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MINUTES - Council - 20091013 TOWN OF AURORA COUNCIL MEETING MINUTES NO. 09-27 Council Chambers Aurora Town Hall Tuesday, October 13, 2009 ATTENDANCE COUNCIL MEMBERS Mayor Morris in the Chair; Councillors Buck, Collins- Mrakas, Gaertner, Gallo, Granger (arrived at 7:04 p.m.), MacEachern, McRoberts and Wilson. MEMBERS ABSENT None OTHER ATTENDEES Chief Administrative Officer, Town Solicitor/Acting Town Clerk, Director of Leisure Services, Director of Planning & Development Services, Director of Infrastructure Services, Director of Corporate & Financial Services/ Treasurer, and Council/Committee Secretary Mayor Morris called the meeting to order at 7:02 p.m. I DECLARATIONS OF PECUNIARY INTEREST Councillor MacEachern declared an interest in item 1(4) - Memorandum from Mayor Phyllis Morris regarding Anne Bartley Smith Lands, by virtue of her involvement with a resident group and her participation in activities as it relates to these lands, and did not take part in, or vote on any questions in this regard or attempt in any way to influence the voting on such questions. II APPROVAL OF AGENDA Moved by Councillor Buck Seconded by Councillor MacEachern THAT the agenda as circulated by the Corporate Services Department be approved. CARRIED III OPEN FORUM No persons spoke at Open Forum. Minutes of Council Meeting Tuesday, October 13, 2009 Page 2 of 6 IV ADOPTION OF MINUTES Special Council - Public Planning Minutes of Wednesday, September 23, 2009 Council Minutes of Tuesday, September 29, 2009 Moved by Councillor MacEachern Seconded by Councillor McRoberts THAT the Special Council - Public Planning minutes of Wednesday, September 23, 2009 and the Council minutes of Tuesday, September 29, 2009 be adopted as printed and circulated. CARRIED V PRESENTATIONS None VI PUBLIC SERVICE ANNOUNCEMENTS Mayor Morris and Councillor Gaertner thanked staff for the team spirit event which was held at Town Hall in order to raise awareness for the United Way. Councillor Gaertner advised that the Aurora Sony Style store is holding a rock band Beatles competition on October 23, 2009 for youth in grades 6 – 12 in support of Hot Spot. Further information may be obtained from the Sony Style store in Aurora. Councillor Wilson advised that Central York Fire Services will be holding an Open House at Station 43 on Edward Street on Saturday, October 17, 2009. Councillor Granger advised that the Farmers Market will be open until October 31, 2009 and that the Market will be featuring the Thriller Dance on that day, in order to raise awareness and food for the Aurora Food Pantry. Councillor Granger indicated that information regarding the Thriller Dance can be obtained from the Town’s website. Mayor Morris advised that the Aurora Chamber of Commerce held its annual Business Achievement Awards ceremony and she congratulated all of the nominees and winners. Mayor Morris advised that Mary Georgopoulos from Jonathan’s Restaurant won the Business Person of the Year Award and congratulated Mary on this achievement. VII DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION Items 1(4), 1(IX - New Business - part 2) and 2 were identified for discussion. VIII ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION Moved by Councillor Gaertner Seconded by Councillor Gallo THAT the following recommendations respecting the matters listed as “Items not Requiring Separate Discussion” be adopted as submitted to Council and staff be authorized to take all necessary action required to give effect to same: Minutes of Council Meeting Tuesday, October 13, 2009 Page 3 of 6 3. Adoption of Recommendation from Closed Session General Committee Meeting – September 8, 2009 THAT the recommendation from Closed Session General Committee Meeting, held on September 8, 2009 regarding the following matter be approved: 1. Personal Matter – Appointment of Heritage Advisory Committee Member THAT Ms Erina Kelly be appointed to fill the vacancy on the Heritage Advisory Committee. CARRIED IX DELEGATIONS a) Ms Jackie Thompson, Ms Sandie Gordon, Ms Gayle Palmer Re: Ovarian Cancer Canada, Walk of Hope Ms Jackie Thompson addressed Council to provide an overview of Ovarian Cancer Canada. Ms Sandie Gordon outlined the symptoms of ovarian cancer and advised that the next Walk of Hope is in September 2010. Ms Gayle Palmer advised that mini walks are held within communities and that a total of $24,000 has been raised from these mini walks. The delegates provided pamphlets outlining detailed information regarding ovarian cancer, which also include a national contact. Moved by Councillor Buck Seconded by Councillor Wilson THAT the comments of the delegates be received with appreciation. CARRIED X CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION 1. General Committee Meeting Minutes of Tuesday, October 6, 2009 CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION FROM THE GENERAL COMMITTEE MEETING MINUTES OF TUESDAY, OCTOBER 6, 2009 Councillor MacEachern, having previously declared an interest in item 1(4), did not take part in or vote on any questions in this regard or attempt in any way to influence the voting on such questions. (4) Memorandum from Mayor Phyllis Morris Re: Anne Bartley Smith Lands (Notice of Motion previously given at September 29, 2009 Council