MINUTES - Council - 20100126 TOWN OF AURORA
COUNCIL MEETING MINUTES
NO. 10-01
Council Chambers
Aurora Town Hall
Tuesday, January 26, 2010
ATTENDANCE
COUNCIL MEMBERS Mayor Morris in the Chair; Councillors Buck, Collins-
Mrakas, Gaertner, Gallo (arrived at 8:11 p.m.),
Granger, MacEachern, McRoberts and Wilson.
MEMBERS ABSENT None
OTHER ATTENDEES Chief Administrative Officer, Director of Customer and
Legislative Services/Town Clerk, Director of Legal
Services/Town Solicitor, Director of Building and By-
law Services, Director of Parks and Recreation
Services, Director of Planning and Development
Services, Director of Infrastructure and Environmental
Services, Director of Corporate and Financial
Services/Treasurer, and Council/Committee Secretary
Mayor Morris called the meeting to order at 7:06 p.m.
I DECLARATIONS OF PECUNIARY INTEREST
At the time item 2(8) – CAO10-002 – Request for Proposal for Integrity
Commissioner for the Town of Aurora was considered, Councillor Buck declared
an interest in the item, due to a litigation matter, and did not take part in, or vote
on any questions in this regard or attempt in any way to influence the voting on
such questions.
II APPROVAL OF AGENDA
Moved by Councillor Gaertner Seconded by Councillor MacEachern
THAT the agenda as circulated by the Customer and Legislative Services
Department, with the following additional item, be approved:
Schedule “A” to By-law 5200-10 – Emergency Response Plan
On a recorded vote the resolution was CARRIED.
YEAS: 7 NAYS: 1
VOTING YEA: Councillors Collins-Mrakas, Gaertner, Granger, MacEachern,
McRoberts, Wilson and Mayor Morris
VOTING NAY: Councillor Buck
Councillor Gallo was absent for the vote.
Minutes of Council Meeting
Tuesday, January 26, 2010
Page 2 of 12
III OPEN FORUM
Ms Tanis Hargrave and Mr. Dale and Mrs. Nancy Doige addressed Council to bring
awareness to organ donation and to propose that the Town make available consent
forms and pamphlets at all Town facilities to facilitate organ donation. Ms Hargrave also
requested that signs be posted outside of Town facilities indicating Organ Donor
Awareness Week during the month of April.
Ms Lillian Shum addressed Council pertaining to a structurally failed retaining wall on
her property at 31 McClenny Drive.
Mr. Nigel Kean addressed Council to request that the decision pertaining to the hiring of
a new Integrity Commissioner be deferred to the next term of Council.
Ms Sher St. Kitts addressed Council to advise that the Aurora Dream Team raised over
$23,000 at Christmas time to feed 100 people in need, as well as to donate funds to
Welcoming Arms, the Salvation Army and the Aurora Food Pantry.
IV ADOPTION OF MINUTES
Council Minutes of Tuesday, December 8, 2009
Special Council - Public Planning Minutes of Tuesday, December 15, 2009
Moved by Councillor Gaertner Seconded by Councillor Wilson
THAT the Council Meeting Minutes of Tuesday, December 8, 2009 and
the Special Council – Public Planning Meeting Minutes of Tuesday,
December 15, 2009 be adopted as printed and circulated.
CARRIED UNANMIOUSLY
V PRESENTATIONS
None
VI PUBLIC SERVICE ANNOUNCEMENTS
The Chief Administrative Officer advised that the Town of Aurora is the winner of
the 2009 Municipal Challenge Award regarding the United Way, by increasing
staff participation by over 40%.
Mayor Morris congratulated the Aurora Tigers Pee Wee ‘A’ hockey team who
won the silver medal at Lake Placid in December 2009.
Mayor Morris advised that Ms Bronwyn Andrews, a grade 10 student in Aurora,
has created the program “Pennies for Haiti”, in an effort to raise $10,000 to help
the residents of Haiti after the devastating earthquake.
Mayor Morris advised that a map of downtown Aurora parking is available at
Town Hall and on the Town’s website, indicating over 700 parking spots.
Mayor Morris advised that Arctic Adventure will be taking place at Town Park on
Family Day, Monday, February 15, 2010.
Councillor McRoberts thanked all those involved in the Salvation Army Kettle
Drive, which raised over $31,700.
Minutes of Council Meeting
Tuesday, January 26, 2010
Page 3 of 12
Councillor Gaertner advised that February is Heart & Stroke month and that
canvassers will be coming around to collect donations.
Councillor Gaertner advised that the Economic Development website is available
and that e-newsletters will be posted on the site and that a data report generator
is available as well.
