MINUTES - General Committee - 20011002 TOWN OF AURORA
GENERAL COMMITTEE MEETING
REPORT
NO. 15-01
Council Chambers
Aurora Town Hall
Tuesday, October 2, 2001
ATTENDANCE
COMMITTEE MEMBERS Councillor Timpson in the Chair, Mayor Jones,
Councillors Griffith, MacEachern, Vrancic, Wallace
and West.
Councillors Kean and Pedersen were both absent.
OTHER ATTENDEES Chief Administrative Officer, Director of Corporate
Services/Town Clerk, Director of Public Works/Acting
Fire Chief, Treasurer, Council/ Committee Secretary,
J. Molyneaux - Newmarket Fire Chief, R. Beckett -
President Newmarket Firefighters Association (PFFA)
and R. Comeau - President Aurora Firefighters
Association (PFFA).
Councillor Timpson called the meeting to order at 7:00 p.m.
I DECLARATIONS OF PECUNIARY INTEREST
There were no declarations of interest under the Municipal Conflict of Interest
Act.
II APPROVAL OF AGENDA
Moved by Councillor Seconded by Councillor
THAT the content of the Agenda as circulated by the Corporate Services
Department be approved as presented.
CARRIED
III DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION
Item 3 was identified for discussion.
IV ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION
THAT the following recommendations respecting the matters listed as
“Items not Requiring Separate Discussion” be adopted as submitted to
Council and Staff be authorized to take all necessary action required to
give effect to same:
Moved by Mayor Jones Seconded by Councillor Wallace
General Committee Meeting No. 15-01 Page 2
Tuesday, October 2, 2001
1. JCIC06-01 - Joint Council Integration Committee
for Fire and Emergency Services Meeting of
September 24, 2001
THAT the Minutes of the Joint Council Integration Committee for
Consolidation of Fire and Emergency Services Meeting of
September 24, 2001 be received as information.
2. FS01-07 - Consolidation of
Fire Services with
Newmarket - Implications for Aurora
THAT Report No. FS01-07 entitled "Consolidation of Fire Services
with Newmarket - Implications for Aurora" be received.
CARRIED
V DELEGATIONS
Maureen McCauley re: The Final Report Regarding the Proposed
Consolidation of the Aurora and Newmarket Fire and Emergency Services
Ms McCauley gave a complete overview of the final report, describing the key
findings, the consolidation review process, and the teams that were put together
and their functions. Ms McCauley described in detail the comparison of stand-
alone and consolidated models, the new collective agreement and the benefits of
a consolidated service. Ms McCauley recommended that Council proceed with
the consolidated services, execute the Service Agreement, approve the Master
Fire Plan and prepare the appropriate By-laws. Ms McCauley suggested that a
Joint Council Committee be established in accordance with the Terms of
Reference and that they remain in existence to oversee the implementation
issues. In conclusion Ms McCauley also encouraged that Council and staff
proceed with finding a name for the new department, approve the
communications program and its budget, that the Town of Newmarket extend job
offers to all Aurora Fire Fighters, prepare operating capital budgets for 2002 and
any costs be shared 60% Newmarket, 40% Aurora.
At this point in the meeting the Chair asked if there were any members of the public who
wished to comment.
No members of the public appeared before the Committee in this regard.
