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MINUTES - Council - 20100608 TOWN OF AURORA COUNCIL MEETING MINUTES NO. 10-13 Council Chambers Aurora Town Hall Tuesday, June 8, 2010 ATTENDANCE COUNCIL MEMBERS Mayor Morris in the Chair; Councillors Buck, Collins- Mrakas, Gaertner, Gallo, Granger, MacEachern, McRoberts and Wilson MEMBERS ABSENT None OTHER ATTENDEES Chief Administrative Officer, Director of Customer and Legislative Services/Town Clerk, Director of Legal Services/Town Solicitor, Director of Building and By-law Services, Director of Parks and Recreation Services, Director of Planning and Development Services, Director of Infrastructure and Environmental Services, Director of Corporate and Financial Services/Treasurer, Youth Councillor Chelsea Campbell, and Council/Committee Secretary Mayor Morris called the meeting to order at 7:03 p.m. I DECLARATIONS OF PECUNIARY INTEREST Councillor Collins-Mrakas restated her declaration on the Council Minutes of May 25, 2010 as her husband is a member of the Aurora Optimist Club; and a declaration regarding New Business on the June 1, 2010 General Committee minutes. II APPROVAL OF AGENDA Moved by Councillor Gallo Seconded by Councillor Granger THAT the agenda as circulated by the Customer and Legislative Services Department be approved as presented. CARRIED III OPEN FORUM None Council Meeting Minutes Tuesday, June 8, 2010 Page 2 of 8 IV ADOPTION OF MINUTES Council Minutes of Tuesday, May 25, 2010 Moved by Councillor Granger Seconded by Councillor MacEachern THAT the Council minutes of Tuesday, May 25, 2010 be adopted as printed and circulated. CARRIED V PRESENTATIONS (a) Presentation of Plaques to Grade 4 Anti-Litter Poster Contest Judges Mayor Morris thanked the judges, teachers and parents for their hard work and contribution in promoting and participating in the Mayor’s Anti-Litter Program 2010. Their support and extra hands in the Spring clean-up were appreciated and through the dedication of the teachers and parents there were over 400 people assisting in the clean-up of litter on April 24, 2010. Mayor Morris and the Director of Infrastructure & Environmental Services presented the judges with plaques in honour of the Town of Aurora’s appreciation. Plaques were presented to: Ms. Catherine Marshall, Mr. Bud Switzer, Ms. Dorothy Clark-McClure, Mr. Andy McClure, Pastor Ian Ardill of the Community Bible Church, and Mr. Greg Foster of M & M Meats. Mayor Morris thanked the Community Bible Church for providing activities such as face painting and a bouncy castle that contributed to making it a very special day. Mayor Morris also thanked Mr. Greg Foster of M & M Meats for bringing a wonderful supply of food for all. Mayor Morris also presented the Chief Innovation Officer of Turtle Island Recycling with a plaque in recognition of their efforts and contribution to the Mayor’s Anti-Litter Program 2010. (b) Ms. Irene Clement, Chair, Aurora Community Arboretum Re: Update on the Arboretum’s Activities to date in 2010 Ms. Irene Clement, Chair of the Aurora Community Arboretum, provided an update on the Arboretum’s activities and growth over the last three years. She informed Council that the Arboretum is a living gallery of trees on 100 acres of parkland that was initially set in 1996. It provides a passive recreation area as well as a place to learn about nature. The Town of Aurora’s staff and the Lake Simcoe Region Conservation Authority partner with the Aurora Community Arboretum in coordinating many events. The Master Plan for the Arboretum encompasses four areas that include meadowland to the north with an upland forest; a bottomlands area that will eventually be heavily treed; a specimen tree area with over 1,000 trees and shrubs planned; and a native species area which is in the early development stages. Further, Ms. Clement advised that the members of the Arboretum plant, weed, mulch, collect garbage, and provide information and organize many community activities. They have put in over 1,817 volunteer hours and through this hard work they have established over 147 different species of trees and shrubs with community planting events. They have planted over 1,500 trees that have either been nurtured in their nursery or purchased at off-season sales. They have partnered with Home Depot for a new entranceway at the north end; received a $3,500 grant from the TD Bank; and have also received grants from the