Councillor Gaertner advised that it is the 50th anniversary of municipal engineers
and that the book entitled Sharing with Pride – The Story of Municipal Engineers
in Ontario has been donated to the Aurora Public Library.
Councillor Gaertner advised that a report pertaining to recorded votes taken
during the first three years of this Council term was included on last week’s
General Committee agenda.
VII DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION
Items 2(2), 2(8), 2(11), 3, 4, 5 and 8 were identified for discussion.
VIII ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION
Items 1, 6, and 7 were identified as items not requiring separate discussion.
Moved by Councillor MacEachern Seconded by Councillor Gaertner
THAT the following recommendations respecting the matters listed as
“Items not Requiring Separate Discussion” be adopted as submitted to
Council and staff be authorized to take all necessary action required to
give effect to same:
1. Special General Committee Meeting Minutes, Operating and Capital Budget
Monday, December 7, 2009
THAT the minutes of the Special General Committee Meeting of Monday,
December 7, 2009 be received for information and the recommendations
carried by the committee be approved.
6. Adoption of Recommendations from Closed Session Meeting held
on Tuesday, September 8, 2009 at the Special Council Meeting
THAT the recommendations from the Closed Session meeting held on
September 8, 2009 at the Special Council meeting regarding the following
matters be approved:
• Personal Matters (three items, deferred from July 21, 2009 Council
Meeting); re:
1. Employment Status, re: Finance Department;
2. Employment Status, re: Human Resources; and
3. Applications for the Heritage Advisory Committee (Reported out
– October 13, 2009)
• Property Matters (two items) re:
1. Industrial Parkway South; and
2. St. John’s Sideroad
Minutes of Council Meeting
Tuesday, January 26, 2010
Page 4 of 12
Adoption of Recommendations from Closed Session Meeting held on
Tuesday, September 22, 2009 at the General Committee Meeting
THAT the recommendations from the Closed Session meeting held on
September 22, 2009 at the General Committee meeting regarding the
following matters be approved:
• Legal Matter, re: Litigation Status Update; and
• Solicitor-Client Privilege Matter, re: Confidential Legal Opinions
Adoption of Recommendations from Closed Session Meeting held on
Tuesday, September 29, 2009 at the Council Meeting
THAT the recommendations from the Closed Session meeting held on
September 29, 2009 at the Council meeting regarding the following
matters be approved:
• Property Matter, re: Ross Street
Adop tion of Recommendations from Closed Session Meeting held on
Tuesday, October 6, 2009 at the General Committee Meeting
THAT the recommendations from the Closed Session meeting held on
October 6, 2009 at the General Committee meeting regarding the
following matters be approved:
• Legal Matter, re: Proposed Payment of Compensation; and
• Labour Relations Matter, re: Appointment of Director of Corporate and
Financial Services; and
• Solicitor-Client Privilege Matter, re: Remote Controlled Camera
Installation
Adoption of Recommendations from Closed Session Meeting held on
Tuesday, October 27, 2009 at the Council Meeting
THAT the recommendations from the Closed Session meeting held on
October 27, 2009 at the Council meeting regarding the following matters
be approved:
• Legal Matters (2 items), re:
1. Former Employee; and
2. Ontario Municipal Board Matter
Adoption of Recommendations from Closed Session Meeting held on
Tuesday, November 3, 2009 at the General Committee Meeting
THAT the recommendations from the Closed Session meeting held on
November 3, 2009 at the General Committee meeting regarding the
following matters be approved:
• Labour Relations Matters (2 items), re:
1. Corporate Organization Structure Review; and
2. Recruitment of the Director of Customer and Legislative Services
Minutes of Council Meeting
Tuesday, January 26, 2010
Page 5 of 12
Adoption of Recommendations from Closed Session Meeting held on
Tuesday, November 17, 2009 at the General Committee Meeting
THAT the recommendations from the Closed Session meeting held on
November 17, 2009 at the General Committee meeting regarding the
following matters be approved:
• Labour Relations Matters (2 items), re:
1. Offer of Employment for the Position of Town Clerk/Director of
Customer and Legislative Services; and
2. Budget Issues
• Solicitor-Client Privilege Matter, re: Information and Privacy
Commissioner Order (Added Item)
Adoption of Recommendations from Closed Session Meeting held on
Saturday, November 21, 2009 at the Special General Committee Meeting
THAT the recommendations from the Closed Session meeting held on
November 21, 2009 at the Special General Committee meeting regarding
the following matters be approved:
• Labour Relations Matter – verbal update
Adoption of Recommendations from Closed Session Meeting held on
Tuesday, December 8, 2009 at the Council Meeting
THAT the recommendations from the Closed Session meeting held on
December 8, 2009 at the Council meeting regarding the following matters
be approved:
• Personal Matter, re: Applications for the Economic Development
Advisory Committee
Adoption of Recommendations from Closed Session Meeting held on
Tuesday, January 19, 2010 at the General Committee Meeting
THAT the recommendations from the Closed Session meeting held on
January 19, 2010 at the General Committee meeting regarding the
following matters be approved:
• Legal Matter re: Former Employee
• Labour Relations Matter Re: Employee Compensation
• Legal Matter – Re: Potential Litigation
7. Memorandum from Mayor Morris
Re: Correspondence from York Region Media Group –
Celebration of the Arts
THAT the memorandum regarding Celebration of the Arts be received for
information.
