MINUTES - General Committee - 20001212
TOWN OF AURORA
GENERAL COMMITTEE MEETING
REPORT
NO. 15-00
Council Chambers
Aurora Town Hall
Tuesday, December 12, 2000
ATTENDANCE
COMMITTEE MEMBERS Councillor West in the Chair; Mayor Jones and
Councillors Griffith, Kean, MacEachern, Pedersen,
Timpson, Vrancic, and Wallace.
OTHER ATTENDEES Chief Administrative Officer, Director of Corporate
Services/Town Clerk, Director of Planning, Director of
Building Administration, Director of Leisure Services,
Director of Public Works, Treasurer, Solicitor and
Council/Committee Secretary.
The Chair called the meeting to order at 7:00 p.m.
I DECLARATIONS OF INTEREST
There were no declarations of interest under the Municipal Conflict of Interest
Act.
II APPROVAL OF AGENDA
Moved by Mayor Jones Seconded by Councillor Pedersen
THAT the content of the Agenda as circulated by the Corporate Services
Department be approved as presented with the following delegation
requests regarding:
PL00-131 - Site Plan Application Aurora Youth Soccer Club/Lake Simcoe
Region Conservation Authority 93 Industrial Parkway South
(Sheppards Bush Conservation Area) File Number D11-23-00
FROM:
1. Diane Fergueson, resident
2. Rick Armstrong, resident
3. Greg Dawson, resident
CARRIED
General Committee Meeting No. 15-00 Page 2
Tuesday, December 12, 2000
III DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION
Items 1, 3, 4, 5, 6, 9, 13, 15 and 16 were identified for discussion.
IV ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION
Moved by Councillor Pedersen Seconded by Mayor Jones
THAT the following recommendations respecting the matters listed as
“Items not Requiring Separate Discussion” be adopted as submitted to
Council and Staff be authorized to take all necessary action required to
give effect to same:
2. CS00-041 - Proposed Council/Committee Structure
Revisions & Appointments
THAT Council endorse the recommendations of the Striking Committee to
establish the following Advisory and Statutory Committee/Boards for the
new term of Council from 2000 to 2003, namely:
Aurora Public Library Board;
Amalgamation Review Committee;
Administration & Finance Committee;
Committee of Adjustment;
Property Standards Committee;
Local Architectural Conservation Advisory Committee;
Traffic Safety Advisory Board;
Aurora Cemetery Board;
Leisure Services Advisory Committee;
Special Events Advisory Committee;
Nokkidaa Trail Committee;
Bicycle Path Review Committee;
And further that the following Members of Council be appointed to the
following list of Committees/Boards:
Aurora Public Library Board (Councillors West, Griffith and Kean)
Amalgamation Review Committee (All Members of Council)
Administration & Finance Committee (Mayor Jones, Councillors West,
Pedersen and the addition of the following alternate appointments:
Councillors Timpson and MacEachern for 2001; Councillors Griffith and
Kean for 2002; Councillors Wallace and Vrancic for 2003)
Local Architectural Conservation Advisory Committee (Councillors
Wallace and MacEachern)
Leisure Services Advisory Committee (Councillors West, Kean, Vrancic
and MacEachern)
Special Events Committee (Councillor Timpson)
Nokkidaa Trail Committee (Councillor MacEachern);
And further that staff report back to General Committee with terms of
reference for the creation of a new Economic Development Committee
which will include those functions formerly under the jurisdiction of the
Business Development and Community Core Committees;
And further that staff table the necessary by-laws to give effect to the
appointment of the various members to the proposed committees.
General Committee Meeting No. 15-00 Page 3
Tuesday, December 12, 2000
7. ADM00-019 - Aurora Hydro Connections Limited
Amalgamated Hydro Holding Company
Boards of Directors
THAT Council, as the sole shareholder of Aurora Hydro Connections
Limited, accept the resignations of the following individuals as Directors of
Aurora Hydro Connections Limited:
Bob Hartwell
Peter Healy
Steve Hinder
Bill Hogg
Herb McKenzie
Phyllis Morris
THAT in their place and stead, Council appoint:
Nigel Kean
Evelina MacEachern
Damir Vrancic
Betty Pedersen
Ron Wallace and
George Timpson
to the interim transitional Board of Directors for Aurora Hydro Connections
Limited;
THAT in accordance with the recommendations of the Striking Committee,
Council appoint Mayor Tim Jones to serve as Aurora's political
representative on the Board of Directors for the Amalgamated Hydro
Corporation;
THAT in selecting a non-municipal appointee to the Amalgamated Hydro
Corporation's Board of Directors, Council consider the nomination of the
Striking Committee for the appointment of one of the individuals previously
selected by Council to sit on the Board of Directors had Aurora proceeded
to distribute electricity on a standalone basis; and
THAT Council set the tenure of appointments to the Amalgamated Hydro
Board as 3 years for the political appointee and 2 years for the non-
municipal appointee.
