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MINUTES - General Committee - 20020205 TOWN OF AURORA GENERAL COMMITTEE MEETING REPORT NO. 02-03 Council Chambers Aurora Town Hall Tuesday, February 05, 2002 ATTENDANCE COMMITTEE MEMBERS Councillor Griffith in the Chair; Mayor Jones, Councillors Kean, MacEachern, Pedersen, Timpson, Vrancic, Wallace and West. OTHER ATTENDEES Chief Administrative Officer, Director of Corporate Services/Town Clerk, Director of Planning, Director of Public Works, Director of Leisure Services, Treasurer, Manager of Human Resources and Council/ Committee Secretary. The Councillor Griffith called the meeting to order at 7:00 p.m. I DECLARATIONS OF PECUNIARY INTEREST There were no declarations of pecuniary interest under the Municipal Conflict of Interest Act. II APPROVAL OF AGENDA Moved by Councillor West Seconded by Councillor Wallace THAT the content of the Agenda as circulated by the Corporate Services Department be approved with the following additions:  Delegation request from Myra Hurst and Jean-Michelle Bombardier of the Canadian Mental Health Association re: Skate Break 2002  Delegation request from John Volpe of Habitat for Humanity re: Information regarding Habitat for Humanity of York Region CARRIED Moved by Councillor Vrancic Seconded by Councillor West THAT Mr. Wilson be allowed to speak as a delegate re: 2002 Operating Budget. CARRIED General Committee Meeting No. 02-02 Page 2 Tuesday, February 5, 2002 III DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION Items 1, 2, 3, 5, 6, 7 and 8 were identified for discussion. IV ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION Moved by Mayor Jones Seconded by Councillor Timpson THAT the following recommendations respecting the matters listed as “Items not Requiring Separate Discussion” be adopted as submitted to Council and Staff be authorized to take all necessary action required to give effect to same: 4. PL02-012 - Planning Applications Status List THAT the Planning Applications Status List be received as information. CARRIED V DELEGATIONS Myra Hurst and Jean-Michelle Bombardier of the Canadian Mental Health Association re: Skate Break 2002 Myra Hurst thanked Council for the opportunity to address this issue and requested Council's support to promote Skate Break 2002. Ms Hurst informed that the event will take place on Wednesday, March 13, 2002 during the March Break, from 2 to 4 p.m. at the Aurora Community Centre and that the event is for all ages. Ms Hurst also outlined the many services of the Canadian Mental Health Association provides such as free workshops for teens and youth wellness programs. Ms Hurst expressed that she would be grateful for any support that Council could provide and introduced Jean-Michelle Bombardier who has helped promote and produce this event as well as the 200th Celebration on Ice in Newmarket. Mr. Bombardier extended the invitation to Council to come out to show their support at this event. Moved by Councillor West Seconded by Councillor Pedersen THAT the comments of the delegate be received. CARRIED Moved by Mayor Jones Seconded by Councillor West THAT the Town provide publicity support and that a week in March be proclaimed Canadian Mental Health Week in the Town of Aurora. CARRIED John Volpe of Habitat for Humanity re: Information regarding Habitat for Humanity of York Region John Volpe gave a brief description of the support provided by Habitat for Humanity and explained how the recipients are chosen and informed the committee that the entire organization is volunteer and financially assisted completely by donations. Mr. Vople expressed his gratitude for the Town of Aurora's support and welcomes any further support either through promotions, raising funds or any other help that could be provided. Moved by Councillor West Seconded by Mayor Jones THAT the comments of the delegate be received. CARRIED General Committee Meeting No. 02-02 Page 3 Tuesday, February 5, 2002 Mr. Al Wilson re: 2002 Operating Budget Mr. Wilson commented favourably on last year's decisions to invest in a new Library, proposing an Economic Development position and retaining a sense of Aurora Community. Mr. Wilson was also pleased with how well the mergers went with transit and fire and suggested that a merger for waste disposal may be worth investigating. Mr. Wilson expressed concerns that more input should come from the taxpayers and suggested that this year's priorities should include addressing waste disposal issues, implementing a five year forecast, taking into consideration