MINUTES - General Committee - 19991007
TOWN OF AURORA
General Committee Meeting No. 11-99
Council Chambers Time: 7:30 p.m.
Aurora Town Hall Thursday, October 7, 1999
ATTENDANCE
COMMITTEE MEMBERS Councillor Morris in the Chair; Mayor Jones,
Councillors Hartwell, Healy, Hinder, Hogg and West.
Councillor Griffith was absent. Councillor McKenzie
was absent due to a death in his family
OTHER ATTENDEES Chief Administrative Officer, Director of Corporate
Services/Town Clerk, Director of Planning, Director of
Public Works, Fire Chief, Treasurer, and
Administrative Co-ordinator.
DECLARATIONS OF INTEREST
There were no declarations of interest under the Municipal Conflict of Interest Act.
APPROVAL OF AGENDA
#1. Moved by Councillor Hartwell Seconded by Councillor Hinder
THAT the content of the Agenda as circulated by the Corporate Services
Department be approved as outlined herein, with the addition of a
delegation request from Mr. Brad Watson re: Complaint About Speeding
and Reckless Driving on Brookland Avenue and Fairway Drive - re: PW99-
061-282.
CARRIED
DELEGATIONS
Ernie Crossland, Chair of Nokiidaa Committee re: Overview of
Nokiidaa Trail Project
Mr. Ernie Crossland, Chair of the Nokiidaa Committee distributed a copy of a proposal
submitted to the “Canada Trust Friends of the Environment Foundation” and provided
an overview of the Nokiidaa trail project. Mr. Crossland explained the background
concerning the project logo and advised that they were seeking the Town’s
endorsement for the trail system. Mr. Crossland referred to Appendix C in the Canada
Trust proposal, noting that Aurora’s contribution for the trails and environmental projects
would total $476,600.
#2. Moved by Councillor Hartwell Seconded by Councillor West
R E P O R T
General Committee Report No. 11-99 Page 2
Thursday, October 7, 1999
THAT the comments of the delegate be referred for consideration with the
memorandum from Councillor Hartwell.
CARRIED
M. Altaf Ahmed, Leatherville re: Property Standards Order -
15166 Yonge Street, Former Leatherville Building
Ms. Liz Shaw appeared before the Committee on behalf of the owner, and she read the
contents of a letter prepared by the architect for the project. Ms. Shaw stated that they
hoped to redevelop the property with a mixed use building consisting of 23 residential
units and 2000 square feet of commercial floor space. She added that they had
submitted an application to the Town’s Committee of Adjustment for a minor variance to
permit a reduction in the number of required parking spaces (ie. 9 spaces). It was noted
that the minor variance would be considered by the Committee of Adjustment at a
hearing to be held in November. Ms. Shaw stated that drawings for the project would
be submitted to the Town on October 15th, 1999. On behalf of Mr. Ahmed, Ms. Shaw
concluded that it was his intent to redevelop the property and she requested an 8-week
extension to the proposed demolition of the structure under the existing Property
Standards Order.
At this point in the meeting, the Chair determined that it would be appropriate to deal
with Report No. CO99-051-287 at this time.
CO99-051-287 - Property Standards Order 15166 Yonge Street
Former Leatherville Building
#3. Moved by Councillor West Seconded by Councillor Hartwell
THAT at the request of the property owner, an extension be granted to
December 3, 1999 to enable the owner to pursue the Town’s approval of
the development or redevelopment of the site;
THAT should the Town’s approval not be obtained, that By-law
Enforcement Staff be authorized to proceed with the demolition of 15166
Yonge St. in accordance with the Property Standards Order dated July 23,
1999, and
THAT all costs associated with the demolition of the building and
restoration of the property, be registered against the property taxes of the
subject land.
CARRIED
Mr. Brad Watson, 50 Brookland Avenue, re: PW99-061-282 – Complaint About
Speeding and Reckless Driving on Brookland Avenue and Fairway Drive
Mr. Brad Watson addressed the Committee concerning the problem of speeding and
reckless driving on Brookland Avenue and Fairway Drive and suggested that the
measures set forth in the September 22nd resolution of Council didn’t fully address the
problems being experienced by the local residents. Mr. Watson expressed concern
with the proposed removal of the yield sign and suggested that as a minimum measure,
traffic flow should be interrupted through the use of a stop sign at the intersection of
Brookland Avenue and Fairway Drive. Mr. Watson submitted a letter from Wendy
Martineau, 45 Fairway Drive, which also expressed concerns about the traffic situation
in the vicinity of Fairway Drive and Brookland Avenue.
