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MINUTES - Council - 20110712 TOWN OF AURORA COUNCIL MEETING MINUTES Council Chambers Aurora Town Hall Tuesday, July 12, 2011 ATTENDANCE COUNCIL MEMBERS Mayor Dawe in the Chair; Councillors Abel, Ballard, Buck, Gaertner, Humfryes, Pirri, and Thompson MEMBERS ABSENT Councillor Gallo OTHER ATTENDEES Chief Administrative Officer, Manager of Legislative Services/Deputy Clerk, Acting Director of Legal Services/Town Solicitor, Director of Building and By- law Services, Director of Parks and Recreation Services, Director of Planning and Development Services, Director of Infrastructure and Environmental Services, Director of Corporate and Financial Services/Treasurer, and Council/Committee Secretary Following Open Forum, Mayor Dawe called the meeting to order at 7:14 p.m. I DECLARATIONS OF PECUNIARY INTEREST There were no declarations of pecuniary interest under the Municipal Conflict of Interest Act. II APPROVAL OF AGENDA Moved by Councillor Abel Seconded by Councillor Thompson THAT the agenda as circulated by the Customer and Legislative Services Department be approved with the following additions:  Presentation (b) Joe Pittari, DPRA Re: Item 4 – CAO11-014 – Town of Aurora Strategic Plan  Presentation (c) Christina Nagy-Oh, Manager of Environmental Initiatives Re: Item 3 – CAO11-015 – Solar Photovoltaic Development Project at the Stronach Aurora Recreation Complex  Notice of Motion (d) Councillor Gaertner Re: Integrity Commissioner Council Meeting Minutes Tuesday, July 12, 2011 Page 2 of 15  Additional Information Re: Item 24 Memorandum from Mayor Dawe Re: Recipients of the 2011 Town of Aurora Academic Achievement Awards CARRIED III ADOPTION OF MINUTES Council Minutes of June 21, 2011 Special Council-Public Planning Minutes of June 22, 2011 Moved by Councillor Humfryes Seconded by Councillor Pirri THAT the Council minutes of June 21, 2011 be adopted as amended and circulated. CARRIED Moved by Councillor Abel Seconded by Councillor Humfryes THAT the Special Council-Public Planning minutes of June 22, 2011 be adopted as printed and circulated. CARRIED IV PRESENTATIONS (a) Mr. Irfan Ahmad, Senior Manager, Grant Thornton, LLP Re: Presentation of 2010 Audited Financial Statements Irfan Ahmad reviewed the results of the Report to the Audit Committee. He was pleased to inform Council that no deviations had occurred during the audit process from the initial plan as presented last January. Mr. Ahmad provided an overview of the financial statements. He noted that Grant Thornton received complete cooperation from Management and staff. Moved by Councillor Gaertner Seconded by Councillor Humfryes THAT the presentation be received and referred to Item 6. CARRIED (b) Joe Pittari, DPRA Re: Item 4 – CAO11-014 – Town of Aurora Strategic Plan Joe Pittari briefed Council on the Town of Aurora Strategic Plan. He noted that the work plan is broken down to identify priorities for sustainability. He stated that the Strategic Plan framework, as presented, is in draft format to encourage comment and feedback, and noted that this allows for modification and transparency. Mr. Pittari reviewed the next steps and how the public would be involved for implementation, evaluation and accountability. Council Meeting Minutes Tuesday, July 12, 2011 Page 3 of 15 Moved by Councillor Abel Seconded by Councillor Humfryes THAT the presentation be received and referred to Item 4. CARRIED (c) Christina Nagy-Oh, Manager of Environmental Initiatives Re: Item 3 – CAO11-015 – Solar Photovoltaic Development Project at the Stronach Aurora Recreation Complex Christina Nagy-Oh reviewed solar energy around the world and the capacities being utilized by other countries. She noted that many Ontario municipalities have launched new installations to generate renewable energy through solar energy generation. Ms Nagy-Oh stated that there may be a potential opportunity at the Stronach Aurora Recreation Complex and that currently the Ontario Power Authority (OPA) is reviewing the Town of Aurora’s application. She said that the OPA has not provided any feedback to date, but the Town should be prepared for the next step if the application is approved. Ms