MINUTES - Council - 20100223 TOWN OF AURORA
COUNCIL MEETING MINUTES
NO. 10-03
Council Chambers
Aurora Town Hall
Tuesday, February 23, 2010
ATTENDANCE
COUNCIL MEMBERS Mayor Morris in the Chair; Councillors Buck,
Gaertner, Gallo, Granger, MacEachern, McRoberts,
Wilson and Youth Councillors Chelsea Campbell and
Adrian Bulfon.
MEMBERS ABSENT Councillor Collins-Mrakas
OTHER ATTENDEES Director of Customer and Legislative Services/Town
Clerk, Director of Legal Services/Town Solicitor,
Director of Building and By-law Services, Director of
Parks and Recreation Services, Director of Planning
and Development Services, Director of Infrastructure
and Environmental Services - Acting Chief
Administrative Officer, Director of Corporate and
Financial Services/Treasurer and Manager of
Legislative Services/Deputy Clerk
Mayor Morris called the meeting to order at 6:07 p.m.
I DECLARATIONS OF PECUNIARY INTEREST
There were no declarations of pecuniary interest under the Municipal Conflict of
Interest Act.
II APPROVAL OF AGENDA
Moved by Councillor Gaertner Seconded by Councillor Gallo
THAT the agenda as circulated by the Customer and Legislative Services
Department, with the following additions, be approved:
Delegation (c) Mr. & Mrs. Don and Mary Hill, Residents
Re: Item 1 (10) PR10-006 – Relocation of Light Pole at
Stewart Burnett Park
Delegation (d) Mr. Bryan Whitehead, P. Eng. of Rural
Development Consultants Limited
Re: Item 1 (11) and Item 2
PR10-008 – Tree Permit Application for
32 Steeplechase Avenue
Additional Information Re: Presentation (b) Ontario Heritage
Trust Heritage Community Recognition Program Awards
Minutes of Council Meeting
Tuesday, February 23, 2010
Page 2 of 12
CARRIED
III CLOSED SESSION
(Deferred from February 16, 2010 General Committee)
Moved by Councillor Wilson Seconded by Councillor Gaertner
THAT Council resolve into a Closed Session to consider:
Labour relations or employee negotiations;
- CFS10-004 – CUPE Negotiations - Strategy and Direction
Council recessed at 6:11 p.m. to resolve into Closed Session.
Council reconvened at 7:11 p.m.
Councillor Collins-Mrakas was absent.
IV OPEN FORUM
Lindsay D’Andrade and Val Jenner addressed Council to advise they are
collecting crutches and other walking aids in order to assist the people of Haiti in
need of these aids.
V ADOPTION OF MINUTES
Council Minutes of Tuesday, February 9, 2010
Moved by Councillor Gaertner Seconded by Councillor MacEachern
THAT the Council meeting minutes of Tuesday, February 9, 2010 be
adopted as printed and circulated.
CARRIED
VI PRESENTATIONS
a) Introduction of Youth Councillors
Councillor Wilson introduced Chelsea Campbell from Cardinal Carter Catholic
High School and Adrian Bulfon from Dr. G. W. Williams Secondary School as the
Youth Councillors. Mayor Morris welcomed the two Youth Councillors and
invited them to take their spots at the Council table.
b) Ontario Heritage Trust
Heritage Community Recognition Program Awards
Ms Mai Al Nabhan, Manager of Heritage Planning and Urban Design, advised
that 7 residents of Aurora are being recognized this evening for receiving awards
from the Ontario Heritage Trust. Ms Al Nabhan introduced Ms Donna Smith,
Chair of the Aurora Heritage Advisory Committee. Ms Donna Smith and Mr. Don
Pearson, Member of the Ontario Heritage Trust Board of Directors assisted in
presenting these awards to the honoured residents of Aurora who have been
recognized for their outstanding contributions to the preservation and promotion
of Aurora’s built and natural heritage.
Minutes of Council Meeting
Tuesday, February 23, 2010
Page 3 of 12
Mayor Morris, Ms Smith and Mr. Don Pearson presented the following awards to:
Harry Lumsden, Lifetime Achievement Category
Irene and John Clement, Natural Heritage Category
Elizabeth Hearn Milner, Cultural Heritage Category
Robert and Michael Hess, Young Heritage Leaders
Dorothy Clark-McClure, Lieutenant Governor's
Ontario Heritage Award for Lifetime Achievement
Town of Aurora, 2009 Lieutenant Governor’s Ontario Heritage Award
for Community Leadership in Heritage Conservation and Promotion
VII PUBLIC SERVICE ANNOUNCEMENTS
Mayor Morris congratulated staff on the Arctic Adventure event.
