Loading...
MINUTES - General Committee - 20000215 TOWN OF AURORA GENERAL COMMITTEE MEETING REPORT NO. 03-00 Council Chambers Aurora Town Hall Tuesday, February 15, 2000 ATTENDANCE COMMITTEE MEMBERS Councillor McKenzie in the Chair; Mayor Jones, Councillors Griffith, Hartwell, Healy, Hinder, Morris, and West. Councillor Hogg was absent due to a business commitment. OTHER ATTENDEES Chief Administrative Officer, Director of Planning, Director of Building Administration, Director of Leisure Services, Director of Public Works, Fire Chief, Treasurer, Administrative Co-ordinator/Deputy Clerk and Council /Committee Secretary. The Chair called the meeting to order at 7:00 p.m. I DECLARATIONS OF INTEREST Mayor Jones declared an interest in items 13 and 15 regarding Timberlane Tennis and Country Club by virtue of employment with same. Mayor Jones did not take part in or vote on any questions in this regard or attempt in any way to influence the voting on such questions. Councillor Morris declared an interest in Item 9, Planning Applications Status list, specifically Sections 10, 20, 40 and 54 of the report relating to Magna due to the employment of her spouse in a subsidiary of same. Councillor Morris did not take part in or vote on any questions in this regard or attempt in any way to influence the voting on such questions. II APPROVAL OF AGENDA Moved by Councillor Griffith Seconded by Councillor West THAT the content of the Agenda as circulated by the Corporate Services Department be approved as outlined herein. CARRIED III DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION Items 1, 5, 6, 11, 12 and 13 were identified for discussion. General Committee Meeting No. 03-00 Page 2 Tuesday, February 15, 2000 IV ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION Moved by Councillor Hartwell Seconded by Councillor Griffith THAT the following recommendations respecting the matters listed as “Items not Requiring Separate Discussion” be adopted as submitted to Council and Staff be authorized to take all necessary action required to give effect to same: 2. Region of York Re: Resolution Respecting Amalgamation THAT the correspondence be received and referred to the Amalgamation Committee. 3. Memo from Councillor Hartwell re: Resolution from the Nokiidaa Committee meeting of Tuesday, February 8, 2000 THAT the following Recommendation of the Nokiidaa Committee be endorsed: "The Nokiidaa General Committee supports and approves a request to the Lake Simcoe Region Conservation Authority to act as lead agency on behalf of Nokiidaa with respect to the grant application to the Trillium Foundation and to deposit on behalf of Nokiidaa any funds, grants and/or donations received for Nokiidaa, this "banking service" to be an interim financial arrangement pending incorporation of the Nokiidaa Foundation." 4. EIDC00-001 - Electric Industry Deregulation Committee Report Meeting of February 3, 2000 THAT the Committee Record of the Electric Industry Deregulation Committee Meeting held on February 3, 2000 be received as information. 7. FI00-001 - Fire Communications Agreement - Town of Newmarket THAT the Mayor and Clerk be authorized to sign a renewal agreement with the Town of Newmarket, for provision of Fire Communications at a cost of $1.47 per capita. 8. PL00-012 - The Provincially Significant White Rose - Preston Lake Wetland Complex THAT Council receive as information correspondence from the Ministry of Natural Resources Respecting the Provincially Significant White Rose - Preston Lake Wetland Complex. THAT property owners impacted by the evaluation be provided with a copy of the document. 9. PL00-017 - Planning Applications Status List THAT the Planning Applications Status List be received as information. 10. PL00-018 - Ontario Municipal Board Hearings Landcrest Development Management Inc. on behalf of Ontario Realty Corporation D09-01-99, D14-03-99, D12-99001A and B-04-99 THAT Council receive as information the following overview of the outcome of the Ontario Municipal Board Hearing held on January 31, 2000. 14. PW00-007 - Removal of Stop Sign on Willis Drive - Intersection General Committee Meeting No. 03-00 Page 3 Tuesday, February 15, 2000 of Willis Drive, Gleave Court and Petch Crescent THAT approval be granted to remove the stop sign on Willis Drive at the intersection of Willis Drive and Petch Crescent. 15. PW00-008 - Proposed Agreement for Access Road Vandorf Sideroad THAT approval be granted to permit the Mayor and Clerk to enter into an agreement to provide for the acquisition of lands for the purposes of a municipal right of way. CARRIED Councillor Morris, having previously declared an interest in Item 9 Report No. PL00-017 - Planning Applications Status List, sections relating to Magna, did not take part in the vote called for in this regard. Mayor Jones, having previously declared an interest in Item 15 Report No. PW00-008 - Proposed Agreement for Access Road Vandorf Sideroad , did not take part in the vote called for in this regard. V DELEGATIONS Mr. George T. Kydd, New Superintendent, York Regional Police - One & Three Districts, Re: Introduction and overview of goals and objectives with respect to this role in the community. Mr. George Kydd introduced himself and provided a brief overview of his background in the Police Services field spanning over various regions from 1965 up to his current role as Superintendent for the York Regional Police. Mr. Kydd provided a summary of various issues, concerns and statistical information relating to crime and criminal activities within the