Ministry of the Environment and Evergreen Community Planting Grant that have helped to purchase plants and erect Council Meeting Minutes Tuesday, June 8, 2010 Page 3 of 8 signage. This year they have also developed new brochures to promote the Arboretum. Information on the Arboretum can be found on their website at www.auroraarboretum.ca. An exciting vision over the next few years will be the development of the Flora Aurora phases. Eventually an annual Flora Aurora Spring Festival would highlight the Arboretum’s efforts. Moved by Councillor Wilson Seconded by Councillor MacEachern THAT Council receive the presentation by the Aurora Community Arboretum. CARRIED VI PUBLIC SERVICE ANNOUNCEMENTS Councillor Wilson commented that after the Chamber of Commerce came to Council regarding the lack of commercial office space, many property owners contacted him and that he has referred them to the Chamber of Commerce. Councillor Wilson noted that many properties currently have commercial office space available. This was also noted by Mayor Morris who stated that the downtown revitalization committee, on which the Chamber does have an appointee, has made many efforts with charettes, open houses and information sessions to provide the community with information, and that a provision has been made for space in the plans. The Town of Aurora has been working towards improving the availability of office space and is doing its best effort to help small business, along with the Economic Development Advisory Committee. Mayor Morris also stated that the Chamber of Commerce had been asked to formalize their comments to Council. Councillor Gaertner congratulated Aurora and the Chamber for a wonderful Street Festival that was held on Sunday, June 6, 2010. Mayor Morris agreed and commented that there were many booths including two Town booths manned by Town staff that provided information and fun for the community. Mayor Morris thanked staff for their great effort. Mayor Morris stated that she was thrilled to inform and congratulate the community regarding the recognition received by the GTA CleanAir Council. The Town of Aurora was presented with a Certificate of Achievement for their efforts in 2008 and 2009 in meeting targets on environmental issues. Mayor Morris commented on other areas where the Town can meet some other environmental targets through the Official Plan Review, Secondary Plan Review and environmental initiatives. Mayor Morris thanked Mr. Garbe and Town staff for their efforts and participation in the National Awareness Week to Promote Accessibility and noted that Staff participated in a Sledge Hockey game. Mayor Morris recognized the Youth Councillors, Chelsea Campbell and Adrian Bulfon (who was not in attendance), for their efforts and diligence in serving on the Town of Aurora Council. Mayor Morris thanked them and advised that she looks forward to their feedback and observations. Mayor Morris asked the Director of Planning & Development Services about the Public Information session planned for June 23 at 7:00 p.m. in the Council Chambers. The Director responded that the Downtown Aurora Study (Yonge Wellington Corridor Steering Committee) would be holding an Open House inviting the public to provide their feedback. VII DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION Items 1(2), 1(6), 1(8), 3 and 5 were identified as items requiring separate discussion. Council Meeting Minutes Tuesday, June 8, 2010 Page 4 of 8 VIII ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION Moved by Councillor Gallo Seconded by Councillor Granger Items 1 (with the exception of 1-2, 1-6, and 1-8), 2, 4, 6 and 7 were identified as items not requiring separate discussion. THAT the following recommendations respecting the matters listed as “items Not Requiring Separate Discussion” be adopted as submitted to Council and staff be authorized to take all necessary action required to give effect to same. 1. General Committee Minutes of Tuesday, June 1, 2010 THAT the minutes of the General Committee meeting of June 1, 2010 be received and the recommendations carried by the Committee be approved with the exception of Items 2, 6, and 8. 2. Central York Fire Services Joint Council Committee Minutes of Tuesday, April 27, 2010 THAT the minutes of the Central York Fire Services Joint Council Committee meeting of April 27, 2010 be received and the recommendations carried by the Committee be approved. 