MINUTES - Council - 20110816 TOWN OF AURORA
COUNCIL MEETING MINUTES
Council Chambers
Aurora Town Hall
Tuesday, August 16, 2011
ATTENDANCE
COUNCIL MEMBERS Mayor Dawe in the Chair; Councillors Abel, Ballard,
Buck, Gaertner, Gallo, Humfryes, Pirri, and Thompson
MEMBERS ABSENT None
OTHER ATTENDEES Chief Administrative Officer, Director of Customer and
Legislative Services/Town Clerk, Director of Legal
Services/Town Solicitor, Director of Building and By-
law Services, Director of Parks and Recreation
Services, Director of Planning and Development
Services, Director of Infrastructure and Environmental
Services, Manager of Revenue and Accounting, and
Council/Committee Secretary
Following Open Forum, Mayor Dawe called the meeting to order at 7:16 p.m.
I DECLARATIONS OF PECUNIARY INTEREST
There were no declarations of pecuniary interest under the Municipal Conflict of
Interest Act.
II APPROVAL OF AGENDA
Moved by Councillor Abel Seconded by Councillor Thompson
THAT the agenda as circulated by the Customer and Legislative Services
Department be approved, with the following additions:
Presentation (a)
Al Downey, Director of Parks and Recreation Services
Re: Aquatic Staff at the Stronach Aurora Recreation Complex
Delegation (f)
Klaus Wehrenberg, Resident
Re: Item 15 – PR11-031 – Parks Ambassador Program
Additional Information and Alternate Spokesperson
Delegation (e)
Ms Janice Hodgson, Representative, Canadian Cancer Society
Re: Motion for Which Notice Has Been Given (b)
Re: Smoke-Free Outdoor Town Recreational Areas
CARRIED
Council Meeting Minutes
Tuesday, August 16, 2011
Page 2 of 16
III ADOPTION OF MINUTES
Special Council Meeting Minutes of July 12, 2011
Council Meeting Minutes of July 12, 2011
Special Council Meeting Minutes of August 3, 2011
Moved by Councillor Abel Seconded by Councillor Buck
THAT the Special Council meeting minutes of July 12, 2011, the Council
meeting minutes of July 12, 2011, and the Special Council meeting
minutes of August 3, 2011 be adopted as printed and circulated.
CARRIED
IV PRESENTATIONS
(a) Loriann Ierullo, Aquatics Supervisor
Re: Aquatic Staff at the Stronach Aurora Recreation Complex
Ms Ierullo commended the Aquatic Staff at the Stronach Aurora Recreation
Complex for their quick thinking, training, and teamwork that saved a woman’s
life on Monday, August 8, 2011. She noted that the Aquatic Staff complete
hundreds of hours of training to prepare for situations like this. The following
staff contributed to the successful outcome on that day:
Kylie Smith, Head Lifefguard Brandon Baird, Lifeguard
Alexandra Yustin, Lifeguard Alexandra Lawlor, Lifeguard
Nicole Lawlor, Lifefguard Emily Fahlgren, Lifeguard
Helene Neising, Lifeguard Andrew Recine, Lifeguard
Brett Richardson, Lifeguard Jeremy Warner, Lifeguard
Taylor Cowl, Lifeguard Oliver Koh, Deck Supervisor
V PUBLIC SERVICE ANNOUNCEMENTS
Councillor Humfryes informed residents that now is the time to start thinking
about nominations for the 2011 Community Recognition Awards and noted that
there are nine categories for individuals and groups. She advised that the Town
of Aurora has partnered with Neighbourhood Network in this regard and that
nominations close on October 6, 2011.
Councillor Humfryes invited all to attend the Council Corn Roast being held on
August 27, 2011 at the Aurora Farmers’ Market. She advised that the
neighbouring municipalities have also been invited.
Councillor Abel advised that Member of Parliament, Frank Klees, is holding a
benefit concert on August 23, 2011 to promote organ donor awareness. He said
that the event will be held at the former location of Slessor Motors on Yonge
Street north of Davis Drive.
Councillor Abel noted that he recently attended a celebration of the arts and
many talented residents participated in this phenomenal event.
Councillor Gaertner clarified that the former Civic Awards has become part of the
Community Recognition Awards.
