MINUTES - General Committee - 19990408
TOWN OF AURORA
General Committee Meeting No. 05-99
Council Chambers Time: 7:30 p.m.
Aurora Town Hall Thursday, April 8, 1999
ATTENDANCE
COMMITTEE MEMBERS Councillor Hogg in the Chair; Mayor Jones,
Councillors Griffith, Hartwell, Healy, and West.
Councillors McKenzie and Hinder were absent due to
illness. Councillor Morris was absent due to a
business commitment.
OTHER ATTENDEES Chief Administrative Officer/Director of Corporate
Services, Director of Planning, Director of Leisure
Services, Director of Public Works, Fire Chief,
Treasurer, Operations Manager, and
Council/Committee Secretary.
DECLARATIONS OF INTEREST
Mayor Jones declared an interest in the delegation of Brutto Consulting in relation to the
Wycliffe/Diamond application, in Reports PL99-034-091, PL99-029-080, and certain
aspects of Report PL99-035-092 regarding Wycliff/Diamond Homestead by virtue of his
residence in the vicinity, and in certain aspects of Report PL99-035-092 regarding
610645 Ontario Ltd. (Timberlane Tennis Club) due to employment with same, and did
not take part in or vote on any questions in these regard or attempt in any way to
influence the voting on such questions.
APPROVAL OF AGENDA
#1. Moved by Councillor Griffith Seconded by Councillor West
THAT the content of the Agenda as circulated by the Corporate Services
Department be approved as outlined herein with the addition of
correspondence from Marshall Macklin Monaghan regarding Vintage
Developments Limited proposed residential development.
CARRIED
DELEGATIONS
Claudio Brutto, Brutto Consulting re: Proposed Secondary Plan
and Master Servicing Plan for Yonge Street South Urban Expansion Area
Mr. Claudio Brutto of Brutto Land Management Consulting Limited spoke on behalf of
his clients, Wycliffe Homes and Dr. Diamond regarding Report PL99-029-080 and their
submission from Cole, Sherman & Associates with respect to the servicing issues
relevant to their development on the south side of Vandorf Sideroad. He showed an
aerial photo depicting the Wycliff/Diamond property, which he stated, is situated in an
area completely surrounded by existing and serviced development. He pointed out that
R E P O R T
General Committee Meeting Report No. 05-99 Page 2
Thursday, April 8, 1999
planning is ongoing in the 2a and 2b areas of the Town with respect to water allocation,
and that their property should not be treated any differently. The Committee was
informed that the Wycliff/Diamond property should be treated on a site specific
secondary plan basis as permitted in OPA #17. He indicated that his clients do not
want to be tangled in the secondary plan process that covers many areas away from
their property. Mr. Brutto solicited Council’s full consideration of this matter and
requested that the Wycliff/Diamond application be allowed to proceed on a site specific
secondary plan basis.
#2. Moved by Councillor West Seconded by Councillor Hartwell
THAT the comments of the delegate be referred for consideration with
Report No. PL99-029-080.
CARRIED
Mayor Jones, having previously declared an interest in this Delegation, did not take part
in the vote called for in this regard.
CORRESPONDENCE AND PETITIONS
Memorandum from Councillor Hogg, Chair of Communications
Committee re: Communications Committee Initiatives
#3. Moved by Councillor West Seconded by Councillor Griffith
THAT the memorandum be received as information.
CARRIED
ADVISORY AND AD HOC COMMITTEE COMMUNICATIONS
Leisure Services Advisory Committee Report No. LSAC99-004
March 11, 1999 Leisure Services Advisory Committee Meeting
#4. Moved by Mayor Jones Seconded by Councillor Hartwell
THAT the Leisure Services Advisory Committee Minutes of March 11,
1999 be received as information;
THAT staff be directed to investigate opportunities for renting pool space
at alternative sites including all applicable costs;
THAT the direction on eliminating a pre-registration system and offering
alternative registration options be delayed until further information is
provided to the Committee including alternative rental space; and
THAT Valerie Ashfield be appointed as the Leisure Services Advisory
Committee Representative on the Millennium Committee.
CARRIED
Communications Committee Report No. CC99-004
March 8, 1999 Communications Committee Meeting
#5. Moved by Councillor Griffith Seconded by Councillor West
THAT the Committee Record of the Communications Committee Meeting
held on March 8, 1999 be received as information.
