MINUTES - Council - 20090428 TOWN OF AURORA
COUNCIL MEETING MINUTES
NO. 09-12
Council Chambers
Aurora Town Hall
Tuesday, April 28, 2009
ATTENDANCE
COUNCIL MEMBERS Mayor Morris in the Chair; Councillors Collins-Mrakas,
Gaertner, Gallo, Granger, McRoberts and Wilson.
MEMBERS ABSENT Councillors Buck and MacEachern were absent.
OTHER ATTENDEES Chief Administrative Officer, Director of Corporate
Services/Town Clerk, Director of Building, Director of
Leisure Services, Director of Planning, Director of
Public Works, Director of Financial Services/
Treasurer, Town Solicitor and Council/Committee
Secretary.
Mayor Morris called the meeting to order at 7:11 p.m.
I DECLARATIONS OF PECUNIARY INTEREST
There were no declarations of pecuniary interest under the Municipal Conflict of
Interest Act.
II APPROVAL OF AGENDA
Moved by Councillor Granger Seconded by Councillor Wilson
THAT the agenda as circulated by the Corporate Services Department,
with the following additional items, be approved:
New Item 7 - Memorandum from Director of Finance & Treasurer
Re: Applications for Infrastructure Funding Grants
New Item 8 - ARTS09-03 - Arts and Culture Advisory Committee
Meeting Minutes - April 23, 2009
New Item 9 - ADM09-006 - Request for Proposal for a Review of the
Corporate Organizational Structure of the Town of Aurora
CARRIED
Minutes of Council Meeting
Tuesday, April 28, 2009
Page 2 of 9
III OPEN FORUM
None
IV ADOPTION OF MINUTES
Council Minutes of April 14, 2009
Moved by Councillor Collins-Mrakas Seconded by Councillor Gaertner
THAT the Council minutes of April 14, 2009 be adopted as printed and
circulated.
CARRIED
V PRESENTATIONS
2009 York Region “Eat Smart!” Awards
Mayor Phyllis Morris, with the assistance of Ms Donna Poon, Senior Public
Health Inspector, Community and Health Services Department and Chair of the
Eat Smart Committee, presented the 2009 York Region “Eat Smart!” Awards to
the winning food establishments within Aurora:
• Jonathan’s Mediterranean & More
• Brown’s Fine Foods at St. Andrews College
• Moon Garden
• Oakland Hall Inn
• Chinook
VI PUBLIC SERVICE ANNOUNCEMENTS
Councillor Granger advised that the Aurora Farmer’s Market will be opening on
Saturday, May 2, 2009.
Councillor Gaertner advised that May 2009 is “Sexual Assault Prevention Month”
in Ontario and advised that there will be a Walk Against Sexual Violence taking
place on Friday, May 29, 2009 and Saturday, May 30, 2009. Councillor Gaertner
advised that interested parties may contact Ms Susan Dobson, of the Women’s
Support Network for York Region, for details at susandobson@rogers.com.
Councillor Collins-Mrakas advised that the 7th Annual Silent and Live Auction for
Habitat for Humanity will be taking place on Wednesday, June 3, 2009 at Eaton
Hall Inn and Conference Centre and that tickets will be available at the Re-Store
or their affiliate office in Newmarket for $30.
Mayor Morris advised that the Anti-litter Clean-up Day for the Town of Aurora
took place on Saturday, April 25, 2009 and was extremely well attended. Mayor
Morris extended her appreciation and thanks, on behalf of the Town, to the
organizers, staff, volunteers and participants.
Mayor Morris advised that “Graffiti Clean-up Day” will be held in Aurora on
Friday, May 29, 2009 and that details will be posted in the Notice Board.
Minutes of Council Meeting
Tuesday, April 28, 2009
Page 3 of 9
Mayor Morris advised that the Relay for Life event, in support of the Canadian
Cancer Society, will be held in Lambert Willson Park on Friday, June 4, 2009
going overnight into Saturday, June 5, 2009.