CARRIED
Minutes of Council Meeting
Tuesday, January 26, 2010
Page 6 of 12
IX DELEGATIONS
a) Fire Chief Ian Laing and Deputy Fire Chief Paul Leslie
Re: Item 3 – Fire Services Report 2010-01
Revised Emergency Response Plan and
By-law 5200-10
Fire Chief Ian Laing addressed Council to express that it is an honour to serve
the towns of Newmarket and Aurora as the Fire Chief and that the mission to
educate the public and ensure that they are safe will continue with the dedicated
and well trained staff on the fire service.
Deputy Chief Leslie addressed the revised Emergency Response Plan.
Moved by Councillor Wilson Seconded by Councillor MacEachern
THAT the comments of the delegates be received.
CARRIED
Moved by Councillor Wilson Seconded by Councillor MacEachern
THAT item 3 be brought forward for discussion.
CARRIED
3. Fire Services Report 2010-01
Re: Revised Emergency Response Plan
Moved by Councillor Wilson Seconded by Councillor Gaertner
THAT By-law 5200-10, a by-law to adopt a municipal emergency
management program and to establish an emergency response plan, be
enacted.
CARRIED
Moved by Councillor Wilson Seconded by Councillor MacEachern
THAT By-laws 5200-10 and 5208-10 be brought forward.
CARRIED
Moved by Councillor Wilson Seconded by Councillor MacEachern
THAT the following listed by-laws be given 1st, 2nd and 3rd readings, and
enacted:
5208-10 BEING A BY-LAW to
Appoint a Fire Chief for Central York
Fire Services (Ian Laing)
5200-10 BEING A BY-LAW to
adopt a Municipal Emergency
Management Program and to establish
an Emergency Response Plan
(Fire Services report 2010-01 –
January 26/10 Council)
CARRIED
Minutes of Council Meeting
Tuesday, January 26, 2010
Page 7 of 12
Mayor Morris relinquished the Chair to Deputy Mayor McRoberts.
X CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION
2. General Committee Meeting Minutes
Tuesday, January 19, 2010
(2) AAC09-09 – Accessibility Advisory Committee Meeting Minutes
December 9, 2009
(DELEGATIONS)
a) Mr. Tyler Barker, Resident
Re: Concerns Regarding Mobility Plus – York Region
Moved by Mayor Morris Seconded by Councillor Granger
THAT the matter be referred to the Accessibility Advisory
Committee; and
THAT York Region Transit and Mr. Tyler Barker be requested to
attend the meeting.
CARRIED
Mayor Morris resumed the Chair.
Councillor Buck declared an interest in item 2(8), due to a litigation matter, and did not
take part in, or vote on any questions in this regard or attempt in any way to influence
the voting on such questions.
(8) CAO10-002 – Request for Proposal for Integrity Commissioner for the
Town of Aurora
Moved by Councillor McRoberts Seconded by Councillor Collins-Mrakas
THAT the services of an Integrity Commissioner for the Town of Aurora
not be awarded at this time.
On a recorded vote the resolution was DEFEATED.
YEAS: 2 NAYS: 6
VOTING YEA: Councillors Collins-Mrakas and McRoberts
VOTING NAY: Councillors Gaertner, Gallo, Granger, MacEachern, Wilson and
Mayor Morris
Councillor Buck did not vote.
DEFEATED
Moved by Councillor MacEachern Seconded by Councillor Granger
THAT Request for Proposal ADM2009-93 for Integrity Commissioner
Services for the Town of Aurora be awarded to David Tsubouchi; and
THAT staff negotiate and finalize an agreement for the provision of these
services and report back with the final agreement for approval.
Minutes of Council Meeting
Tuesday, January 26, 2010
Page 8 of 12
On a recorded vote the resolution was CARRIED.