Nagy-Oh informed Council that there are three options for their consideration including ownership, leasing, or joint equity and, dependant on the response to a Request for Proposal, Council may determine how they wish to proceed. . Moved by Councillor Ballard Seconded by Councillor Buck THAT the presentation be received and referred to Item 3. CARRIED V PUBLIC SERVICE ANNOUNCEMENTS Mayor Dawe congratulated Councillor Abel on his 25th Wedding Anniversary. VI DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION Items 2, 3, 4, 5, 6, 8, 10, 11, 21, and 25 were identified for discussion. VII ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION Items 1, 7, 9, 12, 13, 14, 15, 16, 17, 18, 19, 20, 22, 23, and 24 were identified as items not requiring separate discussion. Moved by Councillor Abel Seconded by Councillor Pirri THAT the following recommendations respecting the matters listed as “Items not Requiring Separate Discussion” be adopted as submitted to Council and staff be authorized to take all necessary action required to give effect to same: 1. Special General Committee Meeting Minutes of June 27, 2011 THAT the minutes of the Special General Committee meeting of June 27, 2011 be received and the recommendations carried by the Committee be approved. Council Meeting Minutes Tuesday, July 12, 2011 Page 4 of 15 7. CFS11-020 – 2010 Budget Preparation and Draft Council Review Meeting Schedule THAT staff proceed to develop the 2012 operating and capital budgets following the general principles and directions outlined in Staff Report CFS11-020; and THAT the proposed 2012 Budget preparation and Special General Committee review meetings scheduled be received; and THAT the Town Clerk be directed to formally schedule the Special General Committee meetings for purposes of Budget Review set out in Attachment #2. 9. IES11-028 – Award of Tender IES2011-43 - Water Service Box Repairs and the Cathodic Protection of Watermains THAT Council receive report IES11-028; and THAT Tender IES2011-43 – Water Service Box Repairs and the Cathodic Protection of Watermains using Vacuum Excavation at Various Locations in the Town of Aurora be awarded to P.A. Envirovac Inc. for $124,000, plus taxes; and THAT Council authorize the Director to renew Tender IES2011-43 for an additional two, one-year periods, pending an annual analysis and satisfactory performance review by the Director; and THAT the Mayor and Town Clerk be authorized to execute the necessary Agreement including any and all documents and ancillary agreements required to give effect to same. 12. IES11-033 – Award of Tender IES2011-41 – Structural Watermain Relining On Spruce Street, from Mark Street to Batson Drive, Walton Drive,from Spruce Street to Batson Drive, and Keystone Court THAT Council receive report IES11-033; and THAT Tender IES2011-41 – Structural Watermain Relining on Spruce Street, from Mark Street to Batson Drive, Walton Drive, from Spruce Street to Batson Drive, and Keystone Court be awarded to Fer-Pal Construction Ltd. for $584,905.00, plus taxes; and THAT the Mayor and Town Clerk be authorized to execute the necessary Agreement including any and all documents and ancillary agreements required to give effect to same. 13. IES11-034 – RFP IES2011-30 - Electrical Services Contract for Town of Aurora Facilities THAT Council receive report IES11-034; and THAT Request for Proposal IES2011-30 for electrical services for Town of Aurora facilities be awarded to Maltby Electric at the bid price of $31,050 excluding taxes; and Council Meeting Minutes Tuesday, July 12, 2011 Page 5 of 15 THAT Council authorize the Director to renew RFP IES2011-30 for an additional four, one-year periods, pending an annual analysis and satisfactory performance review by the Director; and THAT the Mayor and Town Clerk be authorized to execute the Form of Agreement, including any and all documents and ancillary agreements required to give effect to same. 14. IES11-035 – RFP IES2011-29 – Plumbing Services Contract for Town of Aurora Facilities THAT Council receive report IES11-035; and THAT Request for Proposal IES2011-29 for plumbing services for Town of Aurora facilities be awarded to Braywood Services Limited