MINUTES - Council - 20201124 1
Town of Aurora
Council
Meeting Minutes
Date:
Time:
Location:
Tuesday, November 24, 2020
7:00 p.m.
Video Conference
Council Members: Mayor Mrakas (Chair)
Councillor Kim
Councillor Gaertner
Councillor Humfryes
Councillor Thompson
Councillor Gilliland
Councillor Gallo
Other Attendees: Doug Nadorozny, Chief Administrative Officer
Allan Downey, Director of Operations
Robin McDougall, Director of Community Services
Techa van Leeuwen, Director of Corporate Services
Rachel Wainwright-van Kessel, Director of Finance
David Waters, Director of Planning and Development Services
Patricia De Sario, Town Solicitor
Eliza Bennett, Acting Manager, Corporate Communications
Michael de Rond, Town Clerk
Samantha Yew, Deputy Town Clerk
Ishita Soneji, Council/Committee Coordinator
_____________________________________________________________________
1. Procedural Notes
This meeting was held electronically as per Section 19. i) of the Town's
Procedure By-law No. 6228-19, as amended, due to the COVID-19 situation.
The Mayor called the meeting to order at 7:04 p.m.
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2. Approval of the Agenda
Moved by Councillor Humfryes
Seconded by Councillor Kim
That the agenda as circulated by Legislative Services, be approved.
Yeas (6): Mayor Mrakas, Councillor Kim, Councillor Gaertner, Councillor
Humfryes, Councillor Thompson, and Councillor Gilliland
Absent (1): Councillor Gallo
Carried (6 to 0)
3. Declarations of Pecuniary Interest and General Nature Thereof
There were no declarations of pecuniary interest under the Municipal Conflict of
Interest Act, R.S.O. 1990, c. M.50.
4. Community Presentations
None.
5. Delegations
None.
6. Consent Agenda
Moved by Councillor Kim
Seconded by Councillor Gaertner
That the Consent Agenda Items, 6.1 to 6.4 inclusive, be approved.
Yeas (7): Mayor Mrakas, Councillor Kim, Councillor Gaertner, Councillor
Humfryes, Councillor Thompson, Councillor Gilliland, and Councillor Gallo
Carried (7 to 0)
6.1 Council Meeting Minutes of October 27, 2020
1. That the Council meeting minutes of October 27, 2020, be adopted as
circulated.
Carried
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6.2 Council Closed Session Minutes of October 27, 2020 (confidential
attachment)
1. That the Council Closed Session minutes of October 27, 2020, be
adopted as circulated.
Carried
6.3 Council Closed Session Public Minutes of October 27, 2020
1. That the Council Closed Session Public meeting minutes of October
27, 2020, be adopted as circulated.
Carried
6.4 Memorandum from Councillor Gaertner; Re: Lake Simcoe Region
Conservation Authority Board Meeting Highlights of September 25, 2020
1. That the memorandum regarding Lake Simcoe Region Conservation
Authority Board Meeting Highlights of September 25, 2020, be received
for information.
Carried
7. Standing Committee Reports
Moved by Councillor Gilliland
Seconded by Councillor Humfryes
1. That the General Committee meeting report of November 3 and November
17, 2020, be received and the recommendations carried by the Committee
approved, with the exception of sub-items 7.2 (7.2.3 and 7.2.7), which were
discussed and voted on separately as recorded below.
Yeas (7): Mayor Mrakas, Councillor Kim, Councillor Gaertner, Councillor
Humfryes, Councillor Thompson, Councillor Gilliland, and Councillor Gallo
Carried (7 to 0)
7.1 General Committee Report of November 3, 2020
7.1.1 Finance Advisory Committee Meeting Minutes of October 13, 2020
1. That the Finance Advisory Committee meeting minutes of
October 13, 2020, be received for information.
Carried
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7.1.2 CS20-020 - Workplace Diversity and Inclusion
1. That Report No. CS20-020 be received for information.
Carried
7.1.3 PDS20-068 - Stable Neighbourhood Policy Review – Urban Design
Guidelines
1. That Report No. PDS20-068 be deferred to the General
Committee meeting of November 17, 2020.
Carried
7.1.4 CMS20-025 - Aquatic Feasibility Study - Update
1. That Report No. CMS20-025 be received for information.
Carried
7.1.5 PDS20-067 - Applications for Official Plan Amendment and
Zoning By-law Amendment, 1623 Wellington Street Development
Limited, 1623 Wellington Street East, Concession 3, Part Lot 10,
File Numbers: OPA-2020-02 and ZBA-2020-02, Related File
Numbers: SP-2018-05 and C-2020-01
1. That Report No. PDS20-067 be received; and
2. That Official Plan Amendment application OPA-2020-02 be
approved to:
a. Amend Schedule ‘AA’ of OPA 30 and revise Schedule ‘H’ of
the Town of Aurora Official Plan in accordance with Figures
6 and 7 attached to this report, respectively; and
b. Revise the policies of Section 3.5.3 of OPA 30, and Section
16.36 of the Town’s Official Plan in accordance with the
proposed changes as listed in Appendix ‘B’ to this report;
and
3. That Zoning By-law Amendment application ZBA-2020-02 be
approved to rezone the subject lands from “Business Park (E-
BP) Zone”, “Business Park [E-BP(398)] Exception 398 Zone” and
“Holding Provision Business Park [(H)E-BP(398)] Exception 398
Zone”, to “Business Park [E-BP(XX)] Exception XX Zone”; and
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4. That the implementing Official Plan and Zoning By-law
Amendments be brought forward to a future Council Meeting
for adoption.
