MINUTES - General Committee - 20000919 TOWN OF AURORA
GENERAL COMMITTEE MEETING
REPORT
NO. 13-00
Council Chambers
Aurora Town Hall
Tuesday, September 19, 2000
ATTENDANCE
COMMITTEE MEMBERS Councillor Griffith in the Chair; Councillors Hinder,
Hogg, Hartwell, West, Morris, McKenzie and Mayor
Jones.
Councillor Healy was absent due to a personal
matter.
OTHER ATTENDEES Chief Administrative Officer, Director of Corporate
Services/Town Clerk, Director of Planning, Director of
Leisure Services, Director of Public Works, Treasurer
and Council/Committee Secretary.
The Chair called the meeting to order at 7:03 p.m.
I DECLARATIONS OF INTEREST
Mayor Jones declared an interest in item 3 - PW00-050 - Solid Waste
Management - Processing and Transfer Facility Project due to his employment
with the Timberlane Tennis and Country Club and did not take part in or vote on
any questions in this regard or attempt in any way to influence the voting on such
questions.
Councillor Hogg declared an interest in item 5 - LS00-035 - Renewal of
Advertising Agreement – Chameleon Signs Leasing Inc. due to a previous
business involvement with the company and did not take part in or vote on any
questions in this regard or attempt in any way to influence the voting on such
questions.
II APPROVAL OF AGENDA
Moved by Councillor West Seconded by Councillor Morris
THAT the content of the Agenda as circulated by the Corporate Services
Department be approved as presented with the addition of a delegation
request from Mr. Bob Howard, Resident re: Proposed Soccer Dome in
Sheppards Bush.
CARRIED
General Committee Meeting No. 13-00 Page 2
Tuesday, September 19, 2000
III DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION
Items 3, 4 and 9 the additional item was identified for discussion.
IV ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION
Moved by Councillor Hartwell Seconded by Councillor Hinder
1. FI00-005 - Agreement for the Provision of Fire Protection
and Incident Management Services
THAT Council authorize the Mayor and Clerk to execute the attached
agreements between the Town of Aurora and the Towns of Newmarket
and Richmond Hill for the provision of fire protection and incident
management services as necessary.
2. PW00-049 - Municipal Access Agreement - Town of Aurora
and Futureway Communications Inc.
THAT Council authorize the Mayor and Clerk to execute the attached
Municipal Access Agreement between the Town of Aurora and Futureway
Communications Inc. to permit Futureway Communications Inc. to install
its equipment within Town owned rights-of-way under the terms and
conditions of the Municipal Access Agreement.
5. LS00-035 - Renewal of Advertising Agreement –
Chameleon Signs Leasing Inc.
THAT Council receive this report as information; and
THAT Council authorize the Mayor and Clerk to execute the attached
agreement with Chameleon Signs Leasing Inc., Newmarket, Ontario for
the supply, installation and servicing of back lit wall panels at the Aurora
Community Centre and the Aurora Leisure Complex.
6. ADM00-009 - Request for Release of Encroachment Agreement
1095707 Ontario Inc. (Dr. Donald Stubbs)
THAT Council approve in principle the request to acquire certain lands
located at the south west corner of Wells Street and Centre Street for
daylight triangle purposes in exchange for the release of the existing
encroachment agreement of the principal building located at 58 Wellington
Street East and subsequent conveyance of the encroached upon land
forming part of Wells Street;
THAT Staff be directed to advertise the required notice to stop up, close
and sell a portion of Wells Street in the local newspaper for four (4)
consecutive weeks; and
THAT upon hearing no adverse comments from the public notice, Staff
introduce for Council’s consideration the necessary by-laws to acquire the
daylight triangle and stop up close and sell a portion of Wells Street to the
adjoining owner, subject to a Right of First Refusal to allow the Town to re-
acquire the lands in the event the historic building should be removed or
destroyed in the future.
7. CS00-035 - 2001 Council and Committee Meeting Calendar
THAT the 2001 Council and Committee Meeting Calendar be approved on
a provisional basis subject to further endorsement by the newly elected
Council.
General Committee Meeting No. 13-00 Page 3
Tuesday, September 19, 2000
8. CS00-031 - Revision – Administration Procedure Number 28
Employment Expenses
THAT the revised Administration Procedure Number 28 (Employment
Expenses) be adopted.
