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MINUTES - Council Special - 20200331 Town of Aurora Special Meeting of Council Minutes Council Chambers, Aurora Town Hall Tuesday, March 31, 2020 (via video conference) Attendance Council Members Mayor Mrakas in the Chair; Councillors Gaertner, Gallo, Gilliland, Humfryes, Kim, and Thompson Members Absent None Other Attendees Doug Nadorozny, Chief Administrative Officer, David Waters, Director of Planning and Development Services, Robin McDougall, Director of Community Services, Techa van Leeuwen, Director of Corporate Services, Rachel Wainwright-van Kessel, Director of Finance, Allan Downey, Director of Operations, Michelle Outar, Acting Manager of Corporate Communications, Patricia De Sario, Town Solicitor, Michael de Rond, Town Clerk, Linda Bottos, Council/Committee Coordinator The Chair called the meeting to order at 7:14 p.m. and outlined the procedures that would be followed in the conduct of the electronic meeting. 1. By-laws Moved by Councillor Thompson Seconded by Councillor Gallo That the following by-law be enacted: (a) By-law Number 6246-20 Being a By-law to amend By-law No. 6228-19, to govern the proceedings of Council and Committee meetings of the Town of Aurora. On a recorded vote the motion Carried Special Meeting of Council Minutes Tuesday, March 31, 2020 Page 2 of 9 Yeas: 7 Nays: 0 Voting Yeas: Councillors Gaertner, Gallo, Gilliland, Humfryes, Kim, and Thompson, Mayor Mrakas Voting Nays: None 2. Approval of the Agenda Moved by Councillor Kim Seconded by Councillor Humfryes That the agenda as circulated by Legislative Services, including the following additional item and the inclusion of the New Business section, be approved: • Section 5, Standing Committee Reports, Item S1 – General Committee Meeting Report of March 3, 2020 On a recorded vote the motion Carried Yeas: 5 Nays: 2 Voting Yeas: Councillors Gallo, Humfryes, Kim, and Thompson, Mayor Mrakas Voting Nays: Councillors Gaertner and Gilliland 3. Declarations of Pecuniary Interest and General Nature Thereof There were no declarations of pecuniary interest under the Municipal Conflict of Interest Act, R.S.O. 1990, c. M.50. 4. Delegations None 5. Standing Committee Reports S1. General Committee Meeting Report of March 3, 2020 Moved by Councillor Humfryes Seconded by Councillor Thompson Special Meeting of Council Minutes Tuesday, March 31, 2020 Page 3 of 9 1. That the General Committee meeting report of March 3, 2020, be received and the recommendations carried by the Committee approved, with the exception of sub-item R5, which was discussed and voted on separately as recorded below. On a recorded vote the motion Carried Yeas: 7 Nays: 0 Voting Yeas: Councillors Gaertner, Gallo, Gilliland, Humfryes, Kim, and Thompson, Mayor Mrakas Voting Nays: None (A1) Heritage Advisory Committee Meeting Minutes of February 3, 2020 1. That the Heritage Advisory Committee meeting minutes of February 3, 2020, be received for information. Carried (R1) CMS20-008 – Library Square – Governance Review 1. That Report No. CMS20-008 be received; and 2. That staff be directed to continue to explore the feasibility of the Direct Delivery and Not-for-profit/Municipal Hybrid governance models and report back with further recommendations regarding the most appropriate model for the operation of Library Square. Carried (R2) CMS20-009 – Sport Plan – Progress Report 1. That Report No. CMS20-009 be received for information. Carried (R3) CAO20-001 – Pending List Update 1. That Report No. CAO20-001 be received; and 2. That items marked “Completed – To be Removed” and “Pending – To be Removed” be taken off future Pending List updates. Carried Special Meeting of Council Minutes Tuesday, March 31, 2020 Page 4 of 9 (R4) CMS20-007 – Local Sport Organization License Agreements 1. That Report No. CMS20-007 be received; and 2. That the Director, Community Services be authorized to execute license agreements, including any and all documents and ancillary agreements required to give effect to same, for: (a) Aurora Minor Hockey Association (b) Central York Girls Hockey Association (c) Aurora Tigers Junior A Hockey Club (d) Aurora Skating Club (e) Aurora Community Tennis Club (f) Aurora Lawn Bowling Club (g) St. Andrew’s College; and 3. That the license agreements be for a period of ten years with a renewal option