Mayor Morris advised that the local skaters placed 14th at the Olympics and
passed along best wishes and congratulations to Vanessa Crone and Paul
Poirier.
Mayor Morris advised that the Aurora Seniors Centre is holding a fundraising
event for Haiti, a presentation of a musical afternoon with the Zephyr Big Band
being held Sunday, February 28, 2010 from 2:30 p.m. to 4:30 p.m. The cost is
$15.00 which includes light refreshments. All proceeds will be donated to
Canadian Red Cross Haiti Earthquake Relief Fund.
Mayor Morris advised that the Aurora Seniors Centre is also holding an Opera
Club presentation of La Bohème on the big screen at the Seniors Centre on
Friday, February 26, 2010 at 7:00 p.m. The cost for members is $2.00 or $2.50
for non-members.
Councillor Gaertner congratulated Aurora Home Hardware for switching to
biodegradable bags and hopes this will be something that catches on within the
community.
VIII DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION
Items 1(1), 1(8), 1(9), 1(10), 1(11), 2, 3, 4 and 5 were identified for discussion.
IX ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION
None
X DELEGATIONS
a) Ms Rebecca Beaton
Re: Item 5 – Good Neighbour Civic Award
Ms Beaton introduced Ms Shannon Camenzuli to speak to the Good
Neighbour Civic Award. Ms Camenzuli advised that this award was inspired
by her late grandfather, Frank Camenzuli. Ms Beaton requested that the
Good Neighbour Civic Award be added as part of the Town of Aurora Civic
Awards ceremony.
Minutes of Council Meeting
Tuesday, February 23, 2010
Page 4 of 12
Moved by Councillor MacEachern Seconded by Councillor Gaertner
THAT the comments of the delegates be received for information and
referred to item 5; and
THAT item 5 be brought forward for discussion.
CARRIED
5. Memorandum from Councillor MacEachern
Re: Notice of Motion – Good Neighbour Civic Award
(Notice of Motion provided at January 19, 2010 General Committee)
Moved by Councillor MacEachern Seconded by Councillor Granger
THAT the Good Neighbour Civic Award be endorsed; and
THAT the award be included and nominations accepted for the 2010 Civic
Awards.
On a recorded vote the resolution was CARRIED UNANIMOUSLY
YEAS: 8 NAYS: 0
VOTING YEAS: Councillors Buck, Gaertner, Granger, Gallo, MacEachern,
McRoberts, Wilson and Mayor Morris
VOTING NAYS: None
Councillor Collins-Mrakas was absent for the vote.
b) Mr. Doug Elliott, Resident
Re: Item 1 (11) and Item 2
PR10-008 – Tree Permit Application for
32 Steeplechase Avenue
Mr. Elliott advised Council of his many concerns regarding the tree
permit application for 32 Steeplechase Avenue.
Moved by Councillor Granger Seconded by Councillor MacEachern
THAT the comments of the delegate be received for information and the
item be brought forward for discussion.
CARRIED
(d) Mr. Bryan Whitehead, P. Eng. of Rural Development Consultants
Limited
Re: Item 1 (11) and Item 2
PR10-008 – Tree Permit Application for
32 Steeplechase Avenue
(added item)
Minutes of Council Meeting
Tuesday, February 23, 2010
Page 5 of 12
Mr. Whitehead provided Council with an overview of the application and
advised that many of the trees will be replaced and the streetscape will
not be impacted.
Mayor Morris requested that the item be tabled and requested that the delegates
meet to review the plans and discuss options and return to advise Council of
their findings.
(c) Mr. & Mrs. Don and Mary Hill, Residents
Re: Item 1 (10) PR10-006
Relocation of Light Pole at Stewart Burnett Park
(added item)
Mr. and Mrs. Hill advised Council of their concerns regarding the light
pole erected in the soccer field behind their property and the negative
effects it has on their property.
Moved by Councillor Granger Seconded by Councillor MacEachern
THAT the comments of the delegates be received for information and
referred to item 1(10).
CARRIED
Moved by Councillor Granger Seconded by Councillor MacEachern
THAT item 1(10) be brought forward for discussion.
CARRIED
1. General Committee Meeting Minutes of Tuesday, February 16, 2010
(10) PR10-006 – Relocation of Light Pole at Stewart Burnett Park
Moved by Councillor MacEachern Seconded by Councillor Granger
THAT report PR10-006 – Relocation of Light Pole at Stewart Burnett Park
be referred to the Chief Administrative Officer’s department to bring back a
full report covering all elements of the matter; and
THAT the comments of the delegates be referred to staff.
