MINUTES - Council - 20090625 TOWN OF AURORA
COUNCIL MEETING MINUTES
NO. 09-20
Council Chambers
Aurora Town Hall
Thursday, June 25, 2009
ATTENDANCE
COUNCIL MEMBERS Mayor Morris in the Chair; Councillors Buck, Collins-
Mrakas, Gaertner, Gallo, Granger, MacEachern,
McRoberts and Wilson.
MEMBERS ABSENT None
OTHER ATTENDEES Chief Administrative Officer, Director of Corporate
Services/Town Clerk, Director of Building, Director of
Leisure Services, Director of Planning, Director of
Public Works, Director of Financial Services/
Treasurer, Town Solicitor and Council/Committee
Secretary
Mayor Morris called the meeting to order at 7:06 p.m.
I DECLARATIONS OF PECUNIARY INTEREST
Councillor McRoberts declared an interest in item 1(8) – report LS09-028 –
Artificial Turf Field Fees for Sheppard’s Bush, due to his employer being the York
Region District School Board, and did not take part in or vote on any questions in
this regard or attempt in any way to influence the voting on such questions.
II APPROVAL OF AGENDA
Moved by Councillor MacEachern Seconded by Councillor Buck
THAT the agenda as circulated by the Corporate Services Department,
with the following additional items, be approved:
New Item 7 - Memo from the Director of Leisure Services
Re: Follow up to Direction Given by Council on June 9, 2009
Report LS09-027 - Pool Allocation Policy
By-law 5151-09 – BEING A BY-LAW to adopt Official Plan
Amendment #70 – final version
By-law 5154-09 – BEING A BY-LAW to appoint an Acting
Deputy Clerk for the Corporation of the
Town of Aurora (Kelly Gobbels)
Additional Closed Session
1 Item - advice that is subject to solicitor-client privilege,
including communications necessary for that purpose
On a recorded vote the resolution was CARRIED.
Minutes of Council Meeting
Thursday, June 25, 2009
Page 2 of 8
YEAS: 8 NAYS: 1
VOTING YEAS: Councillors Collins-Mrakas, Gaertner, Gallo, Granger,
MacEachern, McRoberts, Wilson and Mayor Morris
VOTING NAYS: Councillor Buck
III OPEN FORUM
Mr. Dan Revington addressed Council to express his appreciation to Mayor,
Council and staff for their support regarding the parade to save Wells Street
School. Mr. Revington advised that there will be two more meetings at the York
Region District School Board head office, 60 Wellington Street West, at which
residents may delegate – July 6, 2009 and September 14, 2009, and that the
Board will be making a decision on September 24, 2009.
IV ADOPTION OF MINUTES
Council Minutes of Tuesday, June 9, 2009
Moved by Councillor Granger Seconded by Councillor MacEachern
THAT the Council minutes of Tuesday, June 9, 2009 be adopted as
printed and circulated.
CARRIED
V PRESENTATIONS
None
VI PUBLIC SERVICE ANNOUNCEMENTS
Mayor Morris advised that the Town has received a grant of $26,000 from the
Celebrate Canada Canadian Heritage Fund.
Councillor Wilson encouraged everyone to participate in the Canada Day events
which will take place on June 30, 2009 and July 1, 2009, and which are outlined
on a flyer which was sent out with The Auroran newspaper.
Councillor Granger advised that the Farmers Market is holding a red & white
strawberry festival on Saturday, June 27, 2009.
Councillor MacEachern requested that residents hang the Canada flag in their
front door or window, which is printed on the reverse of the calendar of events for
the Canada Day activities.
Councillor MacEachern thanked Ms Sher St. Kitts and all of the volunteers for
their efforts regarding the Canada Day parade.
Councillor Gaertner advised that an Aurora Teen Idol competition will take place
on Tuesday, June 30, 2009 at Town Park and that the following morning at 8:30
a.m. residents may decorate the Yonge Street sidewalks at Mosley Street.
Councillor Gaertner advised that she was happy to have attended the 20 year
anniversary celebration of the York Region Abuse Program, on behalf of the
Mayor.
Minutes of Council Meeting
Thursday, June 25, 2009
Page 3 of 8
VII DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION
Items 1(6), 1(8), 1(13), 2, 3, 4, 5 and 7 were identified for discussion.