4. Adoption of Recommendations from Closed Session General Committee Meeting held on Tuesday, June 1, 2010 THAT the recommendations from the Closed Session meeting of General Committee held on June 1, 2010 regarding the following matter be approved: 1. Personal matters about an identifiable individual, including municipal or local board employees; Re: CLS10-015 – Appointments to the Joint Compliance Audit Committee THAT Daniel Murack be appointed as a member of the Joint Compliance Audit Committee; and THAT Maria Schmidt be appointed as a first alternate member; and THAT Ada Leung be appointed as a second alternate member. 6. Memorandum from Mayor Phyllis Morris Re: Aurora Recognized for Green Initiatives by GTA CleanAir Council THAT Council receive the memorandum regarding “Aurora Recognized for Green Initiatives by GTA CleanAir Council.” 7. Memorandum from the Chief Administrative Officer Re: Aurora Jazz Festival July 30 & 31, 2010 – Beer and Wine Garden THAT Council receive the memorandum regarding the Aurora Jazz Festival July 30 & 31, 2010 - Beer and Wine Garden. CARRIED IX DELEGATIONS Council Meeting Minutes Tuesday, June 8, 2010 Page 5 of 8 (a) Mr. Alex Reil, Manager, Canadian Cancer Society Re: Request to use Town Equipment on June 11 & 12 for the Aurora Relay for Life Mr. Alex Reil requested that The Town of Aurora provide the use of a staging platform, eight picnic tables and field marking equipment for the Canadian Cancer Society event, Aurora Relay for Life. Mr. Reil advised that this event helps to provide funding for world class research as well as local support required within the community. Support is provided in the form of access to cancer information specialists, partnerships with other cancer agencies (i.e. POGO), coordinating and centralizing services with other agencies, transportation services, peer support, and many other resources for patients and their families. Mr. Reil advised that to date there are 23 teams registered with $47,000 pledged toward a goal of $60,000. This event starts at 5:00 p.m. with a Survivor and Caregiver Banquet and the official opening ceremonies at 7:00 p.m. with the survivors and caregivers starting the first lap around 7:30 p.m. and the teams continuing on in the Relay for Life until 7:00 a.m. Moved by Councillor Wilson Seconded by Councillor MacEachern THAT Council receive the comments of the delegate; and THAT the request be complied with. CARRIED X CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION 1. General Committee Minutes of June 1, 2010 (2) IES10-022 – Train Anti-Whistle in the Town of Aurora Moved by Councillor McRoberts Seconded by Councillor Collins-Mrakas THAT Council authorize proceeding with pedestrian gates at the Regional crossings at the following locations in accordance with the Regional Policy: • Wellington Street East – Mileage 29.99 – Metrolinx, Newmarket Subdivision; • St. John’s Sideroad – Mileage 31.28 – Metrolinx, Newmarket Subdivision; and THAT Council approve Capital Project No. 31090 (Regional Road Pedestrian Gates) with a capital budget of $260,000 for the installation of the above gates for which the Region of York commits to reimburse the entire cost upon completion of the works; and THAT Council request that York Region commit to advance the necessary funds based on results of the tendering process for costs related to the pedestrian crossing located at the regional roads; and THAT Council authorize Capital Project No. 73127 to proceed with pedestrian gates at the Town crossing at the following locations and approve a capital budget of $180,000 from the Municipal Road Infrastructure Investment fund: • Engelhard Drive – Mileage 29.17 – Metrolinx, Newmarket Subdivision; • Centre Street – Mileage 30.04 – Metrolinx, Newmarket Subdivision; and Council Meeting Minutes Tuesday, June 8, 2010 Page 6 of 8 On a recorded vote the motion CARRIED. YEAS: 8 NAYS: 1 VOTING YEAS: Councillors Collins-Mrakas, Gaertner, Gallo, Granger, MacEachern, McRoberts, Wilson, and Mayor Morris VOTING NAYS: Councillor Buck Moved by Councillor McRoberts Seconded by Councillor Collins-Mrakas THAT Council authorize Capital Project No. 73127 to proceed with a pedestrian gate for a new pedestrian crossing at the Cousins Drive location and provide additional funding of $110,000 from the Municipal Road Infrastructure Investment Fund, to provide a total budget of $160,000 for this initiative. On a