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MINUTES - Council - 20090210 TOWN OF AURORA COUNCIL MEETING MINUTES NO. 09-03 Council Chambers Aurora Town Hall Tuesday, February 10, 2009 ATTENDANCE COUNCIL MEMBERS Mayor Morris in the Chair; Councillors Buck, Collins- Mrakas, Gaertner, Granger, McRoberts and Wilson. MEMBERS ABSENT Councillors Gallo and MacEachern were absent. OTHER ATTENDEES Chief Administrative Officer, Director of Corporate Services/Town Clerk, Director of Leisure Services, Director of Planning, Director of Public Works, Director of Financial Services/ Treasurer and Council/ Committee Secretary. Mayor Morris called the meeting to order at 7:00 p.m. I DECLARATIONS OF PECUNIARY INTEREST Councillor Gaertner declared an interest in item 4(12) - LS09-005 – 2008 Community Grant Requests, by virtue of an affiliation with Hot Spot, and did not take part in, or vote on any questions in this regard or attempt in any way to influence the voting on such questions. II APPROVAL OF AGENDA Moved by Councillor Granger Seconded by Councillor Wilson THAT the agenda as circulated by the Corporate Services Department, with the following additional items, be approved:  Delegation Request from Mr. Joel Maxwell Re: Item 4(4) - TSAC09-01 - Speeding and Safety Concerns on Batson Drive and By-law 5110-09.T  Replacement Page for Item 6 Memorandum from the Chief Administrative Officer Re: Donation of Naming Rights – Southlake Regional Health Centre Foundation Gala CARRIED Minutes of Council Meeting No. 09-03 Tuesday, February 10, 2009 Page 2 of 8 III OPEN FORUM None IV ADOPTION OF MINUTES Council Minutes of January 20, 2009, Meeting Number 09-01 Special Council - Public Planning Minutes of January 28, 2009, Meeting Number 09-02 Moved by Councillor McRoberts Seconded by Councillor Granger THAT the Council minutes of January 20, 2009, meeting number 09-01 and the Special Council - Public Planning minutes of January 28, 2009, meeting number 09-02 be adopted as printed and circulated. CARRIED V PRESENTATIONS None VI PUBLIC SERVICE ANNOUNCEMENTS None VII DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION Items 4(12), 5, 6, 7 and 8 were identified for discussion. VIII ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION Moved by Councillor Buck Seconded by Councillor McRoberts THAT the following recommendations respecting the matters listed as “Items not Requiring Separate Discussion” be adopted as submitted to Council and staff be authorized to take all necessary action required to give effect to same: 1. Special General Committee Meeting Report No. 09-02 Saturday, January 31, 2009 THAT the report of the Special General Committee Meeting No. 09-02 be received and the recommendations carried by the Committee be approved. 2. Special General Committee Meeting Report No. 09-03 Monday, February 2, 2009 THAT the report of the Special General Committee Meeting No. 09-03 be received and the recommendations carried by the Committee be approved. Minutes of Council Meeting No. 09-03 Tuesday, February 10, 2009 Page 3 of 8 3. Special General Committee Meeting Report No. 09-04 Tuesday, February 3, 2009 THAT the report of the Special General Committee Meeting No. 09-04 be received and the recommendations carried by the Committee be approved. 9. Correspondence from Canadian Blood Services Re: Mayors Blood Donor Clinic THAT the correspondence from Canadian Blood Services be received for information. 10. Adoption of Recommendations from Closed Session Meeting December 9, 2008 THAT the recommendations from the Closed Session Meeting held on December 9, 2008 regarding the following matters be approved: 1. Advice that is subject to solicitor-client privilege Re. Identifiable individuals 11. Adoption of Recommendations from Closed Session Meeting January 13, 2009 THAT the recommendations from the Closed Session Meeting held on January 13, 2009 regarding the following matters be approved: 1. Advice subject to solicitor-client privilege 2. Personal Matter – Appointment of Leisure Services Advisory Committee Member THAT Mr. Jag Parhar be appointed to fill the vacancy on the Leisure Services Advisory Committee 12. Adoption of Recommendations from Closed Session Meeting January 20, 2009 THAT the recommendations from the Closed Session Meeting held on January 20, 2009 regarding the following matters be approved: 1. Property Matter – Offer to Purchase Agreement – Unopened Road Allowance 13. Adoption of Recommendations from Closed Session Meeting February 3, 2009 THAT the recommendations