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MINUTES - Council - 20110426 TOWN OF AURORA COUNCIL MEETING MINUTES Council Chambers Aurora Town Hall Tuesday, April 26, 2011 ATTENDANCE COUNCIL MEMBERS Deputy Mayor Abel in the Chair; Mayor Dawe, Councillors Ballard, Buck, Gallo, Humfryes, Pirri, and Thompson MEMBERS ABSENT Councillor Gaertner OTHER ATTENDEES Chief Administrative Officer, Director of Customer and Legislative Services/Town Clerk, Acting Director of Legal Services/Town Solicitor, Director of Building and By-law Services, Director of Parks and Recreation Services, Director of Planning and Development Services, Director of Infrastructure and Environmental Services, Director of Corporate and Financial Services/Treasurer, and Manager of Legislative Services/Deputy Clerk Following Open Forum, Deputy Mayor Abel called the meeting to order at 7:10 p.m. I DECLARATIONS OF PECUNIARY INTEREST There were no declarations of pecuniary interest under the Municipal Conflict of Interest Act. II APPROVAL OF AGENDA Moved by Councillor Thompson Seconded by Councillor Buck THAT the agenda as circulated by the Customer and Legislative Services Department, with the following additional items, be approved:  Delegation (a) Mr. Dan Elliott, Director of Corporate & Financial Services Re: 2011 Budget in Brief  Memorandum from Dan Elliott, Director of Corporate & Financial Services Re: Clarification re Two Items of Interest to GC – CFS11-007 CARRIED III ADOPTION OF MINUTES Council Minutes of April 12, 2011 Moved by Councillor Gallo Seconded by Councillor Humfryes THAT the Council minutes of April 12, 2011 be adopted as printed and circulated. CARRIED Council Meeting Minutes Tuesday, April 26, 2011 Page 2 of 9 Special Council Minutes of April 12, 2011 Moved by Councillor Thompson Seconded by Councillor Pirri THAT the Special Council Meeting minutes of April 12, 2011 be adopted as printed and circulated. CARRIED IV PRESENTATIONS None V PUBLIC SERVICE ANNOUNCEMENTS Councillor Humfryes reminded everyone of the Sunday, May 1, 2011 A & B Courier Run for Southlake and advised that Team Aurora is registered and welcomed all residents to join the team. Councillor Humfryes suggested that anyone unable to participate could pledge someone in the event as it all goes to a great cause. Councillor Ballard advised that the Aurora Cultural Centre and Aurora Historical Society are pleased to present springtime heritage lectures with well-noted local historian John McIntyre. The event is being held Wednesday, April 27, 2011 at 7:00 p.m. and Mr. McIntyre will be speaking about Hillary House: A Glimpse of Everyday Life in Old Aurora. Councillor Ballard advised that on Tuesday, May 3, 2011, at 7:00 p.m., former Commanding Officer of the Queen’s York Rangers, Lieutenant Colonel (Retired) Kirk Corkery, will be presenting a lecture at the Aurora Culture Centre regarding The Queen’s York Rangers: Their 200+ Year Linkage to York Region. Deputy Mayor Abel reminded everyone of the Mayor’s Anti-Litter Day this Saturday, April 30, 2011 from 9:00 a.m. until 12:00 noon and advised that there are many volunteers, but if anyone else is interested in volunteering, they should contact Info Aurora at the Town’s main switchboard. VI DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION Items 3, 4, 7, 8, 9, 11, and By-law 5319-11 were identified for discussion. VII ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION Items 1, 2, 5, 6, and 10 were identified as items not requiring separate discussion. Moved by Councillor Humfryes Seconded by Councillor Pirri THAT the following recommendations respecting the matters listed as “Items not Requiring Separate Discussion” be adopted as submitted to Council and staff be authorized to take all necessary action required to give effect to same: 1. General Committee Meeting Minutes of April 19, 2011 THAT the minutes of the General Committee meeting of April 19, 2011 be received and the recommendations carried by the Committee be approved. Council Meeting Minutes Tuesday, April 26, 2011 Page 3 of 9 2. CFS11-011 – Expenses Excluded from the 2011 Budget THAT report CFS11-011 regarding expenses excluded from the 2011 Town of Aurora budget be received for information purposes. 