MINUTES - General Committee - 19990218TOWN OF AURORA
General Committee Meeting No. 03-99
Council Chambers Time: 10:06 p.m.
Aurora Town Hall Thursday, February 18, 1999
ATTENDANCE
COMMITTEE MEMBERS Councillor Morris, in the Chair; Mayor Jones,
Councillors Griffith, Hartwell, Healy, Hinder, Hogg,
McKenzie and West.
OTHER ATTENDEES Acting Chief Administrative Officer/Director of
Corporate Services, Director of Planning, Director of
Building Administration, Director of Leisure Services,
Director of Public Works, Fire Chief, Treasurer, and
Council/Committee Secretary.
DECLARATIONS OF INTEREST
Councillor Morris declared an interest in the letter regarding report Draft Plan of
Subdivision by Magna International Inc. and the Alpen House Limited - Part of Lot 17,
18, 19 and 20, Con. 2, E.Y.S., south of Wellington St and Leslie St. Town of Aurora File
No. D12-98001A - re: notice of Appeal, due to the employment of her spouse in a
subsidiary of Magna and did not take part in or vote on any questions in this regard or
attempt in any way to influence the voting on such questions.
APPROVAL OF AGENDA
#1. Moved by Councillor West Seconded by Councillor Hinder
THAT the content of the Agenda as circulated by the Corporate Services
Department be approved as outlined herein with the addition of the
following two delegation requests;
• John McIntyre, Former Chair of the Local Architectural Conservation
Advisory Committee re: The Joint Library Expansion Committee
Report JLEC99-001 - Library Facility Expansion Project
• Mr. David Courtemanche, of Sundance Signs re: report BA99-005-036
- Variance to Sign By-law #3400-92 Re-locate Billboard Sign located
Wellington Street E., east of Magna Drive.
CARRIED
DELEGATIONS
Dennis Collins, Chair Aurora Public Library Board
re: The Joint Library Expansion Committee Report
JLEC99-001 - Library Facility Expansion Project
Dennis Collins, Chair of the Library Board asked that the Library’s presentation be
deferred until the next Council Meeting on Wednesday, February 24th, due to the late
hour.
#2. Moved by Councillor Griffith Seconded by Councillor West
R E P O R T
General Committee Report No. 03-99 Page 2
Thursday, February 18, 1999
THAT the presentation of the delegate be deferred until the next meeting
of Council to be held on Wednesday February 24, 1999.
CARRIED
John McIntyre, Former Chair of the Local Architectural
Conservation Advisory Committee re: The Joint Library
Expansion Committee Report JLEC99-001 - Library
Facility Expansion Project
John McIntyre, Former Chair of the Local Architectural Conservation Advisory
Committee, concurred with the deferral of his presentation until the next Council
Meeting on Wednesday, February 24th, due to the late hour.
#3. Moved by Councillor West Seconded by Mayor Jones
THAT the presentation of the delegate be deferred until the next meeting
of Council to be held on Wednesday February 24, 1999.
CARRIED
Mr. David Courtemanche, Owner, and Mr. Bill
Carrigan, of Sundance Signs
re: Report BA99-005-036 - Variance to Sign By-law
#3400-92 Re-locate Billboard Sign located Wellington
Street E., east of Magna Drive
Mr. Bill Carrigan, of Sundance Signs introduced himself and thanked the Committee for
their attention at the late hour. Mr. Carrigan gave a brief description of the nature of the
company, Sundance Signs, which leases out billboard space to local businesses.
Mr. Carrigan indicated that the purpose of the presentation was to request the relocation
of the current billboard located in front of the Magna International Headquarters to
another location, yet to be determined. It was suggested that the new sign could be
located on Hydro or CN lands and be supported by a single metal pole facing in two
directions. It was suggested that due to the fact that the sign already stands and the
request is only to re-locate it, that the request be considered. It was recognized that the
current By-law prohibits any new billboard signage in the Town of Aurora. He then
suggested that, should the request be denied, the Committee instead consider allowing
Sundance Signs to relocate the old sign, as is, to a new site for a five year term.
Mr. Carrigan then mentioned that there is a second sign owned by the firm, located on
the west side of Yonge Street, currently leased to Chev-Olds, about which a complaint
is being brought forth. While notice of violation had not been received yet, it was
understood to be forthcoming. The complaint is due to the fact that the sign was down
for a short period of time, due to a storm, and then re-erected. Mr. Carrigan requested
that continued use of this site, for the benefit of local businesses be sanctioned.