CARRIED as amended
ITEM RETABLED:
1. General Committee Meeting Minutes of Tuesday, February 16, 2010
(11) PR10-008 – Tree Permit Application for 32 Steeplechase Avenue
And
2. Memorandum from the Director of Planning and Development
Re: Additional Information – Item #11
February 16, 2010 General Committee Meeting
Tree Permit Application for 32 Steeplechase Avenue
Report PR10-008
Moved by Councillor MacEachern Seconded by Councillor Wilson
Minutes of Council Meeting
Tuesday, February 23, 2010
Page 6 of 12
THAT Council approve the attached application for the removal of trees at
32 Steeplechase Avenue in accordance with By-law 4474-03.D being a
By-law to authorize the injury or destruction of trees (Tree Permit By-law),
subject to the execution of the Simplified Development Agreement with the
Town, in accordance with the Conditions of Approval set out by the
Committee of Adjustment decision (D13-04-09); and
THAT the applicant be requested to submit a revised plan to address
Mr. Elliott’s concerns.
CARRIED as amended
XI CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION
1. General Committee Meeting Minutes
Tuesday, February 16, 2010
(1) AAC10-02 – Accessibility Advisory Committee Meeting Minutes
February 3, 2010
1. AAC10-001 - National Access Awareness Week (NAWW)
Joint Municipal Forum
Moved by Councillor MacEachern Seconded by Councillor Granger
THAT the recommendation pertaining to this matter in the Accessibility
Advisory Committee meeting minutes of February 3, 2010 be amended to
read as follows:
THAT the Accessibility Advisory Committee support in principle the
“National Access Awareness Week” in conjunction with the Region of
York.
CARRIED as amended
2. Committee Discussion
Re: Draft Annual Accessibility Plan - 2010
Moved by Councillor MacEachern Seconded by Councillor Gaertner
THAT the recommendation pertaining to this matter in the Accessibility
Advisory Committee meeting minutes of February 3, 2010 be amended to
read as follows:
THAT the Accessibility Advisory Committee members be authorized to
hold additional meetings as required, to prepare a preliminary
framework for the Draft Annual Accessibility Plan – 2010; and
THAT that the process of drafting the Annual Accessibility Plan – 2010
include an opportunity for public input.
CARRIED as amended
Moved by Councillor McRoberts Seconded by Councillor MacEachern
THAT the Accessibility Advisory Committee meeting minutes dated
February 3, 2010 be received for information and the balance of
recommendations contained therein be approved.
Minutes of Council Meeting
Tuesday, February 23, 2010
Page 7 of 12
CARRIED
1. General Committee Meeting Minutes
Tuesday, February 16, 2010
(8) PR10-005 – Parks and Recreation Master Plan
(Deferred from February 2, 2010 General Committee Meeting)
and
(9) Correspondence from Sport Aurora and its Member Organizations
Re: Item 9 – Parks and Recreation Master Plan
Moved by Councillor McRoberts Seconded by Councillor MacEachern
THAT the following recommendations be approved for incorporation
into the revised Parks and Recreation Master Plan with the exception
of item 9 on page 68:
THAT the following be deleted from page 35 of the revised draft Parks and
Recreation Master Plan:
“As playgrounds are generally “walk‐to” facilities serving
neighbourhood‐level demands, it is recommended that the Town
provide a playground within 800 metres (roughly a ten minute walk
time) of all built up residential areas (excluding rural lands). The
service radius should be unobstructed by major barriers such as
waterways, railway lines, highways and major roadways, etc.”
and be replaced with the following:
“Playgrounds should be considered in newly developing or existing
residential areas that offer access unobstructed by major barriers
within an 800 metre radius.”
THAT the following be included on page 36 of the revised draft Parks and
Recreation Master Plan:
“At the time of the next Official Plan review, the Town should
stipulate that parkettes be a minimum of 1.6 hectares in size,
unless otherwise deemed acceptable by the municipality. Small
parkettes should be avoided in order to preserve parkland
dedication through the planning process to obtain park land that will
address future recreational needs.”
THAT the Town of Aurora’s trails inventory based on total kilometres, be
included in the table reflecting Outdoor Recreation Facilities on page 26 of
the revised draft Parks and Recreation Master Plan.
THAT the Urban Wildlife Park be given a separate heading on page 50 of
the revised draft Parks and Recreation Master Plan.
