MINUTES - General Committee - 20020416
TOWN OF AURORA
GENERAL COMMITTEE MEETING
REPORT
NO. 02-07
Council Chambers
Aurora Town Hall
Tuesday, April 16, 2002
ATTENDANCE
COMMITTEE MEMBERS Councillor West in the Chair; Mayor Jones,
Councillors Griffith, Pedersen, Timpson, Vrancic and
Wallace.
Councillors Griffith, Kean and MacEachern were absent.
OTHER ATTENDEES Chief Administrative Officer, Director of Corporate
Services/Town Clerk, Director of Building, Director of
Planning, Director of Public Works, Director of Leisure
Services, Treasurer and Council/ Committee
Secretary.
Councillor West called the meeting to order at 7:00 p.m.
I DECLARATIONS OF PECUNIARY INTEREST
There were no declarations of pecuniary interest under the Municipal Conflict of
Interest Act.
II APPROVAL OF AGENDA
Moved by Councillor Vrancic Seconded by Councillor Wallace
THAT the content of the Agenda as circulated by the Corporate Services
Department be approved as presented.
CARRIED
III DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION
Items 2, 3, 8, 9 and 13 were identified for discussion.
IV ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION
Moved by Councillor Vrancic Seconded by Mayor Jones
THAT the following recommendations respecting the matters listed as
“Items not Requiring Separate Discussion” be adopted as submitted to
Council and Staff be authorized to take all necessary action required to
give effect to same:
General Committee Report No. 02-07 Page 2
Tuesday, April 16, 2002
1. CS02-011 - Revisions to Administration Policies for
Salary Classification Schedules & Benefits
Adjustments for Full Time Non Union Staff
THAT Council approve the revisions to the Salary and Classification
Schedules prescribed by Administration Policy No. 7 to provide for a
salary adjustment to all non union full time staff effective April 1, 2002; and
THAT Council approve the revisions to the Benefits plan prescribed by
Administration Policy No. 20 to provide for adjustments in the dental plan,
and bereavement leave; and
THAT Council approve the revision to the mileage expenses prescribed by
Administrative Policy No. 28 to provide for an adjustment in the monthly
mileage rate; and
THAT staff be authorized to update, circulate and implement the revisions
to the Schedules appended to Administration Policy No. 7 and No. 20 in
accordance with the Council approval.
4. LS02-020 - Tender Award Aurora Town Hall Landscaping
Project Tender No. LS-2002-12
THAT Tender LS-2002-12, Aurora Town Hall Landscaping Project, be
awarded to Lomco Landscape Contractors Limited in the amount of
$225,155.00 excluding G.S.T.; and
THAT Council approve the re-allocation of funding ($60,000) from 2003 –
Insurance Reserve to 2002 for purposes of completing the works defined
within Tender LS-2002-12; and
THAT the Mayor and Clerk be authorized to execute the contract
documents associated with this project.
5. LS02-022 - Purchase of Vehicles
That Council authorize the purchase of two (2) Department of Leisure
Services Vehicles (Section “B” and Section “D”) from Bill Houston Ford
Ltd. of Stouffville Ontario for the all-inclusive amount of $64,855.40; and
That Council authorize the purchase of one (1) Department of Leisure
Services Vehicle (Section “A”) from Ab Cox Pontiac Buick GMC Ltd. of
Aurora Ontario for the all inclusive price of $23,680.93
6. PL02-023 - Draft Plan of Subdivision Conditions
Minto Residential Inc.
File D12-01-4A
THAT the proposed plan of subdivision D12-01-4A prepared by Malone
Given Parsons Ltd., dated October 3, 2001 and revised on February 22,
2002, be draft approved subject to the Conditions of Draft Approval
attached as Appendix “A” being fulfilled prior to final approval.
7. PL02-035 - Official Plan Amendment Application
Allied International Credit Corporation (AIC)/
The Gordian Group
Industrial Parkway South
Part of Lot 185, Registered Plan 246
D09-01-02
General Committee Report No. 02-07 Page 3
Tuesday, April 16, 2002
THAT Report PL02-035 be received and that By-law No. 4341-02.D to
adopt Official Plan Amendment No. 42 be scheduled for enactment at the
next available Council Meeting.