from the Closed Session Meeting held on February 3, 2009 regarding the following matters be approved: 1. Personal Matter about an identifiable individual - two items 2. Litigation or potential litigation – three items CARRIED Minutes of Council Meeting No. 09-03 Tuesday, February 10, 2009 Page 4 of 8 IX DELEGATIONS a) Mr. Larry Palmer Re: Tribute Dinner in Honour of Ernie Crossland Mr. Palmer, representing Community Living Newmarket/Aurora Division, advised Council of the 7th Annual Community Tribute Dinner in honour of Mr. Ernie Crossland. Mr. Palmer explained that Mr. Crossland is an exceptionally involved and valued member of the community, who has received numerous awards and special recognition for his endless volunteerism and enthusiasm for fundraising events and initiatives in his community. Mr. Palmer invited the Mayor and Members of Council to purchase tickets for this special event and support Community Living in Aurora and Newmarket. Moved by Councillor Wilson Seconded by Councillor Buck THAT the comments of the delegate be received for information. CARRIED b) Fire Chief John Molyneaux and Deputy Fire Chief Paul Leslie - Central York Fire Services Re: Master Fire Plan Update Fire Chief John Moleyneux introduced Deputy Fire Chief Paul Leslie who provided an overview of the purpose, scope and background for the Master Fire Plan Update. Deputy Chief Leslie outlined the existing facilities and services within the amalgamated Central York Fire Services and reviewed the 14 recommendations proposed within the Master Fire Plan for Council’s consideration and endorsement. Moved by Councillor Wilson Seconded by Councillor Buck THAT the comments of the delegate be received and referred to item 5. CARRIED c) Mr. Brent Heppell, President Central York Professional Fire Fighters Association Re: Master Fire Plan Mr. Brent Heppell, President of the Central York Professional Fire Fighters Association (CYPFFA), provided Council with a “Decent Response” from the CYPFFA in response to the Master Fire Plan Update. Moved by Councillor Wilson Seconded by Councillor Buck THAT the comments of the delegate and the “Decent Response” from the Central York Professional Fire Fighters Association (CYPFFA), be received and referred to item 5. CARRIED Moved by Councillor Wilson Seconded by Councillor Buck THAT item 5 be brought forward for consideration. CARRIED Minutes of Council Meeting No. 09-03 Tuesday, February 10, 2009 Page 5 of 8 5. Master Fire Plan Update – Central York Fire Services (previously included on February 3, 2009 General Committee agenda - Item 16 - Pages 223 - 320) Moved by Councillor Wilson Seconded by Councillor Buck THAT Fire Services Report 2009-01 dated, January 6, 2009, be received and endorsed as presented; and THAT the “Decent Response” from the Central York Professional Fire Fighters Association (CYPFFA) be received and referred to the Joint Council Committee for consideration. CARRIED d) Mr. Joel Maxwell (ADDED ITEM) Re: Item 4(4) - TSAC09 -01 - Speeding and Safety Concerns on Batson Drive; and By-law 5110-09.T Mr. Joel Maxwell advised that he and several of the residents of Batson Drive were involved in the initiation of the request to the Traffic Safety Advisory Committee for parking control on Batson Drive. Mr. Maxwell advised that upon further consideration it was determined that the proposed By-law 5110-09.T does not fully address the nature of the concerns and he requested that this by-law not be enacted. Moved by Councillor Wilson Seconded by Councillor Collins-Mrakas THAT the comments of the delegate be received and that By-law 5110- 09.T be brought forward for consideration. CARRIED Moved by Councillor Wilson Seconded by Councillor Collins-Mrakas THAT By-law 5110-09.T be referred back to staff for further review. CARRIED X CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION 4. General Committee Meeting Report No. 09-05 Tuesday, February 3, 2009 CONSIDERATION OF ITEM REQUIRING SEPARATE DISCUSSION FROM THE GENERAL COMMITTEE MEETING NO. 09-05, TUESDAY, FEBRUARY 3, 2009 Councillor Gaertner, having previously declared an interest in item 12, did not take part in the vote called for in regard to the adoption of this item. (12) LS09-005 – 2008 Community Grant Requests Moved by Councillor Wilson Seconded by Councillor Granger THAT the 2008 community grant requests received from the Aurora Seniors’ Association and Hot Spot Youth Club be approved in the amount of $1,380.00. CARRIED Minutes of Council Meeting No. 09-03 Tuesday, February 10, 2009 