MINUTES - General Committee - 20021015 TOWN OF AURORA
GENERAL COMMITTEE MEETING
REPORT
NO. 02-14
Council Chambers
Aurora Town Hall
Tuesday, October 15, 2002
ATTENDANCE
COMMITTEE MEMBERS Councillor West in the Chair; Mayor Jones,
Councillors Kean, Griffith, MacEachern, Pedersen,
Timpson, Vrancic and Wallace
OTHER ATTENDEES Chief Administrative Officer, Director of Corporate
Services/Town Clerk, Director of Planning, Director of
Leisure Services, Director of Public Works, Treasurer
and Council/ Committee Secretary.
Councillor West called the meeting to order at 7:00 p.m.
I DECLARATIONS OF PECUNIARY INTEREST
There were no declarations of pecuniary interest under the Municipal Conflict of
Interest Act.
Note: Although there was no item on the agenda regarding the subject, Councillor
West declared an interest when Councillor Timpson raised the issue of the
reconstruction of Collins Crescent as part of the discussion pertaining to item #8.
II APPROVAL OF AGENDA
Moved by Councillor Griffith Seconded by Councillor Timpson
THAT the content of the Agenda as circulated by the Corporate Services
Department be approved as presented with the addition of the following
• Request for Delegation Status from Mary-Frances Turner, Executive
Coordinator, York Rapid Transit – 10 to 15 Minute Presentation on a
Rapid Transit Program for York Region.
CARRIED
III DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION
Items 1, 2, 3, 7, 8 and 10 were identified for discussion.
IV ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION
Moved by Councillor Griffith Seconded by Councillor Wallace
THAT the following recommendations respecting the matters listed as
“Items not Requiring Separate Discussion” be adopted as submitted to
Council and Staff be authorized to take all necessary action required to
give effect to same:
General Committee Meeting No. 02-14 Page 2
Tuesday, October 15, 2002
4. PW02-059 – Approval to Execute a Preservicing Agreement
– Phase 1 & 2 Ballymore Development (Aurora) Corporation
Residential Subdivision (D12-00-5A)
THAT Council authorize the Mayor and Clerk to execute an agreement
between the Town of Aurora and Ballymore Development (Aurora)
Corporation to permit the servicing of the Phase 1 lands in Ballymore
Residential Subdivision (D12-00-5A) subject to the following conditions:
(a) Issuance of the necessary Certificates of Approval from the Ministry of
Energy and Environment and Lake Simcoe Region Conservation
Authority for all the underground services;
(b) Signing of the engineering plans for the construction of the municipal
services;
(c) Receipt of proof of insurance indemnifying the Town in an amount of
$10,000.000; and
(d) Receipt of engineering fees and securities in accordance with the
standard procedures for subdivision developments in the amounts
specified.
5. PW02-060 – Approval to Execute a Preservicing
Agreement Minto (Spring Farm) - Phase 1 - Residential
Subdivision (D12-01-4A)
THAT Council authorize the Mayor and Clerk to execute an agreement
between the Town of Aurora and Minto Communities (Toronto) Inc. to
permit the servicing of the Phase 1 lands in the Spring Farm Residential
Subdivision (D12-01-4A) subject to the following conditions:
(a) Issuance of the necessary Certificates of Approval from the Ministry of
Energy and Environment and Lake Simcoe Region Conservation
Authority for all the underground services;
(b) Signing of the engineering plans for the construction of the municipal
services;
(c) Receipt of proof of insurance indemnifying the Town in an amount of
$10,000,000.000; and
(d) Receipt of engineering fees and securities in accordance with the
standard procedures for subdivision developments in the amounts
specified.
6. TR02-020 – Third Quarter Financial Review
@ September 30 2002
THAT the Treasurer’s report TR02-020 “Third Quarter Financial Review
@ September 30, 2002” be received for information.
9. PL02-088 – Planning Applications Status List
THAT the Planning Applications Status List be received as information.
CARRIED
General Committee Meeting No. 02-14 Page 3
Tuesday, October 15, 2002
V DELEGATIONS
Kerry Carbonnell, representing the Board of Directors for
Machell’s Corners Housing Co-operative Re: Request for
Authorization to Hire a Private Parking Control Officer
Ms Kerry Carbonnell, proposed, on behalf of the Board of Directors for Machell’s
Corners Housing Cooperative, that the Town permit them to hire a private
Security Company, to issue parking tickets within the vicinity of the housing Co-
operative. Ms Carbonnell advised that the Town would benefit from entering into
an agreement of this nature because all parking tickets would be handed over to
the Town of Aurora for processing and all parking fees would be paid directly to
the Town through the usual process, and Machell’s Corners Housing Co-
operative would pay for the service. Ms Carbonnell advised that this measure is
being taken to assist with the enforcement of parking restrictions within that area,
to encourage residents to use the parking spots provided for them on their own
properties, thereby permitting parking for visitors to use appropriately.
Moved by Councillor Griffith Seconded by Councillor Wallace
THAT the comments of the delegate be received and referred to staff to
review and report back.
CARRIED
Lynne and Mike LeBlanc, Residents
re: Wenderly Drive
The delegates were not in attendance, therefore the delegation was withdrawn.
Request for Delegation Status from Mary-Frances Turner, Executive
Coordinator, York Rapid Transit – 10 to 15 Minute Presentation on a Rapid
Transit Program for York Region.
