MINUTES - General Committee - 20010904 TOWN OF AURORA
GENERAL COMMITTEE MEETING
REPORT
NO. 14-01
Council Chambers
Aurora Town Hall
Tuesday, September 4, 2001
ATTENDANCE
COMMITTEE MEMBERS Councillor Kean in the Chair, Mayor Jones,
Councillors Griffith, MacEachern, Pedersen, Timpson,
Vrancic and Wallace
Councillor West was absent.
OTHER ATTENDEES Chief Administrative Officer, Director of Corporate
Services/Town Clerk, Director of Building, Director of
Planning, Director of Leisure Services, Director of
Public Works/Acting Fire Chief, Treasurer, and
Council/ Committee Secretary.
Councillor Kean called the meeting to order at 7:10 p.m.
I DECLARATIONS OF PECUNIARY INTEREST
Councillor Vrancic declared an interest in the delegation request of Jamie Lea
Foss from The Larter Group re: The Great Canadian Achievements Wall Mural,
by virtue of a Solicitor/Client relationship and did not take part in or vote on any
questions in this regard or attempt in any way to influence the voting on such
questions.
II APPROVAL OF AGENDA
Moved by Councillor Wallace Seconded by Councillor Timpson
THAT the content of the Agenda as circulated by the Corporate Services
Department be approved as presented with the following additions:
(item #1) Delegation request from Evelyn Buck, former Mayor re:
Theatre Aurora Lease Agreement.
Delegation Request from Anne Goodwin of Christ Evangelical
Lutheran Church re: Community Signage.
CARRIED
III DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION
Items 1, 2, 3, 8 and 9 were identified for discussion.
General Committee Meeting No. 14-01 Page 2
Tuesday, September 4, 2001
IV ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION
Moved by Councillor Griffith Seconded by Councillor Timpson
THAT the following recommendations respecting the matters listed as
“Items not Requiring Separate Discussion” be adopted as submitted to
Council and Staff be authorized to take all necessary action required to
give effect to same:
4. LS01-044 – Microcell Connexions Inc. Property Agreement
THAT the Mayor and Clerk be authorized to execute the Agreement with
Microcell Connexions Inc. to permit the installation of a Cellular
Communication Tower at 15059 Leslie Street.
5. PL01-067 - Proposed Zoning By-law Amendment
Chafam Premiere Inc.
Part of Lots 5, 6, and 7, Plan 65M-2874
SW Corner of St. John’s Sideroad & Earl Stewart Drive
D14-11-01
THAT implementing By-law 4301-01.D be scheduled for enactment at the
next available Council Meeting.
6. PL01-070 – Planning Applications Status List
THAT the Planning Applications Status List be received as information.
7. PW01-034 - Subdivision Agreements – Pay Assurance
for Prime Contractors
THAT staff be directed to include the concept of “Pay Assurance for Prime
Contractors” in the next update of the precedent Subdivision Agreements;
and
THAT the Ontario Sewer and Watermain Construction Association be
advised that the Town of Aurora will implement the “Pay Assurance for
Prime Contractors” proposal with the following two modifications:
1. That should a dispute arise the Town will pay the funds from the
Municipal Services Letter of Credit into escrow and the parties
submit to arbitration pursuant to the Arbitration Act, and that
payment of monies out of escrow be made in accordance with
the Arbitrator’s award, and
2. That in the event that a claim is made that the Town will draw
funds from the Municipal Services Letter of Credit equal to 50%
of the claimed amount and pay those funds into escrow.
CARRIED
General Committee Meeting No. 14-01 Page 3
Tuesday, September 4, 2001
V DELEGATIONS
Phillip Brooks, on behalf of the President of Theatre Aurora
re: LS01-045 – Theatre Aurora Lease Agreement
Mr. Brooks gave a brief background history of Theatre Aurora and presented a
proposal to the Town regarding the future arrangements for the use of the facility.