#4. Moved by Councillor West Seconded by Councillor Hartwell
THAT the comments of the delegate be referred for consideration with the
Extract from the Council Meeting held on September 22, 1999 and Report
No. PW99-061-282.
General Committee Report No. 11-99 Page 3
Thursday, October 7, 1999
CARRIED
At this point in the meeting, the Chair determined that it would be appropriate to deal
with the September 22, 1999 Council Extract and Report No. PW99-061-282 at this
time.
Extract from Council Meeting Held on September 22, 1999
re: Report PW99-061-282 – Complaint about Speeding and
Reckless Driving on Brookland Avenue and Fairway Drive
#5. Moved by Councillor West Seconded by Councillor Healy
THAT the existing yield sign on Fairway Drive at Brookland Avenue be
removed and replaced with a stop sign;
THAT the Public Works Department be directed to extend the existing
painted centreline on Brookland Avenue from the bend in the roadway by
Premises No. 40 Brookland Avenue to Premises No. 46 Fairway Drive
with a broken line through the intersection;
THAT the York Regional Police be requested to increase enforcement of
the speed limit on Fairway Drive and Brookland Avenue;
THAT the resident be advised of the Road Watch Program and of the
Radar Display Board System, both of which may be useful in addressing
the residents' concerns; and
THAT the Department of Public Works be requested to report further on
speed control options available to control the speed of traffic in the
Brookland Avenue/Fairway Drive area.
CARRIED
CORRESPONDENCE AND PETITIONS
Region of York re: Clause No. 1 in Report No. 5 -
Municipal Restructuring
#6. Moved by Councillor West Seconded by Councillor Hogg
THAT the correspondence be referred to the Amalgamation Review
Committee for consideration.
CARRIED
The Royal Canadian re: Request for Support for the
2-Minute Wave of Silence
#7. Moved by Councillor West Seconded by Councillor Hinder
THAT the Town of Aurora support a 2-Minute Wave of Silence on
November 11, 1999 as proposed by The Royal Canadian Legion and
Veterans Affairs Canada.
CARRIED
Aurora Montessori School re: Request for School and Slow
Zone Signs in the Vicinity of Aurora Montessori School
#8. Moved by Mayor Jones Seconded by Councillor West
THAT the correspondence from the Aurora Montessori School be referred
to staff for a report.
General Committee Report No. 11-99 Page 4
Thursday, October 7, 1999
CARRIED
Memorandum from Councillor West re: Delegation at
Council and General Committee Meetings
#9. Moved by Councillor West Seconded by Mayor Jones
THAT the memorandum from Councillor West be referred to staff to
consider in conjunction with Councillor Griffith’s motion regarding the time
used to conduct Council meetings.
CARRIED
Memorandum from Councillor Hogg re: Use of Town Branding
#10. Moved by Mayor Jones Seconded by Councillor Hinder
THAT the memorandum from Councillor Hogg be received and that the
question be put after the Chief Administrative Officer provides a verbal
explanation of the Town’s practice on the use of Town branding.
CARRIED
Memorandum from Councillor Hogg re: Hockey Challenge
#11. Moved by Councillor West Seconded by Councillor Hartwell
THAT Councillor Hogg investigate the interest of members of Council and
senior staff in challenging the Council and senior staff of the Town of
Newmarket to a hockey game.
DEFEATED
Memorandum from Councillor Hartwell re: Nokiidaa Trail
Committee Update and Delegation of Mr. Ernie Crossland
#12. Moved by Mayor Jones Seconded by Councillor West
THAT the Town of Aurora supports, as a worthwhile initiative, the creation
of a trail system along the Holland River to link the communities of Aurora,
Newmarket and East Gwillimbury, subject to funding being available.
CARRIED
Memorandum from the Treasurer re: Funding for the
Road Watch Program
#13. Moved by Councillor West Seconded by Mayor Jones
THAT Council endorse an expenditure of $7,000 to fund a Road Watch
Program.
