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MINUTES - Council - 20111011 TOWN OF AURORA COUNCIL MEETING MINUTES Council Chambers Aurora Town Hall Tuesday, October 11, 2011 ATTENDANCE COUNCIL MEMBERS Mayor Dawe in the Chair; Councillors Abel, Ballard, Buck, Gaertner, Gallo, Pirri, and Thompson MEMBERS ABSENT Councillor Humfryes OTHER ATTENDEES Chief Administrative Officer, Director of Customer and Legislative Services/Town Clerk, Director of Legal Services/Town Solicitor, Director of Building and By- law Services, Director of Parks and Recreation Services, Director of Planning and Development Services, Director of Infrastructure and Environmental Services, Director of Corporate and Financial Services/Treasurer, and Council/Committee Secretary Following Open Forum, Mayor Dawe called the meeting to order at 7:01 p.m. I DECLARATIONS OF PECUNIARY INTEREST Councillor Buck declared a pecuniary interest in By-law 5359-11 as she is involved in litigation. II APPROVAL OF AGENDA Moved by Councillor Ballard Seconded by Councillor Pirri THAT the agenda as circulated by the Customer and Legislative Services Department be approved. CARRIED III ADOPTION OF MINUTES Council Minutes of September 27, 2011 Special Council – Public Planning Minutes of September 26, 2011 Special Council Minutes of October 3, 2011 Moved by Councillor Pirri Seconded by Councillor Ballard THAT the Council minutes of September 27, 2011, the Special Council – Public Planning minutes of September 26, 2011, and the Special Council minutes of October 3, 2011 be adopted as printed and circulated. CARRIED Council Meeting Minutes Tuesday, October 11, 2011 Page 2 of 7 IV PRESENTATIONS (a) Daniele Zanotti, Representative, United Way of York Region Re: 2011 United Way of York Region Campaign Mr. Zanotti announced the United Way of York Region had just celebrated the kick-off week of the United Way campaign for 2011 that is supported by all nine municipalities and the Region of York. He noted they are all corner-stone partners in the United Way’s deepening community impact work and that over $800,000 had been raised in 2010. Mr. Zanotti congratulated the Town of Aurora on their 2010 campaign that earned the Town the Quantum Leap Award for the largest growth in participation, with a record 52% of employees participating. He said the Town also won the Municipal Challenge last year. Mr. Zanotti advised there would be $500,000 of new funding available and that this would be helpful as there has been a 40% increase in new people requesting assistance in the last year. He reported that existing programs would continue to serve this community and that new programs have been developed thorough community- led identification. Moved by Councillor Ballard Seconded by Councillor Gallo THAT the presentation regarding the 2011 United Way of York Region Campaign be received for information. CARRIED V PUBLIC SERVICE ANNOUNCEMENTS Councillor Buck stated that St. Joseph’s School will be celebrating their 50th Anniversary on October 15, 2011. Councillor Gaertner noted that the information on Lyme disease received last week at General Committee may be of interest to the public and requested that Communications add a link on the Town of Aurora Website and Notice Board for more information. Mayor Dawe invited those interested to come out and watch the Central York Girl’s Hockey Association play against a visiting team from China at the Stronach Aurora Recreation Complex on Sunday, October 16, 2011 at 4:15 p.m. Mayor Dawe advised that St. Joseph’s School was a recipient of a Longevity Award at the Chamber of Commerce Business Achievement Awards dinner held on Thursday, October 6, 2011. VI DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION Items 1(1, 4, and 8), and 3 were identified for discussion. VII ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION Items 1 (with the exception of subsection 1, 4, and 8) and 2 were identified as items not requiring separate discussion. Council Meeting Minutes Tuesday, October 11, 2011 Page 3 of 7 Moved by Councillor Gaertner Seconded by Councillor Pirri THAT the following recommendations respecting the matters listed as “Items Not Requiring Separate Discussion” be adopted as submitted to Council and staff be authorized to take all necessary action required to give effect to same: 1. General Committee Meeting Minutes of October 4, 2011 THAT the minutes of the General Committee meeting of October 4, 2011 be received and the recommendations carried by the Committee be approved, with the exception of subsections 1, 4, and 8. 