MINUTES - General Committee - 20021001
TOWN OF AURORA
GENERAL COMMITTEE MEETING
REPORT
NO. 02-13
Council Chambers
Aurora Town Hall
Tuesday, October 1, 2002
ATTENDANCE
COMMITTEE MEMBERS Councillor MacEachern in the Chair; Mayor Jones,
Councillors Kean, Griffith, Pedersen, Timpson, and
Wallace.
Councillor’s West and Vrancic were absent.
OTHER ATTENDEES Chief Administrative Officer, Director of Corporate
Services/Town Clerk, Director of Planning, Director of
Leisure Services, Director of Public Works, Treasurer
and Council/ Committee Secretary.
Councillor MacEachern called the meeting to order at 7:00 p.m.
I DECLARATIONS OF PECUNIARY INTEREST
There were no declarations of pecuniary interest under the Municipal Conflict of
Interest Act.
II APPROVAL OF AGENDA
Moved by Councillor Kean Seconded by Councillor Griffith
THAT the content of the Agenda as circulated by the Corporate Services
Department be approved as presented.
CARRIED
III DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION
Items 1, 2, 3, 5, 6 and 8 were identified for discussion.
IV ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION
Moved by Councillor Pedersen Seconded by Councillor Timpson
THAT the following recommendations respecting the matters listed as
“Items not Requiring Separate Discussion” be adopted as submitted to
Council and Staff be authorized to take all necessary action required to
give effect to same:
General Committee Report No. 02-13 Page 2
Tuesday, October 1, 2002
4. PL02-083 - Zoning By-law Amendment and Draft Plan
of Subdivision Preserve Homes Inc.
Part of Lot 21, Concession 2 EYS
D14-16-01 and D12-01-5A
THAT Council receive Staff Report PL02-083 and direct Staff to request
that the Ontario Municipal Board set a hearing date which provides the
applicant with sufficient time to adequately address the issues and
concerns of the Town, including revisions to the Stormwater Management
Report, the Environmental Impact Statement, the Functional Servicing
Report, the Noise Impact Assessment, and the Traffic Study, and affords
the Town sufficient time to review the applicant’s proposal and develop
mutually acceptable conditions of draft approval.
7. PW02-055 - Winter Road Maintenance
- De-icing Material Usage Update
THAT Council receive Report No. PW02-055 dated October 1, 2002
regarding winter road maintenance de-icing material usage as information;
and
THAT Council direct staff to report further on this matter prior to the start
of the 2003/2004 winter season.
9. TR02-019 - Annual Report – 2001 Development
Charge Reserve Fund Statement
THAT the Treasurer’s Report #TR02-019 “Annual Report – 2001
Development Charge Reserve Fund Statement” be received for
information.
CARRIED
V DELEGATIONS
Susan Hart, Director of the Alzheimer Society of York Region
Re: Update on delivery of Services and Education regarding
Alzheimers Disease within the community
Susan Hart appeared on behalf of the Alzheimer’s Society to update the
Committee on the services they provide. Ms Hart advised that support groups
have been formed for those who suffer from the disease and donated a new
book to the Aurora Public Library entitled “Demystifying Dementia” providing the
most recent research on the disease.
Moved by Councillor Kean Seconded by Councillor Pedersen
THAT the comments of the delegate be received for information.
CARRIED
General Committee Report No. 02-13 Page 3
Tuesday, October 1, 2002
Jory Sigesmund, President of BoardView Advertising Inc.
Re: (item 1) CS02-041 - RFP for Rink Advertising
Mr. Jory Sigesmund, President of BoardView Advertising Inc., appeared to
request that the Committee consider his firm to provide the rink advertising for
the Town’s facilities. Mr. Sigesmund advised that his firm has been in business
for 15 years and it is the largest of it’s kind in Canada, servicing about 30 other
municipalities. Mr. Sigemund also advised that his firm has a sizeable client
base, which attracts local and corporate advertisers. Mr. Sigemund is aware of
the proposal process and suggested that a decision should not be made solely
on a monetary basis but consideration should be given to whether the company
can fulfill all the other commitments within their proposals. Mr. Sigemund
supports the recommendations within the report that was presented to last
week’s Council and requests that the Committee support his company for the rink
advertising.
Moved by Councillor Wallace Seconded by Councillor Kean
THAT the comments of the delegate be received and referred to item #1.
CARRIED
Barry Sambrook, President of Sambrook Media Corporation
Re: (item 1) CS02-041 – RFP for Rink Advertising
Mr. Barry Sambrook, President of Sambrook Media Corporation, appeared
before the Committee to reiterate the foundation of his proposal. Mr. Sambrook
advised that since last week’s meeting where he was requested by Council to
provide a Letter of Credit, he has since submitted a certified cheque for
$13,125.00 to the Town of Aurora. Mr. Sambrook advised that he will charge the
going rates for rink board signs and has provided suggestions for other forms of
advertising within the facilities. Mr. Sambrook requested that the Committee
support his company for the rink advertising.