for a further ten years; and 4. That the Director be delegated the authority to execute similar license agreements with other community sport organizations, where the agreements are of similar value and for the purpose of supporting sport in the community. Carried (R5) PDS20-012 – Application for Zoning By-law Amendment, Starlight Investments, 145 and 147 Wellington Street West, Part of Lot 28, Plan 264, File Number: ZBA-2018-01 Moved by Councillor Kim Seconded by Councillor Thompson 1. That Report No. PDS20-012 be received; and 2. That the Zoning By-law Amendment file ZBA-2018-01 (Starlight Investments) be approved to rezone the subject lands from “Second Density Apartment Residential (RA2) Zone” to “Second Density Apartment Residential [RA2(XX)] Exception Zone”; and 3. That an implementing Zoning By-law be brought forward to a future Council meeting. Special Meeting of Council Minutes Tuesday, March 31, 2020 Page 5 of 9 Motion to defer Moved by Councillor Gaertner Seconded by Councillor Gallo That Report No. PDS20-012 – Application for Zoning By-law Amendment, Starlight Investments, 145 and 147 Wellington Street West, Part of Lot 28, Plan 264, File Number: ZBA-2018-01 be deferred to the next Council meeting. On a recorded vote the motion to defer Carried Yeas: 7 Nays: 0 Voting Yeas: Councillors Gaertner, Gallo, Gilliland, Humfryes, Kim, and Thompson, Mayor Mrakas Voting Nays: None (R6) PDS20-018 – Terms of Reference for the Review of the Town’s Register of Properties of Cultural Heritage Value or Interest 1. That Report No. PDS20-018 be received; and 2. That the attached Terms of Reference for the Review of Aurora Register of Properties of Cultural Heritage Value or Interest be endorsed. Carried (R7) PDS20-006 – Servicing Allocation Update 1. That Report No. PDS20-006 be received for information. Carried 6. Consideration of Items Requiring Discussion R1. CS20-006 – COVID-19 Staffing Implications; and Verbal Update from Chief Administrative Officer Moved by Councillor Gilliland Seconded by Councillor Humfryes 1. That Report No. CS20-006 be received; and Special Meeting of Council Minutes Tuesday, March 31, 2020 Page 6 of 9 2. That the Verbal Update from Chief Administrative Officer be received for information. On a recorded vote the motion Carried Yeas: 7 Nays: 0 Voting Yeas: Councillors Gaertner, Gallo, Gilliland, Humfryes, Kim, and Thompson, Mayor Mrakas Voting Nays: None 7. New Business Councillor Gaertner noted that some municipalities are covering up their intersection pedestrian signal push buttons to protect the public from the spread of COVID-19, and inquired about whether the Town could explore this option. Staff agreed to investigate with the Region and report back. Councillor Gaertner further noted that some municipalities, including Calgary, are temporarily reducing traffic lanes on their main streets to provide more room for pedestrians and facilitate the two-metre physical distancing requirement. Councillor Humfryes referred to a resident’s request and inquired about whether resources are available for residents, especially seniors, who need to self-isolate but have nowhere to go. The Mayor advised that Regional staff are exploring options to house residents that need to be isolated and would be providing an update. The Mayor noted that, in addition to the recently formed business task force, the creation of a Mayor’s task force for vulnerable residents, including seniors and those experiencing homelessness, is being considered, and more information will be provided when available. Councillor Gallo inquired about the Town’s decision-making process under the current Declared Emergency status, and staff provided a response regarding delegated authority and the list of decisions made to be shared with Council, as well as the plan to bring normal business before Council for consideration. Councillor Kim inquired about whether staff would be replacing the vandalized yellow caution tape around the boundaries of the Town’s closed parks, and staff provided a response regarding tape replacement and ongoing park inspections. Special Meeting of Council Minutes Tuesday, March 31, 2020 Page 7 of 9 Councillor Kim inquired about the Town’s position on non-essential business violations, and staff provided a response regarding the authority of Town By-law Enforcement Officers, the