at the bid price of $39,707 excluding taxes; and THAT Council authorize the Director to renew RFP IES2011-29 for an additional four one-year periods pending an annual analysis and satisfactory performance review by the Director; and THAT the Mayor and Town Clerk be authorized to execute the Form of Agreement, including any and all documents and ancillary agreements required to give effect to same. 15. IES11-036 – RFP IES2011-36 – Heating Ventilation and Air Conditioning (HVAC) Mechanical Services Contract for Town of Aurora Facilities THAT Council receive report IES11-036; and THAT Request for Proposal IES2011-36 for HVAC Mechanical Services for Town of Aurora facilities be awarded to Tri-Star Air Systems at the bid price of $37,797 excluding taxes; and THAT Council authorize the Director to renew RFP IES2011-36 for an additional four, one-year periods, pending an annual analysis and satisfactory performance review by the Director; and THAT the Mayor and Town Clerk be authorized to execute the Form of Agreement, including any and all documents and ancillary agreements required to give effect to same. 16. IES11-037 – Extension of Contract IES2010-24 – Reconstruction of Town Hall and 22 Church Street Parking Lots THAT Council receive report No. IES11-037; and THAT Tender No. IES2010-24 – Reconstruction of Town Hall and 22 Church Street Parking Lots as awarded to C. Valley Paving Ltd. be extended for the reconstruction of the Aurora United Church parking lot in the amount of $43,460 based on the unit prices tendered. 17. IES11-038 – Aurora Family Leisure Complex (AFLC) Capital Projects THAT Council receive report IES11-038; and Council Meeting Minutes Tuesday, July 12, 2011 Page 6 of 15 THAT Council approve the following capital projects at the Aurora Family Leisure Complex to be completed in the 2011/2012 time period: • Project No. 72097 – AFLC Arena Sound System ($15,000) • Project No. 72098 – AFLC Ice Plant Retro-fit Phase 1- Shell and Tube Chiller ($200,000) • Project No. 72096 – AFLC Re-Glazing ($150,000) • Project No. 72099 – AFLC Parking Lot Re-Construction ($100,000) • Project No. 72127 – AFLC Elevator Install ($150,000) 18. PL11-038 – Zoning By-law Amendment and Site Plan Amendment Applications 2246319 Ontario Inc. 70 Wellington Street East Files: D14-05-10 and D11-03-11 THAT report PL11-038 be received; and THAT Zoning Amendment Application File D14-05-10 (2246319 Ontario Inc.) be approved to zone the subject lands from “Special Mixed Density Residential (R5) Zone” to “Special Mixed Density Residential (R5-35) Zone” to permit business and professional office uses within the existing heritage building on the lands including site specific development standards; and THAT subject to any issues or comments raised by Council; Site Plan Application D11-03-11 be approved to permit the construction of a parking lot area and associated landscaping; and THAT Council enact implementing Zoning By-law 5346-11; and THAT Council authorize the Mayor and Clerk to execute the Site Plan Agreement including any and all documents and ancillary agreements required to give effect to same. 19. PL11-039 – Zoning By-law Amendment and Site Plan Amendment Applications Kerry Dawn Wicks and John Philip Rode 68 Wellington Street East Files: D14-02-11 and D11-04-11 THAT report PL11-039 be received; and THAT Zoning Amendment Application File D14-02-11 (Kerry Dawn Wicks and John Philip Rode) be approved to zone the subject lands from “Special Mixed Density Residential (R5) Zone” to “Special Mixed Density Residential (R5-36) Zone” to permit business and professional office uses within the existing heritage building on the lands including site specific development standards; and THAT subject to any issues or comments raised by Council; Site Plan Application D11-04-11 be approved to permit the construction of a parking lot area and associated landscaping; and THAT Council enact implementing Zoning By-law 5347-11; and THAT Council authorize the Mayor and Clerk to execute the Site Plan Agreement including any and all documents and ancillary agreements required to give effect to same. Council Meeting Minutes Tuesday, July 12, 2011 Page 7 of 15 20. PL11-040 – Application to Amend the Zoning By-Law Removal of (H) Holding Prefix 2164437 Ontario Inc. (Genview Homes I) 14575 Bayview Avenue File: D14-04-10 THAT report PL11-040 be received; and THAT Council enact By-law 5350-11 to remove the ”H” holding prefix on Phase 1 of the approved plan of subdivision to allow the subject lands to be developed for residential purposes. 