THAT the following be included on page 50 of the revised draft Parks and
Recreation Master Plan under the heading of Urban Wildlife Park:
“The Town has adopted the Wildlife Park Master Plan and in so
doing has created the need for protection and establishment of the
eastern boundary of the park. The east boundary will be
established and confirmed through the Bayview Northeast Area 2C
Minutes of Council Meeting
Tuesday, February 23, 2010
Page 8 of 12
Secondary Planning process. Apart from the secondary process,
land acquisition(s) outside of this process may be required to
ensure success of the Wildlife Park. This recommendation to be
referred to the 2C Secondary Plan Steering Committee.”
THAT the word “conversation” in point #27 on page 69 of the revised draft
Parks and Recreation Master Plan be corrected to read “conversion”.
THAT the priority of point #27 on page 69 of the revised draft Parks and
Recreation Master Plan be changed from low to high.
THAT the following, which is reflected on page 30 of the revised draft
Parks and Recreation Master Plan, also be included on page 69:
“At least one new multi‐use field should be provided at a future
Community Park, either as a natural or artificial turf field, projected
for 2011. In the event that an artificial turf surface is chosen, the
Town should collect contributions from potential field users, similar
to the model used to fund the Sheppard’s Bush artificial turf field.
Ideally, a multi‐use field would give scheduling priority to field sports
other than soccer in order to allow programs such as rugby,
football, lacrosse, Ultimate Frisbee, etc. to grow. The development
of a multi‐use field(s) could possibly be formed using a model that
is similar to the current scenario at Highland Field, where a soccer
club leases the land from the Town and is responsible for the
ongoing maintenance of the facility.”
THAT the chart on page 10 of the consultant’s version of the draft Parks
and Recreation Master Plan be included after page 11 of the revised draft
Parks and Recreation Master Plan.
THAT the Executive Summary on page iii of the revised draft Parks and
Recreation Master Plan be referred to staff to reflect the comments made
this evening.
THAT the comments submitted by Sport Aurora and the user groups be
placed on a future Leisure Services Advisory Committee meeting agenda
for information.
THAT staff include a clause in the appropriate section of the revised draft
Parks and Recreation Master Plan indicating the need for the Parks and
Recreation Services department staff and the Leisure Services Advisory
Committee to establish a monitoring/review process in order to identify
changes in facility usage that may be triggered by changes in trends or
demographics, in order to address surpluses or facility deficiencies in a
timely fashion.
THAT the Director of Corporate and Financial Services provide
information for the next Council agenda, regarding the issue of
development charges, as outlined in the correspondence from STORM
Volleyball on page 98 of the agenda for this meeting.
THAT the comments made this evening by Mr. Evan Cambray of the
Aurora Model Aircraft Club, be referred to the Leisure Services Advisory
Committee for consideration; and
THAT the Aurora Model Aircraft Club be notified when the matter will be
on the Leisure Services Advisory Committee agenda.
THAT thanks be extended from the Mayor’s Office, on behalf of Council
and the Town of Aurora, to all members of the Leisure Services Advisory
Committee and its sub-committees, as well as Parks and Recreation
Minutes of Council Meeting
Tuesday, February 23, 2010
Page 9 of 12
Services staff, for their time and effort pertaining to the Parks and
Recreation Master Plan; and
THAT the revised draft Parks and Recreation Master Plan, as amended,
be adopted.
On a recorded vote, the resolution was CARRIED.
YEAS: 7 NAYS: 1
VOTING YEA: Councillors Gaertner, Gallo, Granger, MacEachern,
McRoberts, Wilson and Mayor Morris
VOTING NAY: Councillor Buck
Councillor Collins-Mrakas was absent for the vote.
Moved by Councillor MacEachern Seconded by Councillor Gallo
THAT a detailed study should be undertaken, based on wide public
consultation and a market study, to determine unmet youth needs,
gaps in services to youth and the facilities required to meet the
identified needs and close identified gaps. The analysis should be
conducted independent of Town departments (to avoid institutional
bias, real or perceived) and include all sectors: sports, recreation
and culture. The methodology should not take a “single solution”
approach. (Item 9 on page 68)
On a recorded vote, the resolution was CARRIED.
YEAS: 6 NAYS: 2
VOTING YEA: Councillors Gaertner, Gallo, Granger, MacEachern,
Wilson and Mayor Morris
VOTING NAY: Councillor Buck and McRoberts
Councillor Collins-Mrakas was absent for the vote.
Moved by Councillor MacEachern Seconded by Councillor Granger
THAT the minutes of the General Committee Meeting dated February 16,
2010 be received and the balance of the recommendations carried by the
committee be approved.
CARRIED
Moved by Councillor MacEachern Seconded by Councillor Granger
THAT the Procedural By-law be waived to extended the meeting past
10:30 p.m.