10. Correspondence from the Aurora Agricultural Society Fair and
Horse Show re: Erecting Signs for Advertising and Directional
Purposes
THAT the Committee receive and endorse the request of the Aurora
Agricultural Society to erect their signs within the Town of Aurora between
May 18th to June 1st, 2002.
11. PW02-015 - Reconstruction of Bayview Avenue between
Wellington Street and Mulock Drive – Draft
Environmental Study Report
and February 8, 2002 Report from Commissioner of
Transportation and Work
THAT Council receive for information Report No. PW02-015 dealing with
the draft Environmental Study Report for the reconstruction of Bayview
Avenue between Wellington Street and Mulock Drive;
THAT the Region of York be requested to ensure that the Town of Aurora
and concerned residents continue to be involved in the design of
appropriate mitigation measures relating to the environmentally sensitive
area located north of the intersection of Ballymore Drive and Bayview
Avenue;
THAT the Region of York be requested to further investigate the issues of
noise as more particularly described in Report No. PW02-015 and to
ensure that any mitigative measures that are necessary are included in
their project; and
THAT Council receive for information the February 8, 2002 Report from
the Regional Commissioner of Transportation and Works entitled
“Widening and Reconstruction – Bayview Avenue, Wellington Street East
to Mulock Drive, Towns of Aurora and Newmarket, Project 9666”.
CARRIED
12. PW02-019 - Contamination of Outfall to Holland River - Wrap-Up Report
THAT Council receive for information:
• Report No. PW02-019 "Contamination of Outfall to Holland River -
Wrap-Up Report";
• Gartner Lee Limited Report "Industrial Parkway Catchment Area,
Storm Sewer Investigation, Town of Aurora", dated January 28, 2002;
and
• Letter from Environment Canada "Spill to Industrial Parkway Storm
Sewer and Holland River", received February 25, 2002.
THAT Council direct staff to:
• conclude our work with respect to the spill to Industrial Parkway Storm
Sewer and Holland River, other than normal monitoring, including the
removal of absorbent pads and booms if appropriate and upon prior
notification to the Ministry of the Environment;
General Committee Report No. 02-07 Page 4
Tuesday, April 16, 2002
• report further on this matter only if circumstances change significantly;
and
• report further on the operations and costs of a Stormwater Outfall
monitoring and spills plan.
THAT the Ministry of the Environment be requested to:
• issue a Control Order pursuant to the Environmental Protection Act
with respect to No. 12 Industrial Parkway South and further, advise the
Town regarding the action which the Ministry will be taking in terms of
prosecuting any party;
• close its file in regard to the matter of the contamination of the outfall to
the Holland River as it relates to the actions of the Town of Aurora; and
• advise in writing that no further action is required to be taken by the
Town and that the Town has satisfied any requirements and
obligations which it had in relation to the contamination of the outfall to
the Holland River; and
THAT Council authorize funds in the amount of $250,000 be drawn from
the Water/Sewer Reserve fund as payment for all investigative work
undertaken in this matter to date and in the future.
CARRIED
V DELEGATIONS
Mr. Gerry Conetta, resident, re: By-law
Requirements for the Licensing of Vehicles
as Limousines.
Mr. Gerry Conetta advised that he has been in contact with staff at the Town of
Aurora and discussed his proposal to have a Chrysler Town and Country luxury
van granted a license to run as a limousine. However he was encouraged by
staff to obtain approval from Council to proceed with this endeavor as it is setting
a new precedent for the Town. Mr. Conetta advised that currently, within the
town there are 3 registered limousines and two of them are out of service,
although the Town is allowed to have 8 running Limousines as per by-law 4258-
01.P. Mr. Conetta requested that Council provide direction to staff to proceed
with the licensing of the proposed vehicle.
Moved by Mayor Jones Seconded by Councillor Pedersen
THAT the comments of the delegate be received and referred to staff to
prepare a detailed report containing all pertinent information and policies
regarding the licensing of the proposed vehicle as a limousine.
CARRIED
General Committee Report No. 02-07 Page 5
Tuesday, April 16, 2002
VI CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION
At this point in the meeting the Chair determined that it would be appropriate to move
Item #13, report ADM02-006 forward for discussion.
13. ADM02-06 - Electric Industry Deregulation
Transfer By-law Amendment and Board
Composition and Corporate Governance
Regarding Aurora Hydro Connections Limited
and Borealis Hydro Electric Holdings Inc.