CARRIED
ADVISORY AND AD HOC COMMITTEE COMMUNICATIONS
Leisure Services Advisory Committee Report No. LSAC99-008
September 9, 1999 LSAC Meeting
#14. Moved by Councillor West Seconded by Mayor Jones
THAT the minutes of the Leisure Services Advisory Committee meeting of
September 9, 1999 be received as information;
General Committee Report No. 11-99 Page 5
Thursday, October 7, 1999
THAT staff bring forward at the October 14th meeting a copy of Report
ADM96-002-098 Proposed New Committee Structure Format, survey
results of other Municipalities and a Draft Terms of Reference along with
the existing Terms of Reference for discussion;
THAT staff advise the Committee at the October meeting confirming
whether the Leisure Services Advisory Committee discussed and made a
recommendation to Council regarding 1999 fees;
THAT staff report back to the Committee at the same meeting regarding
the extension of hours for the Aurora Community Tennis Club and other
concerns of the Committee to determine if the Committee’s concerns from
their May meeting have been met;
THAT staff report back to the Committee at the same meeting on Fees
and Service Charges for next year particularly sport fields soccer/ball and
Format for Calculation of Expenses including Tennis facilities, with staff
consideration to be given to the expansion of the criteria for the calculation
of expenses to include factors other than monetary indicators; and
THAT in addition, staff report back to the Committee at the same meeting
the Format for Calculation of Expenses to include the Aurora Lawn
Bowling Club.
CARRIED
STAFF REPORTS
LS99-031-283 - Disposition of 16 and 18 Church Street
#15. Moved by Mayor Jones Seconded by Councillor West
THAT, in accordance with the recommendations of Shore Tilbe Irwin, the
dwelling located at 16/18 Church Street not be retained in its present
location and incorporated into the Library construction project;
THAT staff be authorized to advertise the availability of the structure for
removal and reuse for a nominal acquisition cost;
THAT staff be authorized to begin the statutory process to have a
demolition permit issued for the dwelling located at 16/18 Church Street in
the event a suitable alternative removal arrangement is not facilitated prior
to March 31st, 2000.
THAT the previous request by LACAC to have Fayle and Associates,
Heritage Consultants engaged to undertake a physical documentation of
the 16/18 Church street dwelling as a means of creating a permanent
record of the historic structure at a cost not to exceed $4,000 be
approved.
CARRIED
LS99-033-284 - New Library Project –
Space Program Finalization/Budget Update
#16. Moved by Councillor West Seconded by Mayor Jones
THAT the updated summary of the Library Building Program reflecting a
final gross building size of 37,500 square feet on two floors above grade
be endorsed:
• Including 2,800 square feet of Community Program Space
• Incorporating a servery area for light beverage service as opposed to
defined third party commercial space
• Future expansion space on both floors at the north end of the structure
General Committee Report No. 11-99 Page 6
Thursday, October 7, 1999
THAT Shore Tilbe Irwin and Partners be instructed to proceed with Library
Design Development based on the above, targeting a construction budget
without contingencies, furniture, fittings and other soft costs of $145.00 per
square foot, resulting in a new estimated project cost of $7,276,500.00;
THAT the addition of 5,000 square feet of below grade
mechanical/storage space in the building program be endorsed at an
additional cost of $465,000.00, and that the cost not exceed the proposed
budget;
THAT final design and a project budget including detailed funding
availability be presented to Council for endorsement in December, prior to
the tender call proceeding; and
THAT the Library Board be requested to report on the viability/timing of
their fundraising target of $1,000,000.00 prior to the December
presentation of the final design.
CARRIED
LS99-032-285 - Church Street School Improvements
#17. Moved by Councillor West Seconded by Councillor Hartwell
THAT the attached submission from the Historical Society dated August
1999 setting out their vision for the future adaptive reuse of the Church
Street School Building be received as information, to be considered as a
part of an overall examination of the feasibility of future uses of the
municipally owned Library Square buildings anticipated to occur in the
year 2000;
THAT staff be authorized to engage the services of an Architect to
undertake the preparation of the detailed drawings, associated
tender/contract documents and to obtain the Ontario Heritage Foundation
approvals to:
• Complete the foundation restoration remedial works to the Church
Street School Building as identified a Structural Analysis undertaken in
August, 1999
• Install the storm water drainage system required at the north east
corner of the building to prevent future surface water damage to the
foundation structure
• Remove the two second floor exterior fire escapes together with the
associated brick/window restoration
• Construct new interior fire stairs and rear fire exit in the locations
identified in the Church Street School study undertaken by Ventin and
Associates.