response process, and the cooperation with York Regional Police concerning non-essential business closures and public gatherings. Councillor Gilliland, on behalf of residents, inquired about signage and walk- through access of Town parks. The Mayor stressed the responsibility of everyone to respect the required physical distancing protocols during this time, and staff provided a response regarding the Town’s closed parks, signage, and open trails. Councillor Thompson inquired about available resources for residents who need assistance in picking up their prescriptions, groceries or other essentials. Staff provided a response regarding a community resource list to be published shortly on the Town’s website and the ability of the Access Aurora customer service representatives to direct residents to the appropriate resources. Councillor Thompson inquired about the plan for returning to a regular Council meeting cycle now that electronic meetings can be held. Staff provided a response regarding agenda content and the public participation process, and indicated that an updated meeting schedule would be confirmed. Councillor Gaertner mentioned that a local facebook group of residents is offering a volunteer shopping service for seniors, and more information would be confirmed. Mayor Mrakas reported on a partnership between the Town and the Aurora Chamber of Commerce to develop a new website, ShopFromHomeAurora.ca, to provide information on local businesses and the services they continue to offer to local residents during the COVID-19 pandemic. Mayor Mrakas referred to the large amount of feedback received from tenants and noted that, while many landlords are working with tenants and providing rent relief, some landlords are not responding to their tenants. He extended an appeal to landlords to communicate and work with their tenants during this difficult time. 8. By-laws Main motion Moved by Councillor Humfryes Seconded by Councillor Kim Special Meeting of Council Minutes Tuesday, March 31, 2020 Page 8 of 9 That the following by-law be enacted: (b) By-law Number 6247-20 Being a By-law to amend By-law Number 6212-19, to define the delegation policies and procedures for The Corporation of the Town of Aurora. Amendment Moved by Councillor Gilliland Seconded by Councillor Gallo That By-law No. 6247-20 be amended by the removal of Delegated Authority Nos. 2, 4, and 5 from new Schedule “G”, Matters during an Emergency. On a recorded vote the motion Carried Yeas: 7 Nays: 0 Voting Yeas: Councillors Gaertner, Gallo, Gilliland, Humfryes, Kim, and Thompson, Mayor Mrakas Voting Nays: None Main motion as amended Moved by Councillor Humfryes Seconded by Councillor Kim That the following by-law be enacted, as amended by the removal of Delegated Authority Nos. 2, 4, and 5 from new Schedule “G”, Matters during an Emergency: (b) By-law Number 6247-20 Being a By-law to amend By-law Number 6212-19, to define the delegation policies and procedures for The Corporation of the Town of Aurora. On a recorded vote the motion Carried Yeas: 7 Nays: 0 Voting Yeas: Councillors Gaertner, Gallo, Gilliland, Humfryes, Kim, and Thompson, Mayor Mrakas Voting Nays: None Motion to defer Moved by Councillor Thompson Seconded by Councillor Humfryes Special Meeting of Council Minutes Tuesday, March 31, 2020 Page 9 of 9 That the following by-law be deferred to the next Council meeting: (c) By-law Number XXXX-20 Being a By-law to amend Municipal Waterworks Distribution By-law Number 3305-91, as amended. On a recorded vote the motion to defer Carried Yeas: 7 Nays: 0 Voting Yeas: Councillors Gaertner, Gallo, Gilliland, Humfryes, Kim, and Thompson, Mayor Mrakas Voting Nays: None 9. Confirming By-law Moved by Councillor Humfryes Seconded by Councillor Gilliland That the following confirming by-law be enacted: By-law Number 6248-20 Being a By-law to Confirm Actions by Council Resulting from a Special Meeting of Council on March 31, 2020. On a recorded vote the motion Carried Yeas: 7 Nays: 0 Voting Yeas: Councillors Gaertner, Gallo, Gilliland, Humfryes, Kim, and Thompson, Mayor Mrakas Voting Nays: None 10. Adjournment Moved by Councillor Gallo Seconded by Councillor Thompson That the meeting be adjourned at 9:30 p.m. Carried _________________________________ _________________________________ Tom Mrakas, Mayor Michael de Rond, Town Clerk