Carried
7.1.6 CMS20-026 - Library Square - Governance Review
1. That Report No. CMS20-026 be received for information.
Carried
7.1.7 CMS20-027 - Cultural Master Plan Status Report
1. That Report No. CMS20-027 be received; and
2. That Council approve the expansion of the Cultural Master Plan
Collaborative Leadership Team by up to three (3) additional
members.
Carried
7.1.8 PDS20-061 - Update on Legislative Changes to Planning Act,
Development Charges, and Growth Plan for the Greater Golden
Horseshoe
1. That Report No. PDS20-061 be received for information.
Carried
7.1.9 PDS20-066 - Application for Site Plan Approval, Luxury Railings
Ltd., 125 Engelhard Drive, File Number: SP-2019-11
1. That Report No. PDS20-066 be received; and
2. That Site Plan Application File SP-2019-11 to permit the
development of a new industrial building, be approved in
principle, subject to the following conditions:
a. Resolution of all outstanding comments and requirements
from internal departments and external agencies including
the Region of York and the LSRCA, to the satisfaction of the
Director of Planning & Development Services, prior to
execution of a site plan agreement; and
b. Execution of a site plan agreement.
Carried
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7.2 General Committee Report of November 17, 2020
7.2.1 Memorandum from Councillor Gaertner; Re: Letter from Lake
Simcoe Region Conservation Authority, Re: Provincial Bill 229,
Protect, Support and Recover from COVID-19 Act (Budget
Measures), 2020
1. That the memorandum regarding Letter from Lake Simcoe
Region Conservation Authority regarding Provincial Bill
229, Protect, Support and Recover from COVID-19 Act (Budget
Measures), 2020, be received; and
2. That the motion presented by Lake Simcoe Region
Conservation Authority regarding Provincial Bill 229 be adopted
and a copy of this resolution be provided to the Lake Simcoe
Region Conservation Authority and the Premier of Ontario.
Carried
7.2.2 Accessibility Advisory Committee Meeting Minutes of October 14,
2020
1. That the Accessibility Advisory Committee meeting minutes of
October 14, 2020, be received for information.
Carried
7.2.3 PDS20-068 - Stable Neighbourhood Policy Review - Urban Design
Guidelines
Main motion
Moved by Councillor Thompson
Seconded by Councillor Kim
1. That Report No. PDS20-068 be received; and
2. That the revised Urban Design Guidelines for Stable
Neighbourhoods as attached to this report be approved; and
3. That staff present a semi-annual report to Council on minor
variance application activity within the Town’s four Stable
Neighbourhood Study Areas.
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Amendment:
Moved by Councillor Gaertner
Seconded by Councillor Gilliland
That the main motion be amended by adding the following
clause:
"That the semi-annual report include staff approved variances
not in compliance with sections 3.1 to 3.3 (pattern of lots,
streetscapes, and architectural form and style) of the urban
design guidelines for all the Stable Neighbourhood Study
Areas."
Yeas (1): Councillor Gaertner
Nays (5): Mayor Mrakas, Councillor Kim, Councillor Thompson,
Councillor Gilliland, and Councillor Gallo
Absent (1): Councillor Humfryes
Defeated (1 to 5)
Yeas (5): Mayor Mrakas, Councillor Kim, Councillor Thompson,
Councillor Gilliland, and Councillor Gallo
Nays (1): Councillor Gaertner
Absent (1): Councillor Humfryes
Main motion
Carried (5 to 1)
7.2.4 PDS20-070 - Request for Traffic Calming Measures - Aurora
Heights Drive and Seaton Drive
1. That Report No. PDS20-070 be received for information.
Carried
7.2.5 PDS20-031 - Regional MCR Update - Employment Land
Conversions and Employment Land Mapping in Aurora
1. That Report No. PDS20-031 be received for information.
Carried
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7.2.6 PDS20-069 - Administration of Capital Project 31116
1. That Report No. PDS20-069 be received for information.
Carried
7.2.7 CS20-022 - Audio Recordings of Closed Session Meetings
Council consented to vote on the fourth clause of the main motion
separately.
