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MINUTES - Council - 20100209 TOWN OF AURORA COUNCIL MEETING MINUTES NO. 10-02 Council Chambers Aurora Town Hall Tuesday, February 9, 2010 ATTENDANCE COUNCIL MEMBERS Mayor Morris in the Chair; Councillors Buck, Collins- Mrakas, Gaertner, Gallo, Granger, MacEachern, McRoberts and Wilson. MEMBERS ABSENT None OTHER ATTENDEES Chief Administrative Officer, Director of Customer and Legislative Services/Town Clerk, Director of Legal Services/Town Solicitor, Director of Building and By- law Services, Director of Parks and Recreation Services, Director of Planning and Development Services, Director of Infrastructure and Environmental Services, Director of Corporate and Financial Services/Treasurer and Council/Committee Secretary Mayor Morris called the meeting to order at 7:06 p.m. I DECLARATIONS OF PECUNIARY INTEREST There were no declarations of pecuniary interest under the Municipal Conflict of Interest Act. II APPROVAL OF AGENDA Moved by Councillor MacEachern Seconded by Councillor Gaertner THAT the agenda as circulated by the Customer and Legislative Services Department, with the following additions, be approved:  New Item 7 - LGL10-002 – Decision of the Divisional Court in the Westhill Case  Closed Session • advice that is subject to solicitor-client privilege, including communications necessary for that purpose Re: Westhill Redevelopment Company Limited – Divisional Court CARRIED Minutes of Council Meeting Tuesday, February 9, 2010 Page 2 of 8 III OPEN FORUM Mr. Dan Revington addressed Council on behalf of Community Action for Wells Street (CAWS) to provide a recap of the sequence of events surrounding the potential closure of Wells Street Public School, as well as to provide information regarding upcoming meetings which will be attended by the core group of people leading the action on this matter. Mr. Revington requested that the Town contact the Minister of Education on behalf of CAWS. Mr. David Heard addressed Council to suggest that the Petch Log House be dismantled and that some of the beams be preserved within the Church Street School Cultural Centre. Ms Bronwyn Andrews addressed Council to bring awareness to the program she created, entitled Pennies for Haiti, in support of relief for Haiti in the long term. Mayor Morris thanked Bronwyn on behalf of Council and the Town. IV ADOPTION OF MINUTES Council Minutes of Tuesday, January 26, 2010 Moved by Councillor Wilson Seconded by Councillor Granger THAT the Council Meeting Minutes of Tuesday, January 26, 2010 be adopted as printed and circulated. CARRIED V PRESENTATIONS a) Mr. Peter Piersol, Chair, Environmental Advisory Committee Re: Climate Change – Greenhouse Gas Emission Reduction Plans Mr. Peter Piersol addressed Council to provide a presentation on greenhouse gas emission reduction plans. Moved by Councillor Granger Seconded by Councillor Gallo THAT the comments of the delegate be received for information. CARRIED VI PUBLIC SERVICE ANNOUNCEMENTS Councillor Gaertner advised that February is Heart & Stroke Month. Councillor Gaertner and the Director of Building and By-law Services welcomed Mr. Jon Popple to the Town of Aurora as the Manager of By-law Services. Councillor Gaertner advised that Community Living Newmarket/Aurora is active in the community in relation to Random Acts of Kindness Week. Mayor Morris advised that a proclamation has been issued for Heart & Stroke Month and Random Acts of Kindness Week. Minutes of Council Meeting Tuesday, February 9, 2010 Page 3 of 8 Mayor Morris, on behalf of Council and the Town residents, extended best wishes to all of the Canadian athletes participating in the Vancouver Olympics, in particular Vanessa Crone who is representing Canada in the ice dance competition with her partner, Paul Poirier. Mayor Morris indicated that their event takes place on Friday, February 19, 2010 in the afternoon. Mayor Morris advised that the Aurora Seniors Centre is presenting the Zephyr Big Band on Sunday, February 28, 2010 from 2:00 p.m. until 4:30 p.m. Tickets are $15 each and the proceeds will be given to the Canadian Red Cross for the Haiti Earthquake Relief Fund. Mayor Morris advised that the Town of Aurora will be presenting Arctic Adventure on Family Day, Monday, February 15, 2010 from 10:00 