MINUTES - Council Closed Session Public - 20190723
Town of Aurora
Council Closed Session
Public Minutes
Holland Room, Aurora Town Hall
Tuesday, July 23, 2019
Attendance
Council Members Mayor Mrakas in the Chair; Councillors Gaertner, Gilliland,
Humfryes (arrived 6:15 p.m.), Kim, and Thompson
Members Absent Councillor Gallo
Other Attendees Doug Nadorozny, Chief Administrative Officer, David Waters,
Director of Planning and Building Services, Patricia De Sario,
Town Solicitor, and Michael de Rond, Town Clerk
The Chair called the meeting to order at 5:53 p.m.
Council consented to resolve into a Closed Session at 5:54 p.m.
Council reconvened into open session at 6:43 p.m.
Council reported out the items in reverse order: Items 3, 2, and 1.
1. Approval of the Agenda
Moved by Councillor Thompson
Seconded by Councillor Gaertner
That the confidential Council Closed Session meeting agenda be approved.
Carried
Council Closed Session Public Minutes
Tuesday, July 23, 2019 Page 2 of 5
2. Declaration of Pecuniary Interest and General Nature Thereof
There were no declarations of pecuniary interest under the Municipal Conflict of
Interest Act, R.S.O. 1990, c. M.50.
3. Consideration of Items Requiring Discussion
Moved by Councillor Kim
Seconded by Councillor Gilliland
That Council resolve into Closed Session to consider the following matters:
1. Advice that is subject to solicitor-client privilege, including communications
necessary for that purpose (Section 239(2)(f) of the Municipal Act, 2001); Re:
Closed Session Report No. PDS19-065 – Minor Variance Appeals – 672 and
684 Henderson Drive
2. Personal matters about an identifiable individual, including municipal or local
board employees (Section 239(2)(b) of the Municipal Act, 2001); Re: Closed
Session Report No. CS19-031 – Community Advisory Committee Vacancy
3. Personal matters about an identifiable individual, including municipal or local
board employees (Section 239(2)(b) of the Municipal Act, 2001); Re: Closed
Session Report No. PDS19-067 – Appointment of Design Review Panel
Members and Revised Terms of Reference
Carried
Moved by Councillor Thompson
Seconded by Councillor Gaertner
That the Council Closed Session be reconvened into open session to rise and
report from Closed Session.
Carried
1. Advice that is subject to solicitor-client privilege, including
communications necessary for that purpose (Section 239(2)(f) of the
Municipal Act, 2001); Re: Closed Session Report No. PDS19-065 – Minor
Variance Appeals – 672 and 684 Henderson Drive
Council Closed Session Public Minutes
Tuesday, July 23, 2019 Page 3 of 5
Moved by Councillor Kim
Seconded by Councillor Gaertner
1. That Closed Session Report No. PDS19-065 be received; and
2. That staff retain an external lawyer and any necessary external
consultants to support Council’s decisions; and
3. That the external lawyer appear before LPAT:
(a) in support of the Committee of Adjustment’s decision to refuse Minor
Variance Application MV-2017-15A-C for the property at 672
Henderson Drive; and
(b) in support of the Committee of Adjustment’s decision to refuse Minor
Variance Application MV-2017-16A-C for the property at 684
Henderson Drive.
On a recorded vote the motion
Carried
Yeas: 6 Nays: 0
Voting Yeas: Councillors Gaertner, Gilliland,
Humfryes, Kim, Thompson, and Mayor
Mrakas
Voting Nays: None
Absent: Councillor Gallo
2. Personal matters about an identifiable individual, including municipal or
local board employees (Section 239(2)(b) of the Municipal Act, 2001); Re:
Closed Session Report No. CS19-031 – Community Advisory Committee
Vacancy
Moved by Councillor Thompson
Seconded by Councillor Kim
1. That Closed Session Report No. CS19-031 be received; and
2. That the confidential direction to staff be confirmed.
On a recorded vote the motion
Carried
Council Closed Session Public Minutes
Tuesday, July 23, 2019 Page 4 of 5
Yeas: 6 Nays: 0
Voting Yeas: Councillors Gaertner, Gilliland,
Humfryes, Kim, Thompson, and Mayor
Mrakas
Voting Nays: None
Absent: Councillor Gallo
3. Personal matters about an identifiable individual, including municipal or
local board employees (Section 239(2)(b) of the Municipal Act, 2001); Re:
Closed Session Report No. PDS19-067 – Appointment of Design Review
Panel Members and Revised Terms of Reference
Moved by Councillor Gilliland
Seconded by Councillor Thompson
1. That Closed Session Report No. PDS19-067 be received; and
2. That the confidential direction to staff be confirmed.
On a recorded vote the motion
Carried
Yeas: 6 Nays: 0
Voting Yeas: Councillors Gaertner, Gilliland,
Humfryes, Kim, Thompson, and Mayor
Mrakas
Voting Nays: None
Absent: Councillor Gallo
4. By-laws
Moved by Councillor Thompson
Seconded by Councillor Gaertner
That the following confirming by-law be enacted:
6195-19 Being a By-law to Confirm Actions by Council Resulting from a
Council Closed Session on July 23, 2019.
Carried
Council Closed Session Public Minutes
Tuesday, July 23, 2019 Page 5 of 5
5. Adjournment
Moved by Councillor Thompson
Seconded by Councillor Gaertner
That the meeting be adjourned at 6:48 p.m.
Carried
_________________________________ _________________________________
Tom Mrakas, Mayor Michael de Rond, Town Clerk