MINUTES - General Committee - 20011204
TOWN OF AURORA
GENERAL COMMITTEE MEETING
REPORT
NO. 18-01
Council Chambers
Aurora Town Hall
Tuesday, December 4, 2001
ATTENDANCE
COMMITTEE MEMBERS Councillor West in the Chair, Mayor Jones,
Councillors Kean, MacEachern, Pedersen, Timpson,
Vrancic and Wallace.
Councillor Griffith was absent
OTHER ATTENDEES Chief Administrative Officer, Director of Corporate
Services/Town Clerk, Director of Public Works/Acting
Fire Chief, Treasurer, Director of Leisure Services,
Director of Planning, Director of Building and Council/
Committee Secretary.
Councillor West called the meeting to order at 7:00 p.m.
I DECLARATIONS OF PECUNIARY INTEREST
Councillor Wallace declared an interest in item #1 regarding Variance to Sign By-law
3400-92, 14720 Yonge Street, due to a business relationship and did not take part in or
vote on any questions in this regard or attempt in any way to influence the voting on
such questions.
Councillor Vrancic declared an interest in item #3 regarding Aurora Community
Information, due to a Solicitor/Client relationship and did not take part in or vote on any
questions in this regard or attempt in any way to influence the voting on such questions.
Councillor West declared an interest in item #9 regarding Donald Schmidt/Home Depot,
due to a business relationship and did not take part in or vote on any questions in this
regard or attempt in any way to influence the voting on such questions.
II APPROVAL OF AGENDA
Moved by Councillor Timpson Seconded by Councillor Pedersen
THAT the content of the Agenda as circulated by the Corporate Services
Department be approved as presented.
CARRIED
General Committee Meeting No. 18-01 Page 2
Tuesday, December 4, 2001
III DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION
Items 1, 2, 3, 4, 6, 8, 9, 10, 12 and 13 were identified for discussion.
IV ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION
Moved by Councillor Wallace Seconded by Councillor Pedersen
THAT the following recommendations respecting the matters listed as
“Items not Requiring Separate Discussion” be adopted as submitted to
Council and Staff be authorized to take all necessary action required to
give effect to same:
5. CS01-037 - Employment Standards Act, 2000
THAT the appended summary of the recently proclaimed Employment
Standards Act, 2000 revisions be received;
AND that staff be directed to incorporate the new provisions as prescribed
by the Act within applicable Administration Procedures, and present same
to Council for consideration.
7. PW01-047 - Oversized Street Name Signs
THAT Report PW01-047 be referred to the Budget Committee for
consideration in conjunction with the 2002 Operating Budget.
11. PL01-085 - Planning Applications Status List
THAT the Planning Applications Status List be received as information.
14. TR01-040 - 2002 INTERIM TAX LEVY
THAT Council for the Corporation of the Town of Aurora authorize a 2002
Interim Tax Levy on all rateable real property in the Town which has been
assessed according to the last revised assessment roll;
AND THAT the 2002 Interim Tax Levy be set at 50% of the total 2001
taxes payable on each property;
AND THAT for new properties added to the assessment roll for the 2002
taxation year, the tax rates would be equivalent to 50% of the 2001 tax
rates (as listed in Appendix "A" of this report) and levied on the basis of
the stated Current Value Assessment;
AND THAT the 2002 Interim Tax Levy be paid in two relatively equal
instalments due on Monday, February 25, 2002 and Wednesday, April 24,
2002;
AND THAT the Director of Finance/Treasurer be authorized to amend in
whole or in part any billing in order to comply with any Provincial
Legislation which may be introduced or passed by the Province of Ontario
prior to or after the issuance of the 2002 Interim Tax Billing;
AND THAT By-law number 4320-01.F be enacted at the December 11,
2001 Council Meeting.
15. TR01-041 - DELEGATION OF TAX RATIO RESPONSIBILITY - 2002
THAT the Regional Municipality of York retain the responsibility for setting
tax ratios for 2002, in consultation with finance staff of the lower tier
municipalities;
General Committee Meeting No. 18-01 Page 3
Tuesday, December 4, 2001
THAT staff report back to Council on the proposed tax ratio's prior to
Regional Council's adoption of the ratios for 2002; and
THAT staff be directed to advise the Treasurer of the Regional
Municipality of York that the Town of Aurora supports the Regional
Council recommendation that tax ratio setting authority be maintained at
the Regional level of municipal government.
CARRIED
V DELEGATIONS
Ms Meggan Janes, P. Eng. Senior Engineer for Gartner Lee
Limited re: Presentation of the Results of an Environmental
Site Assessment Study
Ms Meggan Janes, P. Eng. Senior Engineer for Gartner Lee Limited presented a
detailed review outlining the investigative process and findings contained within
the report entitled "Phase II ESA Industrial Parkway South, Town of Aurora".