Mayor Morris advised that the public meetings respecting Wells Street School
are scheduled for June 15, 2009, July 6, 2009 and final delegations and a
decision on this matter will be taking place at the York Region District School
Board on September 14th, 2009. For information residents may call 905-727-
0022, extension 2380.
Mayor Morris advised that the 2009 Bob Hartwell Challenge took place on
Sunday, April 26, 2009 and raised over $60,000. Mayor Morris extended
congratulations on behalf of the Town of Aurora for the success of this excellent
fundraising event for the Regional Cancer Program at Southlake, in honour of
former Councillor Bob Hartwell.
VII DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION
Items 1, 2, 3(4), 5 and 8 were identified for discussion.
VIII ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION
Moved by Councillor Gallo Seconded by Councillor McRoberts
THAT the following recommendations respecting the matters listed as
“Items not Requiring Separate Discussion” be adopted as submitted to
Council and staff be authorized to take all necessary action required to
give effect to same:
4. Memorandum from Mr. Don Gordon, General Manager of York Region Transit
Re: Aurora Service Changes and “My Transit Spring 2009 Newsletter”
THAT the memorandum from Mr. Don Gordon regarding Aurora service
changes and “My Transit Spring 2009 Newsletter” be received for
information; and
THAT staff be requested to publish the Aurora service changes in the
Banner, on the Notice Board and on the Town of Aurora website.
6. Adoption of Recommendations from Closed Session Meeting April 14, 2009
THAT the recommendations from the Closed Session meeting held on
April 14, 2009 (deferred from April 7, 2009) regarding the following
matters be approved:
1. A personal matter about an identifiable individual, including municipal
or local board employees;
THAT Rebecca Beaton be appointed to fill the vacancy on the
Aurora Public Library Board.
2. Advice that is subject to solicitor-client privilege, including
communications necessary for that purpose; and
3. A proposed or pending acquisition or disposition of land for municipal
or local board.
Minutes of Council Meeting
Tuesday, April 28, 2009
Page 4 of 9
7. Memorandum from Director of Finance & Treasurer
Re: Applications for Infrastructure Funding Grants (ADDED ITEM)
THAT staff be directed to submit funding applications for the following
capital projects under the recently announced grant funding opportunities:
• For the Infrastructure Stimulus Fund:
a) Municipal Building Rehabilitation - ALC total combined project
$740,400
(i) Energy Management & Conservation Retrofits
(ii) HVAC system
(iii) Fire Panel
b) Municipal Building Rehabilitation - Town Hall total combined
project $674,050
(i) Repaving of Parking Lot
(ii) Energy Management & Conservation Retrofits
(iii) Fire Panel
(iv) Emergency Power Generator
(v) Computer Room Upgrades
c) Trail Network Connections - various components - total
combined project $325,000
(i) Trail Connection Bennville Crescent
(ii) Bridge Crossing Watts Meadow to McClenny
(iii) Trail Access Stairway
(iv) Former Kwik Kopy Ttrail Connection
• For the Building Canada Fund – Communities Component:
a) Davis Road Park Playground Development $250,000
9. ADM09-006 - Request for Proposal for a Review of the Corporate
Organizational Structure of the Town of Aurora
THAT the firm The Randolph Group be awarded the contract for the
Review of the Corporate Organizational Structure of the Town of Aurora
for a contract price of $75,980.00 plus G.S.T.
CARRIED
Minutes of Council Meeting
Tuesday, April 28, 2009
Page 5 of 9
IX DELEGATIONS
a) Mr. R.B. Callow, Chair, Aurora Mayor’s Prayer Breakfast Committee
Re: Item 1 - Memorandum from Mayor Phyllis Morris
Re: Aurora Mayor’s Prayer Breakfast Committee
Mr. R. B. Callow, Chair of the Aurora Mayor’s Prayer Breakfast Committee,
thanked Council for the opportunity to appear on this matter and introduced two
fellow committee members in attendance, Mr. David Town and Mrs. Lee
Seymore, who would be available to answer any questions if necessary.