a.m. until 4:00 p.m. and that the Trinity Anglican Church is hosting a Pancake Breakfast, sponsored by the Aurora Tigers Junior ‘A’ Team. Councillor Gaertner advised that the York Region Abuse Program is holding its annual fundraiser at the end of February. Councillor Gaertner recognized the Town of Aurora for winning the United Way of York Region 2009 Municipal Challenge Award for increasing staff participation by 40% in 2009. VII DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION Items 2(4), 2(6), 2(13), 2(14) and 5 were identified for discussion. VIII ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION Items 1, 3, 4, 6 and 7 were identified as items not requiring separate discussion. Moved by Councillor Wilson Seconded by Councillor Granger THAT the following recommendations respecting the matters listed as “Items not Requiring Separate Discussion” be adopted as submitted to Council and staff be authorized to take all necessary action required to give effect to same: 1. Special General Committee Meeting Minutes Wednesday, January 27, 2010 THAT the minutes of the Special General Committee Meeting of January 27, 2010 be received for information and the recommendations carried by the committee be approved. 3. PL10-015 – Application to Amend the Zoning By-law Coland Developments Inc. 222, 230, 236 and 244 Wellington Street East File D14-01-10 THAT Council receive for information the overview of Zoning By-law Amendment Application under file D14-01-10, scheduled for the February 24, 2010 Public Planning Meeting. Minutes of Council Meeting Tuesday, February 9, 2010 Page 4 of 8 4. Adoption of Recommendations from Closed Session General Committee Meeting held on Tuesday, February 2, 2010 1. Personal matters about an identifiable individual, including municipal or local board employees - CAO performance review THAT the performance review of the CAO be confirmed. 6. Memorandum from Mayor Morris Re: Association of Municipalities of Ontario – Federal Gas Tax Fund One-Time Payout to Municipalities (2005 – 2009 Term) THAT the memorandum entitled Association of Municipalities of Ontario – Federal Gas Tax Fund - One-Time Payout to Municipalities (2005 – 2009 Term) be received for information. 7. LGL10-002 – Decision of the Divisional Court in the Westhill Case (Added Item) THAT Council receive report LGL10-002 for information. CARRIED IX DELEGATIONS None X CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION FROM THE GENERAL COMMITTEE MEETING MINUTES OF TUESDAY, FEBRUARY 2, 2009 2. General Committee Meeting Minutes Tuesday, February 2, 2010 (6) IES10-004 – Petch Log House Moved by Councillor Wilson Seconded by Councillor MacEachern THAT the matter be referred to the Manager of Heritage Planning and Urban Design; and THAT the comments made by Mr. David Heard in Open Forum this evening be taken into consideration. CARRIED (13) Revised Terms of Reference for the Accessibility Advisory Committee Moved by Councillor MacEachern Seconded by Councillor Gaertner THAT Council approve the revised Terms of Reference for the Accessibility Advisory Committee; and Minutes of Council Meeting Tuesday, February 9, 2010 Page 5 of 8 THAT section 7, entitled Staff Support, be amended to read: “…………………….. Additional staff such as the Accessibility Advisor (when/where available) and Senior Building Inspector shall also attend as required, to be determined by the agenda items……………..” CARRIED (14) Memorandum from Director of Infrastructure and Environmental Services Re: Posted Speed Limits in 2B Lands Moved by Councillor Wilson Seconded by Councillor MacEachern THAT the matter be referred to staff. CARRIED (4) CLS10-003 – Question on ballot Moved by Councillor Gaertner Seconded by Councillor Granger THAT a public open house be held, as soon as possible, to provide information on the ward system; and THAT the next step be a statutory Town Hall meeting to be held as soon as possible to receive public input; and THAT staff compile the public’s comments from those meetings for a Special General Committee meeting. On a recorded vote the resolution was CARRIED. YEAS: 7 NAYS: 2 VOTING YEA: Councillors Collins-Mrakas, Gaertner, Gallo, Granger, McRoberts, Wilson and Mayor Morris VOTING NAY: Councillors Buck and MacEachern Moved by Councillor Collins-Mrakas Seconded