CARRIED
3. Memorandum from the Director of Corporate and Financial Services
Re: Additional Information Regarding Parks and Recreation Funding
Moved by Councillor Gaertner Seconded by Councillor Wilson
Minutes of Council Meeting
Tuesday, February 23, 2010
Page 10 of 12
THAT the memorandum entitled “Additional Information Regarding Parks
and Recreation Funding” be received for information.
CARRIED
4. Memorandum from Councillor MacEachern
Re: Notice of Motion – March for Parks
(Notice of Motion provided at November 24, 2009 Council)
Moved by Councillor MacEachern Seconded by Councillor Gaertner
THAT staff be directed to review the location that has been identified for
suitability; and
THAT staff contact the Region to seek approval for installation of a
commemorative stone marker and shrub plantings on the north side of St.
John’s Sideroad immediately west of the boardwalk crossing over
McKenzie Marsh between the two newly planted trees; and
FURTHER THAT upon Regional approval, staff proceed with the project
and funding be provided from the March for Parks deposit account not to
exceed the fund balance.
CARRIED as amended
On a recorded vote, the resolution was CARRIED UNANIMOUSLY.
YEAS: 8 NAYS: 0
VOTING YEA: Councillors Buck, Gaertner, Gallo, Granger, MacEachern,
McRoberts, Wilson and Mayor Morris
VOTING NAY: None
Councillor Collins-Mrakas was absent for the vote.
6. Additional Information Re: Presentation (b) Ontario Heritage Trust Heritage
Community Recognition Program Awards
(added item)
Moved by Councillor Wilson Seconded by Councillor Gaertner
THAT Council receive for information the presentation regarding the
Ontario Heritage Trust Heritage Community Recognition Program Awards.
CARRIED
XII REGIONAL REPORT
None
XIII NEW BUSINESS/GENERAL INFORMATION - COUNCILLORS
Mayor Morris outlined the OMB Westhill/Lebovic appeal and advised that if
anyone has any questions they can be referred to staff.
Mayor Morris mentioned the Tree Cutting By-law Notice of Motion she had
previously made and the Director of Building and By-law Services advised that
an application for set fines for the Tree cutting By-law has been submitted and
Minutes of Council Meeting
Tuesday, February 23, 2010
Page 11 of 12
once approved it will allow By-law Services to impose fines for tree cutting
violations.
Councillor Wilson requested that the comments from Lindsay D’Andrade and Val
Jenner during Open Forum be referred to the Chief Administrative Officer.
Councillor Granger advised that the Farmer’s Market has had strong attendance
over the last few years and it has grown from 8 to 42 vendors. Councillor
Granger advised that he is relinquishing the liaison role since a Marketing
Manger has now been hired. Mayor Morris thanked him for all his efforts.
Councillor Buck left the meeting at 10:57 p.m.
Councillor Gaertner inquired who at the Town was writing a letter to the Ministry
of Education regarding Mr. Revington’s previous comments at Open Forum with
respect to Wells Street Public School. Mayor Morris advised that she has sent
the letter and will provide a copy to Council.
XIV READING OF BY-LAWS
Moved by Councillor MacEachern Seconded by Councillor Gallo
THAT the following listed by-law be given 1st, 2nd and 3rd readings, and
enacted:
5212-10 BEING A BY-LAW to exempt Lots 8, 9, 37,
40, 41, 47, 48 and 50 on Plan 65M-4079
from Part Lot Control
(Royalcliffe Homes Bayview Inc.)
(related to report PL10-013 from
February 16, 2010 General Committee)
CARRIED
XV CLOSED SESSION - RISE AND REPORT FROM CLOSED SESSION
Moved by Councillor MacEachern Seconded by Councillor McRoberts
THAT Council confirm the direction provided at the Closed Session of
February 23, 2010 respecting CUPE Negotiations - Strategy and
Direction.
CARRIED
XVI READING OF BY-LAWS (continued)
THAT the following listed by-law be given 1st, 2nd and 3rd readings, and
enacted:
Moved by Councillor Wilson Seconded by Councillor MacEachern
5218-10 BEING A BY-LAW to confirm actions by
Council Resulting from Council Meeting
10-03 on February 23, 2010
CARRIED
Minutes of Council Meeting
Tuesday, February 23, 2010
Page 12 of 12
XVII ADJOURNMENT
Moved by Councillor Wilson
THAT the meeting be adjourned at 11:02 p.m.
CARRIED
THE MINUTES OF THE COUNCIL MEETING 10-03 WERE APPROVED AT COUNCIL
ON TUESDAY, MARCH 9, 2010.
_______________________________ ________________________________
PHYLLIS M. MORRIS, MAYOR JOHN D. LEACH, TOWN CLERK