Mr. Callow advised that the Aurora Mayor’s Prayer Breakfast Committee is
organizing the Aurora Mayor’s Prayer Breakfast event, which is scheduled to
take place on Tuesday, October 20, 2009, at Di Nardos Banquet Hall from 7:30
a.m. to 9:00 a.m. with tickets estimated to cost $25, subject to review by the
committee.
Mr. Callow thanked Mayor Morris for attending several meetings of the
committee to provide her input and assistance and he advised that the event is
open to all religious denominations and will include live music, an inspirational
speaker and breakfast as well as an opportunity to send prayers of support and
strength to our leaders and officials in this economically turbulent time.
Moved by Councillor Wilson Seconded by Councillor Granger
THAT comments of the delegates be received for information and referred
to item 1.
CARRIED
Moved by Councillor Gaertner Seconded by Councillor McRoberts
THAT item 1 be brought forward for consideration.
CARRIED
1. Memorandum from Mayor Phyllis Morris
Re: Aurora Mayor’s Prayer Breakfast Committee
Moved by Councillor Wilson Seconded by Councillor Gallo
THAT the letter dated April 22, 2009 from Mr. R. B. Callow be received for
information; and
THAT the Town of Aurora Council formally recognize and endorse the
proposed Aurora Mayor’s Prayer Breakfast Initiative; and further
THAT the Town of Aurora Council appoint Councillor Granger as Council
representative to serve on the Committee.
CARRIED
Minutes of Council Meeting
Tuesday, April 28, 2009
Page 6 of 9
X CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION
Moved by Councillor Gaertner Seconded by Councillor Gallo
THAT By-law 5128-09 be brought forward for consideration.
CARRIED
Moved by Councillor Gaertner Seconded by Councillor Granger
THAT the following listed by-law be given 1st, 2nd and 3rd readings, and
enacted:
5128-09 BEING A BY-LAW to amend Zoning By-law No.
2213-78, as amended (32 Wellington Street East)
(Related to Report PL09-037)
CARRIED
Mayor Morris relinquished the Chair to Deputy Mayor McRoberts at this point in the
meeting to allow her to table a motion pertaining to item 2 - Special General Committee
Meeting Minutes, Tuesday, April 21, 2009.
2. Special General Committee Meeting Minutes, Tuesday, April 21, 2009
Moved by Mayor Morris Seconded by Councillor Gaertner
THAT the minutes of the Special General Committee meeting held on
Tuesday April 21, 2009, be deferred until an agreement with the Office of
the Integrity Commissioner be finalized.
CARRIED
Upon conclusion of the item Mayor Morris resumed the Chair.
3. General Committee Meeting Minutes, Tuesday, April 21, 2009
CONSIDERATION OF ITEM REQUIRING SEPARATE DISCUSSION FROM THE
GENERAL COMMITTEE MEETING NO. 09-15, TUESDAY, APRIL 21, 2009
(4) ADM09-003 – Arts & Culture Advisory Committee
Moved by Councillor Collins-Mrakas Seconded by Councillor Gaertner
THAT the Town retire the Arts and Culture Advisory Committee; and
THAT the Town review the need for an Arts and Culture Advisory
Committee in 2011 to coincide with a new term of Council; and
THAT ongoing staff support for arts and culture policy and strategic
planning, in general, be considered in the corporate organization review
for implementation; and
THAT staff provide the information requested by the Arts and Culture
Advisory Committee at the meeting dated February 26, 2009 directly to
the Board of Directors of the Church Street School Cultural Centre; and
THAT the outreach to the Arts and Culture groups in the Town of Aurora
be referred to the Church Street School Cultural Centre for consideration.