THAT the funding for the works, estimated to total approximately $165,000
be allocated from the Church Street School Reserve Fund.
THAT a further Report setting out the cost implications for the initial works
be prepared prior to the tender award occurring, with future stages/costs
of the Church Street School restoration to be considered in conjunction
with future use determinations by Council.
CARRIED
CO99-050-286 - Council Remuneration Review
#18. Moved by Councillor West Seconded by Mayor Jones
THAT Council appoint a citizens advisory committee to review and make a
recommendation on a compensation level for the next elected Council and
General Committee Report No. 11-99 Page 7
Thursday, October 7, 1999
that the committee develop a formula that would automatically initiate an
annual review and implement an incremental adjustment when
appropriate;
THAT Council and the Aurora Hydro Commission receive a remuneration
adjustment equivalent to the increases approved for non-union staff during
this current term of office, and that staff be authorized to prepare the
necessary By-law to implement the remuneration adjustment.
CARRIED
TR99-029-288 - Third Quarter Financial Review
#19. Moved by Councillor West Seconded by Councillor Hinder
THAT Report No. TR99-29-288, Third Quarter Financial Review, be
received as information.
CARRIED
TR99-032-289 - Year 2000 Technology Update
#20. Moved by Mayor Jones Seconded by Councillor West
THAT Report No. TR99-32-289, Year 2000 Technology Update, be
received as information.
CARRIED
PL99-098-290 - Official Plan Amendment Application
Trinity Anglican Church, 79 Victoria Street, D09-11-99
#21. Moved by Councillor Hogg Seconded by Mayor Jones
THAT Council receive as information the following overview of Official
Plan Amendment application D09-11-99, scheduled for a Public Planning
Meeting to be held on November 28, 1999.
CARRIED
PL99-099-291 - Yonge Street South Urban Expansion Area
Proposed Master Servicing Plan and Secondary Plan, D09-03-99
#22. Moved by Councillor West Seconded by Councillor Hogg
THAT Council receive for information the following update of the Yonge
Street South Urban Expansion Area Secondary Plan and Master Servicing
Study, D09-03-99.
CARRIED
OTHER MATTERS FOR CONSIDERATION
Extract from Council Meeting Held on September 22, 1999
re: Memorandum from Councillor Hartwell Regarding
Proposed Parking Revisions along Yonge Street
#23. Moved by Councillor Hartwell Seconded by Councillor West
General Committee Report No. 11-99 Page 8
Thursday, October 7, 1999
THAT Council adopt in principle, a 9 metre No Stopping zone on the east
and west sides of Yonge Street, immediately south of Wellington Street,
together with an additional 21 metre No Parking zone abutting the No
Stopping zone to the south; and,
THAT this matter be deferred to the Council meeting to be held on
October 27, 1999, and that staff be directed to give written notice of the
meeting, together with the proposed stopping and parking revisions, to
affected businesses in the area.
CARRIED
Councillor Healy left the meeting at this time.
Extract from Council Meeting Held on September 22, 1999
re: Delegation of Klaus Wehrenberg re: Strategic Plan
#24. Moved by Mayor Jones Seconded by Councilor Hogg
THAT By-law No. 4109-99.A, being a By-law to amend By-law No. 3526-
94.A, a By-law to adopt a Strategic Plan for the Town of Aurora, be
brought forward for third and final reading.
CARRIED
IN CAMERA
Personnel and Legal Matters
#25. Moved by Councillor West Seconded by Councillor Hogg
THAT this Committee proceed In Camera to address personnel and legal
matters.
CARRIED
ADJOURNMENT
#26. Moved by Councillor West
THAT the meeting be adjourned at 9:35 p.m.
CARRIED
(THE REPORT OF THE GENERAL COMMITTEE MEETING NO. 11-99 WAS
CONSIDERED AND ADOPTED BY COUNCIL AT ITS MEETING HELD ON OCTOBER
13, 1999 WITH THE EXCEPTION OF RECOMMENDATION NO. 18 WHICH WAS
DISCUSSED AND ADOPTED AS SUBMITTED.)
General Committee Report No. 11-99 Page 9
Thursday, October 7, 1999
___________________________
____________________________________
T. JONES, MAYOR B. PANIZZA, MUNICIPAL CLERK