General Committee Meeting Report No. 05-99 Page 3
Thursday, April 8, 1999
CARRIED
Communications Committee Report No. CC99-005
March 22, 1999 Communications Committee Meeting
#6. Moved by Councillor Griffith Seconded by Councillor Hartwell
THAT the Committee Record of the Communications Committee Meeting
held on March 22, 1999 be received as information; and
THAT staff finalize the recommendation for the purchase of Community
Bulletin Boards and forward to the Communication Committee for
endorsement prior to submission to Council.
CARRIED
Special Events Advisory Committee Report No. SE99-002
February 9, 1999 Special Events Advisory Committee Meeting;
Special Events Advisory Committee Report No. SE99-003
March 16, 1999 Special Events Advisory Committee Meeting; and
Special Events Advisory Committee Report No. SE99-004
March 30, 1999 Special Events Advisory Committee Meeting
#7. Moved by Mayor Jones Seconded by Councillor Griffith
THAT the Committee Record of the Special Events Advisory Committee
Meeting held on February 9, 1999 be received as information.
THAT The Peppermill Band be invitied to perform at Town Park on June
30th, 1999 from 7:30 p.m. - 12:30 a.m., and Lambert Willson Park on July
1st, 1999 from 1:00 p.m. to 4:00 p.m. for a fee of $1400.00.
THAT The Royal Canadian Mounted Police Musical Ride be invited by
Mayor Tim Jones on behalf of The Town of Aurora’s Special Events
Committee to perform in Aurora, the year 2001 for July 1st Canada Day
Celebrations. In the event that this date is not possible, the Special
Events Committee would request a performance date in early May of 2000
or 2001.
CARRIED
STAFF REPORTS
LS99-005-085 - Millennium Finance and Co-ordinator Responsibilities
#8. Moved by Mayor Jones Seconded by Councillor Griffith
THAT the detailed Budget information for the Millennium portfolio be
endorsed.
CARRIED
LS99-010-086 - Property Appraisal – Jack Woods Property
#9. Moved by Councillor Griffith Seconded by Mayor Jones
THAT staff be directed to proceed with obtaining a property appraisal for
the Jack Woods Property.
DEFERRAL: Upon the question of the adoption of the recommendation, it
was:
#10. Moved by Mayor Jones Seconded by Councillor West
General Committee Meeting Report No. 05-99 Page 4
Thursday, April 8, 1999
THAT the Report be deferred and the Director of Leisure Services be
directed to obtain additional information from the Aurora Early Learning
Centre and Pre-School regarding their rental arrangement and their longer
term tenancy at this property.
CARRIED
PW99-021-087 - Solid Waste Management
#11. Moved by Councillor Healy Seconded by Mayor Jones
THAT the Solid Waste and Recycling Collection Contract be tendered as
outlined in this report;
THAT staff report on the results of the tender call including the cost of
options contained therein;
THAT staff report on the necessary amendments to By-Law Number
3261-91 being a By-Law to establish and maintain a system for the
collection and disposal of refuse to reflect the solid waste management
changes proposed in this report effective the first day of September, 1999;
THAT a community education program including the advertisements
necessary to inform residents of the amendments to the solid waste
management program be sanctioned;
THAT staff continue to explore all means possible to divert additional
material from landfill; and
THAT staff report further on the Regional activity related to solid waste
management and potential additional waste diversion activities as
appropriate.
CARRIED
PW99 -023-088 - Reconstruction and Widening of Yonge Street
#12. Moved by Councillor West Seconded by Councillor Griffith
THAT Council approve the widening of Yonge Street between Aurora
Heights Drive and Orchard Heights Boulevard to provide for a continuous
left turn lane; and
THAT Council allocate additional funds in the amount of $250,000.00 for
the design and construction of the above noted continuous left turn lane
with said funds being paid from the Engineering Reserve.
CARRIED
PW99-025-089 - Aurora Transit Update/Implementation Plans
The Committee inquired about the types of survey used, the methods of delivery and
the responses received. Discussions ensued regarding the questionnaire results for
support of a transit system in Aurora subsidized from taxes.