Mr. Brooks requested that the Committee take into consideration his proposal to
extend the term of a Lease Agreement for a much longer term in order to
anticipate future expenditures and improvements to the Theatre. Mr. Brooks
asked the Committee to renew its stewardship and hand over the control and
financing to Theatre Aurora to extend a shining example of community spirit.
Moved by Councillor Griffith Seconded by Councillor Wallace
THAT the comments of the delegate be received and the item be brought
forward for discussion.
CARRIED
Evelyn Buck, former Mayor re: Theatre Aurora Lease Agreement
Evelyn Buck spoke on behalf of the theatre and gave a description of the
extensive changes that have been made to the building by the Theatre with the
money made by productions over the years. Ms Buck pointed out that the
Theatre has never asked for any other donations by the Town but would struggle
to survive should the Town impose a fair market value rental fee.
Moved by Mayor Jones Seconded by Councillor Wallace
THAT the delegate be permitted to continue for two additional minutes.
CARRIED
Ms Buck expressed that the Theatre is still a modest building and that they have
contributed a great deal to this community and that it is the job of the Town to
look after the community and reconsider its intentions to collect a rental fee.
Moved by Councillor Pedersen Seconded by Councillor Griffith
THAT the comments of the delegate be received and the item be brought
forward for discussion.
CARRIED
At this point in the meeting the Chair determined that it would be appropriate to move
Item #1, report LS01-045 forward for discussion.
1. LS01-045 – Theatre Aurora Lease Agreement
Moved by Mayor Jones Seconded by Councillor Timpson
THAT the current Lease Agreement with Theatre Aurora be extended until
June 30, 2003; and
THAT Council authorize staff to give notice to Theatre Aurora of the
intentions to renew a long term Lease Agreement for a fee of $2.00
per year; and
THAT staff bring back to Council a Draft Lease Agreement.
CARRIED
AMENDMENT: Upon the question of the adoption of the resolution, it was:
General Committee Meeting No. 14-01 Page 4
Tuesday, September 4, 2001
Moved by Councillor Wallace Seconded by Councillor Pedersen
THAT the recommendations of Julie Wood, President of Theatre
Aurora, be considered by staff as part of the review to renew the
Agreement.
The main motion was CARRIED AS AMENDED
Jamie Lea Foss from The Larter Group re: The Great Canadian
Achievements Wall Mural
Ms Foss presented to the Committee a copy of the proposed mural for the corner
of Wellington and Yonge Street. Ms Foss advised that the mural had previously
been approved in principle, but was asked to return with a copy showing how the
advertising plaques would be placed on the mural. Ms Foss informed the
Committee that reconstruction of the wall has begun and is requesting final
approval of the mural in order to proceed with the hiring of a team of artists to
complete the mural prior to the change in the weather.
Moved by Councillor Timpson Seconded by Councillor Wallace
THAT the comments of the delegate be received.
CARRIED
Moved by Mayor Jones Seconded by Councillor Pedersen
THAT approval be granted for the proposed mural subject to the final
authorization of the Building Department; and
THAT final renderings of the mural be brought back to the September 25th
Council meeting.
CARRIED
Councillor Vrancic declared an interest in this item by virtue of a Solicitor/Client
relationship and did not take part in or vote on any questions in this regard or attempt in
any way to influence the voting on such questions.
Dr. Cole re: PL01-066 – Site Plan Application
Winter Vest Holdings Inc.
(New Abbotsford Animal Hospital)
File Number D11-03-01
Dr. Cole made a presentation regarding the proposed site plan for the Abbotsford
Animal Hospital. Dr. Cole explained to the committee his rational for wanting the
proposed design of the building and the purpose of the windmill component.
Comments were made by the architect and interior designer describing their
attempted to stay in keeping with the existing Aurora streetscape. They
described the design and informed the committee of the architectural design.
Moved by Councillor Timpson Seconded by Councillor Pedersen
THAT the comments of the delegate be received and the item be brought
forward for discussion.