The delegate was not present at this time, therefore the matter was deferred to a
later point in the meeting.
VI CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION
1. CS02-030 - Inactive Records Retention By-laws
Moved by Councillor MacEachern Seconded by Councillor Vrancic
THAT Council enact the proposed by-laws to establish schedule for the
retention and disposal of inactive records.
CARRIED
2. CS02-044 – Audio Taping of Committee Meetings
Moved by Councillor MacEachern Seconded by Councillor Pedersen
THAT audio taping of Advisory Committee Meetings be implemented and
that the Town’s Procedural By-law be amended to reflect this change in
procedures; and
THAT the Administration & Finance Committee meetings be added to the
list of Committees that will be audio taped.
CARRIED
General Committee Meeting No. 02-14 Page 4
Tuesday, October 15, 2002
3. PW02-056 – Drainage Easements and Downspouts
on Residential Lots in New Developments
Moved by Councillor MacEachern Seconded by Councillor Kean
THAT drainage easements in favour of the Town over rear yard swales in
new developments not be required.
CARRIED
7. TR02-021 - Award of Request for Proposal #TR2002-43
Supply, Delivery, Installation and Maintenance of Desktop
Computer Equipment and Peripherals Devices
Moved by Councillor MacEachern Seconded by Councillor Kean
THAT report TR02-021 be deferred to the next meeting of Council.
CARRIED
8. TR02-022 - Financial Outlook (2003-2007)
Operating, Capital, Reserve and Reserve
Fund Forecast
Moved by Councillor MacEachern Seconded by Councillor Pedersen
THAT the Treasurer’s Report #TR02-022 “Financial Outlook (2003-2007)
Operating, Capital, Reserve and Reserve Fund Forecast” be received for
information.
THAT comments from General Committee be referred to staff for
purposes of developing the comprehensive 1st draft presentation of the
2003 Operating and Capital Budgets.
THAT the proposed scheduling for consideration of the 2003 budget,
including the all day working session for full Council on Saturday,
November 30, 2002, be confirmed.
CARRIED
Councillor Timpson requested that the Committee discuss the matter of reconstruction
on Collins Street and Councillor West advised that he had a conflict of interest
pertaining to that matter as he resides in that vicinity. Councillor West relinquished the
Chair to Mayor Jones while the matter was under discussion. Upon conclusion of this
matter, Councillor West resumed the Chair.
10. Letter from Mayor McCallion, of the City of Mississauga
Re: Promoting Litter Consciousness and the appointment
of an “Anti-Litter Ambassador” for the Town of Aurora
Moved by Councillor MacEachern Seconded by Councillor Timpson
THAT the letter be received for information.
CARRIED
General Committee Meeting No. 02-14 Page 5
Tuesday, October 15, 2002
VII OTHER BUSINESS, COUNCILLORS
Added Item - Request for Delegation Status from Mary-Frances Turner,
Executive Coordinator, York Rapid Transit - 10 to 15 Minute Presentation
on a Rapid Transit Program for York Region.
Ms Mary-Frances Turner provided an overview of the York Rapid Transit Plan,
which is based on the Transportation Master Plan and focuses on an extensive
system as a key element to manage growth, reduce auto dependence and
maintain quality of life for York Region. Ms Turner advised that the Plan aims to
increase the span of the transit system to link with the four corridors, which are,
Highway 7, Yonge Street down to Sheppard Station, Vaughan North/South Link
and Markham North/South link. Ms Turner indicated that the plan was designed
to facilitate the fast growing population within the Region and will make transit
more efficient and convenient for users commuting to Toronto and the
neighbouring regions. Ms Turner concluded by advising that this Plan is
expected to begin implementation as early as 2003 and participation from all
Municipalities would be integral for the success of this program.
Moved by Councillor Griffith Seconded by Councillor Timpson
THAT the presentation from York Rapid Transit be received for
information.
CARRIED
Councillor Kean advised that at a recent Leisure Services Advisory Committee meeting
concerns were raised that the issue of the Pine Tree Potters Guild was brought directly
to Council and not through LSAC. Staff advised that the process determined by Council
suggested that any issues related to the Library Square re-use be brought directly to
Council.
Councillor Kean requested an estimated cost for a new tax payment receipt machine, as
he recently read a letter from JAS Milne that the receipts currently being issued by the
Town are illegible.
Councillor Kean inquired with regard to the construction on the Chant Property on St.
Johns Side Road, which has been dormant for some time.
Councillor MacEachern expressed concern that the recent RFP for Facility Advertising
was not brought to the Leisure Services Advisory Committee for review, and requested
that staff advise of the reason for this, and that in the future, matters which relate to
advisory committees be brought to the related committees prior to Council for
consideration.
VIII ADJOURNMENT
Moved by Councillor Griffith
THAT the meeting be adjourned at 8:00 p.m.
CARRIED
(THE REPORT OF THE GENERAL COMMITTEE MEETING NO. 02-14 WAS
CONSIDERED AND ADOPTED BY COUNCIL AT ITS MEETING HELD ON TUESDAY,
OCTOBER 22, 2002 WITH THE EXCEPTION OF ITEM NO. 2 WHICH WAS ADOPTED
AS PRESENTED, AND ITEM 3 WHICH WAS REFERRED BACK TO STAFF)
______________________ _________________________________
T. JONES, MAYOR B. PANIZZA, TOWN CLERK