Region. He also outlined several recent and future initiatives to assist in promoting public awareness and various avenues for input from residents in Aurora and throughout the Region of York. Moved by Councillor West Seconded by Councillor Griffith THAT the comments of the delegate be received as information and that thanks be extended to Mr. Kydd for appearing before the Committee. CARRIED Mr. Steven Irwin & Mr. Darcy Arthurs, Architects of Shore Tilbe Irwin & Partners. Re: Design Concept for the New Aurora Public Library Building. Mr. Steven Irwin with the assistance of Mr. Darcy Arthurs, Architects of Shore Tilbe Irwin & Partners provided a visual presentation of the proposed design for the new Aurora Public Library. Various design elements were discussed in relation to the floor plans and structural layout. Two similar floor plans were presented, the first illustrating the use of a larger overall area on the main floor. The second plan, which was virtually identical to the first with the exception of the scaling down of two meeting rooms located near the front entrance, was proposed as an alternative, using less space in the event that the first plan should prove to be too costly. Moved by Mayor Jones Seconded by Councillor Griffith THAT the comments of the delegates be received and referred for consideration with Item 1 Report No. LS00-005 - Proposed New Library Project. CARRIED General Committee Meeting No. 03-00 Page 4 Tuesday, February 15, 2000 VI CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION 1. LS00-005 - Proposed New Library Project and Delegation from Mr. Steven Irwin & Mr. Darcy Arthurs, Architects of Shore Tilbe Irwin & Partners. Moved by Councillor West Seconded by Councillor Griffith 1. THAT Council endorse the final design prepared by Shore Tilbe Irwin and Partners of the new Library with a gross floor area of 44,875 foot² including community program space of 2,800 foot² and associated parking; 2. THAT Council authorize Shore Tilbe Irwin and Partners to proceed with the finalization of construction drawings/specifications and tender documents including provision of an alternative configuration and costing of a divisible community space of 1,900 foot²; 3. THAT the project Budget be increased from $8.0 million to $8.7 million with the funding sources in accordance with attached budget sheet; 4. THAT the revised Project Schedule (attached as Appendix “B”) be received; 5. THAT Council direct staff to receive bids for the demolition and removal of the onsite building; 6. THAT Council direct staff to report back on operational cost estimates prior to tender award; 7. THAT the proposed parking enhancement on Victoria Street be addressed in the Church Street School Architectural Proposal be undertaken early this year; 8. THAT the areas located in the South/West portion of the basement be excavated at an estimated additional cost of $65,000 for storage purposes, allowing for the space beneath the Proposed Rotunda to be use for a meeting room in the future; and 9. THAT Council reserves the right to cancel the project should tender submissions be received in excess of the budgeted amount. CARRIED 5. CS00-005 - Ad Hoc Smoking Review Committee Public Meeting Moved by Councillor West Seconded by Councillor Hartwell THAT Report No. CS00-005 be deferred to the next General Committee meeting and that the date of the public meeting listed in the recommendation be revised following an upcoming meeting with Whitchurch-Stouffville. CARRIED 6. CS00-006 - Questions on the Election Ballot Moved by Councillor West Seconded by Mayor Jones THAT consideration of report CS00-006 - Questions on the Election Ballot be deferred pending a public consultation process to obtain public input on prospective questions to be placed on the ballot in the 2000 Municipal Elections. CARRIED General Committee Meeting No. 03-00 Page 5 Tuesday, February 15, 2000 11. PW00-002 - Provision of Bikeways as part of the Capital Works Program Moved by Councillor West Seconded by Councillor Griffith THAT Council receive Report P.W.00-002 regarding the provision of bikeways as part of the Capital Works Program as information; and THAT Council defer any further action in this regard until the submission of a further report from the Bicycle Review Committee dealing with bikeways issues. CARRIED 12. PW00-004 - Road Watch Committee - Operating Parameters Moved by Councillor Healy Seconded by Councillor West THAT the "Road Watch Committee Operating Parameters", as detailed within Report PW00-004 regarding the operation of the Road Watch Committee, be approved; and THAT the operating Parameters include the provision that any expenditures proposed by the Committee are to be vetted by Town staff prior to authorization. CARRIED 13. PW00-006 - Request for Connection to the Municipal Sanitary Sewer System – Timberlane Tennis and Country Club Moved by Councillor Healy Seconded by Councillor West THAT the request from the Timberlane Tennis and Country Club for permission to connect to the Town’s sanitary sewer system be deferred pending completion of the Master Servicing Study for the Yonge Street South Urban Expansion Area. CARRIED Mayor Jones, having previously declared an interest in this report, did not take part in the vote called for in this regard. VII OTHER BUSINESS, COUNCILLORS VIII ADJOURNMENT Moved by Councillor West THAT the meeting be adjourned at 8:40 p.m. CARRIED (THE REPORT OF THE GENERAL COMMITTEE MEETING NO. 03-00 WAS CONSIDERED AND ADOPTED BY COUNCIL AT ITS MEETING HELD ON TUESDAY, FEBRUARY 22, 2000.)