Council Meeting Minutes
Tuesday, August 16, 2011
Page 3 of 16
VI DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION
Items 1, 2, 3, 6, 7, 11, 12, 13, 15, 16, 17, 18, 19, and 22 were identified for
discussion.
VII ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION
Items 4, 5, 8, 9, 10, 14, 20, 21, 23, 24, 25, and 26 were identified as items not
requiring separate discussion.
Moved by Councillor Humfryes Seconded by Councillor Thompson
THAT the following recommendations respecting the matters listed as
“Items Not Requiring Separate Discussion” be adopted as submitted to
Council and staff be authorized to take all necessary action required to
give effect to same:
4. IES11-039 – Parking Concerns on Pedersen Drive
THAT Council receive report IES11-039; and
THAT the current by-law be amended to permit on-street parking from
8:00 a.m. to 4:30 p.m. during Saturday and Sunday on the north and south
sides of Pedersen Drive from Gateway Drive to a point 50 metres east of
Kirkvalley Crescent; and
THAT the necessary by-law be introduced to implement the above
recommendation; and
THAT letters be sent to the residents of Pedersen Drive with Council’s
recommendations.
5. IES11-040 – Award of Tender IES2011-61 – Rehabilitation of Seaton Drive
Culvert
THAT Council receive report IES11-040; and
THAT Tender IES2011-61 – Rehabilitation of Seaton Drive Culvert be
awarded to Erocon Environmental Group Inc. in the amount of $149,490,
excluding taxes; and
THAT additional funding in the amount of $17,333.13 be provided from the
storm sewer reserve; and
THAT the Mayor and Clerk be authorized to execute the necessary
Agreement, including any and all documents and ancillary agreements
required to give effect to same.
8. IES11-043 – Award of Contract for Consulting Services Master
Transportation Operations Study Update – RFP IES2011-55
THAT Council receive report IES11-043; and
THAT the contract for the provision of consulting services for preparation
of the Master Transportation Operations Study Update be awarded to
HDR Corporation for $59,968.90, excluding taxes; and
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Tuesday, August 16, 2011
Page 4 of 16
THAT the Director of Infrastructure & Environmental Services be
authorized to sign an Engineering Agreement.
9. IES11-044 – Acceptance of Municipal Services – Preserve Homes
Subdivision – Registered Plan 65M-3850 and 65M-3851
THAT Council receive report IES11-044; and
THAT Council accept the municipal services contained within Registered
Plan 65M-3850 and 65M-3851 being Preserve Homes Subdivision Phase
I as detailed in Report No. IES11-044; and
THAT Council enact By-law 5358-11 for the assumption of the subject
municipal services; and
THAT the Director of Infrastructure & Environmental Services be
authorized to issue a Certificate of Acceptance of public works for said
lands as required under Section 3.10 of the Subdivision Agreement; and
THAT the Treasurer be directed to release the municipal servicing
securities held in relation to these parts of the Preserve Homes
Subdivision.
10. IES11-045 – Purchase Order Increase for Project Inspection and
Management Services for Tender IES2011-38 – Retrofit of
Stormwater Management Pond SW2
THAT Council receive report IES11-045; and
THAT Purchase Order no. 2011000446 issued to the MMM Group Ltd. for
Project Inspection and Management Services for Tender IES2011-38 –
Retrofit of Stormwater Management Pond SW2 be increased from
$20,000 to $46,500, excluding taxes.
14. PL11-044 – Demolition Request for Rear Addition to Listed Property on
Aurora Register of Properties of Cultural Heritage Value or
Interest – 95 Gurnett Street
THAT report PL11-044 be received; and
THAT Council approve the demolition of the rear addition at 95 Gurnett
Street.
20. PR11-036 – Award of Sole Source Tender PRS 2011-68 for Two
Pre-fabricated Concrete Washroom Buildings
THAT Council receive report PR11-036; and
THAT Council Award Sole Source Tender PRS2011-68 to HY Grade
Precast Concrete Limited for the provision of two pre-fabricated concrete
washroom buildings in the amount of $157,326.00.
21. PR11-037 – Park Pathway Repairs
THAT Council receive report PR11-037; and
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Tuesday, August 16, 2011
Page 5 of 16
THAT Council approve the expenditure of $95,985.80 required to
complete various park pathway repairs in accordance with the Unit Prices
and Specifications contained in Tender IES2010-68.