YEAS: 6 NAYS: 2
VOTING YEA: Councillors Gaertner, Gallo, Granger, MacEachern, Wilson and
Mayor Morris
VOTING NAY: Councillors Collins-Mrakas and McRoberts
Councillor Buck did not vote.
(11) IES10-001 – Acceptance of Municipal Services – Aurora Gardens
Subdivision – Registered Plan 65M-3181, 65M-3219
and 65M-3221
Moved by Councillor Wilson Seconded by Councillor MacEachern
THAT Council accept the municipal services contained within Registered
Plan 65M-3181, 65M-3219, 65M-3220 and 65M-3221 being Aurora
Gardens Subdivision as detailed in Report No. IES10-001; and
THAT Council enact By-law 5107-09.D for the assumption of the subject
municipal services; and
THAT the Director of Infrastructure & Environmental Services be
authorized to issue a Certificate of Acceptance of public works for said
lands as required under Section 3.12 of the Subdivision Agreement; and
THAT the Treasurer be directed to release the municipal servicing
securities held in relation to these parts of the Aurora Gardens
Subdivision.
CARRIED
Moved by Councillor Granger Seconded by Councillor MacEachern
THAT the balance of the minutes of the General Committee Meeting of
Tuesday, January 19, 2010 be received for information and the
recommendations carried by the committee be approved.
CARRIED
4. CFS10-001 – 2010 Operating and Capital Budgets
Moved by Councillor Gaertner Seconded by Councillor MacEachern
THAT the 2010 Operating Budget summarized in Attachment #1 with a
recommended 2.82% tax rate increase, a total tax levy of $27,405,100,
and a total expenditure plan of $42,617,700 be approved; and
THAT the 2010 Capital Budget for Repair and Replacement of existing
infrastructure totalling $11,461,756 as detailed in Attachment #2 be
approved; and
THAT the 2010 Capital Budget for New Capital and Significant Studies
totalling $3,954,387 as detailed in Attachment #3 be approved; and
Minutes of Council Meeting
Tuesday, January 26, 2010
Page 9 of 12
THAT the Town’s full-time staff complement be increased by 12 to 191
(excluding Library Board and York Central Fire staff) as presented in
Attachment #5 and funded in the 2010 Operating Budget.
On a recorded vote the resolution was CARRIED.
YEAS: 8 NAYS: 1
VOTING YEA: Councillors Collins-Mrakas, Gaertner, Gallo, Granger,
MacEachern, McRoberts, Wilson and Mayor Morris
VOTING NAY: Councillor Buck
5. Memorandum from the Director of Corporate and Financial Services
Re: Canada Day Parade – Follow-up from General Committee
Moved by Councillor McRoberts Seconded by Councillor MacEachern
THAT Council adopt Option 1 outlined in the memorandum from the Director
of Corporate and Financial Services, which includes an honorarium of $2,000
to be funded from the Council contingency account, resulting in a budget of
$15,000; and
THAT the matters pertaining to sponsorship promotional space and a
fundraising/promotional event be forwarded to the Leisure Services Advisory
Committee for consideration and to report back.
CARRIED
Moved by Councillor McRoberts Seconded by Councillor MacEachern
THAT the meeting be extended past 10:30 p.m.
CARRIED
8. Memorandum from Councillor Stephen Granger
Re: Notice of Motion from January 19, 2010 General Committee
Regarding Steps Required to Place Question on Ballot for
October 25, 2010 Municipal Election
Moved by Councillor Granger Seconded by Councillor Gallo
WHEREAS Council has deemed it appropriate to identify, discuss and
direct reviews and studies of various growth related matters pertaining to
the Corporation of the Town of Aurora's operations and its’
citizens future needs and interests; and
WHEREAS some of the reviews and studies undertaken by the Town
during the term of office 2006-2010 directed by Council have addressed
such key issues as an organizational review, master parks and recreation
plan, pricing policy, future cultural and historical interests, the 2C official
plan review, a downtown revitalization plan and a space needs analysis;
and
WHEREAS it is deemed by Council to be important to identify and address
the appropriate steps to undertake a review of the Town's "future
governance" to ensure it can best serve the electorates’ needs;
Minutes of Council Meeting
Tuesday, January 26, 2010
Page 10 of 12
THEREFORE BE IT RESOLVED THAT Council direct staff to bring back a
report to the next General Committee meeting outlining the steps
required of Council to place a question on the ballot for the October 25,
2010 municipal election.
CARRIED
XI REGIONAL REPORT
York Region Council Highlights – December 16, 2009
Mayor’s Report
Moved by Councillor MacEachern Seconded by Councillor Gallo
THAT the Regional Report be received for information.