#13. Moved by Councillor West Seconded by Councillor Hartwell
THAT the Committee endorse in principle a three-phase approach to the
local transit issue and that staff be directed to prepare implementation
plans for:
1. a Community Transit/Taxi “Scrip Ride” Service for seniors, Aurora
Access Bus riders, and other designated groups;
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Thursday, April 8, 1999
2. an Express Transit Service for GO Train riders;
3. a Student Transit Service for senior public and high school
students; and
THAT the plans for implementation be tabled for consideration by the
General Committee in June of 1999 with a scheduled implementation date
as soon as practicable but no later than September 7, 1999; and
THAT the responsibility for the administration and operation of the Town’s
Access Bus be transferred from the Treasury Department to the Public
Works Department.
CARRIED
FI99-003-090 - Fire and Emergency Service By-law
The Committee requested that a section reflecting the composite nature of the
department including reference to Volunteer Firefighters be included in the new Fire and
Emergency Service By-law.
#14. Moved by Councillor Griffith Seconded by Mayor Jones
THAT Council repeal By-law Number 2615-83, being a by-law to provide
for the establishment and regulation of a composite Fire Department in the
Town of Aurora;
THAT Council give first and second reading to bill number 4041-99.P,
being a by-law to regulate the provision of fire and emergency service, and
to establish a Fire and Emergency Service Department; and
THAT Council approve the Fire and Emergency Service Organizational
Chart.
CARRIED
PL99-034-091 - Servicing Allocation Chart Update
Discussions occurred regarding the unbuilt residential units requiring water allocation,
provision of water supply for infill developments, whether the decision on applications
should be based on water allocation and what point in an application process is water
designated.
#15. Moved by Councillor Hartwell Seconded by Councillor Griffith
THAT Report PL99-034-091 respecting servicing allocation be reviewed
by the Committee;
THAT a copy of Report PL99-034-091 be submitted to the Region of York
for information purposes; and
THAT continued monitoring of uptake of servicing capacity be undertaken
to ensure that over commitment of water supply does not take place.
CARRIED
Mayor Jones, having previously declared an interest in this Report, did not take part in
the vote called for in this regard.
General Committee Meeting Report No. 05-99 Page 6
Thursday, April 8, 1999
PL99-035-092 - Planning Applications Status List
#16. Moved by Councillor Hartwell Seconded by Councillor West
THAT the Planning Applications Status List be received as information.
CARRIED
Mayor Jones having previously declared an interest in certain aspects of this Report, did
not take part in the vote called for in this regard.
OTHER MATTERS FOR CONSIDERATION
PL99-029- 080 – Proposed Secondary Plan and Master
Servicing Plan, Yonge Street South Urban Expansion Area; and
Delegation of Claudio Brutto, Brutto Consulting re: Wycliffe/Diamond
Proposed Development on Vandorf Road; and
Correspondence from Marshall Macklin Monaghan re:
Vintage Developments Limited, Proposed Residential Development
on Vandorf Road
It was suggested that the Wycliff/Diamond and Vintage Developments applications
should be allowed to proceed on a site specific basis in order that the northern portion
of the quadrant could be completed. Concerns were expressed regarding development
charges, water supply, and impact on the Oak Ridges Moraine for this area. The
Committee inquired about the timing for the Master Servicing Plan for the area.
#17. Moved by Councillor West Seconded by Councillor Hartwell
THAT the lands owned by Wycliffe/Diamond Homestead and Vintage
Developments Limited be excluded from the overall Secondary Plan and
be allowed to proceed as site specific secondary plans and that the
relevant development charges issues within the quadrant be addressed on
an overall basis as part of a Master Servicing Study including these lands.
CARRIED
Mayor Jones, having previously declared an interest in this Report, did not take part in
the vote called for in this regard.
Councillor West Notice of Motion re: Municipal Amalgamation
#18. Moved by Councillor Griffith Seconded by Councillor West
THAT the discussion on the municipal amalgamation motion be deferred
until the April 14, 1999 Council Meeting.
CARRIED
IN CAMERA
Personnel Matter
#19. Moved by Councillor Griffith Seconded by Councillor West
THAT this Committee proceed In Camera to address a personnel matter.
CARRIED
General Committee Meeting Report No. 05-99 Page 7
Thursday, April 8, 1999
ADJOURNMENT
#20. Moved by Councillor Griffith
THAT the meeting be adjourned at 9:33 p.m.
CARRIED
(THE REPORT OF THE GENERAL COMMITTEE MEETING NO. 05-99 WAS
CONSIDERED AND ADOPTED BY COUNCIL AT ITS MEETING HELD ON APRIL 14,
1999)
___________________________
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T. JONES, MAYOR L. ALLISON, MUNICIPAL CLERK