#4. Moved by Councillor Griffith Seconded by Mayor Jones
THAT the comments of the delegate be referred for consideration with
Report BA99-005-036; and
THAT the report be brought forward for discussion at this point in the
meeting.
CARRIED
BA99-005-036 - Variance to Sign By-law #3400-92 Re-
locate Billboard Sign located Wellington Street E., east
General Committee Report No. 03-99 Page 3
Thursday, February 18, 1999
of Magna Drive, being Magna Lands; and
Mr. David Courtemanche, Owner, and Mr. Bill Carrigan, of
Sundance Signs re: Report BA99-005-036 - Variance to Sign
By-law #3400-92 Re-locate Billboard Sign located Wellington
Street E., east of Magna Drive
#5. Moved by Councillor Griffith Seconded by Councillor Hogg
THAT the request to relocate and replace the existing billboard sign
located on the south-side of Wellington Street East, east of Magna Drive
be denied.
CARRIED
#6. Moved by Councillor West Seconded by Councillor Griffith
THAT permission be granted to allow Sundance Signs to reinstate the
billboard located on the west side of Yonge Street, currently leased to
Highland Chev-Olds, under the grandfathering provisions of the sign By-
law.
CARRIED
#7. Moved by Councillor West Seconded by Councillor Hogg
That the provisions of the procedural By-law be waived, the hour of
adjournment be extended and the agenda be completed.
CARRIED
CORRESPONDENCE AND PETITIONS
Mr. Bill Fisch, Regional Chair for the Municipality of York
re: Official Plan Report Card Summary Brochure
#8. Moved by Councillor West Seconded by Councillor Griffith
THAT the correspondence be received as information
CARRIED
Region of York re: Proposed Introduction of Lake Ontario
Water to Supply Aurora and Newmarket -
Public Information Centre
#9. Moved by Councillor West Seconded by Councillor Griffith
THAT the correspondence be received as information
CARRIED
Aurora Hydro Electric Commission re: Bill 35 Energy
Competition Act
#10. Moved by Councillor West Seconded by Councillor Hartwell
THAT a steering committee be formed to include Members of Council,
Town staff, and Aurora Hydro staff and Commission to work together to
form a common vision and approach to electricity industry deregulation,
and;
THAT Councillors Healy and Hinder be appointed to such committee.
General Committee Report No. 03-99 Page 4
Thursday, February 18, 1999
CARRIED
Osler Hoskin & Harcourt
Re: Draft Plan of Subdivision by Magna International Inc.
And The Alpen House Limited - Part of Lot 17, 18, 19
and 20, Con. 2, E.Y.S., south of Wellington St and Leslie St.
Town of Aurora File No. D12-98001A - re: notice of Appeal
Councillor Morris, having previously declared an interest in this report, relinquished the
Chair to Mayor Jones during the consideration of this matter and did not take part in the
vote called for in this regard. Upon conclusion of this matter, Councillor Morris resumed
the Chair.
#11. Moved by Councillor Hogg Seconded by Councillor Griffith
THAT the correspondence be referred to staff and the solicitor.
CARRIED
Letter of Petition re: Exercise Equipment, Facilities and Space
Available for the Leisure Complex Fitness Program
#12. Moved by Councillor West Seconded by Councillor Griffith
THAT the correspondence be received and referred to the Director of
Leisure Services for a Report.
CARRIED
ADVISORY AND AD HOC COMMITTEE COMMUNICATIONS
Special Events Advisory Committee Report No. SE99-001
Tuesday, January 12, 1999, Special Events Advisory
Committee Meeting
#13. Moved by Councillor West Seconded by Councillor Hartwell
THAT Committee Record of the Special Events Advisory Committee
Meeting held on January 12, 1999 be received as information.
CARRIED
Communications Committee Report No. CC99-002
Monday, February 2, 1999 Communications
Committee Meeting
The Committee discussed the revised Terms of Reference and the proposed Strategies
to be utilized to achieve Committee objectives.
#14. Moved by Councillor Hogg Seconded by Councillor Hartwell
THAT Committee Record of the Communications Committee Meeting held
on January 12, 1999 be received as information; and
THAT the revised Terms of reference as endorsed by the Committee be
adopted.