23. Memorandum from Mayor Dawe
Re: Westhill Development – Letter from the Honourable John Wilkinson,
MPP, Minister of Environment
THAT Council receive the memorandum from Mayor Dawe regarding
Westhill Development for information.
24. Memorandum from Mayor Dawe
Re: Lake Simcoe Region Conservation Authority Highlights – July 22nd
Meeting of the Board
THAT Council receive the memorandum from Mayor Dawe regarding the
Lake Simcoe Region Conservation Authority Highlights – July 22nd Meeting
of the Board for information.
25. HAC11-02 – Heritage Advisory Committee Report, July 11, 2011
THAT Council adopt the Heritage Advisory Committee recommendations
of the July 11, 2011 meeting.
26. AAC11-04 – Accessibility Advisory Committee Report, August 3, 2011
THAT Council adopt the Accessibility Advisory Committee recommendations
of the August 3, 2011 meeting.
CARRIED
VIII DELEGATIONS
(a) Cyndy Skillins, PACT Representative
Re: Item 15 – PR11-031 – Parks Ambassador Program
Ms Skillins reviewed how the Parks Ambassador Program is supported by the
York Regional Police Department. She noted that they are prepared to assist in
the training of volunteers and stated that volunteers help make this a sustainable
project as it gives residents a sense of stewardship within their community. Ms
Skillins said that involving civilians at this level with this type of program helps it
to grow. She advised that they have formed an alliance with Neighbourhood
Network to advertise the Parks Ambassador Program with their Network.
Moved by Councillor Thompson Seconded by Councillor Humfryes
THAT the delegation be received and referred to Item 15.
CARRIED
Council Meeting Minutes
Tuesday, August 16, 2011
Page 6 of 16
(b) Martin McIntaggart, Resident
Re: Item 19 – PR11-035 – Camel Back Climber – Confederation Park
Mr. McIntaggart advised Council of the research he has completed on the Camel
Back Climber located in Confederation Park. He noted the various aspects of
why he feels this is a dangerous piece of equipment and, considering the
identified risks, suggested that Council should have the Camel Back Climber
removed.
Moved by Councillor Humfryes Seconded by Councillor Gaertner
THAT the delegation be received and referred to Item 19.
CARRIED
(c) Laurie Harris, Resident
Re: Item 19 – PR11-035 – Camel Back Climber – Confederation Park
Ms Harris advised Council of her concerns and experience regarding the Camel
Back Climber. She urged Council to remove this piece of equipment as soon as
possible.
Moved by Councillor Thompson Seconded by Councillor Pirri
THAT the delegation be received and referred to Item 19.
CARRIED
(d) Cindy Taylor, Gayle Palmer, and Leah Clark, Residents
Re: Item 19 – PR11-035 – Camel Back Climber – Confederation Park
Ms Taylor, Ms Palmer, and Ms Clark, all residents with children who use the
playground equipment at Confederation Park, stated that the Camel Back
Climber is used by many children and it is important for parents to educate their
children on using equipment and playing safely. Ms Palmer suggested that
consistent signage in the Town playgrounds would assist parents in making good
choices for age-appropriate equipment and that it would be wasteful to remove
and replace equipment. Ms Taylor advised of her research that showed that the
Camel Back Climber meets safety standards and said that parents and
caregivers are responsible to ensure that their children are monitored. She stated
that parents need to judge their child’s abilities and that it is not the responsibility
of the municipality to make those decisions. Ms Clark noted the quick and
empathetic move to put signage in place and considered it a good choice. Ms
Palmer, Ms Taylor, and Ms Clark all noted that it would set a bad precedent
should this piece of equipment be removed.
Moved by Councillor Abel Seconded by Councillor Gallo
THAT the delegation be received and referred to Item 19.
CARRIED
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Tuesday, August 16, 2011
Page 7 of 16
(e) Janice Hodgson, Representative, Canadian Cancer Society
Re: Motion for Which Notice Has Been Given (b)
Re: Smoke-Free Outdoor Town Recreational Areas
Ms Hodgson reviewed how many other municipalities are addressing the issue of
smoking outdoors on municipal recreational lands. She informed Council on the
adverse effects of second-hand smoke and the health risks involved. Ms
Hodgson noted that over 50 Ontario municipalities have already passed outdoor
smoke-free by-laws to protect the health of their citizens.
