MINUTES - Council - 20090609 TOWN OF AURORA
COUNCIL MEETING MINUTES
NO. 09-18
Council Chambers
Aurora Town Hall
Tuesday, June 9, 2009
ATTENDANCE
COUNCIL MEMBERS Mayor Morris in the Chair; Councillors Buck (arrived
at 7:03 p.m. and left at 9:10 p.m.), Collins-Mrakas
(arrived at 7:12 p.m. and left at 9:10 p.m.), Gaertner
(arrived at 7:03 p.m.), Gallo, Granger, MacEachern,
McRoberts and Wilson
MEMBERS ABSENT None
OTHER ATTENDEES Chief Administrative Officer, Director of Corporate
Services/Town Clerk, Director of Building, Director of
Leisure Services, Director of Planning, Director of
Public Works, Director of Financial Services/
Treasurer, Town Solicitor and Council/Committee
Secretary.
Mayor Morris called the meeting to order at 7:01 p.m.
I DECLARATIONS OF PECUNIARY INTEREST
There were no declarations of pecuniary interest under the Municipal Conflict of
Interest Act.
II APPROVAL OF AGENDA
Moved by Councillor MacEachern Seconded by Councillor Granger
THAT the agenda as circulated by the Corporate Services Department,
with the following additional items, be approved:
Additional Speakers for Delegation (b)
Aurora Selkies Swim Club
Re: Item 1(4) – LS09-027 – Pool Allocation Policy
- Mr. David LeClair, Parent
- Mr. Lucas Durante, Selkies Swimmer
New Item 8 – Memo from Director of Leisure Services
Re: Possible Extension of Pool Hours for Swim Club Use
CARRIED
Minutes of Council Meeting
Tuesday, June 9, 2009
Page 2 of 9
III OPEN FORUM
Mr. Klaus Wehrenberg addressed Council on the following three matters:
1. Mr. Wehrenberg advised that the article on the front page of this week’s
Banner headed “Town nixes plans for rail crossing” is incorrect, and that, in
fact, the matter was referred to the Trails Sub-Committee.
2. Mr. Wehrenberg referred to a document from Regional Council entitled “New
Communities Criteria – Draft March 2009” and suggested that the criteria
outlined in the document be applied, in principle, to the whitebelt area in the
2C lands as well as to the redevelopment of the rest of Aurora.
3. Mr. Wehrenberg invited the Mayor and Councillors to participate in a round
table discussion which he is organizing on Sunday, June 14, 2009 from 2:00
p.m. – 5:00 p.m. at the Aurora Public Library regarding how to improve
downtown Aurora. Mr. Wehrenberg advised that the ideas would be
forwarded on to the Yonge & Wellington Corridor Study Steering Committee.
IV ADOPTION OF MINUTES
Council Minutes of Tuesday, May 26, 2009
Special Council – Public Planning Minutes of Wednesday, May 27, 2009
Special Council Minutes of Wednesday, June 3, 2009
Moved by Councillor MacEachern Seconded by Councillor Granger
THAT the Council minutes of Tuesday, May 26, 2009, the Special Council
– Public Planning minutes of May 27, 2009, and the Special Council
minutes of June 3, 2009 be adopted as printed and circulated.
CARRIED
V PRESENTATIONS
(a) Presentation to Mr. Bob Green, Head Mechanic, Public Works
for 30 Years of Service and Retirement
Mayor Morris and the Director of Public Works presented Mr. Bob Green with a
Trisha Romance painting entitled, “Through The Eyes of a Child”, thanked him
for his dedication and hard work over the past 30 years, and wished him well in
his retirement.
VI PUBLIC SERVICE ANNOUNCEMENTS
Mayor Morris thanked Diana Dawson for her work regarding the Relay for Life
event.
Mayor Morris advised that the Town of Aurora signed an agreement today with
the Church Street School Cultural Centre.
Minutes of Council Meeting
Tuesday, June 9, 2009
Page 3 of 9
Mayor Morris advised of the dedication of Ada Johnson Park today on Hartwell
Way, east of Bayview Avenue. Mayor Morris advised that Ada Johnson will be
turning 106 years old in July 2009.
Mayor Morris advised that the bear which was found near the Yonge Street &
Wellington Street intersection was saved and is doing fine. Mayor Morris
thanked the family where the bear was found and congratulated them on the birth
of their daughter who was born the morning after the bear was rescued.
Councillor Gallo advised that the parade to save Wells Street Public School will
take place at 6:00 p.m. on Monday, June 15, 2009, beginning at Wells Street
Public School and ending at Dr. G.W. Williams High School where there will be a
public meeting beginning at 7:00 p.m., sponsored by the York Region District
School Board.