5. Deferred from General Committee Meeting of April 19, 2011 (Item 10) PR11-007 – 2011 Community Grant Requests THAT Council receive report PR11-007; and THAT Council approve the 2011 Community Grant requests received from 140 Aurora Air Cadets, Ms Jackie Thompson, the Aurora Garden & Horticultural Society, Special Olympics Ontario-Aurora, Aurora Seniors Association and Sport Aurora be approved in the amount of $3,957.50. 6. Deferred from General Committee Meeting of April 19, 2011 (Item 12) PR11-015 – Aurora Seniors Centre Operating Agreement Renewal 2011-2016 THAT Council receive report PR11-015; and THAT the Mayor and Clerk be authorized to enter into a renewal Operating Agreement with the Aurora Seniors Association (A.S.A.) for the period of 2011 through 2016 for the use and operation of the Aurora Seniors Centre (90 John West Way). 10. Central York Fire Services – Joint Council Committee Meeting Minutes – Tuesday, March 1, 2011 THAT the minutes of the Central York Fire Services – Joint Council Committee meeting on Tuesday, March 1, 2011 be received for information. CARRIED VIII DELEGATIONS (a) Mr. Dan Elliott, Director of Corporate & Financial Services Re: 2011 Budget in Brief Mr. Dan Elliott, reviewed the tax rate pressures and advised the final tax rate increase would be 3.79% for the Town’s share of the tax bill. Mr. Elliott advised that the reasons for the increase included new staff to keep up with growth, the addition of a fire services crew, additional library costs, and additional cash to capital reserves. He added that, when combined with the Region, there would be a 2.1% net impact on the total tax bill to residents of Aurora. Moved by Councillor Thompson Seconded by Councillor Humfryes THAT Council receive the comments of the delegate. CARRIED Council Meeting Minutes Tuesday, April 26, 2011 Page 4 of 9 IX CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION 8. PR11-017 – 2011 Community Grant Requests Moved by Councillor Pirri Seconded by Councillor Ballard THAT Council receive Report PR11-017; and THAT Council approve the 2011 Community Grant request received from the Canadian Cancer Society for their Aurora Relay for Life Event, in the amount of $650.00, to be funded from the Council Discretionary Reserve Fund. On a recorded vote the motion CARRIED AS AMENDED. YEAS: 7 NAYS: 1 VOTING YEAS: Deputy Mayor Abel, Councillors Ballard, Gallo, Humfryes, Pirri, Thompson, and Mayor Dawe VOTING NAYS: Councillor Buck 11. Consideration of April 19, 2011 General Committee Closed Session Recommendations Moved by Councillor Gallo Seconded by Councillor Ballard 1) Personal matters about an identifiable individual, including municipal or local board employees; Re: Applications for the Economic Development Advisory Committee, Environmental Advisory Committee, Heritage Advisory Committee and Parks and Recreation Advisory Committee THAT the following citizen members be appointed to the following advisory committees: Economic Development Advisory Committee 1) Kent Dinning 2) Peter M. Dickens 3) Bruce Walkinshaw 4) Marilee Harris Environmental Advisory Committee 1) Edward McAleese Addison 2) Judy Gilchrist 3) James McConnell 4) Peter Piersol 5) David Tailefer 6) David Tomlinson 7) Svetoslava Topouzova Heritage Advisory Committee 1) John McIntyre 2) Jacqueline Stuart 3) Bob McRoberts 4) David Heard 5) Erina Kelly Council Meeting Minutes Tuesday, April 26, 2011 Page 5 of 9 Parks and Recreation Advisory Committee 1) Gordon Barnes 2) John Clement 3) Juergen Daurer 4) Greg Smith 2) Litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board; Re: Stronach Aurora Recreation Complex (Litigation Update) THAT the matter be deferred to the April 26, 2011 Council meeting. 3) Litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board; Re: Westhill Redevelopment Company Limited v. Town of Aurora THAT Council receive the confidential Closed Session report dated April 19, 2011 for information. CARRIED 3. CFS11-012 – 2011 Budget Final Report Moved by Councillor Thompson Seconded by Mayor Dawe a) THAT the 2011 Operating Budget summarized in Attachment #2 which reflects all revisions recommended for approval by Budget Sub- Committee, resulting in a recommended 3.79% tax rate increase, a total tax levy of $29,459,900, and a total expenditure plan of $48,230,300 be approved; and b) THAT the 2011 Capital Budget for Repair and Replacement of existing infrastructure totalling $8,107,656 as listed in Attachment #7, which reflects all revisions recommended for approval by Budget Sub- Committee, be approved; and c) THAT the 2011 Capital Budget for Growth and New Capital totalling $3,929,370 as listed in Attachment #7, which reflects all revisions recommended for approval by Budget Sub-Committee, be approved; and d) THAT the 2011 Capital Budget for Studies and Other Projects totalling $530,000 as listed in Attachment #7, which reflects all revisions recommended for approval by Budget Sub-Committee, be approved; and e) THAT the Town’s full-time staff complement be increased by 4 to 195 (excluding Library Board and Central York Fire staff) as presented in Attachment #6 and funded in the 2011 Operating Budget; and f) THAT a general wage increase of 2.5% effective April 1, 2011, and again on April 1, 2012, be applied to the Salary Schedule for Full-time Permanent Non-Bargaining Unit Positions, attachment to corporate Policy #7; and g) THAT a general wage increase of 2.5% effective January 1, 2011, and again on April 1, 2012, be applied to the Rate Schedule for Other-Than- Continuous-Full-time Non-Bargaining Unit Positions, attachment to corporate Policy #7; and Council Meeting Minutes Tuesday, April 26, 2011 Page 6 of 9 h) THAT By-law 4859-06.F be amended to allow the 2011 and any future economic salary adjustments granted to full-time staff to be extended to members of Council, and that the necessary by-law be prepared for adoption; and i) THAT once updated, the revised compensation schedules be circulated to all members of Council for information; and j) THAT a Special General Committee meeting be scheduled for Monday, June 27, 2011, 9:30 a.m. to 3:30 p.m. to review major capital projects deferred during budget reviews. On a recorded vote the motion CARRIED AS AMENDED. YEAS: 6 NAYS: 2 VOTING YEAS: Deputy Mayor Abel, Councillors Gallo, Humfryes, Pirri, Thompson, and Mayor Dawe VOTING NAYS: Councillors Ballard and Buck 4. Deferred from General Committee Meeting of April 19, 2011 (Item 8) IES11-015 – Train Anti-Whistle – Progress Report Moved by Councillor Humfryes Seconded by Mayor Dawe THAT Council receive report IES11-015; and THAT staff report further to Council on this matter as necessary. CARRIED 7. Deferred from General Committee Meeting of April 19, 2011 (Item 14) Memorandum from Neil Garbe, Chief Administrative Officer Re: Aurora Jazz Festival Moved by Councillor Buck Seconded by Councillor Pirri THAT the funds be released on the condition that there be no fence and no admission fees charged to the residents for the Aurora Jazz Festival. DEFEATED Moved by Councillor Gallo Seconded by Councillor Ballard THAT the