Moved by Mayor Jones Seconded by Councillor MacEachern
THAT the comments of the delegate be received and that item #8 be
brought forward to this point on the agenda for consideration.
CARRIED
8. PW01-050 - Contamination of Outfall to Holland River East Branch
- Phase II ESA Report
Moved by Mayor Jones Seconded by Councillor Timpson
THAT the Gartner Lee report entitled "Phase II ESA Industrial Parkway
South" be received and staff be requested to continue to implement the
recommendations contained within that report as reproduced in Appendix
A to Report No. PW01-50;
THAT staff be requested to report further on the results of the additional
sewer samples taken as a result of Recommendation No. 2 of the Gartner
Lee Report;
THAT the Ministry of the Environment be requested to provide their
comments on the Gartner Lee Report and advise the Town of what steps
the Town should now be taking in this matter;
THAT Staff be requested to report further on the operations and costs of a
protocol to deal with future events of this nature; and
THAT all material and findings to date in relation to this issue be
forwarded to the Ministry of Environment with a request that the
matter be thoroughly investigated.
THAT the Ministry of Environment be requested to take measures to
investigate underground storage tanks located further South on
Industrial Parkway.
CARRIED
Councillor Vrancic suggested that the Solicitor be requested to review
Report PW01-50 - "Contamination of Outfall to Holland River East Branch
- Phase II ESA Report", look at the provisions within the Environmental
Protection Act, regulations governing the Ministry of Environment in terms
of how they would investigate a property if requested by a Municipality and
that the Solicitor provide an opinion as to whether the Town of Aurora
would have a cause of action against the Ontario Government or the
Ministry of Environment.
General Committee Meeting No. 18-01 Page 4
Tuesday, December 4, 2001
And further that the solicitor investigate whether there is any other
provision within the law that would allow the Town to get a court order to
grant access to the property if the Ministry is not prepared to do so.
Reverend Canon M. Philip Poole re: Directional Signage
Reverend Canon M. Philip Poole, of Trinity Anglican Church advised that during
recent construction of the new Library, two directional signs at Yonge Street and
Church Street were inadvertently removed from their locations and need to be
replaced. It was noted that under the proposed policy respecting directional
signage for community facilities this signage would not conform to the new
regulations. Reverend Poole advised that with respect to Anglican churches as
well as most other churches signage is posted with a distinctive design or logo
and colour combination, which is nationally recognized as being associated with
the church. Reverend Poole requested that Trinity Anglican Church, as well as
other Churches, be granted an exclusion from the specifications of the proposed
policy respecting directional signage for community facilities, to permit the
installation of new signs.
Moved by Councillor Kean Seconded by Councillor Timpson
THAT the comments of the delegate be received and that item #2 be
brought forward to this point on the agenda for consideration.
CARRIED
2. BA01-013 - Directional Signage
Moved by Councillor Timpson Seconded by Councillor Pedersen
THAT Council endorse the Public Works Department policy respecting
directional signage for community facilities;
THAT Churches in the Town of Aurora which are not located on any
main streets be authorized to display a maximum of two off-site
directional signs displaying graphics and colours which would be
nationally recognized as indicative of their associated faiths;
THAT all other non-profit facilities be required to conform with the
policy; and
THAT the Director of Building be requested to work with Reverend
Poole to confirm a standard size for church signage and report back
to Council.
CARRIED
Stephen Granger, Citizen Representative re: Library Square
Redevelopment Ad Hoc Committee
Mr. Stephen Granger, Citizen Representative, expressed several concerns with
respect to the process and composition of the Library Square Redevelopment
Committee. Mr. Granger provided various materials from previous meetings of
this Committee as well as an anonymous "Survey/Analysis" which suggested a
number of discrepancies in the review process. Mr. Granger suggested that
Council consider modifications to the committee composition and also requested
that a new delegation opportunity be provided for all user groups who wish to
present their submissions.
Moved by Mayor Jones Seconded by Councillor MacEachern
THAT the comments of the delegate be received and that the matter be
referred to the OTHER BUSINESS portion of the meeting for
consideration.
CARRIED
General Committee Meeting No. 18-01 Page 5
Tuesday, December 4, 2001
VI CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION
Councillor Wallace, having previously declared an interest in item #1, did not take part
in the vote called for in this regard.
1. BA01-012 - Variance to Sign By-law 3400-92
14720 Yonge Street
Moved by Mayor Jones Seconded by Councillor Pedersen
THAT Council approve the request for a variance to sign by-law 3400-92
to permit the installation of additional signage to be located at the
southwest corner of Yonge Street and Murray Drive.
CARRIED
Councillor Vrancic, having previously declared an interest in item #3, did not take part in
the vote called for in this regard.