Mayor Morris advised that the Queen’s York Rangers 1st American Regiment
were in town on the weekend of June 6-7, 2009 on “Rangers Weekend”, which
will be an annual event during which they exercise their freedom and right to
march through the town.
Mayor Morris advised that the Seniors Centre drama club, the Silver Stars, will
be presenting the comedy “The Strange Case of Dr. Jekyl and Mr. Hyde” on
Friday, June 12, 2009 at 7:00 p.m. and Sunday, June 14, 2009 at 2:00 p.m.
Mayor Morris advised that Neighbourhood Network is sponsoring the 4th annual
Belinda’s BBQ on June 25, 2009 from 12:00 p.m. – 1:30 p.m. at the Aurora
Seniors Centre at a cost of $10 per ticket.
Councillor McRoberts congratulated the Aurora Chamber of Commerce on
another very successful Yonge Street Sale.
VII DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION
Items 1(4), 3, 4, 6, 7 and 8 were identified for discussion.
VIII ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION
Moved by Councillor Gaertner Seconded by Councillor McRoberts
THAT the following recommendations respecting the matters listed as
“Items not Requiring Separate Discussion” be adopted as submitted to
Council and staff be authorized to take all necessary action required to
give effect to same:
2. Memorandum from the Chief Administrative Officer
Re: Northern Six Municipalities – Joint Audit of Turtle Island Contract
THAT the memorandum be received for information.
5. Adoption of Recommendations from Closed Session Meeting of May 12, 2009
THAT the recommendations from the Closed Session meeting held on
May 12, 2009 regarding the following matters be approved:
1. Litigation or Potential Litigation, including Matters before Administrative
Tribunals, affecting the Municipality or Local Board
Minutes of Council Meeting
Tuesday, June 9, 2009
Page 4 of 9
a) Status update
b) Status update
c) Reported out to Public Session May 12, 2009 re: Minor Variance
Application D13-11-07
2. Proposed or Pending Acquisition or Disposition of Land for Municipal
or Local Board
a) Offer to Purchase Agreement
Adoption of Recommendations from Closed Session Meeting of May 19, 2009
THAT the recommendations from the Closed Session meeting held on
May 19, 2009 regarding the following matters be approved:
1. Personal Matters about an Identifiable Individual, including Municipal
or Local Board Employees
2. Proposed or Pending Acquisition or Disposition of Land for Municipal
or Local Board
Reported out to Public Session May 19, 2009 re: Staff Report ADM09-
005 Sale of Town owned Lands – 95 Allaura Boulevard
Adoption of Recommendations from Closed Session Meeting of May 26, 2009
THAT the recommendations from the Closed Session meeting held on
May 26, 2009 regarding the following matters be approved:
1. Personal Matters about an Identifiable Individual, including Municipal
or Local Board Employees
CARRIED
IX DELEGATIONS
(a) Mr. Reg Chappell, Ducks Swimming
Re: Item 1(4) - LS09-027 – Pool Allocation Policy
Mr. Reg Chappell did not address Council.
(b) Ms Yvonne Cattrall, Aurora Selkies
Re: Item 1(4) - LS09-027 – Pool Allocation Policy
Ms Yvonne Cattrall did not address Council.
(c) Ms Nancy Black and Mr. Frank Sodonis, Aurora Master Ducks
Swim Club and John Vadeika, Swim Ontario
Re: Item 1(4) - LS09-027 – Pool Allocation Policy
Ms Nancy Black, Mr. Frank Sodonis and Mr. John Vadeika did not address
Council.
Mr. David LeClair and Mr. Lucas Durante
Re: Item 1(4) - LS09-027 – Pool Allocation Policy
(Added Item)
Mr. David LeClair addressed Council on behalf of Ducks Swimming, the Aurora
Master Ducks and the Aurora Selkies Swim Club and requested that Council
defer the vote for the 2009/2010 pool allocation for Aurora’s competitive swim
Minutes of Council Meeting
Tuesday, June 9, 2009
Page 5 of 9
clubs for 14 days, in order for the clubs to meet and then present a collaborative
solution to Council. Further, Mr. LeClair requested that Council defer the vote
on the Pool Allocation Policy for three months, in order that the three swim
clubs, under the guidance of Swim Ontario, may formulate a collaborative
solution for the long term for approval by Council.
Moved by Councillor Wilson Seconded by Councillor MacEachern
THAT the comments of the delegate be received for information.
CARRIED
Moved by Councillor MacEachern Seconded by Councillor Wilson
THAT the comments of the delegate be referred to item 1(4) - LS09-027 –
Pool Allocation Policy.