VIII ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION
Moved by Councillor MacEachern Seconded by Councillor Granger
THAT the following recommendation respecting the matter listed as “Items
not Requiring Separate Discussion” be adopted as submitted to Council
and staff be authorized to take all necessary action required to give effect
to same:
6. Memorandum from the Director of Planning and Development
Re: Additional Information - June 25, 209 Council Meeting
By-law 5151-09 - Official Plan Amendment No. 70
Bill 51 - Site Plans (Exterior/Sustainable Design)
THAT Council adopt Amendment No. 70 to the Official Plan, as amended.
CARRIED
IX DELEGATIONS
a) Mr. Harold Madi of the Planning Partnership
Re: Revitalization of the Yonge and Wellington Corridors
Mr. Harold Madi addressed Council to provide an overview of the Yonge and
Wellington Corridor Study. Mr. Madi presented information on the study area,
goals, scope, purpose and process, as well as the outcomes of the first and
second public workshops. Mr. Madi gave a comprehensive overview of the
existing conditions, as well as several ideas for concept plans. Mr. Madi
concluded by summarizing the next steps, including ways in which the public can
participate and offer input, and advised that a draft plan is scheduled to be
presented in the fall.
Moved by Councillor Wilson Seconded by Councillor Gallo
THAT the comments of the delegate be received for information and
referred to item 4 on the agenda.
CARRIED
Moved by Councillor Wilson Seconded by Councillor Gaertner
THAT item 4 be brought forward for discussion.
CARRIED
Minutes of Council Meeting
Thursday, June 25, 2009
Page 4 of 8
X CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION
4. PL09-057 – Update Report for the Yonge-Wellington Corridor Study
Moved by Councillor Wilson Seconded by Councillor Gaertner
THAT Council receive report PL09-057 for information.
CARRIED
Moved by Councillor Gaertner Seconded by Councillor MacEachern
THAT item 5 be brought forward for discussion.
CARRIED
5. PW09-039 – Yonge Street and Wellington Street Intersection Report
Moved by Councillor McRoberts Seconded by Councillor MacEachern
THAT Council receive report PW09-039 regarding the Yonge Street and
Wellington Street intersection; and
THAT the report entitled “The Intersection of Yonge Street and Wellington
Street” prepared by the Town of Aurora and the Regional Municipality of
York be incorporated in the Yonge & Wellington Corridor Study.
CARRIED UNANIMOUSLY
1. General Committee Meeting Minutes of Tuesday, June 16, 2009
CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION FROM THE
GENERAL COMMITTEE MEETING OF TUESDAY, JUNE 16, 2009
(6) CS09-010 – Council Pending List
Moved by Councillor Wilson Seconded by Councillor MacEachern
THAT PW26 be deleted; and
THAT FS19 and FS20 be deleted; and
THAT B41 be deleted; and
THAT B84 be deleted; and
THAT LS22 be deleted; and
THAT PL46 be deleted; and
THAT report CS09-010 be received for information purposes.
CARRIED
Councillor McRoberts, having previously declared an interest in item 1(8), did not take
part in or vote on any questions in this regard or attempt in any way to influence the
voting on such questions.
Minutes of Council Meeting
Thursday, June 25, 2009
Page 5 of 8
(8) LS09-028 – Artificial Turf Field Fees for Sheppard’s Bush
Moved by Councillor MacEachern Seconded by Councillor Collins-Mrakas
THAT the artificial turf field fees for Sheppard’s Bush be reduced by 50%
for School Board use between the hours of 9:00 a.m. to 6:00 p.m.,
Monday to Friday; and
THAT Council direct staff to enter into discussions with the York Region
District School Board and the York Catholic District School Board
regarding shared use of facilities; and
THAT staff provide a progress report, with respect to shared use, to the
Leisure Services Advisory Committee within six months.
CARRIED
(13) PW09-037 – Award of Variable Message and Speed Sign Boards
Moved by Councillor Wilson Seconded by Councillor MacEachern
THAT Tender PW2009-11 - Supply and Delivery of four Variable Message
Boards be awarded to Stinson Equipment Ltd. for the total price of
$71,945.60, excluding taxes; and
THAT Council approve the request to purchase two radar speed boards to
enhance traffic monitoring and speed awareness within the Town; and
THAT Tender PW2009-11 – Supply and delivery of two Radar Speed
Boards be awarded to Innovative Traffic Solutions Inc. for the total price of
$11,900.00, excluding taxes.
CARRIED
Moved by Councillor Gallo Seconded by Councillor McRoberts
THAT the balance of the minutes of the General Committee meeting of
June 16, 2009 be received and the recommendations carried by the
Committee be approved.