Meeting) Moved by Councillor McRoberts Seconded by Councillor Gaertner THAT Council receive this memorandum for information; AND FURTHER: authorize Staff to explore a potential custodial relationship agreement with the Ontario Heritage Trust related to the Anne Bartley Smith Lands; Minutes of Council Meeting Tuesday, October 13, 2009 Page 4 of 6 AND FURTHER THAT the Chief Administrative Officer report back to Council with the parameters of a potential custodial relationship agreement with the Ontario Heritage Trust related to the Anne Bartley Smith Lands, if appropriate. On a recorded vote the resolution was CARRIED. YEAS: 7 NAYS: 1 VOTING YEA: Councillors Collins-Mrakas, Gaertner, Gallo, Granger, McRoberts, Wilson and Mayor Morris VOTING NAY: Councillor Buck Councillor MacEachern did not take part in the vote. 1. General Committee Meeting Minutes of Tuesday, October 6, 2009 (IX) NEW BUSINESS/GENERAL INFORMATION – COUNCILLORS Discussion took place regarding this matter. The wording of the October 6, 2009 General Committee minutes remained as originally written, as follows: Councillor Granger inquired as to the types of items which may be captured under New Business, to which the Acting Town Clerk responded, quoting section 3.14 of the Procedural By-law, as follows: New Business/General Information - Councillors 3.14 This section shall contain items which a member may introduce which was not circulated with the agenda and which, due to its nature cannot be properly presented at a subsequent meeting of Council or appropriate Committee. In addition, a member may introduce a notice of motion or a motion to reconsider in accordance with the provisions of this by- law. Members may also raise questions regarding matters that may be appropriate for staff comment in the form of immediate response or subsequent follow up. Any New Business/General Information - Councillors consideration that results in a direction to staff shall require a Notice of Motion by a Member of Council. A resolution shall then be presented at the next Council or General Committee meeting to give such direction effect. Moved by Councillor Granger Seconded by Councillor MacEachern THAT the balance of the minutes of the General Committee Meeting of October 6, 2009 be received and the recommendations carried by the Committee be approved. CARRIED Minutes of Council Meeting Tuesday, October 13, 2009 Page 5 of 6 2. Memorandum from Mayor Phyllis Morris Re: AMCTO Membership Service Recognition Moved by Councillor Gaertner Seconded by Councillor Wilson THAT the memorandum regarding AMCTO’s Membership Service Recognition for Darlene Munro be received for information. CARRIED XI REGIONAL REPORT Moved by Councillor Gaertner Seconded by Councillor Gallo THAT the Regional Report be received for information. CARRIED XII NEW BUSINESS/GENERAL INFORMATION – COUNCILLORS Councillor Granger raised the issue of recent vehicle vandalism and urged residents to ensure that their vehicles are locked, to be watchful and to report any incidents of vandalism. Councillor Buck inquired as to why the minutes from the September 17, 2009 meeting of the Leisure Services Advisory Committee have not been provided to Council yet, and what the status of the Master Recreation Plan Study is. The Director of Leisure Services indicated that during the September meeting of the Leisure Services Advisory Committee, changes were made to the consultant’s document regarding the Master Recreation Plan, which will be reviewed at the next Leisure Services Advisory Committee meeting on October 15, 2009, after which the document will be presented to Council. Councillor MacEachern advised that when the document is presented to Council for consideration, both versions will be provided – the unedited consultant’s document and the revised Master Recreation Plan, edited by the members of the Leisure Services Advisory Committee. Councillor Buck stated that the Auroran has published an ad, presented as a spreadsheet, outlining the Town of Aurora’s external legal fees for the period of January 1, 2007 – July 31, 2009, and that the ad states that this information has been recently provided to Members of Council. Councillor Buck inquired as to whether Members of Council have received the information in the spreadsheet and if so, why she has not. The Town Solicitor advised that the information was provided as a result of a Freedom of Information request and that it was not distributed to Members of Council, which was confirmed by the Members present. Councillor Gaertner provided a Notice of Motion pertaining to external legal fees. XIII CLOSED SESSION AGENDA None Minutes of Council Meeting Tuesday, October 13, 2009 Page 6 of 6 XIV READING OF BY-LAWS Moved by Councillor Gaertner Seconded by Councillor Gallo THAT the following listed by-laws be given 1st, 2nd and 3rd readings, and enacted: 5171-09 BEING A BY-LAW to amend Zoning By-law No. 2213-78, as amended, to remove a holding symbol (Trenti Estates Inc.) 5174-09 BEING A BY-LAW to confirm actions by Council Resulting from Council Meeting 09-27 on October 13, 2009 CARRIED XV ADJOURNMENT Moved by Councillor Wilson THAT the meeting be adjourned at 8:15 p.m. CARRIED ______________________________ ________________________________ PHYLLIS M. MORRIS, MAYOR CHRISTOPHER C. COOPER ACTING TOWN CLERK