Page 6 of 8 Moved by Councillor Wilson Seconded by Councillor Collins-Mrakas THAT the balance of the report of the General Committee Meeting No. 09- 05 be received and the recommendations carried by the Committee be approved. CARRIED 6. Memorandum from the Chief Administrative Officer Re: Donation of Naming Rights – Southlake Regional Health Centre Foundation Gala Moved by Councillor McRoberts Seconded by Councillor Granger THAT this item be accompanied by a brief staff report outlining recent park naming history and be referred to the Leisure Services Advisory Committee for its comment; and THAT it then be brought back to a General Committee meeting prior to July 2009. CARRIED 7. Resolution from the Town of Bradford West Gwillimbury Re: Bradford By-Pass – Regional Municipality of York and The County of Simcoe Moved by Councillor Wilson Seconded by Councillor McRoberts THAT the resolution from the Town of Bradford West Gwillimbury regarding the Bradford By-Pass – Regional Municipality of York and The County of Simcoe, be received for information. CARRIED 8. Resolution from the Town of Newmarket Re: Resolution R1-2009 - Earth Hour - Preparation and Challenge Moved by Councillor McRoberts Seconded by Councillor Gaertner THAT Council receive and accept the challenge from Newmarket with respect to Earth Hour. CARRIED XI REGIONAL REPORT York Region Council Highlights - January 22, 2009 - Mayor’s Report Moved by Councillor Gaertner Seconded by Councillor Granger THAT Council receive the Regional Report. CARRIED Minutes of Council Meeting No. 09-03 Tuesday, February 10, 2009 Page 7 of 8 XII NEW BUSINESS/GENERAL INFORMATION – COUNCILLORS Councillor Wilson wished good luck to the Aurora Ducks Swim Club at the 17th Annual BDO Challenge which is taking place at the University of Guelph on February 14 and 15, 2009. Councillor Wilson expressed concerns regarding a letter to the editor which was submitted by another member of Council which contained information that he felt was misrepresenting and inaccurate. Mayor Morris encouraged staff and Council to express any concerns through the Office of the Chief Administrative Officer. Mayor Morris advised that she is supportive of the practice of writing letters to the editor, providing that the information is factual and accurate. Councillor Gaertner congratulated the Mayor’s Office for supporting the Mayor’s Blood Clinic at the Town Hall and advised that a letter of thanks was received on this agenda from Canadian Blood Services. Mayor Morris advised that the Mayor’s Blood Clinic in a region-wide initiative and she thanked the volunteers, staff, organizers and donors for coming out and supporting this valuable program. XIII READING OF BY-LAWS Moved by Councillor Collins-Mrakas Seconded by Councillor Gaertner THAT the following listed by-laws be given 1st, 2nd and 3rd readings, and enacted: 5101-09.F BEING A BY-LAW to establish a schedule of fees for applications, permits, the sale of Town publications, and to prescribe service charges for administrative matters 5105-09.D BEING A BY-LAW to exempt Lots 7, 8, 9, 10, 100 and 101 on 65M-4075, from the Part Lot Control provisions as provided in subsection 50(5) of the Planning Act, R.S.O. 1990, c.P.13 (as amended) (Royalcliffe Homes Bayview Inc.) 5106-09.D BEING A BY-LAW to exempt Lots 2, 60-64 and 67, 65M-4079, from the Part Lot Control provisions as provided in subsection 50(5) of the Planning Act, R.S.O. 1990, c.P.13 (as amended) (CountryWide Homes at Aurora Inc.) 5108-09.H BEING A BY-LAW to Appoint Building Inspectors 5112-09.D BEING A BY-LAW to establish highways on Plan 65M-3979 (Mavrinac Boulevard) and Part Lot 81, Con 1, EYS (Amberhill Way) 5113-09.C BEING A BY-LAW to confirm actions by Council resulting from Council Meeting 09-03 on February 10, 2009 CARRIED Minutes of Council Meeting No. 09-03 Tuesday, February 10, 2009 Page 8 of 8 PLEASE NOTE: By-law 5110-09.T, Being a By-law to amend parking By-law 4574- 04.T, as amended, with respect to parking on Batson Drive, was referred to staff for further review and not enacted at this time. XIV CLOSED SESSION AGENDA Moved by Councillor Wilson Seconded by Councillor Granger THAT Council resolve into a Closed Session to consider: • a proposed or pending acquisition or disposition of land for municipal or local board CARRIED V ADJOURNMENT Moved by Councillor McRoberts THAT the meeting be adjourned at 9:03 p.m. CARRIED _______________________________ ________________________________ PHYLLIS M. MORRIS, MAYOR LUCILLE KING, TOWN CLERK