CARRIED
XII NEW BUSINESS/GENERAL INFORMATION – COUNCILLORS
Councillor Gaertner thanked the Town Clerk for the new format used to present
the adoption of Closed Session recommendations.
Mayor Morris advised that residents are concerned about the state of the older
townhouses on Yonge Street, south of Catherine Avenue and north of Centre
Street. The Director of Building and By-law Services advised that the By-law
Enforcement Officers will inspect the property to ensure that the Clean Yards and
Property Standards By-laws are being complied with. The Director also advised
that a letter could be sent to the owner of the property indicating any necessary
action required.
Mayor Morris addressed the state of empty lots within the town, particularly at the
intersection of Yonge Street and Centre Street. The Director of Planning and
Development Services advised that the Kaitlin Group is working on a revised site
plan for the property. The Director also advised that the applicant for the Yonge
Street and Tyler Street property is working on finalizing a site plan and that a
building permit is anticipated for this Spring.
XIII CLOSED SESSION AGENDA
Moved by Councillor McRoberts Seconded by Councillor MacEachern
THAT the personal matter – CAO performance review, be deferred.
CARRIED
Moved by Councillor MacEachern Seconded by Councillor McRoberts
THAT Council resolve into a Closed Session to consider:
property matter – Ross Street – proposed disposal of right-of-way
CARRIED
Minutes of Council Meeting
Tuesday, January 26, 2010
Page 11 of 12
XIV READING OF BY-LAWS
Moved by Councillor Wilson Seconded by Councillor Gaertner
THAT the following listed by-laws be given 1st, 2nd and 3rd readings, and
enacted:
5210-10 BEING A BY-LAW to
appoint a Treasurer for The Corporation
of the Town of Aurora
5198-10 BEING A BY-LAW to
amend Parking By-law 4574-04.T, as
amended, with respect to parking on
various street in the northeast quadrant
of Bayview Avenue and Wellington
Street East
5201-10 BEING A BY-LAW to
designate and erect stop signs at the
intersection of Delattaye Avenue and
River Ridge Boulevard
5202-10 BEING A BY-LAW to
exempt Lots 3, 6, 57 and 65 on Plan
65M-4079 from Part-Lot Control
(Country Wide Homes at Aurora Inc.)
(report PL10-001 – January 19/10 GC)
5204-10 BEING A BY-LAW to
amend By-law 4636-05.F, to establish a
schedule of fees for applications made
in respect of planning matters
(report PL10-003 – January 19/10 GC)
5205-10 BEING A BY-LAW to
adopt Official Plan Amendment No. 71
(report PL10-004 – January 19/10 GC)
5207-10 BEING A BY-LAW to confirm actions by
Council Resulting from Council Meeting
10-01 on January 26, 2010
CARRIED
Moved by Councillor Wilson Seconded by Councillor Gaertner
THAT the following by-law be deferred:
By-law 5199-10 BEING A BY-LAW to
prescribe maximum rates of speed on
certain streets in the Town of Aurora
CARRIED
Note: By-law 5200-10 enacted BEING A BY-LAW to
earlier in the meeting adopt a Municipal Emergency
Management Program and to establish
an Emergency Response Plan
(Fire Services report 2010-01 –
January 26/10 Council)
Minutes of Council Meeting
Tuesday, January 26, 2010
Page 12 of 12
Note: By-law 5208-10 enacted BEING A BY-LAW to
earlier in the meeting Appoint a Fire Chief for Central York
Fire Services (Ian Laing)
Council recessed at 11:00 p.m. to resolve into Closed Session.
Council reconvened at 11:47 p.m.
All were present except Councillors Buck and Collins-Mrakas.
Moved by Councillor MacEachern Seconded by Councillor Gaertner
THAT Council report out and adopt the confidential recommendation
respecting the closure and sale of Ross Street.
CARRIED
Moved by Councillor McRoberts Seconded by Councillor Wilson
THAT the following listed by-law be given 1st, 2nd and 3rd readings, and
enacted:
5207-10 BEING A BY-LAW to confirm actions by
Council Resulting from Council Meeting
10-01 on January 26, 2010
CARRIED
XV ADJOURNMENT
Moved by Councillor Gaertner
THAT the meeting be adjourned at 11:49 p.m.
CARRIED
THE MINUTES OF THE COUNCIL MEETING 10-01 WERE APPROVED AT COUNCIL
ON TUESDAY, FEBRUARY 9, 2010.
_______________________________ ________________________________
PHYLLIS M. MORRIS, MAYOR JOHN D. LEACH, TOWN CLERK