MINUTES - General Committee - 20010605
TOWN OF AURORA
GENERAL COMMITTEE MEETING
REPORT
NO. 12-01
Council Chambers
Aurora Town Hall
Tuesday, June 5, 2001
ATTENDANCE
COMMITTEE MEMBERS Councillor Wallace in the Chair, Mayor Jones,
Councillors Griffith, Kean, MacEachern, Pedersen,
Timpson and Vrancic.
Councillor West attended the meeting at 7:05 p.m.
OTHER ATTENDEES Chief Administrative Officer, Director of Corporate
Services/Town Clerk, Director of Planning, , Director
of Leisure Services, Director of Public Works/Acting
Fire Chief, Revenue Supervisor, Solicitor, and
Council/ Committee Secretary.
Councillor Wallace called the meeting to order at 7:00 p.m.
I DECLARATIONS OF PECUNIARY INTEREST
There were no declarations of pecuniary interest under the Municipal Conflict of
Interest Act.
II APPROVAL OF AGENDA
Moved by Councillor Griffith Seconded by Mayor Jones
THAT the content of the Agenda as circulated by the Corporate Services
Department be approved as presented with the following addition:
• Memo from L. G. Knox, Town Solicitor re: Bricon Request For
Exemption From Zoning Requirement.
CARRIED
III DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION
Items 2 and 3 were identified for discussion.
IV ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION
Moved by Councillor Pedersen Seconded by Councillor Kean
THAT the following recommendations respecting the matters listed as
“Items not Requiring Separate Discussion” be adopted as submitted to
Council and Staff be authorized to take all necessary action required to
give effect to same:
General Committee Meeting No. 12-01 Page 2
Tuesday, June 5, 2001
1. CS01-009 - 2001 Corporate Insurance Policy Renewal
THAT the Town of Aurora's corporate insurance policy be renewed for
three successive one year periods commencing July 1, 2001; and
THAT the insurance and risk management proposal submitted by Aon
Reed Stenhouse in the amount of $126,916 be approved.
4. Correspondence from Michele Kennedy, Town Clerk of the Town
of Whitchurch-Stouffville re: Oak Ridges Moraine OMB Hearing
(C10-C0 & E05)
THAT Council receive the correspondence as information and endorse the
recommendations.
5. Memo from Chris Alexander, By-law Services Co-ordinator
re: Hooding of Signs for the RCMP Musical Ride
THAT Council receive the correspondence as information and endorse the
recommendations.
CARRIED
V DELEGATIONS
Michael Kemp, Project Manager for the York Region IYV Steering Committee
re: York Region International Year of Volunteers
Michael Kemp, Project Manager for the York Region IYV Steering Committee
thanked the Committee for the opportunity to speak and outlined some of the
ways they promote and acknowledge volunteerism, such as the creation of a
website, advertisements in the Metroland Newspaper and Volunteer Fairs. Mr.
Kemp requested that a resolution be passed to declare September 23rd
Community Spirit Day, allow banners to be hung and waive any permit fees. Mr.
Kemp also asked for volunteers for the events.
Moved by Mayor Jones Seconded by Councillor Kean
THAT September 23rd be declared Community Spirit Day and banners be
hung; and
THAT Al Downey the Director of Leisure Services be the contact person.
CARRIED
Paul English of Trillium Consulting and David Beswick
of Bricon Construction re: Revision of Item #4 of the Option to
Purchase Agreement dated 25th of January, 2000
David Beswick of Bricon Construction requested that a portion of clause #4 of the
Option to Purchase Agreement be deleted to allow them to complete the work on
the site. Mr. Beswick explained that without this amendment they will be unable
to continue with the project.
Moved by Councillor Griffith Seconded by Councillor Timpson
THAT staff work with the applicant in order to prepare a recommendation
for Council's consideration at the next Council meeting.