funds be released for the Aurora Jazz Festival. On a recorded vote the motion CARRIED. YEAS: 5 NAYS: 3 VOTING YEAS: Councillors Ballard, Gallo, Humfryes, Thompson, and Mayor Dawe VOTING NAYS: Deputy Mayor Abel, Councillors Buck and Pirri Council Meeting Minutes Tuesday, April 26, 2011 Page 7 of 9 9. CAO11-012 – Award of Contract – Strategic Plan Moved by Mayor Dawe Seconded by Councillor Thompson That Council receive Report CAO11-012 for information; and That Council award RFP CAO 2011 – 34 to DPRA for professional consulting services related to the development of the 2011 Town of Aurora Strategic Plan to an upset limit of $75,865.00 plus disbursements and HST. On a recorded vote the motion CARRIED. YEAS: 7 NAYS: 1 VOTING YEAS: Deputy Mayor Abel, Councillors Ballard, Gallo, Humfryes, Pirri, Thompson, and Mayor Dawe VOTING NAYS: Councillor Buck Moved by Mayor Dawe Seconded by Councillor Gallo THAT By-law 5319-11 being a by-law to amend Municipal Waterworks Distribution By-law Number 3305-91, as amended be brought forward for discussion. CARRIED Moved by Mayor Dawe Seconded by Councillor Thompson THAT the following listed by-law be given first, second, and third readings, and enacted: 5319-11 BEING A BY-LAW to amend Municipal Waterworks Distribution By-law Number 3305-91, as amended (Report IES11-014 GC April 19, 2011) On a recorded vote the motion CARRIED. YEAS: 7 NAYS: 1 VOTING YEAS: Deputy Mayor Abel, Councillors Ballard, Gallo, Humfryes, Pirri, Thompson, and Mayor Dawe VOTING NAYS: Councillor Buck Mayor Dawe left the meeting at 9:12 p.m. X NOTICE OF MOTION/MOTIONS FOR WHICH NOTICE HAS BEEN GIVEN (a) Councillor Pirri, Re: Random Recorded Votes Moved by Councillor Pirri Seconded by Councillor Thompson THAT the Clerk be directed to bring forward an amendment to Council’s Procedural By-law to provide that recorded votes be conducted randomly. CARRIED Council Meeting Minutes Tuesday, April 26, 2011 Page 8 of 9 XI REGIONAL REPORT None XII NEW BUSINESS/GENERAL INFORMATION – COUNCILLORS None XIII READING OF BY-LAWS Moved by Councillor Buck Seconded by Councillor Pirri THAT the following listed by-laws be given first, second, and third readings, and enacted: 5328-11 BEING A BY-LAW to authorize the creation, maintenance and use of temporary borrowing facilities by the Town of Aurora pending the receipt of municipal revenues, pursuant to Section 407 of the Municipal Act, 2001, S.O.2001, c.25, as amended (Report CFS11-008 GC April 19, 2011) 5329-11 BEING A BY-LAW to acquire lands for municipal purposes (Case Woodlot Lands). (Report CAO11-008 GC April 19, 2011) 5331-11 BEING A BY-LAW to provide for the annual remuneration to be paid to the Mayor and Members of Council (Report CFS11-012 Council April 26, 2011) Moved by Councillor Pirri Seconded by Councillor Buck THAT the following listed confirming by-law be given first, second, and third readings and enacted: 5332-11 BEING A BY-LAW to Confirm Actions by Council Resulting from Council Meeting 11-12 on April 26, 2011 CARRIED XIV CLOSED SESSION Moved by Councillor Buck Seconded by Councillor Pirri THAT Council resolve into a General Committee Closed Session, following adjournment, to consider the following matters: 1) Litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board; Re: Stronach Aurora Recreation Complex (Litigation Update) (Deferred from April 19, 2011 General Committee) CARRIED Council Meeting Minutes Tuesday, April 26, 2011 Page 9 of 9 XV ADJOURNMENT Moved by Councillor Buck Seconded by Councillor Humfryes THAT the meeting be adjourned at 9:26 p.m. CARRIED _______________________________ ________________________________ JOHN ABEL, DEPUTY MAYOR JOHN D. LEACH, TOWN CLERK THE MINUTES OF THE COUNCIL MEETING OF APRIL 26, 2011 RECEIVED FINAL APPROVAL AT COUNCIL ON MAY 10, 2011.