VI CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION
3. Presentation of the Final Report Regarding the
Proposed Consolidation of the Aurora and
Newmarket Fire and Emergency Services,
By Maureen McCauley, Project Director
Moved by Councillor Wallace Seconded by Councillor West
1. That effective 12:01 a.m. January 1st 2002 the Town of Aurora and
Town of Newmarket consolidate their fire and emergency service
departments into one department whereby the Town of Newmarket
is the manager and single employer for the new department
providing service to both Aurora and Newmarket under a purchase
of service arrangement and that
General Committee Meeting No. 15-01 Page 3
Tuesday, October 2, 2001
2. Upon execution by the Town of Newmarket of the new Collective
Agreement referred to herein, The Town Solicitors for The Town of
Aurora and the Town of Newmarket be directed to bring forward to
their respective Councils, the following bylaws for consideration
- An Establishing Bylaw for the new fire and emergency service
department effective January 1st, 2002
- A bylaw to appoint John Molyneaux as the Fire Chief of the
department effective January 1st, 2002
- A bylaw to appoint Ken Bone as the Deputy Fire Chief of the
department effective January 1st, 2002
- A bylaw to disband existing fire and emergency service
departments in each municipality effective January 1st, 2002
- A bylaw to appoint the appropriate individuals as Fire Prevention
Officers in both Towns effective January 1st, 2002 and that
3. The Mayors and Clerks be authorized to execute the Service
Agreement described in Section IX of this report and attached as
Appendix 1 setting out the services to be provided together with the
monetary obligations associated therewith and that
4. The Master Fire Plan described in Section V of this report and
attached as Schedule B of the Service Agreement be approved as
the operational and staffing plan for the new consolidated fire
service covering the time period up to December 2011 and that
5. A Joint Council Committee (JCC) comprised of three members
each of Aurora Council and Newmarket Council be established and
that
The terms of reference for the Joint Council Committee as
described in Section VIII of this report and attached as Schedule A
of the Service Agreement be adopted and that
6. The members of the current Joint Council Integration Committee
(JCIC) for the Aurora/Newmarket Fire and Emergency Services
Consolidation project be appointed as the members of the Joint
Council Committee for the new department, the appointments to
take effect 12:01 a.m. January 1st 2002 and that
7. The current JCIC remain in effect until the end of 2001 to oversee
the implementation issues required for the new department and that
8. The name of this new fire and emergency services department be
named in accordance with the program identified within section of
XI of this report and that
A communication program for both municipal staff and the residents
of Aurora and Newmarket be established as outlined in both section
XII and Appendix 4 of this report and that
A budget of $25,000 be approved for the purposes of the
communication program and that
9. With respect to labour relations issues
a) The Council of the Town of Newmarket be requested to
consider the new Collective Agreement with the Newmarket
Professional Firefighters Association as attached as
Appendix 2 of this report and to execute the agreement
immediately to bring into effect the agreements made to
consolidate the personnel of the two Departments;
General Committee Meeting No. 15-01 Page 4
Tuesday, October 2, 2001
b) upon execution of the new Collective Agreement, the Town
of Newmarket extend job offers to all members of the current
Aurora Firefighter Association effective January 1st 2002 and
c) That satisfactory provisions also be made to transfer the
part-time non-union personnel currently employed in the
Town of Aurora Fire and Emergency Services to the Town of
Newmarket effective January 1st, 2002
10. And that the 2002 Operating and Capital Budget be prepared
based on the Operating and Capital Budget information included in
Sections VI and VII of this report and that this budget be referred to
the JCIC for finalization and recommendation respecting any and
one time start up adjustments upon completion of the asset
valuation process currently underway and that
11. Appropriate staff within the Towns of Aurora and Newmarket, be
directed to proceed immediately with all required implementation
measures as outlined in section XIV and Appendix 5 of this report
necessary to establish the new fire and emergency services
department by 12:01 a.m. January 1st 2002 and that
Costs related to the implementation of the new department up to
midnight December 31st 2001 be shared 60% Newmarket, 40%
Aurora and that
12. The Fire Chief report to the JCC on the recommended site for the
new fire hall in Aurora, proposed for construction in 2005 by the
end of 2002 and that The Fire Chief also be requested to report to
the JCC on any required renovations to existing fire halls, to
accommodate new equipment purchases and/or staffing by the end
of 2002 and that
13 Copies of this report be forwarded to the Deputy Minister, Ministry
of Municipal Affairs, Deputy Minister, Solicitor General’s Office, and
The Office of the Fire Marshal for information purposes and that
14. Copies of this report also be forwarded to The Region of York and
the area municipalities for information purposes,
CARRIED
VII OTHER BUSINESS, COUNCILLORS
The Mayor extended an invitation to Council, staff and the public to attend the
Oak Ridges Moraine Environmental Dinner to be held November 1st at a cost of
$100 per person. Mayor Jones suggested that interested persons should contact
his secretary Mary McCluskey.
IX ADJOURNMENT
Moved by Councillor Wallace
THAT the meeting be adjourned at 8:05 p.m.
CARRIED
(THE REPORT OF THE GENERAL COMMITTEE MEETING NO. 15-00 WAS
CONSIDERED AND ADOPTED BY COUNCIL AT ITS MEETING HELD ON TUESDAY,
OCTOBER 9, 2001)
______________________ _________________________________
T. JONES, MAYOR B. PANIZZA, TOWN CLERK
General Committee Meeting No. 15-01 Page 5
Tuesday, October 2, 2001