by Councillor Granger THAT the balance of the minutes of the General Committee Meeting of February 2, 2010 be received for information and the recommendations carried by the committee be approved. CARRIED 5. Memorandum from Director of Corporate and Financial Services - Treasurer Re: Additional Information – RInC Grants Funding Projects Moved by Councillor McRoberts Seconded by Councillor MacEachern THAT Council approve the RinC funded project for the Fleury Park washroom as outlined by staff in report PR10-002; and Minutes of Council Meeting Tuesday, February 9, 2010 Page 6 of 8 THAT, following the Lake Simcoe Region Conservation Authority’s decision on the project scope, staff report back to Committee on the decision outcome with the proposed plan, prior to tendering the project. CARRIED Moved by Councillor McRoberts Seconded by Councillor MacEachern THAT staff try to find a manufacturer of parts needed to refurbish the seating in ACC#1, as well as associated costs, and report back to Council at a General Committee meeting in about a month’s time as to its findings and recommendations. On a recorded vote the resolution was CARRIED. YEAS: 7 NAYS: 2 VOTING YEA: Councillors Collins-Mrakas, Gaertner, Gallo, Granger, MacEachern, McRoberts and Wilson VOTING NAY: Councillor Buck and Mayor Morris XI REGIONAL REPORT York Region Council Highlights – January 21, 2010 Mayor’s Report Moved by Councillor Gallo Seconded by Councillor MacEachern THAT the Regional Report be received for information. CARRIED XII NEW BUSINESS/GENERAL INFORMATION – COUNCILLORS Councillor McRoberts provided Notice of Motion regarding Well Street Public School. Councillor Gaertner advised that organ donation application forms are now available at Town facilities. Mayor Morris requested that residents ensure that their families are aware of their wishes regarding organ donation. XIII CLOSED SESSION AGENDA (Added Item) Moved by Councillor Granger Seconded by Councillor Gallo THAT Council resolve into a Closed Session, following adjournment, to consider the following matter: • advice that is subject to solicitor-client privilege, including communications necessary for that purpose Re: Westhill Redevelopment Company Limited – Divisional Court CARRIED Minutes of Council Meeting Tuesday, February 9, 2010 Page 7 of 8 XIV READING OF BY-LAWS Moved by Councillor MacEachern Seconded by Councillor McRoberts THAT the following listed by-law be given 1st, 2nd and 3rd readings, and enacted: 5213-10 BEING A BY-LAW to assume above ground and below ground municipal services; to establish certain lands; and to assume highways (Aurora Gardens Subdivision) (Related to report IES10-001 – January 19, 2010 General Committee Meeting CARRIED Moved by Councillor MacEachern Seconded by Councillor McRoberts THAT the following listed by-laws be given 1st, 2nd and 3rd readings, and enacted: 5203-10 BEING A BY-LAW to amend Zoning By-law 2213-78, as amended, to remove a holding “(H)” symbol (Cobblestone Lodge Retirement Home Inc.) (Related to report PL10-002 – February 2, 2010 General Committee Meeting) 5211-10 BEING A BY-LAW to amend Parking By-law 4574-04.T, as amended, with respect to parking on Lee Gate 5215-10 BEING A BY-LAW to designate a property to be of cultural heritage value or interest (The George and Phoebe Johnston House – 5 Tyler Street) (Related to report PL09-076 – October 20, 2009 General Committee Meeting within report HAC09-08) 5216-10 BEING A BY-LAW to appoint Municipal By-law Enforcement Officers and Property Standards Officers for The Corporation of the Town of Aurora 5214-10 BEING A BY-LAW to confirm actions by Council Resulting from Council Meeting 10-02 on February 9, 2010 CARRIED Note: The following by-law was referred to staff, in conjunction with item 2(14): 5199-10 BEING A BY-LAW to prescribe maximum rates of speed on certain streets in the Town of Aurora (Deferred from January 26, 2010 Council Meeting) Minutes of Council Meeting Tuesday, February 9, 2010 Page 8 of 8 XV ADJOURNMENT Moved by Councillor MacEachern THAT the meeting be adjourned at 9:51 p.m. CARRIED THE MINUTES OF THE COUNCIL MEETING 10-02 WERE APPROVED AT COUNCIL ON TUESDAY, FEBRUARY 23, 2010. _______________________________ ________________________________ PHYLLIS M. MORRIS, MAYOR JOHN D. LEACH, TOWN CLERK