Moved by Councillor Seconded by Councillor
THAT the comments of the delegate be received and referred to item #1,
and that the item be brought forward at this point in the agenda for
consideration.
CARRIED
1. CS02-041 – Facility Advertising
Moved by Councillor Timpson Seconded by Councillor Griffith
THAT the Sambrook Media Corporation proposal be approved.
CARRIED
General Committee Report No. 02-13 Page 4
Tuesday, October 1, 2002
VI CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION
2. CS02-037 – Request for Street Names
Ballymore Development Corp.
Part of Lot 86, Concession 1WYS
D12-00-5A
Moved by Councillor Kean Seconded by Councillor Pedersen
THAT the following list of street names be allocated to the proposed
internal streets within the proposed Draft Plan of Subdivision(D12-00-5A);
Aspen Leaf
Black
Duncton Wood
Cliff
CARRIED
3. CS02-039 – Marketing and Communications Division
Advertising/Sponsorship Status Report
Moved by Councillor Timpson Seconded by Councillor Pedersen
THAT the report entitled Marketing and Communications
Advertising/Sponsorship Status Report be received for information.
CARRIED
5. PW02-038 – Environmental Spill Response and
Storm Water Monitoring
Moved by Councillor Timpson Seconded by Councillor Wallace
THAT Report No. PW02-38 dealing with Environmental Spill Response
and Storm Water Monitoring be received for information;
THAT staff be requested to consult with the Central York Fire Services,
the Lake Simcoe Conservation Authority, the Ministry of the Environment,
the Ministry of Natural Resources and any other identified stakeholder
agencies in the preparation of an updated Environmental Spill Response
and Storm Water Monitoring Policy;
THAT Staff be authorizd to issue a Request for Proposals for:
• the supply of specialized knowledge including personnel and
equipment to assist the Town in the identification of the source of
contaminant(s) and the removal of such contaminant(s) in the
instance of an environmental spill; and
• for the provision of day-to-day environmental expertise as required;
THAT staff be requested to report back to Council with an updated
Environmental Spill Response and Storm Water Monitoring Policy as soon
as practicable including all costs associated therewith and the results of
the above noted Request for Proposals.
CARRIED
General Committee Report No. 02-13 Page 5
Tuesday, October 1, 2002
6. PW02-052 – Approval to Execute a Preservicing
Agreement – Phase 1 St. John’s Road
Development Corporation Residential
Subdivision (D12-00-1A)
Moved by Councillor Griffith Seconded by Councillor Timpson
THAT Council authorize the Mayor and Clerk to execute an agreement
between the Town of Aurora and St. John’s Road Development
Corporation to permit the servicing of the Phase 1 lands in the St. John’s
Road Development Corporation Residential Subdivision (D12-00-1A)
subject to the following conditions:
(a) Issuance of the necessary Certificates of Approval from the Ministry of
Energy and Environment and Lake Simcoe Region Conservation
Authority for all the underground services;
(b) Signing of the engineering plans for the construction of the municipal
services;
(c) Receipt of proof of insurance indemnifying the Town in an amount of
$10,000,000; and
(d) Receipt of engineering fees and securities in accordance with the
standard procedures for subdivision developments in the amounts
specified.
CARRIED
Note: Councillor Kean also requested staff to confirm which other municipalities
approve preservicing agreements and advise Council.
8. PW02-054 - Approval to Execute a Preservicing Agreement
Bayview Wellington North – Phase 3 - Residential
Subdivision (D12-88060)
Moved by Councillor Kean Seconded by Mayor Jones
THAT Council authorize the Mayor and Clerk to execute an agreement
between the Town of Aurora and Bayview Wellington North Incorporated
to permit the servicing of the Phase 3 lands in the Bayview Wellington
North Residential Subdivision (D12-88060) subject to the following
conditions:
(a) Signing of the engineering plans for the construction of the municipal
services;
(b) Receipt of proof of insurance indemnifying the Town in an amount of
$10,000,000; and
(c) Receipt of engineering fees and securities in accordance with the
standard procedures for subdivision developments in the amounts
specified.
CARRIED
General Committee Report No. 02-13 Page 6
Tuesday, October 1, 2002
VII OTHER BUSINESS, COUNCILLORS
None
VIII IN CAMERA
Legal Matter
Moved by Councillor Griffith Seconded by Councillor Pedersen
THAT this Committee proceed In Camera to address a legal matter.
CARRIED
IX ADJOURNMENT
Moved by Councillor Griffith
THAT the meeting be adjourned at 7:35 p.m.
CARRIED
(THE REPORT OF THE GENERAL COMMITTEE MEETING NO. 02-13 WAS
CONSIDERED AND ADOPTED BY COUNCIL AT ITS MEETING HELD ON TUESDAY,
OCTOBER 8, 2002)
______________________ _________________________________
T. JONES, MAYOR B. PANIZZA, TOWN CLERK