CARRIED
2. CS09-012 – Door to Door Pet License Canvassers and Pet Store Vendors
Moved by Councillor Wilson Seconded by Councillor MacEachern
THAT Council approve the continuation of the Door to Door Pet License
Canvassing Program for the 2009 licensing year; and
THAT Council require the door to door pet license canvassers and pet
store locations, selling Town pet licenses, to enter into an agreement with
the Town for this purpose; and
THAT the Mayor and Town Clerk be authorized to execute an agreement
with each of the door to door pet license canvassers recruited by the
Town, and be authorized to sign a similar version of the agreement with
the two pet store locations selling pet licenses for the Town.
CARRIED UNANIMOUSLY
Minutes of Council Meeting
Thursday, June 25, 2009
Page 6 of 8
3. FS09-031 – Interim Operating Budget Forecast as at May 31, 2009
Moved by Councillor Wilson Seconded by Councillor Gallo
THAT the overview of results of operations for the five month period
through to May 31, 2009, and the forecast to end of year report from
management, be received.
AMENDMENT: Upon the question of the adoption of the resolution, it was:
Moved by Councillor Wilson Seconded by Councillor MacEachern
THAT the Director of Finance and the Town Solicitor prepare a report to
Council which indicates, on an issue basis, the totals of the actual year to
date and of the projected expenditures for the legal services line under the
CAO’s office.
CARRIED
On a recorded vote the resolution was CARRIED UNANIMOUSLY AS
AMENDED.
YEAS: 9 NAYS: 0
VOTING YEAS: Councillors Buck, Collins-Mrakas, Gaertner, Gallo, Granger,
MacEachern, McRoberts, Wilson and Mayor Morris
VOTING NAYS: None
7. Memo from the Director of Leisure Services
Re: Follow up to Direction Given by Council on June 9, 2009
Report LS09-027 - Pool Allocation Policy
(Added Item)
Moved by Councillor MacEachern Seconded by Councillor Gaertner
THAT the memo from the Director of Leisure Services regarding the Pool
Allocation Policy be received for information; and
THAT the Director of Leisure Services allocate pool time between the
three swim clubs as they have agreed upon; and
THAT the Pool Allocation Policy be deferred until the end of the previously
identified three month period.
CARRIED
XI REGIONAL REPORT
None
XII NEW BUSINESS/GENERAL INFORMATION – COUNCILLORS
Mayor Morris congratulated the Aurora Chamber of Commerce on the induction
of the new Board of Directors President, Mr. Geoffrey Dawe and thanked the
outgoing President, Ms Kathy van Nostrand.
Mayor Morris advised that a Council report card is being prepared pertaining to
the Town of Aurora and the Chief Administrative Officer advised that it may be
ready for the July 21, 2009 Council meeting or, alternatively, for the September
8, 2009 General Committee meeting.
Minutes of Council Meeting
Thursday, June 25, 2009
Page 7 of 8
Councillor Gaertner advised that the Ministry of Environment drinking water
inspections resulted in zero non-compliance in the Town of Aurora.
Moved by Councillor Wilson Seconded by Councillor MacEachern
THAT the reading of the by-laws be brought forward.
CARRIED
XIV READING OF BY-LAWS
Moved by Councillor MacEachern Seconded by Councillor Granger
THAT the following listed by-laws be given 1st, 2nd and 3rd readings, and
enacted:
5151-09 BEING A BY-LAW to adopt Official Plan
Amendment No. 70 – final version
(Related to PL09-050 - GC June 16/09)
5154-09 BEING A BY-LAW to appoint an Acting
Deputy Clerk for the Corporation of the
Town of Aurora (Kelly Gobbels)
CARRIED
XIII CLOSED SESSION AGENDA
Moved by Councillor Gaertner Seconded by Councillor Gallo
THAT Council resolve into a Closed Session to consider:
• a proposed or pending acquisition or disposition of land for municipal
or local board; and
• advice that is subject to solicitor-client privilege, including
communications necessary for that purpose
CARRIED
XIV READING OF BY-LAWS (continued)
Moved by Councillor Gaertner Seconded by Councillor MacEachern
THAT the following listed by-law be given 1st, 2nd and 3rd readings, and
enacted:
5153-09 BEING A BY-LAW to confirm actions by
Council Resulting from Council Meeting
09-20 on June 25, 2009
XV ADJOURNMENT
Moved by Councillor Wilson
THAT the meeting be adjourned at 9:37 p.m.
CARRIED
Minutes of Council Meeting
Thursday, June 25, 2009
Page 8 of 8
_______________________________ ________________________________
PHYLLIS M. MORRIS, MAYOR LUCILLE KING, TOWN CLERK