CARRIED
General Committee Meeting No. 14-01 Page 5
Tuesday, September 4, 2001
2. PL01-066 - Site Plan Application
Winter Vest Holdings Inc.
(New Abbotsford Animal Hospital)
14958 Yonge Street
File Number D11-03-01
Moved by Councillor Timpson Seconded by Councillor Pedersen
THAT Report PL01-066 be received as information; and
THAT the Committee indicates its satisfaction regarding the original
architectural design proposed by Winter Vest Holdings Inc. for the
construction of an Animal Hospital; and
THAT the application proceed to the Site Plan Committee for final
review and a final presentation be brought back to Council for
approval.
CARRIED
Anne Goodwin and Jim Davies of Christ Evangelical Lutheran Church re:
Community Signage
Anne Goodwin and Jim Davies appeared before the Committee on behalf of the
Aurora Christ Evangelical Lutheran Church to request the installation of
directional signage for the Church, which is located on Lacey Court. They
indicated it would be helpful to the Church if they were able to place signage at
the corner of Wellington and Yonge, and Bathurst and Wellington to provide
better direction.
Moved by Councillor Pedersen Seconded by Councillor Griffith
THAT the comments of the delegate be received.
CARRIED
VI CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION
3. CS01-020 - Procedural By-law Amendments
Moved by Councillor Pedersen Seconded by Councillor Griffith
THAT the proposed draft by-law to amend the Town’s Procedural By-law
4280-01.C be enacted with an additional clause regarding disabled
accessibility to the buildings.
CARRIED
8. Correspondence from Klaus Wagener, Vice President of
the German Canadian Club re: Octoberfest 2001, Advertising
Street Signs
Moved by Councillor Wallace Seconded by Councillor Timpson
THAT approval be granted for the erection of 4 signs in accordance
to the Town of Aurora’s policy.
CARRIED
General Committee Meeting No. 14-01 Page 6
Tuesday, September 4, 2001
9. BA01-008 - Directional Signage
Moved by Mayor Jones Seconded by Councillor MacEachern
THAT Council receive Report No. BA01-008 respecting departmental
policy for the placing of directional signage within the Town of Aurora
rights of way.
THAT Report No. BA01-008 be circulated for comments to stakeholders
and;
THAT a final version of Public Works Department Policy No. 58 be
submitted to Council for approval.
CARRIED
VII OTHER BUSINESS, COUNCILLORS
Councillor MacEachern inquired if the Town is proposing to hold a public meeting
regarding the Oak Ridges Morraine. Councillor MacEachern was advised that at
this time many of the issues presented by the Province are vague, however, staff
will be attending the September 5th meeting to be held in Vaughan, summarize
the document presented by the Province on its affect it will have on the Town of
Aurora. This will be submitted for the September 14th deadline.
Councillor Vrancic thanked the Director of Public Works for the resolution of the
bus shelter issue.
Moved by Councillor Vrancic Seconded by Councillor Pedersen
THAT Council provide a staff report and legal opinion on regulating group
homes within the parameters of the residential areas in the Town of
Aurora.
CARRIED
Councillor Kean thanked the C.A.O. for the list of Town owned properties he
provided and thanked the Director of Public Works for all the information he has
recently supplied.
VIII IN CAMERA
Moved by Mayor Jones Seconded by Councillor Timpson
THAT this Committee proceed In Camera to address Personnel matters.
CARRIED
IX ADJOURNMENT
Moved by Councillor Timpson
THAT the meeting be adjourned at 9:35 p.m.
CARRIED
(THE REPORT OF THE GENERAL COMMITTEE MEETING NO. 14-01 WAS
CONSIDERED AND ADOPTED BY COUNCIL AT ITS MEETING HELD ON TUESDAY
SEPTEMBER 11, 2001, WITH THE EXCEPTION OF ITEM NO. 9)
______________________ _________________________________
T. JONES, MAYOR B. PANIZZA, TOWN CLERK
General Committee Meeting No. 14-01 Page 7
Tuesday, September 4, 2001