8. ADM00 -021 - Temporary License Agreement for Construction
of Retaining Wall, 250213 Holdings Limited (Trio Restaurant)
THAT the Mayor and Clerk be authorized to enter into a temporary
License Agreement with 250213 Holdings Limited respecting access to
adjoining lands for the provision of constructing a retaining wall on Town
lands.
10. PL00-136 - Zoning By-law Amendment Application
Ceby Management Limited Lots 1, 6, 7, 8 and 9,
Registered Plan 30, 32 Mill Street
File Number D14-21-00
THAT Council receive as information the following overview of Zoning By-
law Amendment Application D14-21-00, regarding the rezoning of Lots 1,
6, 7, 8 and 9, Registered Plan 30, being 32 Mill Street, scheduled for the
January 31, 2001 Public Planning Meeting
General Committee Meeting No. 15-00 Page 4
Tuesday, December 12, 2000
11. PL00-137 - Zoning By-law Amendment and
Official Plan Amendment Applications
Westhill Redevelopment Company Limited
Part of Lots 11 and 12, Concession 3 and
Part of Lot 12, Concession 2
D14-12-00 and D09-04-00
THAT Council receive as information the following overview of Zoning By-
law Amendment and Official Plan Amendment applications D14-12-00 and
D09-04-00, scheduled for the January 31, 2001 Public Planning Meeting.
12. TR00-029 - December 1, 2000 Financial Review
THAT Report TR00-29 “December 1st 2000 Financial Review” be received
for information.
14. Memorandum from Mayor Jones re: Off-Site Seminar
THAT the memorandum be received as information.
CARRIED
V DELEGATIONS
Diane Fergueson, Resident, re: Aurora Youth Soccer Club/Lake Simcoe
Region Conservation Authority (Sheppards Bush Conservation Area).
Ms. Fergueson requested that the committee defer report PL00-131 until after
the O.M.B. hearing is completed. It was also requested that studies relating to
impact on Traffic, Environment and Noise in the area be conducted prior to the
approval of a site plan agreement.
Moved by Mayor Jones Seconded by Councillor Pedersen
THAT the comments of the delegate be received and referred
for consideration with Item 1 - PL00-131.
CARRIED
Rick Armstrong, Resident re: Aurora Youth Soccer Club/Lake Simcoe
Region Conservation Authority (Sheppards Bush Conservation Area).
Mr. Armstrong expressed concerns regarding the preservation of the natural
setting associated with Sheppards Bush Conservation Area, if the proposed
Structure is erected in the intended location.
Moved by Councillor Griffith Seconded by Councillor Pedersen
THAT the comments of the delegate be received and referred
for consideration with Item 1 - PL00-131.
CARRIED
Greg Dawson, Resident re: Aurora Youth Soccer Club/Lake Simcoe Region
Conservation Authority (Sheppards Bush Conservation Area).
Mr. Dawson expressed concerns regarding the scale of the proposed Structure
on the indicated site, and questioned whether a building of that size can be
erected through a minor variance application. It was also suggested that the
intended use of the structure could be considered exclusionary and that the
Sheppards Bush Conservation Area was intended for public use.
General Committee Meeting No. 15-00 Page 5
Tuesday, December 12, 2000
Moved by Mayor Jones Seconded by Councillor Pedersen
THAT the comments of the delegate be received and referred
for consideration with Item 1 - PL00-131.
CARRIED
VI CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION
1. PL00-131 - Site Plan Application
Aurora Youth Soccer Club/Lake Simcoe Region
Conservation Authority 93 Industrial Parkway South
(Sheppards Bush Conservation Area)
File Number D11-23-00 and Delegations from
Diane Fergueson, Rick Armstrong and Greg Dawson
Moved by Councillor MacEachern Seconded by Councillor Timpson
THAT the item be deferred until after the O.M.B. hearing has been held.
DEFEATED
Moved by Mayor Jones Seconded by Councillor Pedersen
THAT Report PL00-131 be received as information; and
THAT, subject to a satisfactory review by the Site Plan Committee, and
subject to Minor Variance Application Number A-23-00 / D13-23-00
coming into effect, the Director of Planning be authorised to execute a site
plan agreement between the Lake Simcoe Region Conservation Authority
and the Town of Aurora respecting the construction of an air supported
structure to enclose an existing soccer field.