22. Memorandum from Mayor Dawe Re: Communication from the Township of Carling regarding Township of North Stormont – Wildfires in Slave Lake, Alberta THAT Council receive the memorandum from Mayor Dawe; and THAT Council endorse the recommendations from the Township of Carling regarding the Township of North Stormont – Wildfires in Slave Lake, Alberta. 23. Memorandum from Mayor Dawe Re: Lake Simcoe Region Conservation Authority Highlights – June 24th Meeting of the Board THAT Council receive the memorandum from Mayor Dawe regarding the Lake Simcoe Region Conservation Authority Highlights – June 24th Meeting of the Board for information. 24. Memorandum from Mayor Dawe Re: Recipients of the 2011 Town of Aurora Academic Achievement Awards THAT Council receive the memorandum from Mayor Dawe regarding the Recipients of the 2011 Town of Aurora Academic Achievement Awards for information. CARRIED VIII DELEGATIONS (a) Gayle Palmer and Leah Clark, Residents Re: Motion for Which Notice Has Been Given (a) Mayor Dawe Re: Consideration of Removal of a Playground Component from Confederation Park Playground Gayle Palmer noted that accidents may occur anywhere and that proper supervision of children to ensure the use of age-appropriate equipment may prevent future incidents. She stated that she has spoken with children regarding the Double Hump Camel Back Climber and it is very popular among a certain age group and would be missed if removed. Ms Palmer said that all playgrounds have risks and it is the responsibility of the parent to ensure that their child plays safely. Leah Clark stated that she has lived in the area for a number of years and there has never been an issue in the past regarding this playground. She said that all playground equipment has the potential to create accidents but the risk factor is Council Meeting Minutes Tuesday, July 12, 2011 Page 8 of 15 alleviated through proper supervision. Ms Clark noted that many young children forget the rules when playing and that particularly young children need their parents close at hand to educate them on what they can and cannot do. She urged Council to consider the implication of removing this equipment and what type of precedent that could set. Moved by Councillor Humfryes Seconded by Councillor Thompson THAT the delegation be received and referred to the Motion for Which Notice Has Been Given (a). CARRIED IX CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION Moved by Councillor Buck Seconded by Councillor Abel THAT the Procedural By-law be waived to bring forward the Motion for Which Notice Has Been Given (a). CARRIED Mayor Dawe relinquished the Chair to Deputy Mayor Abel at 8:02 p.m. Motion for Which Notice Has Been Given (a) Mayor Dawe Re: Consideration of Removal of a Playground Component from Confederation Park Playground Mayor Dawe resumed the Chair at 8:03 p.m. Moved by Councillor Buck Seconded by Councillor Abel THAT this Item be referred to staff for a full report. CARRIED 3. CAO11-015 – Solar Photovoltaic Development Project at the Stronach Aurora Recreation Complex Moved by Councillor Ballard Seconded by Councillor Gaertner THAT Council receive report CAO11-015; and THAT Council authorize staff to prepare a request for proposals for the lease of roof space at the Stronach Aurora Recreation Complex for the purpose of solar energy generation. CARRIED Council Meeting Minutes Tuesday, July 12, 2011 Page 9 of 15 5. BBS11-006 – Request for Sign Variance to Sign By-law No. 4898-07.P 14785 Yonge St. Moved by Councillor Humfryes Seconded by Councillor Pirri THAT report BBS11-006 be received; and THAT Council approve a request for a variance to Sign By-law 4878-07.P to increase the maximum permitted sign area from 2.56 square metres to 4.18 square metres for the proposed wall sign for the Rogers retail unit located at 14785 Yonge