CARRIED
Minutes of Council Meeting
Tuesday, April 28, 2009
Page 7 of 9
Moved by Councillor Collins-Mrakas Seconded by Councillor McRoberts
THAT the balance of the minutes of the General Committee meeting held
on Tuesday April 21, 2009, be received and the recommendations carried
by the Committee be approved.
CARRIED
5. Memorandum from Councillor Evelina MacEachern
Re: Spring Newsletter for the Aurora Community Arboretum
Moved by Councillor McRoberts Seconded by Councillor Collins-Mrakas
THAT the Spring Newsletter for the Aurora Community Arboretum be
received for information.
CARRIED
8 ARTS09-03 - Arts and Culture Advisory Committee Meeting Minutes
April 23, 2009 (ADDED ITEM)
Moved by Councillor Granger Seconded by Councillor Gaertner
THAT the Arts and Culture Advisory Committee Meeting minutes from the
April 23, 2009 meeting be received and the recommendations contained
therein be approved.
CARRIED
XI REGIONAL REPORT
None
XII NEW BUSINESS/GENERAL INFORMATION – COUNCILLORS
Mayor Morris requested that the members of Council consider rescheduling the
Council meeting on June 23, 2009 to be moved to June 25, 2009. Council
determined that staff should prepare a memorandum regarding the schedule for
the summer meetings for Council’s review at the next General Committee
meeting.
Councillor Wilson gave notice of motion regarding the appointment of
replacement members to committees for the balance of the term of this Council.
Councillor Granger requested clarification of the refund process for sponsorship
donations for the Stronach Aurora Recreation Complex. The Director of Leisure
Services advised that three refunds were requested and they have all been
processed.
Mayor Morris advised that there will be a series of workshops taking place
regarding the Wellington Street Corridor Study, the first of which is scheduled for
Wednesday, May 13, 2009 in the Magna Room of the Aurora Public Library.
Mayor Morris advised that this workshop will include a session for area business
owners at 3:00 p.m. and another session at 7:00 p.m. for the public.
Minutes of Council Meeting
Tuesday, April 28, 2009
Page 8 of 9
The Director of Planning and Development advised that advertisements are
being placed in the Notice Board in the Banner advising of the Wellington Street
Corridor Study workshops and, in addition, letters have been sent to Aurora
business owners and residents within the study area, advising of the workshops.
The Director advised that those who are interested in being involved in the
process may call the Planning and Development Department and he advised that
a link will soon be placed on the Town’s website.
Mayor Morris requested clarification from the Director of Finance that no funding
has been allocated by the Town with respect to funding the Aurora Dream
Team’s fundraising campaign. The Director of Finance advised that he will look
into the matter and report back.
XIII READING OF BY-LAWS
Moved by Councillor Granger Seconded by Councillor McRoberts
THAT the following listed by-laws be given 1st, 2nd and 3rd readings, and
enacted:
5130-09 BEING A BY-LAW to amend Zoning By-law No.
2213-78, as amended (230 Wellington Street East).
(Related to report PL09 -019)
5137-09 BEING A BY-LAW to confirm actions by Council
Resulting from Council Meeting dated April 28, 2009
CARRIED
(By-law 5128-09 was brought forward and enacted earlier during this meeting.)
XIV CLOSED SESSION AGENDA
Moved by Councillor Granger Seconded by Councillor McRoberts
THAT Council recess to go into a Closed Session meeting to consider:
A proposed or pending acquisition or disposition of land for municipal
or local board; and
Personal matters about an identifiable individual, including municipal or
local board employees.
CARRIED
Moved by Councillor Gallo Seconded by Councillor Granger
THAT Council reconvene from closed session at 10:42 p.m.
CARRIED
Minutes of Council Meeting
Tuesday, April 28, 2009
Page 9 of 9
XV ADJOURNMENT
Moved by Councillor Collins-Mrakas
THAT the meeting be adjourned at 10:44 p.m.
CARRIED
_______________________________ ________________________________
PHYLLIS M. MORRIS, MAYOR LUCILLE KING, TOWN CLERK