She advised that experience in other jurisdictions has shown high compliance
and self-regulation, with no reported charges, and urged Council to consider a
ban on outdoor smoking on municipal property.
Moved by Councillor Ballard Seconded by Councillor Gallo
THAT the delegation be received and referred to the Motion for Which
Notice Has Been Given (b).
CARRIED
(f) Klaus Wehrenberg, Resident
Re: Item 15 – PR11-031 – Parks Ambassador Program
Mr. Wehrenberg noted that the proposal for the Parks Ambassador Program
does not take into consideration other programs such as Adopt-a-Park. He
requested that Council review the Adopt-a-Park Program before making any
decisions regarding the Parks Ambassador Program.
Moved by Councillor Abel Seconded by Councillor Ballard
THAT the delegation be received and referred to Item 15.
CARRIED
IX CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION
Moved by Councillor Gaertner Seconded by Councillor Abel
THAT Items 6, 7, and 13 be brought forward.
CARRIED
Moved by Councillor Gaertner Seconded by Councillor Abel
THAT the Procedural By-law be waived to add Item 2 for separate
discussion.
CARRIED
6. IES11-041 – Award of Contract for Consulting Services Design for
Reconstruction of Glass Drive – RFP IES2011-62
Moved by Councillor Buck Seconded by Councillor Pirri
THAT Council receive report IES11-041; and
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Tuesday, August 16, 2011
Page 8 of 16
THAT the Contract for the provision of consulting services for the design
of the reconstruction of Glass Drive be awarded to Aecom Canada Ltd. for
$85,663.00, excluding taxes; and
THAT additional funding in the amount of $4,887.74 be provided from the
storm sewer reserve; and
THAT the Director of Infrastructure & Environmental Services be
authorized to sign an Engineering Agreement.
CARRIED
7. IES11-042 – Award of Tender IES2011-49 – The Supply and
Administration of School Crossing Guard Services
Moved by Councillor Buck Seconded by Councillor Pirri
THAT Council receive report IES11-042; and
THAT Tender IES2011-49 – The Supply and Administration of an Adult
School Crossing Guard Service be awarded to Proactive Staffing Services
Inc. O/A Staffing Services for a three (3) school-year term for the amount
of $293,550.73, plus taxes; and
THAT Council authorize the Director of Infrastructure and Environmental
Services to renew Tender IES2011-49 for an additional one school-year
period, pending an analysis and satisfactory performance review by the
Director; and
THAT the Mayor and Town Clerk be authorized to execute the necessary
Agreement, including any and all documents and ancillary agreements
required to give effect to same.
CARRIED
13. PL11-042 – Application for Site Plan Approval
Riyaz Adat
1 Bell Drive
File Number: D11-02-11
Moved by Councillor Buck Seconded by Councillor Abel
THAT report PL11-042 be received; and
THAT Site Plan Application File D11-02-11 (Riyaz Adat) be approved to
permit the development of the subject lands for the expansion of the
parking lot to a total of 16 spaces; and
THAT 4 additional units of servicing capacity be allocated to the subject
site plan application File No. D11-02-11; and
THAT the Mayor and Town Clerk be authorized to execute the site plan
agreement, including any and all documents and ancillary agreements
required to give effect to same, subject to the outstanding issues outlined
in this report being resolved to the satisfaction of the Planning
Department.
CARRIED
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Tuesday, August 16, 2011
Page 9 of 16
Moved by Councillor Thompson Seconded by Councillor Humfryes
THAT Items 15 and 19 be brought forward.
CARRIED
15. PR11-031 – Parks Ambassador Program
Moved by Councillor Humfryes Seconded by Councillor Gaertner
THAT Council receive report PR11-031; and
THAT a copy of the report be forwarded to the Parks and Recreation
Advisory Committee; and
THAT Council endorse the Parks Ambassador Program on a one-year trial
basis commencing May 1st, 2012.
CARRIED
THAT staff include $500.00 in the 2012 Operating Budget to support this
initiative and that the Terms of Reference be developed by the Parks and
Recreation Advisory Committee (PRAC) and that staff consult with
PACT.
DEFEATED
19. PR11-035 – Camel Back Climber – Confederation Park
Moved by Councillor Buck Seconded by Councillor Ballard
THAT the question be called.
