
draft approved subject to the conditions of Draft Approval attached as
Appendix "A" being fulfilled prior to final approval.
CARRIED
14. Correspondence from Pride - York Region Re: request
for Proclamation that June 17 - 23 be PRIDE Week.
Moved by Councillor MacEachern Seconded by Councillor West
THAT the correspondence be referred back to staff.
CARRIED
VII OTHER BUSINESS, COUNCILLORS
Moved by Councillor Kean Seconded by Councillor Vrancic
THAT recording personnel from the Planning Department be provided for
the Official Plan Review Committee.
CARRIED
VIII ADJOURNMENT
Moved by Councillor West
THAT the meeting be adjourned at 8:30 p.m.
CARRIED
(THE REPORT OF THE GENERAL COMMITTEE MEETING NO. 02-08 WAS
CONSIDERED AND ADOPTED BY COUNCIL AT ITS MEETING HELD ON TUESDAY,
MAY 7, 2002)
______________________ _________________________________
T. JONES, MAYOR B. PANIZZA, TOWN CLERK