recorded vote the motion CARRIED. YEAS: 9 NAYS: 0 VOTING YEAS: Councillors Buck, Collins-Mrakas, Gaertner, Gallo, Granger, MacEachern, McRoberts, Wilson, and Mayor Morris VOTING NAYS: None 1. General Committee Minutes of June 1, 2010 (6) IES10-028 – Inflow & Infiltration Program Participation Moved by Councillor Buck Seconded by Councillor McRoberts THAT Council endorse Town of Aurora’s participation on the Inflow and Infiltration Reduction Task Force sponsored by York Region for the purposes of: • Continuing to identify sources of inflow and infiltration; • Developing standards and guidelines to reduce inflow and infiltration within the system; • Develop funding and cost sharing principles to implement future remediation projects. CARRIED 1. General Committee Minutes of June 1, 2010 (8) PR10-009 – Follow -up to Relocation of Light Pole at Stewart Burnett Park Baseball Diamond Moved by Councillor McRoberts Seconded by Councillor Buck THAT Council receive staff report PR10-009. Council Meeting Minutes Tuesday, June 8, 2010 Page 7 of 8 On a recorded vote the motion CARRIED. YEAS: 5 NAYS: 4 VOTING YEAS: Councillors Buck, Collins-Mrakas, Gallo, McRoberts, and Wilson VOTING NAYS: Councillor Gaertner, Granger, MacEachern, and Mayor Morris 3. Correspondence from Ms. Sara Sterling, Race Director of Run for Southlake Foundation Re: Request to Waive Fee for the use of the Aurora Community Centre for the 2010 Run For Southlake, that was held on April 25, 2010 Moved by Councillor MacEachern Seconded by Councillor Collins-Mrakas THAT Council receive the correspondence from Ms. Sara Sterling; and THAT this request be complied with; and THAT funding for all three items, namely: Seniors Hockey Fees (GC Minutes June 1, Item 10), Relay for Life request, delegation (a), and Run for Southlake Foundation (Item 3) to be allocated from the Community Grant funds. CARRIED 5. Memorandum from Mayor Phyllis Morris Re: Ontario Medal For Good Citizenship Moved by Councillor MacEachern Seconded by Councillor McRoberts THAT Council receive the correspondence regarding “Ontario Medal for Good Citizenship”. CAR RIED XI REGIONAL REPORT None XII NEW BUSINESS/GENERAL INFORMATION - COUNCILLORS Councillor Collins-Mrakas asked for an update on the development of a corporate green procurement policy from June 2008. The Chief Administrative Officer informed Council that the Environmental Advisory Committee would be submitting their recommendations for the Corporate Environmental Action Plan in the near future and subsequently green initiatives will be put in place upon the Plan’s approval. Councillor Wilson provided a Notice of Motion for a cost study to be provided for washroom facilities in Town parks. Councillor Gaertner provided a Notice of Motion concerning a Utilities Grant for Seniors receiving the guaranteed income supplement and living in their own homes. Councillor Buck requested information regarding the re-establishment of the Museum Collection at the Cultural Centre. The Chief Administrative Officer informed Council that he would contact the Aurora Cultural Centre and the Director of Council Meeting Minutes Tuesday, June 8, 2010 Page 8 of 8 Corporate & Financial Services for an update as a report should be forthcoming in this regard. Mayor Morris requested clarification from the Director of Planning & Development Services regarding the Town’s policy on the scheduling of Planning Meetings. The Director stated that the meetings are planned in advance along with the annual calendar of Council and Committee meetings; and should there be no applications received prior to a scheduled meeting, then the meeting is not required and would be cancelled. XIII CLOSED SESSION None XIV READING OF BY-LAWS Moved by Councillor Buck Seconded by Councillor Collins-Mrakas RECOMMENDED: THAT the following listed by-laws be given 1st, 2nd and 3rd readings, and enacted: 5247-10 BEING A BY-LAW to exempt Lots 45 and 46 on Plan 65M-4079 from Part-Lot Control (Country Wide Homes Inc.) (Report PL10-041-June 1 GC) 5256-10 BEING A BY-LAW to Confirm Actions by Council Resulting from Council Meeting 10-13 on June 8, 2010 CARRIED XV ADJOURNMENT Moved by Councillor Wilson THAT the meeting be adjourned at 10:10 p.m. CARRIED _______________________________ ________________________________ PHYLLIS M. MORRIS, MAYOR JOHN D. LEACH, TOWN CLERK THE MINUTES OF COUNCIL MEETING 10-13 WERE APPROVED AT COUNCIL ON TUESDAY, JUNE 22, 2010.