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MINUTES - General Committee - 19990107 TOWN OF AURORA General Committee Meeting No. 01-99 Council Chambers Time: 7:30 p.m. Aurora Town Hall Thursday, January 7, 1999 ATTENDANCE COUNCIL MEMBERS Councillor Hinder in the Chair; Mayor Jones, Councillors Griffith, Hartwell, Healy, Hogg, McKenzie, and West. Councillor Morris was absent due to illness. STAFF MEMBERS Acting Chief Administrative Officer/Director of Corporate Services, Director of Planning, Director of Building Administration, Director of Leisure Services, Director of Public Works, Fire Chief, Treasurer, and Council/Committee Secretary. DECLARATIONS OF INTEREST There were no declarations of interest under the Municipal Conflict of Interest Act. APPROVAL OF AGENDA #1. Moved by Councillor Griffith Seconded by Councillor Hartwell THAT the content of the Agenda as circulated by the Corporate Services Department be approved as outlined herein with the following additions: • Correspondence from Susan Walmer re: Town of Aurora Draft Strategic Plan; and • An In Camera legal matter. CARRIED DELEGATIONS Roger Beaman, Bayview Wellington re: Review of Approval and Maintenance Considerations for Public Laneways Mr. Roger Beaman spoke on behalf of his client, Bayview-Wellington Management Inc. regarding Report PW99-001/PL99-001-001. He indicated that the concept of laneway came out of a Committee deliberation on the original Official Plan and was incorporated in the plan for Phase III of the Bayview-Wellington development. Mr. Beaman advised the Committee that his client has two options. The first option is that the laneways should remain as public domain because the plan was draft approved on that basis and that services have been installed along the Hollandview Trail to service that lot configuration. He expressed concerns with changing the laneways to private, as this would put more onerous financial conditions on his client. The second option included a R E P O R T General Committee Meeting Report No. 01-99 Page 2 Thursday, January 7, 1999 Concept Plan deleting laneways which was distributed to the Committee members. This plan incorporates lots along Hollandview Trail with driveways onto the public road and a parkette at the Bayview Avenue intersection. Mr. Beaman advised there would be no change in the number of units and no changes in the servicing required. He indicated that if it was the Committee’s desire to eliminate the laneways, a Public Meeting for the Zoning By-law amendment and revisions to the draft approval plan would be required. Mr. Beaman concluded by requesting the Committee to resolve this issue tonight to allow finalization of the Plan of Subdivision. In response to questions by the Committee, Mr. Beaman advised that the inclusion of the parkette did not resulted in a decreased number of lots, and that some of the lots are narrower. #2. Moved by Councillor Hogg Seconded by Councillor Hartwell THAT the comments of the delegate be referred for consideration with Report PW99-001/PL99-001-001. CARRIED CORRESPONDENCE AND PETITIONS Minister of Municipal Affairs and Housing re: Bill 56 - The Greater Toronto Services Board Act Mayor Jones informed the Committee that the Mayors of member municipalities are members on the Greater Toronto Services Board, and that every member municipality is required to select an alternative representative. He advised that the first meeting of the Greater Toronto Services Board will be held on January 22, 1999. #3. Moved by Mayor Jones Seconded by Councillor Hartwell THAT the Deputy Mayor By-law be amended to appoint the Deputy Mayor as the alternative representative on the Greater Toronto Services Board. CARRIED ADVISORY AND AD HOC COMMITTEE COMMUNICATIONS Business Development Committee Report No. BDC98-07 December 9, 1998, Business Development Committee Meeting #4. Moved by Councillor Griffith Seconded by Councillor West THAT the suggested criteria for Aurora Business Recognition Awards be approved for implementation by Staff in 1999. CARRIED STAFF REPORTS PW99-001/PL99-001-001 - Review of Approval and Maintenance Considerations for Public Laneways and Delegation of Roger Beaman General Committee Meeting Report No. 01-99 Page 3 Thursday, January 7, 1999 The Committee discussed the impact of public versus private ownership of the laneways in the Bayview-Wellington subdivision. A comparison was made with other subdivisions in the Town. Discussions transpired regarding the costs for ongoing maintenance and capital replacement for the laneways, and the origin of the requirement for the laneways in the Phase III Bayview-Wellington subdivision. #5. Moved by Councillor West Seconded by Councillor Griffith THAT the laneways in the Phase III of the Bayview-Wellington subdivision remain in public ownership; THAT the cost for maintenance and capital replacement be determined and added to the annual taxes of each benefiting homeowner; and THAT the developer be responsible to advise prospective purchasers of the estimated surcharge through Agreements of Purchase and Sale and through warning clauses incorporated into the Agreements to be registered on title. CARRIED ADM99-001-002 - Strategic Plan Update; and Correspondence from Susan Walmer re: Town of Aurora Draft Strategic Plan The Committee questioned the financial implications of the Strategic Action of Goal F to facilitate millennium celebrations. Mayor Jones advised that any financial contribution to the millennium celebrations would be discussed at the budget meeting. It was suggested that a #9 – review of alternatives/privatization recreational facilities be added to Goal A, Objectives – Long Term Strategies. The Committee agreed that the overall changes are minor and that they will not significantly change the concept of the Strategic Plan as originally adopted. #6. Moved by Councillor West Seconded by Councillor Healy THAT the changes to the Strategic Plan as proposed in the Staff Report be incorporated into the document; THAT an updated version of the Plan be provided to the Aurora Public Library, and circulated to the Chamber of Commerce and various groups for comments and that an opportunity be provided for comments to be made at an upcoming meeting; and THAT an opportunity be provided for staff to review and refine the language in the revision during the next phase of the review of the document. CARRIED IN CAMERA Legal Matter #7. Moved by Councillor Griffith Seconded by Councillor Healy THAT this Committee proceed In Camera to address a legal matter. CARRIED General Committee Meeting Report No. 01-99 Page 4 Thursday, January 7, 1999 ADJOURNMENT #8. Moved by Councillor Jones THAT the Meeting be adjourned at 8:46 p.m. CARRIED (THE REPORT OF THE GENERAL COMMITTEE MEETING NO. 01-99 WAS CONSIDERED AND ADOPTED BY COUNCIL AT ITS MEETING HELD ON JANUARY 13, 1999 WITH THE EXCEPTION OF RECOMMENDATION NO. 5 WHICH WAS REFERRED TO THE TREASURER TO PROVIDE ADDITIONAL INFORMATION RESPECTING THE ABILITY TO CHARGE THE CAPITAL AND MAINTENANCE COSTS BACK TO THE BENEFITING OWNERS.) ___________________________ ____________________________________ T. JONES, MAYOR L. ALLISON, MUNICIPAL CLERK