St.; and THAT Council approve a request for a variance to Sign By-law 4878-07.P to permit the Rogers wall sign to be located on the wall adjacent to the business premise in lieu of on the business premise’s wall as required by the Sign By-law. CARRIED 21. PL11-041 – Westhill Redevelopment Company Limited Part of Lot 12, Concession 2 and Part of Lots 11 and 12 Concession 3 OMB Decision and Interim Order, April 14, 2011, re PL030997, PL090266, PL080014 and PL090257 Files: D12-88105, D07-03-00, D09-04-00, D14-12-00 and D13-43-08 Moved by Councillor Gaertner Seconded by Councillor Ballard THAT report PL11-041 be received for information. CARRIED 4. CAO11-014 – Town of Aurora Strategic Plan Moved by Councillor Gaertner Seconded by Councillor Abel THAT report CAO11-014 be received; and THAT Council endorse the attached Draft Strategic Plan Framework; and THAT staff be directed to proceed with public consultation related to the Draft Strategic Plan Framework and the development of the Draft Strategic Plan. CARRIED 6. CFS11-017 – Year-End Audited Financial Statements Moved by Councillor Gaertner Seconded by Councillor Pirri THAT report CFS11-017 be received; and THAT the 2010 Audit Report and Financial Statements for the year ended December 31, 2010 be approved and published in accordance with the Municipal Act, 2011, S.O.2011, c25, Section 295 on the Town's website. CARRIED Council Meeting Minutes Tuesday, July 12, 2011 Page 10 of 15 2. Deferred from General Committee Meeting of June 14, 2011 (Item 1) BBS11-005 – Options for Animal Control Services Moved by Councillor Thompson Seconded by Councillor Humfryes THAT Council receive report BBS11-005 for information; and THAT Council exercise the extension option in the current agreement between The Town of Aurora and the Ontario Society for the Prevention of Cruelty to Animals (OSPCA) for a period of one year from January 1st 2012 to December 31st 2012 at a cost of $197,129 plus CPI to allow staff to continue to investigate the options identified in this report; and THAT prior to the execution of the contract renewal for 2012, the OSPCA provide a written document to the Town outlining how it plans to implement or has implemented the operational recommendations contained in the LeSage-Meek Report; and THAT the contract renewal be amended to permit the Town to conduct an inspection of the OSPCA facilities to ensure that it is implementing or has implemented the operational recommendations in accordance with the LeSage-Meek Report, and should the Town be dissatisfied with the inspection, the Town shall have the right to terminate the contract without further notice or costs. CARRIED 8. CFS11-021 – Interim Operating Budget Forecast - as at May 31, 2011 Moved by Councillor Gaertner Seconded by Councillor Ballard THAT the report from Management, outlining the results of operations for the five-month period through to May 31, 2011 and the forecast to end of year, be received for information. CARRIED 10. IES11-029 – Award of Tender IES2011-39 Retrofit of Stormwater Management Pond SW2 Moved by Councillor Buck Seconded by Councillor Abel THAT Council receive report IES11-029; and THAT Tender IES2011-38 - Retrofit of Stormwater Management Pond SW2 be awarded to Latitude 67 Ltd. at its tendered price of $885,891.50, excluding taxes; and THAT additional funding in the amount of $81,180.31 be provided from the storm sewer reserve; and THAT the Mayor and Town Clerk be authorized to execute the Agreement, including any and all documents and ancillary agreements required to give effect to same. CARRIED Council Meeting Minutes Tuesday, July 12, 2011 Page 11 of 15 11. IES11-030 – Award of Tender IES2011-48 – Closed Circuit Television (CCTV) Sewer Inspection Services Moved by Councillor Pirri Seconded by Councillor Abel THAT Council receive report IES11-030; and THAT Tender IES2011-48 – Closed Circuit Television (CCTV) Sewer Inspection Services at Various Locations in the Town of Aurora be awarded to Liqui-Force Services (Ontario) Inc. for $64,295, excluding taxes; and THAT Council authorize staff to renew Tender IES2011-48 for an additional two, one-year periods, pending an annual analysis and satisfactory performance