DEFEATED
Moved by Councillor Pirri Seconded by Councillor Abel
THAT Council receive report PR11-035; and
THAT staff install permanent and prominent instructional signage at
the playground instructing users on the appropriate age limitations
of specific playground equipment.
CARRIED
Moved by Councillor Humfryes Seconded by Councillor Gaertner
THAT Item 11 - LGL11-006 – Revision of the Town’s Litigation and Claims
Policy and Item 12 - LGL11-007 – Indemnification By-law be referred to
the next General Committee meeting.
CARRIED
Council Meeting Minutes
Tuesday, August 16, 2011
Page 10 of 16
Moved by Councillor Buck Seconded by Councillor Ballard
THAT the following Items be deferred to the next Council meeting:
1. BBS11-007 – Private Property Parking Enforcement
2. CFS11-023 – Capital Projects Status & Closures Report as of
June 30, 2011
3. IES11-032 – Water Audit Report for Town of Aurora
16. PR11-032 – Sport Aurora – Trillium Application
17. PR11-033 – Community and Cultural Grants
18. PR11-034 – Sponsorship of Third Party Events
22. PR11-038 – Reallocation of Capital Project Funds; and
Motions for Which Notice Has Been Given:
(a) Councillor Gallo, Re: Closed Session Pending List
(c) Councillor Gaertner, Re: Indemnification Policy; and
(d) Councillor Gaertner, Re: Integrity Commissioner
CARRIED
X NOTICES OF MOTION/MOTIONS FOR WHICH NOTICE HAS BEEN GIVEN
(i) Notices of Motion
(a) Councillor Buck
Re: Heritage Property Application Fees
WHEREAS heritage properties are suitable for adaptive re-use; and
WHEREAS allowing adaptive re-use to modern business purposes is a
stated policy of the Town. The practice is viewed as the best way to retain
the heritage character of the Town; and
WHEREAS such properties yield relatively small square footage of usable
space yet application fees are sufficiently high to discourage application.
NOW THEREFORE BE IT RESOLVED THAT a full report on application
fees be prepared by staff and submitted to Council with the rationale for
fees and possibilities for reducing fees to accomplish the Town’s stated
objective of protecting and retaining heritage buildings in modern day uses.
(b) Councillor Buck
Re: Museum Curator Position Terms of Reference
WHEREAS funds have been provided in the 2011 budget for the position
of Museum Curator; and
WHEREAS the resource is required to re-establish museum services to
develop the program and provide guidance and leadership to the
volunteer community; and
WHEREAS experience has shown such a service cannot depend upon
the vagaries of a volunteer organization.
NOW THEREFORE BE IT RESOLVED THAT the Director of Parks and
Recreation Services, with experience in the field, be directed to prepare
Terms of Reference for such a position and program for Council’s
consideration.
Council Meeting Minutes
Tuesday, August 16, 2011
Page 11 of 16
(c) Councillor Buck
Re: Sign By-law Variances
WHEREAS frequent variances are requested to the Town’s Sign By-law;
and
WHEREAS the variances require a fee to be paid and man hours spent
examining the variances, advising an applicant and visiting the location
prior to staff recommending approval to Council; and
WHEREAS Council members frequently have trouble visualizing sign
variances from their place at the Council table, and understanding why a
variance would be contemplated by the Town, and sometimes even
refusing to grant a variance despite fees having been paid and on-site
inspection made and approval recommended; and
WHEREAS it would seem the party most concerned with suitability and
cost of signage would be business owners and the investors the Town is
most anxious to attract and is investing tax resources to that end.
NOW THEREFORE BE IT RESOLVED THAT staff review the merits of
restrictions on signs by By-law, fees charged for signs for variances and
By-law level of staff expertise in the field of promotional signage and
report to Council on the advantage of bureaucratic control of this area of
business enterprise; and
THAT staff report back on how the Sign By-law restrictions and extra fees
for variances contribute to a friendly environment for business, new and
old.
(d) Councillor Buck
Re: Traffic Calming Methodology
WHEREAS during the recent election the inconvenience of the traffic
calming methodology in the north-west quadrant was a strong concern in
that neighbourhood; and
WHEREAS the various impediments to safe movement of traffic have
been in place for four years; and
WHEREAS a sufficient period of time has passed to determine the
effectiveness of the program and vice versa.
NOW THEREFORE BE IT RESOLVED THAT staff provide a plan for
review of the north-east traffic calming program and a method to obtain an
accurate reading of the neighbourhood’s support for the program.