CARRIED
Moved by Councillor Wilson Seconded by Councillor MacEachern
THAT item 1(4) - LS09-027 – Pool Allocation Policy be brought forward for
discussion.
CARRIED
Moved by Councillor Buck Seconded by Councillor Wilson
THAT item 8 - Memo from Director of Leisure Services regarding Possible
Extension of Pool Hours for Swim Club Use be brought forward for
discussion.
CARRIED
X CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION
1. General Committee Meeting Minutes of Tuesday, June 2, 2009
CONSIDERATION OF ITEM REQUIRING SEPARATE DISCUSSION FROM THE
GENERAL COMMITTEE MEETING OF TUESDAY, JUNE 2, 2009
(4) LS09-027 – Pool Allocation Policy
and
8. Memo from Director of Leisure Services
Re: Possible Extension of Pool Hours for Swim Club Use
(Added Item)
Moved by Councillor MacEachern Seconded by Councillor Wilson
THAT the added item 8 - Memo from the Director of Leisure
Services regarding possible extension of pool hours for swim club
use be received for information; and
THAT the Pool Allocation Policy be deferred for three months; and
THAT that the Leisure Services Department be directed not to
proceed with pool allocation for the 2009/2010 season for 14 days.
CARRIED
Minutes of Council Meeting
Tuesday, June 9, 2009
Page 6 of 9
Moved by Councillor Wilson Seconded by Councillor McRoberts
THAT the balance of the minutes of the General Committee meeting of
Tuesday, June 2, 2009, be received and the recommendations carried by
the committee be approved.
CARRIED
3. Motion Tabled by Councillor Buck
Re: Composition of Advisory Committees
(Notice Provided at May 19, 2009 General Committee Meeting)
Moved by Councillor Buck Seconded by Councillor Collins-Mrakas
WHEREAS in Clause 238 (1) of the Municipal Act, under the heading of
Procedure By-law, the definition of a committee is provided as follows:
‘committee’ means any advisory or other committee, or sub-
committee or similar entity of which at least 50% of the members
are also members of one or more councils or local boards;
AND WHEREAS the composition of several Town of Aurora advisory
committees and sub-committees do not conform to regulation 238 (1) of
the Municipal Act;
NOW THEREFORE BE IT HEREBY RESOLVED THAT staff be directed
to advise Council of appropriate measures to bring the Town’s various
advisory committees into line with government regulations forthwith.
On a recorded vote the resolution was DEFEATED.
YEAS: 2 NAYS: 7
VOTING YEAS: Councillors Buck and Collins-Mrakas
VOTING NAYS: Councillors Gaertner, Gallo, Granger, MacEachern, McRoberts,
Wilson and Mayor Morris
4. Motion Tabled by Councillor Buck
Re: Aurora Rotary Club/Canada Day Sub-Committee
(Notice Provided at May 12, 2009 Council Meeting)
Moved by Councillor Buck Seconded by Councillor Collins-Mrakas
WHEREAS a social event held in March at the Aurora Legion was held in
partnership, under the auspices of the municipality, through the Canada
Day Sub-Committee of the Leisure Services Advisory Committee with the
Aurora Rotary Club; and
WHEREAS, according to the substance of the March minutes of the
Canada Day Sub-Committee, planning for the event and reporting after
the event took place within the committee; and
WHEREAS a complete account of expenditures and proceeds have not
been submitted for the record; and
WHEREAS the Chief Administrative Officer, Mr. Neil Garbe and the
Director of Financial Services/Treasurer, Mr. Dan Elliott have been unable
to determine a proper account of the matter;
Minutes of Council Meeting
Tuesday, June 9, 2009
Page 7 of 9
NOW THEREFORE BE IT HEREBY RESOLVED THAT staff be directed
to communicate with the Aurora Rotary Club with the objective of
obtaining accounts pertaining to the event which was to support the July
1st Canada Day Parade.
On a recorded vote the resolution was DEFEATED.
YEAS: 2 NAYS: 7
VOTING YEAS: Councillors Buck and Collins-Mrakas
VOTING NAYS: Councillors Gaertner, Gallo, Granger, MacEachern, McRoberts,
Wilson and Mayor Morris
6. Correspondence from Toronto and Region Conservation for the Living City
Re: Trail Surface Standards Report and Request for Representatives To
Participate on the Toronto and Region Conservation Authority’s Trail
Guidelines Advisory Committee
Moved by Councillor MacEachern Seconded by Councillor Gallo
THAT the matter be referred to the Trails Sub-Committee.