review by the Director; and THAT the Mayor and Town Clerk be authorized to execute the necessary Agreement including any and all documents and ancillary agreements required to give effect to same. DEFEATED Moved by Councillor Buck Seconded by Councillor Gaertner THAT Council receive report IES11-030; and THAT Tender IES2011-48 – Closed Circuit Television (CCTV) Sewer Inspection Services at Various Locations in the Town of Aurora be awarded to Liqui-Force Services (Ontario) Inc. for $147,360, excluding taxes; and THAT Council authorize staff to renew Tender IES2011-48 for an additional two, one-year periods, pending an annual analysis and satisfactory performance review by the Director; and THAT the Mayor and Town Clerk be authorized to execute the necessary Agreement including any and all documents and ancillary agreements required to give effect to same. CARRIED 25. Memorandum from Mayor Dawe Re: Letter to the Honourable John Wilkinson dated June 30, 2011 Moved by Councillor Gaertner Seconded by Councillor Ballard THAT Council receive the memorandum from Mayor Dawe regarding Letter to the Honourable John Wilkinson dated June 30, 2011 for information. CARRIED Council Meeting Minutes Tuesday, July 12, 2011 Page 12 of 15 X NOTICE OF MOTION/MOTIONS FOR WHICH NOTICE HAS BEEN GIVEN (i) Notice of Motion (a) Councillor Gallo Re: Closed Session Pending List WHEREAS Council and Committees of Council use a pending list; and WHEREAS it is good practice to track agenda items that are incomplete or require further information/action. NOW THEREFORE BE IT RESOLVED THAT Council adopt a pending list for all Closed Session Meetings. (b) Councillor Abel Re: Smoke-Free Outdoor Town Recreational Areas WHEREAS the Town of Aurora has a public education campaign encouraging people not to idle their cars and has erected signs promoting idle-free zones and developed a media strategy including advertisements and articles; and WHEREAS secondhand smoke has been shown to affect young children more significantly than adults; and further young children most often frequent our outdoor recreation areas such as playgrounds and park areas. NOW THEREFORE BE IT RESOLVED THAT staff be directed to implement a similar education campaign to the idle-free campaign, by erecting signs in our Town Parks and any other Town outdoor recreational areas promoting a smoke-free environment. (c) Councillor Gaertner Re: Indemnification Policy WHEREAS the Town of Aurora has a duty to protect staff acting in good faith in their capacity as employees; and WHEREAS the Town also has a duty to protect the financial interests of taxpayers; and WHEREAS public concern has been expressed over mounting legal expenses. THEREFORE BE IT RESOLVED THAT staff brings a report to the August Council meeting regarding an indemnification policy that includes parameters and limits to the Town's financial exposure. (d) Councillor Gaertner Re: Integrity Commissioner WHEREAS the Town of Aurora Council enacted, by By-law, a Council Code of Conduct on June 24, 2008; and WHEREAS the Code of Conduct and the complaint process that is to be followed is posted on the Town's website; and WHEREAS the Code and the complaint process requires the services of an Integrity Commissioner; and Council Meeting Minutes Tuesday, July 12, 2011 Page 13 of 15 WHEREAS the Integrity Commissioner resigned on February 20, 2011; and WHEREAS currently there is no Integrity Commissioner in place to receive and process any complaints in Aurora should one or more be received. THEREFORE BE IT RESOLVED THAT Council direct the CAO to immediately commence the recruitment process by advertising for the services of an Integrity Commissioner; and FURTHER THAT the CAO report back to Council with the list of all candidates who respond and their proposals by September 6th, 2011; and FURTHER THAT the CAO's report also identify the appropriate funding sources for the Integrity Commissioner. (ii) Motions for Which Notice Has Been Given (b) Councillor Gaertner Re: Council Remuneration Moved by Councillor Gaertner Seconded by Councillor Ballard WHEREAS it is desirable to review Council's remuneration to ensure fair and equitable compensation; and WHEREAS