2. Memorandum from Mayor Dawe Re: Communication from Federation of Ontario Public Libraries THAT Council receive the memorandum regarding Communication from Federation of Ontario Public Libraries and endorse the recommendations therein. CARRIED VIII DELEGATIONS None IX CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION 1. General Committee Meeting Minutes of October 4, 2011 (1) LGL11-006 – Revision of the Town’s Litigation and Claims Policy Moved by Councillor Gaertner Seconded by Councillor Gallo THAT the wording in section 6 (c) and section 8 (a) replace “should” with “shall”; and THAT a new section be added as 11(i) to read as follows: “The Town shall not retain the services of any lawyer or law firm for a matter where the lawyer or law firm has represented any third party in the same matter, regardless of whether the position of any third party and the position of the Town is the same or similar”; and THAT this Item be deferred to the next General Committee meeting. CARRIED 1. General Committee Meeting Minutes of October 4, 2011 (4) CAO11-017 – Aurora Cultural Centre Moved by Councillor Pirri Seconded by Councillor Thompson THAT Council receive report CAO11-017; and Council Meeting Minutes Tuesday, October 11, 2011 Page 4 of 7 THAT Council authorize the CAO, if he deems it necessary, to engage a consultant to assist with the development of the key performance indicators, subject to an upset spending limit of $20,000; and THAT Council authorize the CAO to work with staff from the Aurora Cultural Centre to define the reporting relationship between the Aurora Cultural Centre and Council including a plan to incorporate Council representation on the Aurora Cultural Centre’s Board of Directors. On a recorded vote, the motion CARRIED. YEAS: 6 NAYS: 2 VOTING YEAS: Councillors Ballard, Gaertner, Gallo, Pirri, Thompson, and Mayor Dawe VOTING NAYS: Councillors Abel and Buck Moved by Councillor Pirri Seconded by Councillor Thompson THAT the Cultural Services Agreement be referred to the Town Solicitor for his input and comments in a report back to Council within a month. CARRIED 1. General Committee Meeting Minutes of October 4, 2011 (8) PR11-040 – Emerald Ash Borer – Follow-up Moved by Councillor Ballard Seconded by Councillor Gallo THAT Council receive report PR11-040; and THAT Council endorse Strategy No. 1 in managing the Emerald Ash Borer (EAB); and THAT staff release a further information package for the purposes of educating and notifying our residents of this insect and its effect on Ash trees within the municipality; and THAT staff include sufficient funds in the 10-year Capital Plan for the purposes of EAB Management; and THAT this report, and a letter from Mayor and Council, be forwarded to the Local Provincial M.P.P and Federal M.P. with a request seeking support for Provincial and Federal funding assistance. CARRIED Council Meeting Minutes Tuesday, October 11, 2011 Page 5 of 7 3. Memorandum from Mayor Dawe Re: Lake Simcoe Region Conservation Authority Highlights – September 23rd Meeting of the Board Moved by Councillor Gaertner Seconded by Councillor Pirri THAT Council receive the memorandum regarding Lake Simcoe Region Conservation Authority Highlights – September 23rd Meeting of the Board for information. CARRIED X NOTICES OF MOTION/MOTIONS FOR WHICH NOTICE HAS BEEN GIVEN (i) Notice of Motion (a) Councillor Thompson Re: OPA’s microFIT Program WHEREAS the Town of Aurora is already exploring participation in the OPA’s Feed-in Tariff program by initiating a Solar PV project at the Stronach Aurora Recreation Centre; and WHEREAS