Moved by Councillor Gallo Seconded by Councillor Abel
THAT Motion for Which Notice Has Been Given (b) be brought forward.
CARRIED
Council Meeting Minutes
Tuesday, August 16, 2011
Page 12 of 16
(ii) Motions for Which Notice Has Been Given
(b) Councillor Abel
Re: Smoke-Free Outdoor Town Recreational Areas
Moved by Councillor Abel Seconded by Councillor Pirri
WHEREAS the Town of Aurora has a public education campaign encouraging
people not to idle their cars and has erected signs promoting idle-free
zones and developed a media strategy including advertisements and
articles; and
WHEREAS secondhand smoke has been shown to affect young children
more significantly than adults; and further young children most often
frequent our outdoor recreation areas such as playgrounds and park
areas.
NOW THEREFORE BE IT RESOLVED THAT staff be directed to
implement a similar education campaign to the idle-free campaign, by
erecting signs in our Town Parks and any other Town outdoor recreational
areas promoting a smoke-free environment.
CARRIED
XI REGIONAL REPORT
None
XIII CLOSED SESSION
Moved by Councillor Abel Seconded by Councillor Pirri
THAT Council resolve into a Closed Session to consider the following
matters:
A proposed or pending acquisition or disposition of land by the
municipality or local board; Re: Memorandum from the Chief
Administrative Officer; Re: Sale of Lands, 95 Allaura Blvd.
A proposed or pending acquisition or disposition of land by the
municipality or local board; Re: CAO11-015 – Sale of 95 Allaura Blvd.
Litigation or potential litigation, including matters before administrative
tribunals, affecting the municipality or local board; Re: PL11-043 –
Appeal to the Ontario Municipal Board, 219 Old Yonge Street
Labour relations or employee negotiations; Re: CFS11-022 – Pay
Equity Adjustment Funding for Library
Personal matters about an identifiable individual, including municipal or
local board employees; Memorandum from the Chief Administrative
Officer, Re: Town Solicitor – Recruitment Update and Recommended
Hiring
A proposed or pending acquisition or disposition of land by the
municipality or local board; Re: CAO11-016 – 15059 Leslie Street
CARRIED
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Tuesday, August 16, 2011
Page 13 of 16
Council recessed into Closed Session at 9:55 p.m.
Councillor Buck left the meeting at 11:27 p.m.
Council reconvened into Open Session at 11:29 p.m.
Moved by Councillor Pirri Seconded by Councillor Gallo
THAT Council reconvene into Open Session.
CARRIED
RISE AND REPORT OUT FROM CLOSED SESSION
Moved by Councillor Abel Seconded by Councillor Pirri
THAT Council waive the Procedural By-law to add the following two By-
laws to the agenda from Closed Session:
By-law 5357-11 BEING A BY-LAW to appoint the Town Solicitor and
Director of Legal Services
By-law 5355-11 BEING A BY-LAW to declare as surplus and sell
municipal lands (northern portion of 95 Allaura Boulevard)
CARRIED
1. A proposed or pending acquisition or disposition of land by the
municipality or local board; Re: Memorandum from the Chief
Administrative Officer; Re: Sale of Lands, 95 Allaura Blvd.
Moved by Councillor Thompson Seconded by Councillor Humfryes
THAT the Mayor and Clerk be authorized to execute the necessary
Agreements respecting the payment of the applicable realtor fees for 95
Allaura Boulevard (northern portion).
CARRIED
2. A proposed or pending acquisition or disposition of land by the
municipality or local board; Re: CAO11-015 – Sale of 95 Allaura Blvd.
Moved by Councillor Thompson Seconded by Councillor Humfryes
THAT Closed Session Report CAO11-015 be received; and
THAT the Procedural By-law be waived to allow the following additional
By-law to be added to the public portion agenda of the August 16, 2011
Council Meeting for enactment:
By-law Number 5355-11 being a By-law to declare as surplus and sell
the northern 1.09 acre portion of Lot 26 on RCP 10328, designated as
Part 1 on Plan 65R-33023 (95 Allaura Boulevard, Aurora) to Catherine
Maurice, In Trust.