the Region's Budget, developing some goals and objectives for commercial re-development and considering a third party to independently look into things similar to the Town of Newmarket. Mr. Wilson suggested the following actions: validate the priorities and involve the stakeholders up-front, implement some zero based budgeting, establish service delivery standards and alternatives rather than cut backs and assess the actual municipal operation to improve the tax dollar. Moved by Councillor MacEachern Seconded by Councillor Kean THAT the comments of the delegate be received and referred to the Treasurer. CARRIED VI CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION 1. PL02-009- Draft Plan of Subdivision Elderberry Hill Schickedanz Bros. Ltd. 13990 and 14028 Yonge Street D12-01-3A Moved by Councillor Wallace Seconded by Councillor Vrancic THAT Council receive as information the following overview of Draft Plan of Subdivision D12-01-3A scheduled for the March 27, 2002 Public Planning Meeting. CARRIED 2. PL02-010 - Zoning By-law Amendment and Draft Plan of Subdivision Preserve Homes Inc. Part of Lot 21, Concession 2 EYS D14-16-01 and D12-01-5A Moved by Councillor Kean Seconded by Councillor West THAT General Committee receive as information the following overview of Zoning By-law Amendment and Draft Plan of Subdivision applications D14-16-01 and D12-01-5A regarding Part of Lot 21, Concession 2 EYS, scheduled for the March 27, 2002 Public Planning Meeting. CARRIED 3. PL02-011 - Official Plan Amendment and Zoning By-law Amendment Applications Allied International Credit Corporation/The Gordian Group Industrial Parkway South Part of Lot 185, Registered Plan 246 D09-01-02, D14-02-02 General Committee Meeting No. 02-02 Page 4 Tuesday, February 5, 2002 Moved by Mayor Jones Seconded by Councillor Pedersen THAT Council receive as information the following overview of Official Plan and Zoning By-law Amendment applications D09-01-02 and D14-02- 02, regarding a 2 hectare parcel located in Part of Lot 185, Registered Plan 246, scheduled for the March 27, 2002 Public Planning Meeting. CARRIED 5. PW02-004 - Disposal of Surplus Tractor Moved by Councillor Wallace Seconded by Councillor Pedersen THAT Council offer the 1980 International Hydro 84 Tractor with front-end loader to the Cemetery Board for $3,000. CARRIED 6. CS02-007 - Amendments to Administration Procedures Moved by Councillor Vrancic Seconded by Mayor Jones THAT the amendments to Administration Procedures No. 6, Hours of Work; No. 7, Salary and Classification Schedules; No 13, Overtime; No. 14, Sick Leave; No. 16, Family Illness or Emergency Leave; No. 17, Pregnancy and Parental Leave; No. 18, Vacation; No. 20, Benefits and Special Leave; and No. 21, Statutory Holiday Benefits appended to this Report be approved; and that Administration Procedure No. 19, Vacation Coordination be repealed. CARRIED 7. ADM02-001 - Ontarians with Disabilities Act, 2001 (Bill 125) Moved by Mayor Jones Seconded by Councillor West THAT Report ADM02-01 entitled Ontarians with Disabilities Act, 2001, be received for information and referred back to staff for a further report upon receipt of the regulations; and THAT staff examine the possibility of a partnership or joint committee with other municipalities, including the Region of York. CARRIED 8. Correspondence from GTA Clean Air Council re: Invitation to Participate in the GTA Clean Air Control Moved by Mayor Jones Seconded by Councillor West THAT staff approach the Town of Newmarket's representative to determine if there is an interest to also represent the Town of Aurora in this matter. CARRIED General Committee Meeting No. 02-02 Page 5 Tuesday, February 5, 2002 VII OTHER BUSINESS, COUNCILLORS Councillor Kean requested the status of the Region investigation on the feasibility of the smokeless, odorless, incineration systems that was proposed by Council at the February 22, 2001 meeting. Moved by Councillor Kean Seconded by Councillor West THAT staff obtain a response from the Region of York and the Province in the issue of incineration. CARRIED VIII IN CAMERA Property and Personnel Matters Moved by Councillor West Seconded by Councillor Timpson THAT this Council proceed In Camera to address property and personnel matters and that the agenda be amended to reflect this. CARRIED IX ADJOURNMENT Moved by Councillor West THAT the meeting be adjourned at 7:45 p.m. CARRIED (THE REPORT OF THE GENERAL COMMITTEE MEETING NO. 02-03 WAS CONSIDERED AND ADOPTED BY COUNCIL AT ITS MEETING HELD ON TUESDAY, FEBRUARY 12, 2002)