additional solar opportunities for the Town may still exist under the OPA’s microFIT program; and WHEREAS these initiatives support the Town’s Corporate Environmental Action Plan and can provide an attractive financial return. NOW THEREFORE BE IT HEREBY RESOLVED THAT the discussion of developing a solar initiative which would qualify under the OPA’s microFIT program be referred to the Environmental Advisory Committee and a staff report be brought to Council on the cost/benefit of purchasing and installing a solar panel project at the Town Hall or other Town-owned property. Mayor Dawe relinquished the Chair to Councillor Abel at 8:20 p.m. (ii) Motion for Which Notice Has Been Given (a) Mayor Dawe Re: Provide General Committee/Council DVD to Aurora Public Library Moved by Mayor Dawe Seconded by Councillor Ballard WHEREAS the proceedings of Council should be available to all residents; and WHEREAS the Town does not yet have the capability to provide streaming audio and video feeds. NOW THEREFORE BE IT RESOLVED THAT the Clerk’s office provide a copy of the DVD, of every General Committee and Council meeting, to the Aurora Public Library. CARRIED Council Meeting Minutes Tuesday, October 11, 2011 Page 6 of 7 Mayor Dawe resumed the Chair at 8:24 p.m. XI REGIONAL REPORT York Regional Council Highlights – September 22, 2011 – Mayor’s Report Moved by Councillor Pirri Seconded by Councillor Gaertner THAT the Regional Report be received for information. CARRIED XII NEW BUSINESS/GENERAL INFORMATION – COUNCILLORS Councillor Thompson requested an update on the key items of consideration that Council received in their Council binders when they took office a year ago. Councillor Buck noted that the previous Council had passed a motion redistributing authority from Council to staff on certain administrative policies and procedures and asked that this information be re-circulated to Council. Councillor Ballard invited Aurora residents to attend the Central York Fire Services Open House being held on Saturday, October 15, 2011 from 10 a.m. to 3 p.m. at 1344 Wellington Street East. XIII CLOSED SESSION Moved by Councillor Gallo Seconded by Councillor Ballard THAT Council recess into a General Committee Closed Session to consider a proposed or pending acquisition or disposition of land by the municipality or local board; Re: 15059 Leslie Street. CARRIED Council resolved into Closed Session at 8:38 p.m. Councillor Gaertner left the meeting at 8:38 Council reconvened the Council meeting at 8:51 p.m. A proposed or pending acquisition or disposition of land by the municipality or local board; Re: 15059 Leslie Street. Moved by Councillor Gallo Seconded by Councillor Ballard THAT Council adopt the confidential recommendation of the General Committee Closed Session meeting of October 11, 2011. CARRIED Council Meeting Minutes Tuesday, October 11, 2011 Page 7 of 7 XIV READING OF BY-LAWS Moved by Councillor Pirri Seconded by Councillor Thompson THAT the following listed by-laws be given first, second, and third readings and enacted: 5359-11 BEING A BY-LAW to provide for the indemnification of members of Council and employees for legal expenses and liability incurred while acting on behalf of the Town of Aurora 5366-11 BEING A BY-LAW to amend Zoning By-law Number 2213-78, as amended, to remove a Holding “(H)” Symbol (15933 Bayview Avenue) 5372-11 BEING A BY-LAW to amend Parking By-law Number 4574-04.T, as amended, with respect to parking on Hillview Road CARRIED Moved by Councillor Pirri Seconded by Councillor Ballard THAT the following listed by-law be given first, second, and third readings, and enacted: 5374-11 BEING A BY-LAW to Confirm Actions by Council Resulting from Council Meeting 11-29 on October 11, 2011 CARRIED XV ADJOURNMENT Moved by Councillor Ballard Seconded by Councillor Abel THAT the meeting be adjourned at 8:53 p.m. CARRIED _______________________________ ________________________________ GEOFFREY DAWE, MAYOR JOHN D. LEACH, TOWN CLERK THE MINUTES OF THE COUNCIL MEETING OF OCTOBER 11, 2011 RECEIVED FINAL APPROVAL AT COUNCIL ON OCTOBER 25, 2011.