3. CS01-030 - Aurora Community Information
Moved by Councillor Wallace Seconded by Mayor Jones
THAT the Town enter into an agreement with Aurora Family Connections
to establish a reception centre at the Town Hall entitled “Aurora
Community Information”, in order to provide a community information and
referral service to all residents of the Town.
CARRIED
4. CS01-031 - Insurance & Risk Management Procedure
Amendment to Administrative Procedure #52
Moved by Councillor MacEachern Seconded by Councillor Pedersen
THAT the proposed Revised Administrative Procedure #52 – Insurance
and Risk Management Administrative Procedure be approved.
CARRIED
6. CS01-039 - Workplace Safety & Insurance Board Surcharge
Moved by Councillor Vrancic Seconded by Councillor Wallace
THAT Council authorize the payment of $3,263.46 for the 2000 WSIB
surcharge with the funding source identified as the Workers
Compensation reserve.
CARRIED
Councillor West, having previously declared an interest in Item #9, relinquished the
Chair to Mayor Jones during the consideration of this matter and did not take part in the
vote called for in this regard. Upon conclusion of this matter, Councillor West resumed
the Chair.
9. PL01-081 - Official Plan Amendment
Donald Schmidt/Home Depot Holdings Inc.
15320 Bayview Avenue
Part of Lot 81, Concession 1 EYS
D09-03-01
General Committee Meeting No. 18-01 Page 6
Tuesday, December 4, 2001
Moved by Mayor Jones Seconded by Councillor Pedersen
THAT Report PL01-081 be received and that Official Plan Amendment No.
41 and implementing By-law No. 4311-01.D be scheduled for enactment
at the December 11, 2001 Council meeting.
CARRIED
10. PL01-083 - Draft Terms of Reference Five Year Review of the
Official Plan and Secondary Plan for the “2C” Urban Expansion Area
Moved by Mayor Jones Seconded by Councillor Pedersen
THAT the process used to address public input and direction for the Five
Year Review of the Official Plan and Secondary Plan for the “2C” Urban
Expansion Area, be modeled after that used for the Growth Management
Study;
THAT the Draft Terms of Reference for the Five Year Review of the
Official Plan and the Secondary Plan for the “2C” Urban Expansion Area
be approved;
THAT Staff be authorized to request proposals to undertake the Five Year
Review of the Official Plan and Secondary Plan for the “2C” Urban
Expansion Area; and
THAT Council appoint a Committee consisting of 3 members of Council
and 5 citizen members to interview short listed consulting teams and
select the successful team.
CARRIED
12. TR01-038 - 15059 Leslie Street – Vendor Held Mortgage
Moved by Councillor Vrancic Seconded by Councillor Timpson
That approximately $2,698,920 (Principal $2,614,400 + Estimated Interest
of $84,520) be reallocated from the “Aurora Hydro Contingency Reserve”
for purposes of retiring the outstanding mortgage on the Town owned
property known as 15059 Leslie Street.
CARRIED
13. TR01-039- Development Charge Deferrals for Ministry Recognized
Educational Enterprises
Moved by Councillor Vrancic Seconded by Councillor MacEachern
That report TR01-039- Development Charge Deferrals for Ministry
Recognized Educational Enterprises, be referred back to staff for further
detailed analysis as to potential impact of setting this precedent and
suggestions regarding the process for dealing with similar requests from
other educational facilities not recognized by the Ministry of Education.
CARRIED
General Committee Meeting No. 18-01 Page 7
Tuesday, December 4, 2001
VII OTHER BUSINESS, COUNCILLORS
Moved by Councillor Vrancic Seconded by Councillor Wallace
That the Library Square Redevelopment Ad Hoc Committee be
disbanded; and
That the Director of Leisure Services be requested to draft terms of
reference and initiate the process of obtaining a list of consultants that
Council may consider to undertake the project of recommending
community user groups for the facilities within the Library Square.
CARRIED
VIII IN CAMERA
Personnel Matters
Moved by Mayor Jones Seconded by Councillor Wallace
THAT this Committee proceed In Camera to address personnel matters.
CARRIED
IX ADJOURNMENT
Moved by Mayor Jones
THAT the meeting be adjourned at 9:50 p.m.
CARRIED
(THE REPORT OF THE GENERAL COMMITTEE MEETING NO. 18-01 WAS
CONSIDERED AND ADOPTED BY COUNCIL AT ITS MEETING HELD ON TUESDAY,
DECEMBER 11TH, 2001 WITH THE EXCEPTION OF ITEM NO. 2 WAS REFERRED
BACK TO STAFF, ITEM NO. 3 WAS APPROVED, ITEM NO. 8 WAS AMENDED, ITEM
NO. 9 WAS APPROVED AND OTHER BUSINESS, COUNCILLORS WAS AMENDED.)
______________________ _________________________________
T. JONES, MAYOR B. PANIZZA, TOWN CLERK