General Committee Report No. 03-99 Page 5
Thursday, February 18, 1999
AMENDMENT: Upon the question of the adoption of the recommendation it
was:
#15. Moved by Councillor West Seconded by Councillor Griffith
THAT the last bullet in the Terms of Reference - Committee Strategies on
page 24 of the Agenda Attachments, be amended to replace the word
“Ensuring” with the word “That” and add in the “words whenever possible”
after the second bracket, such that it would now read as follows:
That reports (Staff, Committee, Council) are readily available whenever
possible, in simple, every day language.
DEFEATED
AMENDMENT: Upon the question of the adoption of the recommendation it
was:
#16. Moved by Councillor Hogg Seconded by Councillor Hartwell
THAT the last bullet in the Terms of Reference - Committee Strategies on
page 24 of the Agenda Attachments, be amended to replace the word
“Ensuring” with the word “Promoting”, and “that” be added after the
second bracket, such that it would now read as follows:
Promoting reports (Staff, Committee, Council) that are readily available
in simple, every day language.
CARRIED
THE MAIN RECOMMENDATION CARRIED AS AMENDED.
Community Core Review Committee Report No. CCRC99-001
Wednesday, February 10, 1999
#17. Moved by Councillor Hartwell Seconded by Councillor Healy
THAT the Committee Record of the Community Core Review Meeting
held on February 10, 1999 be received as information;
THAT the correspondence from Michael Evans, regarding the
Temperance Street parking lot, be referred to the Traffic Safety Advisory
Committee for their review of the downtown core off site parking on the
east and west side of Yonge Street; and that the resident be so advised;
and
THAT the Community Core Review Committee host a wine and cheese
information session on April 6, 1999 in the Skylight Gallery at the Town
Hall for the downtown core stakeholders.
CARRIED
Joint Library Expansion Committee Report No. JLEC99-001
- Library Facility Expansion Project
#18. Moved by Councillor Griffith Seconded by Councillor Healy
THAT consideration of the Report be deferred until the next meeting of
Council to be held on Wednesday February 24, 1999.
General Committee Report No. 03-99 Page 6
Thursday, February 18, 1999
CARRIED
STAFF REPORTS
ADM99-002-035 -1998 Year End Activity Report
#19. Moved by Councillor West Seconded by Councillor Griffith
THAT contents of the 1998 Year End Report No. ADM99-002-35 be
received as information.
CARRIED
FI99-002-037 - York Fire Services Advisory Committee
#20. Moved by Councillor Griffith Seconded by Mayor Jones
THAT Report FI99-002 be received and endorsed;
THAT Council supports the work of the (York Region) Fire Services
Advisory Committee as per their Terms of Reference; and
THAT Council supports the Fire Services Advisory Committee’s objective
of promptly implementing a consolidated fire communication system and
centre.
CARRIED
OTHER MATTERS FOR CONSIDERATION
Memorandum from Mayor Jones re: Job Description and
Recruitment for the position of the Chief Administrative Officer
#21. Moved by Councillor West Seconded by Councillor Griffith
THAT this item be referred to an In Camera session at the next meeting of
Council to be held on Wednesday February 24, 1999.
CARRIED
Cancellation of General Committee Meeting on Thursday,
March 18, 1999 and moving the General Committee Meeting
Scheduled for Thursday, April 22, 1999 to Wednesday, April 21, 1999
#22. Moved by Councillor West Seconded by Councillor Hartwell
THAT the General Committee Meeting scheduled for Thursday, March 18,
1999 be cancelled, and;
That the General Committee Meeting Scheduled for Thursday, April 22,
1999 be moved to Wednesday, April 21, 1999.
CARRIED
ADJOURNMENT
#23. Moved by Mayor Jones
THAT the meeting be adjourned at 11:11 p.m.
General Committee Report No. 03-99 Page 7
Thursday, February 18, 1999
CARRIED
(THE REPORT OF THE GENERAL COMMITTEE MEETING NO. 03-99 WAS
CONSIDERED AND ADOPTED BY COUNCIL AT ITS MEETING HELD ON
FEBRUARY 24, 1999)
___________________________
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T. JONES, MAYOR L. ALLISON, MUNICIPAL CLERK