CARRIED
7. Adoption of Recommendations from Closed Session Meeting of June 2, 2009
Moved by Councillor MacEachern Seconded by Councillor Gallo
THAT the recommendations from the Closed Session meeting held on
June 2, 2009 regarding the following matters be approved:
1. Litigation or Potential Litigation, including Matters before Administrative
Tribunals, affecting the Municipality or Local Board - 3 items
CARRIED
Adoption of Recommendations from Closed Session Meeting of June 3, 2009
Moved by Councillor MacEachern Seconded by Councillor Gaertner
THAT the recommendations from the Closed Session meeting held on
June 3, 2009 regarding the following matter be approved:
1. Litigation or Potential Litigation, including Matters before Administrative
Tribunals, affecting the Municipality or Local Board
and reported out to Public Session June 3, 2009:
THAT Aird and Berlis be retained to represent the Town with respect to
item 1 of the June 3, 2009 Closed Session agenda.
On a recorded vote the resolution was CARRIED.
YEAS: 6 NAYS: 3
VOTING YEAS: Councillors Gaertner, Gallo, Granger, MacEachern, Wilson and
Mayor Morris
VOTING NAYS: Councillors Buck, Collins-Mrakas and McRoberts
Minutes of Council Meeting
Tuesday, June 9, 2009
Page 8 of 9
XI REGIONAL REPORT
York Region Council Highlights - May 21, 2009
Mayor’s Report
Moved by Councillor Buck Seconded by Councillor Wilson
THAT the Regional Report be received for information.
CARRIED
XII NEW BUSINESS/GENERAL INFORMATION – COUNCILLORS
Mayor Morris advised that the Municipal Report Card will be out shortly and
praised Councillors and staff for the amount and quality of work that has been
accomplished over the past 1½ years. Councillors Gallo and Granger also
praised staff and acknowledged their efforts.
Councillor McRoberts stated that he would like to center on the positive aspects
of what Council does and that it is his hope that Council work cohesively with
each other and with staff and maintain the focus of advancing the Town’s
business for the betterment of the community.
Councillor Collins-Mrakas withdrew her Notice of Motion from the May 26, 2009
Council meeting.
Mayor Morris wished the Chief Administrative Officer, Mr. Neil Garbe, a happy
birthday.
XIII CLOSED SESSION AGENDA
Moved by Councillor MacEachern Seconded by Councillor Gallo
THAT Council resolve into a Closed Session to consider:
• personal matters about an identifiable individual, including
municipal or local board employees; and
• litigation or potential litigation, including matters before
administrative tribunals, affecting the municipality or local board
CARRIED
Council recessed at 9:10 p.m.
Councillors Buck and Collins-Mrakas left the meeting upon recess.
Moved by Councillor McRoberts Seconded by Councillor Gaertner
THAT Council reconvene the meeting at 9:33 p.m.
CARRIED
Moved by Councillor MacEachern Seconded by Councillor Wilson
THAT Heather Cole be appointed to the Environmental Advisory
Committee.
CARRIED
Minutes of Council Meeting
Tuesday, June 9, 2009
Page 9 of 9
XIV READING OF BY-LAWS
Moved by Councillor Gallo Seconded by Councillor Granger
THAT the following listed by-laws be given 1st, 2nd and 3rd readings, and
enacted:
5110-09 BEING A BY-LAW to amend Parking and
Traffic Control By-law 4574-04.T as
amended, with respect to parking on
Batson Drive
(Related to TSAC09-01-Council Feb. 10/09)
5120-09 BEING A BY-LAW to designate a property
to be of cultural heritage value or
interest (The George W. Graham House
- 65 Wellington Street East)
(Related to PL09-005 - HAC Jan. 12/09)
5129-09 BEING A BY-LAW to amend By-law
4636-05.F to establish a schedule of
fees for applications made in respect of
planning matters
(Related to PL09-039 - GC June 2/09)
5140-09 BEING A BY-LAW to amend Zoning By-law
2213-78, as amended (100 Old Yonge
Street)
(Related to PL09-049 - GC June 2/09)
5144-09 BEING A BY-LAW to designate and erect
Stop signs at the intersection of
Timpson Drive and Dinsmore Terrace
(Related to TSAC09-04-Council May 12/09)
5148-09 BEING A BY-LAW to amend By-law
5096-08.H, appointing Neil Garbe as
Chief Administrative Officer and
establishing the duties and
responsibilities of his office
5149-09 BEING A BY-LAW to confirm actions by
Council resulting from Council Meeting
09-18 on June 9, 2009
XV ADJOURNMENT
Moved by Councillor MacEachern
THAT the meeting be adjourned at 9:34 p.m.
CARRIED
_______________________________ ________________________________
PHYLLIS M. MORRIS, MAYOR LUCILLE KING, TOWN CLERK