CARRIED
3. CS00-042 - Fire and Emergency Services Organizational Options
for Departmental Management
Moved by Councillor Griffith Seconded by Councillor Pedersen
THAT the Fire and Emergency Services Organizational Options for
Departmental Management Report prepared by the Randolph Group be
received and circulated to the Aurora Professional Firefighters Association
and the Ontario Fire Marshall’s Office for comments on the technical merit
of the key options by January 5, 2001;
AND further that the Chief Administrative Officer pursue discussions with
the Towns of Newmarket and Richmond Hill and report back on the
feasibility and financial issues associated with the various options.
CARRIED
4. CS00-043 - Request for Street Name – Proposed Rowhouse
Development, 135 Wellington Street West – 1157278 Ontario Limited
Moved by Councillor Griffith Seconded by Councillor Pedersen
THAT the street name being Loring Doolittle Court, be allocated to the
proposed internal street within the proposed rowhouse development;
CARRIED
General Committee Meeting No. 15-00 Page 6
Tuesday, December 12, 2000
5. PW00-072 - Crossing Guards on Murray Drive at its
Intersections with Glass Drive and Seaton Drive
Moved by Councillor MacEachern Seconded by Councillor Pedersen
THAT an additional Crossing Guard be approved for the Murray Drive and
Seaton Drive intersection effective January 8, 2001;
THAT York Regional Police be requested to increase enforcement of the
posted speed limit on Murray Drive north of Seaton Drive; and
THAT the issue regarding the designation of Murray Drive at its
Intersections with Glass Drive and Seaton Drive as a "Traffic Safety Zone"
be referred to the Traffic Safety Advisory Board for consideration
CARRIED
6. ADM00-017 - Management and Settlement of Uninsured Legal Claims
Moved by Councillor MacEachern Seconded by Councillor Vrancic
THAT the Town Solicitor, through the C.A.O., be authorized to:
(a) Defend and settle all uninsured legal claims where the Town is
named as a defendant or respondent, for amounts which do not
exceed the Town's insurance deductible limit;
(b) Commence counterclaims, crossclaims or third party claims in
response to legal action taken against the Town, and to settle all
such claims;
(c) Commence claims for damages on behalf of the Town in the
Superior Court of Justice for amounts which do not exceed the
monetary value of the Town's insurance deductible limit;
(d) Prepare and execute any documents and take all actions required
to give effect to the management and settlement of claims within
this delegated authority; and
THAT the Chief Administrative Officer report to Council on the use of this
delegated authority on an annual basis.
CARRIED
9. CS00-040 - Provision of Animal Control Services
Moved by Mayor Jones Seconded by Councillor Griffith
THAT the tender proposal for animal services submitted by Kennel Inn at
the current service levels be approved; and
THAT the level of service provided by the Kennel Inn remain unchanged.
CARRIED
13. Memorandum from Councillor West re: Library Board Appointments
Moved by Councillor Griffith Seconded by Councillor Vrancic
THAT the item be referred to the next meeting of Council scheduled for
Tuesday, December 19.
CARRIED
General Committee Meeting No. 15-00 Page 7
Tuesday, December 12, 2000
15. PL00-138 - Planning Application Status List
Moved by Councillor Timpson Seconded by Councillor Pedersen
THAT the Planning Applications Status List be received as information.
CARRIED
16. Councillor West re: Clarification of Policy
re: Conference Allowance
Moved by Mayor Jones Seconded by Councillor Griffith
WHEREAS the current expenses policy of the Town of Aurora governing
the attendance by Members of Council at conferences/seminars does not
explicitly address the issue of registration/accommodation fees with
respect to the said functions;
AND WHEREAS Council has annually through the budget process since
1994 capped the conference/seminar expenditure at $1,000 per member;
AND WHEREAS Administrative Policy No. 31. governing attendance at
conferences and seminars by staff provides that registration fees will be
separate from the cost ceiling associated with attendance at conferences/
seminars;
AND THEREFORE the Council of the Town of Aurora recommends that
the policy governing Council Members attendance at conferences/
seminars be amended for the year 2000 and onwards to provide that
registration/accommodation fees be separate from the maximum of
$1,000 allocated to Members of Council, and that this fee be funded from
the Corporate Training and Development budget.
CARRIED
VII IN CAMERA
Personnel Matter
Moved by Councillor Griffith Seconded by Councillor Pedersen
THAT this Committee proceed In Camera to address a personnel matter.
CARRIED
VIII ADJOURNMENT
Moved by Councillor Griffith
THAT the meeting be adjourned at 7:50 p.m.
CARRIED
(THE REPORT OF THE GENERAL COMMITTEE MEETING NO. 15-00 WAS
CONSIDERED AND ADOPTED BY COUNCIL AT ITS MEETING HELD ON
DECEMBER 19, 2000 WITH THE EXCEPTION OF RECOMMENDATIONS 5 AND 16
WHICH WERE DISCUSSED AND AMENDED)
______________________ _________________________________
T. JONES, MAYOR B. PANIZZA, TOWN CLERK