the normal practice has been for Aurora to appoint a Council Compensation Review Committee in the last year of each term to make recommendations for the compensation of the next Council; and WHEREAS during the last term of Council, no such committee was struck and no other form of review was undertaken. THEREFORE BE IT RESOLVED THAT Council direct staff to prepare a report outlining current best practices in use by other municipalities and options for Council to consider, together with potential recommendations, which would assist Council in developing a strategy for the review and update of compensation of Members of Council both now and in the future. On a recorded vote the motion CARRIED. YEAS: 6 NAYS: 2 VOTING YEAS: Councillors Ballard, Gaertner, Humfryes, Pirri, Thompson, and Mayor Dawe VOTING NAYS: Councillors Abel and Buck (c) Councillor Humfryes Re: Fireworks By-law Amendment Moved by Councillor Humfyres Seconded by Councillor Pirri WHEREAS the Municipal Act authorizes the Town of Aurora to enact a By-law to prohibit and regulate the sale and setting off of fireworks; and WHEREAS the current By-law allows Family Fireworks to be set off two days preceding the Victoria Day holiday and Canada Day and two days following the same therefore allowing for five consecutive days of fireworks without any time restrictions; and Council Meeting Minutes Tuesday, July 12, 2011 Page 14 of 15 WHEREAS this is causing residents stress and frustration due to the excessive and continual noise. THEREFORE BE IT RESOLVED THAT staff report back to Council with proposed amendments to the By-law for enactment that would allow Family Fireworks for a limited period of time, including start and end times, without jeopardizing holiday celebration activities. CARRIED XI REGIONAL REPORT York Regional Council Highlights – June 23, 2011 Mayor’s Report Moved by Councillor Abel Seconded by Councillor Thompson THAT the Regional Report be received for information. CARRIED XII NEW BUSINESS/GENERAL INFORMATION – COUNCILLORS Councillor Thompson noted that the process for presenting a Notice of Motion is lengthy and that they should revisit how they are presented. Councillor Buck said that the verbal presentation for Notice of Motion is quicker and more effective. Councillor Gaertner stated that it used to be a three-step process and is now only two, however, during the summer months it is too lengthy a process and staff should look at making changes to the Procedural By-law. XIII CLOSED SESSION Moved by Councillor Abel Seconded by Councillor Humfryes THAT Council resolve into a Closed Session to consider the following matters:  A proposed or pending acquisition or disposition of land by the municipality or local board; 14897 Leslie Street and 14773 Leslie Street CARRIED Council resolved into Closed Session at 10:01 p.m. Council reconvened into Open Session at 10:28 p.m. Moved by Councillor Pirri Seconded by Councillor Humfryes THAT the confidential action taken in Closed Session be reported out and confirmed. CARRIED Council Meeting Minutes Tuesday, July 12, 2011 Page 15 of 15 XIV READING OF BY-LAWS Moved by Councillor Pirri Seconded by Councillor Abel THAT the following listed by-laws be given first, second, and third readings, and enacted: 5346-11 BEING A BY-LAW to amend Zoning By-law Number 2213-78, as amended (70 Wellington Street East) 5347-11 BEING A BY-LAW to amend Zoning By-law Number 2213-78, as amended (68 Wellington Street East) 5350-11 BEING A BY-LAW to amend Zoning By-law Number 2213- 78, as amended, to remove a Holding “(H)” Symbol (2164437 Ontario Inc.) CARRIED Moved by Councillor Abel Seconded by Councillor Thompson THAT the following listed by-law be given first, second, and third readings, and enacted: 5352-11 BEING A BY-LAW to Confirm Actions by Council Resulting from Council Meeting 11-22 on July 12, 2011 CARRIED XV ADJOURNMENT Moved by Councillor Abel Seconded by Councillor Ballard THAT the meeting be adjourned at 10:29 p.m. CARRIED _______________________________ ________________________________ GEOFFREY DAWE, MAYOR CINDY JANZEN, DEPUTY CLERK THE MINUTES OF THE COUNCIL MEETING OF JULY 12, 2011 RECEIVED FINAL APPROVAL AT COUNCIL ON AUGUST 16, 2011.