10. Nokiidaa "Walking Together" minutes of the meeting held
August 15, 2000
THAT the minutes of the meeting be received as information.
CARRIED
Councillor Hogg having previously declared an interest in item 5 - LS00-035 did not take
part in the vote called for in this regard.
V DELEGATIONS
Susan Taylor, Project Manager-Human Services Strategy
re: Report on the Human Services Strategy for York Region
Ms Taylor reviewed the Human Services Strategy for York Region and provided
the Committee with an overview of their future goals and the steps to that would
be taken in order to reach them. Ms Taylor provided the Committee with a copy
of the Human Services Strategy booklet.
Moved by Mayor Jones Seconded by Councillor Morris
THAT the presentation of the delegate be received as information.
CARRIED
Larry Gallaugher and Jim Phimister re: Development Agreement,
124 Wellington Street - Old Feed Mill
Mr. Phimister, Environmental Engineer and representative for the applicant, gave
a brief description of the property at 124 Wellington Street and its condition. He
informed the Committee that the result of the soil samples showed the property is
clean. He requested that the Committee allow the Certificate of Site Condition be
granted in order to speed up the process of the Occupancy Permit.
Moved by Mayor Jones Seconded by Councillor Morris
THAT approval be granted to accept a Certificate of Site Condition rather
than a Record of Site Condition.
CARRIED
Mr. Bob Howarth, Resident re: Proposed Soccer Dome in Sheppards Bush
Mr. Howarth, a resident of Mary Street, expressed his concerns regarding the
proposed Soccer Dome in Sheppards Bush and suggested that the property
should be left for the enjoyment of all the residents of Aurora not just the selected
few that take part in the Soccer Club.
Moved by Councillor West Seconded by Councillor Morris
THAT a meeting be convened with Councillor West, the residents of Mary
Street and the Soccer Club in order to discuss the issues surrounding this
application; and
THAT the comments of the delegate be received as information.
CARRIED
General Committee Meeting No. 13-00 Page 4
Tuesday, September 19, 2000
VI CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION
3. PW00-050 - Solid Waste Management - Processing and
Transfer Facility Project
Moved by Councillor Hartwell Seconded by Councillor Morris
THAT the Committee receive the report as information; and
THAT the 3-stream waste collection system be endorsed; and
THAT Regional Council be informed that further information as detailed in
Report No. PW00-050 is required for a proper evaluation of the relative
merits of the two proposed sites for the Processing and Transfer Facility;
and
THAT Regional Council be further informed that Town Council wishes no
decision on the location of the Processing and Transfer Facility be taken
until the local municipalities have had an opportunity to fully review and
comment on all relevant information and analysis related to this matter.
CARRIED
Mayor Jones, having previously declared an interest in report PW00-050 did not
take part in the vote called for in this regard.
4. PW00-051 - Solid Waste Management Update
Moved by Councillor West Seconded by Councillor Morris
THAT Report No. PW00-51 dated September 19, 2000 summarizing to
date the Town’s current waste management initiatives be received for
information; and
THAT a report from the Director of Public Works be prepared to estimate
the cost to provide interested residents with additional free blue boxes and
the costs associated with providing composters.
CARRIED
9. BA00012 - Non-profit Signage
Moved by Councillor West Seconded by Councillor Hogg
THAT Staff be directed to amend Sign By-law #3400-92 to provide for the
placing of, no more than four signs for the purpose of promoting non-profit,
charitable and community events and,
THAT Staff be directed to ensure that the amendment –
a) Prohibits proprietary or commercial advertising;
b) restricts advertising to 14 days prior to any annual event;
c) requires that a permit be obtained but that fees are waived;
d) permits off-site opportunities and,
e) restricts the number of signs per event to four,
f) restricts permits to a first come first served basis.
CARRIED
General Committee Meeting No. 13-00 Page 5
Tuesday, September 19, 2000
VII ADJOURNMENT
Moved by Councillor Hinder
THAT the meeting be adjourned at 8:05 p.m.
CARRIED
(THE REPORT OF THE GENERAL COMMITTEE MEETING NO. 13-00 WAS CONSIDERED AND
ADOPTED BY COUNCIL AT ITS MEETING HELD ON TUESDAY, SEPTEMBER 26TH, 2000)
______________________ _________________________________
T. JONES, MAYOR B. PANIZZA, TOWN CLERK