CARRIED
General Committee Meeting No. 12-01 Page 3
Tuesday, June 5, 2001
Moved by Councillor MacEachern Seconded by Councillor Griffith
THAT staff also prepare a report which provides more detail regarding this
proposal and the related request.
CARRIED
Susan Morton-Leonard, resident of 78 Wells Street
re: Permission to Erect a 2.5' Lattice Screen
Mrs. Morton-Leonard addressed the Committee regarding permission to erect a
2.5' lattice screen and flagstone that would encroach on Town property. Mrs.
Morton-Leonard expressed some of the problems she has experienced over the
years at the corner of her property due to increased traffic from the nearby school
and a mailbox located at the opposite corner of her property. Mrs. Morton-
Leonard suggested that the lattice screen may deter people from damaging her
property and the flagstone will give pedestrians a place to walk without ruining
the grass and a place for her garbage.
Moved by Councillor West Seconded by Councillor Pedersen
THAT the comments of the delegate be received.
CARRIED
Moved by Councillor Griffith Seconded by Councillor MacEachern
THAT permission be granted and that an Encroachment Agreement be
entered into between the Town and the property owner.
CARRIED
Moved by Councillor Timpson Seconded by Councillor Griffith
THAT the Director of Public Works and the Town Solicitor report back to
Council regarding any issues in this regard.
CARRIED
VI CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION
2. CS01-017 - Town Parks and Property By-law
Moved by Councillor Griffith Seconded by Councillor West
THAT the proposed by-law be received and referred to the Leisure
Services Advisory Committee for final review and input; and
THAT as part of the discussions the By-law include provisions to
prohibit the use of drugs and to permit dogs to run at large at
designated times in the early morning.
CARRIED
Moved by Councillor Griffith Seconded by Councillor Pedersen
THAT the By-law then be presented to Council for enactment as soon as
possible.
CARRIED
General Committee Meeting No. 12-01 Page 4
Tuesday, June 5, 2001
3. Correspondence from Denis Kelly, Regional Clerk
re: Lake Simcoe Conservation Authority Expansion of
Jurisdiction within the Township of Oro-Medonte
Moved by Councillor Vrancic Seconded by Councillor West
THAT Councillors Pedersen and Griffith be appointed as members of the
Lake Simcoe Region Conservation Authority.
CARRIED
VII OTHER BUSINESS, COUNCILLORS
Councillor Kean inquired if the culprit that caused the oil spill has been
determined. Councillor Kean was advised that the matter is still under
investigation.
Councillor Kean asked if a sign could be erected at the 404 and Aurora Road to
indicate that motorists are entering the Town of Aurora.
Moved by Councillor Kean Seconded by Councillor West
THAT the Director of Leisure Services install a flowerbed at Aurora Road
and Highway 404 to identify the entrance of the Town of Aurora.
CARRIED
Councillor Kean inquired on the status of the request to increase the fine in the
Fill By-law to $50,000.00. The Clerk will follow up and advise Council.
Moved by Councillor Timpson Seconded by Councillor Pedersen
THAT signs be hooded on the west side of Murray Drive from Wells Street
to the curve in the road for the event at Aurora High School on Friday
June 8, 2001.
CARRIED
VIII IN CAMERA
Legal and personnel Matters
Moved by Councillor Timpson Seconded by Councillor Pedersen
THAT this Committee proceed In Camera to address legal and personnel
matters.
CARRIED
IX ADJOURNMENT
Moved by Councillor Griffith
THAT the meeting be adjourned at 7:50 p.m.
CARRIED
(THE REPORT OF THE GENERAL COMMITTEE MEETING NO. 12-01 WAS
CONSIDERED AND ADOPTED BY COUNCIL AT ITS MEETING HELD ON TUESDAY,
JUNE 12, 2001)
______________________ _________________________________
T. JONES, MAYOR B. PANIZZA, TOWN CLERK
General Committee Meeting No. 12-01 Page 5
Tuesday, June 5, 2001