Moved by Mayor Jones Seconded by Councillor Timpson
THAT By-law Number 4220-00.L, being a By-law to transfer the
employees, assets, liabilities, rights and obligations of Aurora Hydro
Electric Commission and The Corporation of the Town of Aurora to Aurora
Hydro Connections Limited and Borealis Hydro Electric Holdings Inc. be
amended in the form attached hereto; and
CARRIED
Moved by Mayor Jones Seconded by Councillor Timpson
THAT Council approve the implementation of the corporate structure
previously sanctioned and approved by Council in the Shareholder
Declaration, that being a vertical corporate holding relationship wherein
the Town is the sole shareholder of HoldCo and HoldCo is the sole
shareholder of Wiresco.
CARRIED
Moved by Mayor Jones Seconded by Councillor Pedersen
THAT the Board of Directors Membership/Composition - HoldCo as set
out in section 2.2 a) (i) of the Options Section of this Report be approved
as follows:
2.2 a) (i) proceed with the appointment of those individuals, as set out in
Attachment “C” and activate the process of these appointments.
CARRIED
Moved by Mayor Jones Seconded by Councillor Timpson
THAT the Board of Directors Membership/Composition - WiresCo as set
out in section 2.2 b) (i) of the Options Section of this Report be approved
as follows:
2.2 b) (i) choose to have a different representation as a subsidiary of the
HoldCo.
CARRIED
General Committee Report No. 02-07 Page 6
Tuesday, April 16, 2002
2. CS02-012 - Revisions to Administration Policies for Salary
Classification Schedules & Benefits Adjustments
for Other Than Continuous Full Time Staff
Moved by Councillor Vrancic Seconded by Councillor Wallace
THAT Council approve the revisions to the Salary and Classification
Schedule prescribed by Administration Policy No. 7 to provide for an
economic salary adjustment of 2.5% to the other than continuous full time
staff effective April 1, 2002; and
THAT staff be authorized to update, circulate and implement the revisions
to Schedule appended to Administration Policy No. 7 in accordance with
the Council approval.
CARRIED
3. CS02-013 - Town Sponsored Rabies Clinic
Moved by Mayor Jones Seconded by Councillor Pedersen
THAT the report be received and that staff be directed to proceed with the
Town Sponsored Rabies Clinic.
CARRIED
8. PL02-037 - Site Plan Amendment Application
1366258 Ontario Ltd. (Willow Farm)
15900 Yonge Street
File Number D11-01-92
Moved by Mayor Jones Seconded by Councillor Timpson
THAT Report PL02-037 be received as information;
THAT, subject to a satisfactory review by the Site Plan Committee, the
Director of Planning be authorized to execute a site plan amendment
agreement between 1366258 Ontario Ltd. and the Town of Aurora
respecting an addition to the existing residential dwelling;
THAT, the request to abandon the option of building a public pathway be
denied and reviewed at a later date, or if the property reverts to a
permitted commercial use; and
THAT staff explore the possibility of extending the term of the agreement
to construct a public pathway.
CARRIED
9. Memo from Councillor Vrancic re: Sign By-laws
Moved by Councillor Vrancic Seconded by Mayor Jones
THAT staff be requested to look at the attached sign by-law from the Town
of Markham and incorporate the highlighted sections into the Town of
Aurora's sign By-law, to be brought back to the Committee for review.
CARRIED
General Committee Report No. 02-07 Page 7
Tuesday, April 16, 2002
VII OTHER BUSINESS, COUNCILLORS
No other business was declared at this meeting.
VIII ADJOURNMENT
Moved by Councillor Wallace
THAT the meeting be adjourned at 7:40 p.m.
CARRIED
(THE REPORT OF THE GENERAL COMMITTEE MEETING NO. 02-07 WAS
CONSIDERED AND ADOPTED BY COUNCIL AT ITS MEETING HELD ON TUESDAY,
APRIL 23, 2002 WITH THE EXCEPTION OF ITEM NO. 1 WHICH A RECORDED
VOTE WAS TAKEN AND ADOPTED, 3 WHICH WAS DISCUSSED AND ADOPTED AS
AMENDED, 8 WHICH WAS DISCUSSED AND ADOPTED AS AMENDED)
______________________ _________________________________
T. JONES, MAYOR B. PANIZZA, TOWN CLERK