CARRIED
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Tuesday, August 16, 2011
Page 14 of 16
3. Litigation or potential litigation, including matters before administrative
tribunals, affecting the municipality or local board; Re: PL11-043 –
Appeal to the Ontario Municipal Board, 219 Old Yonge Street
Moved by Councillor Gallo Seconded by Councillor Thompson
THAT Council receive this report; and
THAT Town staff not appear at the Ontario Municipal Board Hearing on an
appeal by 6768148 Canada Limited (219 Old Yonge Street) against the
decision of a Committee of Adjustment minor variance application File:
D13-01-11.
CARRIED
4. Personal matters about an identifiable individual, including municipal or
local board employees; Memorandum from the Chief Administrative
Officer, Re: Town Solicitor – Recruitment Update and Recommended
Hiring
Moved by Councillor Pirri Seconded by Councillor Thompson
THAT Council receive this memorandum; and
THAT Council enact By-Law No. 5357-11 to appoint Warren Mar to the
position of Town Solicitor and Director of Legal Services
CARRIED
5. Labour relations or employee negotiations; Re: CFS11-022 – Pay Equity
Adjustment Funding for Library
Moved by Councillor Thompson Seconded by Councillor Pirri
THAT Report CFS11-022 be received; and
THAT an additional budget amount and transfer of operating funding to
the Aurora Public Library be authorized to meet pay equity maintenance
obligations for the non-union employee group, funded from the Town’s
Operating Contingency Account; and
THAT the Mayor and Clerk be authorized to execute the Pay Equity Plan
Amendment included herein as Attachment #2.
CARRIED
6. A proposed or pending acquisition or disposition of land by the
municipality or local board; Re: CAO11-016 – 15059 Leslie Street
Moved by Councillor Thompson Seconded by Councillor Pirri
THAT Council authorize the Mayor and Town Clerk to sign a Letter of
Intent as proposed by the prospective purchaser; and
THAT the Chief Administrative Officer be directed to arrange the conditions
of an Offer to Purchase Agreement and Servicing Agreement respecting
Part Lot 19, Concession 3, Whitchurch, designated as Parts 1, 5, & 6 on
Plan 65R-29982 (municipally known as 15059 Leslie Street); and
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Tuesday, August 16, 2011
Page 15 of 16
THAT, if deemed necessary by the Acting Town Solicitor, the Acting Town
Solicitor be authorized to retain the services of external legal counsel to
assist with the drafting of the Servicing Agreement.
On a recorded vote the motion CARRIED
YEAS: 7 NAYS: 1
VOTING YEAS: Councillors Abel, Ballard, Gallo, Humfryes, Pirri,
Thompson, and Mayor Dawe
VOTING NAYS: Councillor Gaertner
Councillor Buck was not in attendance for the vote.
Councillor Abel left the meeting at 11:35 p.m.
XII NEW BUSINESS/GENERAL INFORMATION – COUNCILLORS
Councillor Gaertner requested clarification on the policy of reporting out from
Closed Session when a Confidential Memorandum is involved.
XIV READING OF BY-LAWS
Moved by Councillor Gallo Seconded by Councillor Pirri
THAT the following listed by-laws be given first, second, and third
readings, and enacted:
5358-11 BEING A BY-LAW to assume highways for public use and to
establish lands as highways (Preserve Homes Subdivision -
Phase 1) (Item 9 - report IES11-044)
5357-11 BEING A BY-LAW to appoint the Town Solicitor and Director
of Legal Services
5355-11 BEING A BY-LAW to declare as surplus and sell municipal
lands (northern portion of 95 Allaura Boulevard)
CARRIED
Moved by Councillor Ballard Seconded by Councillor Thompson
THAT the following listed by-law be given first, second, and third readings,
and enacted:
5360-11 BEING A BY-LAW to Confirm Actions by Council Resulting
from Council Meeting 11-24 on August 16, 2011
CARRIED
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Tuesday, August 16, 2011
Page 16 of 16
XV ADJOURNMENT
Moved by Councillor Gallo Seconded by Councillor Pirri
THAT the meeting be adjourned at 11:39 p.m.
CARRIED
_______________________________ ________________________________
GEOFFREY DAWE, MAYOR JOHN D. LEACH, TOWN CLERK
THE MINUTES OF THE COUNCIL MEETING OF AUGUST 16, 2011 RECEIVED
FINAL APPROVAL AT COUNCIL ON SEPTEMBER 13, 2011.