Moved by Councillor Thompson
Seconded by Councillor Kim
1. That Report No. CS20-022 be received; and
2. That beginning with the first closed session meeting of 2021,
staff audio record all closed session meetings; and
3. That access to the recordings be restricted to the Town Clerk,
Chief Administrative Officer, Town Solicitor and the Town’s
closed session meeting investigator.
Yeas (6): Mayor Mrakas, Councillor Kim, Councillor Gaertner,
Councillor Thompson, Councillor Gilliland, and Councillor Gallo
Absent (1): Councillor Humfryes
Carried (6 to 0)
Moved by Councillor Thompson
Seconded by Councillor Kim
4. That a by-law be enacted at a future Council meeting to classify
the recordings as permanent in the Town’s Record Retention
and Classification By-law.
Yeas (5): Mayor Mrakas, Councillor Kim, Councillor Gaertner,
Councillor Thompson, and Councillor Gallo
Nays (1): Councillor Gilliland
Absent (1): Councillor Humfryes
Carried (5 to 1)
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7.2.8 CS20-023 - Approval of 2021 Meeting Schedule
1. That Report No. CS20-023 be received; and
2. That the 2021 Meeting Schedule (Attachment No. 1) be
approved; and
3. That the Town Clerk be authorized to make amendments to the
Council and Committee Meeting Schedule as required.
Carried
7.2.9 CMS20-028 - Sports Field Development Strategy Update
1. That Report No. CMS20-028 be received for information; and
2. That the Director of Community Services be authorized to enter
into agreements with local Schools and School Boards for the
shared use of sports fields, including any ancillary agreements
required for same.
Carried
7.2.10 PDS20-074 - Request to Remove a Property from the Aurora
Register of Properties of Cultural Heritage Value or Interest, 93
Tyler Street
1. That Report No. PDS20-074 be received; and
2. That the listed property located at 93 Tyler Street be removed
from the Aurora Register of Properties of Cultural Heritage
Value or Interest.
Carried
8. Consideration of Items Requiring Discussion (Regular Agenda)
None.
9. Motions
None.
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10. Regional Report
10.1 York Region Council Highlights - October 22, 2020
Moved by Councillor Thompson
Seconded by Councillor Kim
1. That the York Region Council Highlights of October 22, 2020, be
received for information.
Yeas (6): Mayor Mrakas, Councillor Kim, Councillor Gaertner, Councillor
Thompson, Councillor Gilliland, and Councillor Gallo
Absent (1): Councillor Humfryes
Carried (6 to 0)
11. New Business
Councillor Gallo inquired about any recent emergency expenditures or decisions
due to the COVID-19 situation, and staff provided a response noting all recent
expenditures or decisions have been operational in nature.
Councillor Kim, Councillor Gaertner, and Mayor Mrakas expressed condolences
on the passing of former Aurora Councillor Ron Wallace.
Councillor Kim inquired about ways of commemorating former Councillor Ron
Wallace in the Town and if Council direction is required, and staff provided a
response.
Councillor Kim referred to the residents' concerns regarding damage to lawns
from sidewalk plows, and staff provided a response noting that operator errors
have been relayed to the contractors.
Councillor Gaertner extended regards to Robert Baldwin for being appointed the
Chief Administrative Officer of the Lake Simcoe Region Conservation Authority.
Councillor Gaertner referred to the pathway to Tamarac Park and inquired if the
pathway would be plowed during winter, and staff provided a response.
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12. By-laws
Moved by Councillor Kim
Seconded by Councillor Thompson
That the following by-laws, 12.1 to 12.3 inclusive, be enacted.
Yeas (6): Mayor Mrakas, Councillor Kim, Councillor Gaertner, Councillor
Thompson, Councillor Gilliland, and Councillor Gallo
Absent (1): Councillor Humfryes
Carried (6 to 0)
12.1 By-law Number 6293-20 - Being a By-law to establish a schedule of fees
and charges for municipal services, activities and the use of property
within the Town of Aurora (Fees and Charges By-law).
12.2 By-law Number 6294-20 - Being a By-law to amend By-law Number
5285-10, as amended, to adopt Official Plan Amendment No. 22.
12.3 By-law Number 6295-20 - Being a By-law to amend By-law Number
6000-17, as amended, respecting the lands municipally known as 1623
Wellington Street East.
13. Closed Session
None.
14. Confirming By-law
14.1 By-law Number 6296-20 - Being a By-law to confirm actions by Council
resulting from a Council meeting on November 24, 2020
Moved by Councillor Thompson
Seconded by Councillor Kim
That the confirming by-law be enacted.
Yeas (5): Mayor Mrakas, Councillor Kim, Councillor Gaertner, Councillor
Thompson, Councillor Gilliland, and Councillor Gallo
Absent (1): Councillor Humfryes
Carried (6 to 0)
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15. Adjournment
Moved by Councillor Thompson
Seconded by Councillor Gilliland
That the meeting be adjourned at 7:58 p.m.
Carried
Tom Mrakas, Mayor Michael de Rond, Town Clerk