Loading...
MINUTES - Council - 20081209 TOWN OF AURORA COUNCIL MEETING MINUTES NO. 08-32 Council Chambers Aurora Town Hall Tuesday, December 9, 2008 ATTENDANCE COUNCIL MEMBERS Mayor Morris in the Chair; Councillors Collins-Mrakas, Gaertner, Gallo, Granger, MacEachern, McRoberts and Wilson. MEMBERS ABSENT Councillor Buck was absent. OTHER ATTENDEES Director of Corporate Services/Town Clerk, Senior Building Inspector, Director of Leisure Services, Director of Planning, Director of Public Works, Director of Financial Services/Treasurer and Council/ Committee Secretary. Mayor Morris called the meeting to order at 7:00 p.m. I DECLARATIONS OF PECUNIARY INTEREST There were no declarations of pecuniary interest under the Municipal Conflict of Interest Act. II APPROVAL OF AGENDA Moved by Councillor Gallo Seconded by Councillor MacEachern THAT the agenda as circulated by the Corporate Services Department, with the following additional items, be approved:  NEW DELEGATION b) - Mr. Loy Cheah, Region of York Re: Update to the 2002 Transportation Master Plan  New Item 9 - Memorandum - Manager of Administrative Services Re: Update Information & Revised Motion regarding Item 6 - CS08-044 - Corporate Insurance Renewal  NEW ITEM - CLOSED SESSION Re: Advice that is subject to solicitor-client privilege CARRIED Minutes of Council Meeting No. 08-32 Tuesday, December 9, 2008 Page 2 of 9 III OPEN FORUM None IV ADOPTION OF MINUTES Council Meeting Minutes of November 25, 2008 Meeting Number 08-30 Special Council - Public Planning Minutes of November 26, 2008, Meeting Number 08-31 Moved by Councillor McRoberts Seconded by Councillor Granger THAT the Council Meeting Minutes from meeting 08-30, and Public Planning Minutes from meeting 08-31, be adopted as printed and circulated. CARRIED V PRESENTATIONS Presentation of the 2007 & 2008 Sponsor Recognition Awards Ms Nicole Williams, Sponsorship and Special Events Assistant, was accompanied by Mayor Morris to distribute the Platinum Sponsorship Awards to the following recipients: • Royal LePage Platinum Level Sponsors from 2003 to 2007 • Bell Canada Platinum Level Sponsors from 2003 to 2007 • Cineplex Odeon – Aurora Cinemas Platinum Level Sponsors for 2007/2008 • PowerStream Platinum Level Sponsors from 2006 to 2008 • HS Financial Services Inc. Platinum Level Sponsors from 2005 to 2008 • Aurora Home Hardware Platinum Level Sponsors since 2003 VI PUBLIC SERVICE ANNOUNCEMENTS Councillor McRoberts advised that the Salvation Army Christmas Kettle Drive is underway and he invited interested residents to show their support by contributing to a kettle or accompanying one of the kettles for an hour to help out a very worthy cause. Councillor McRoberts advised that interested parties may contact Info Aurora at 905- 727-8214. Mayor Morris advised that the Big Brothers and Big Sisters of York are placing piggy banks in various locations in Aurora. Mayor Morris encouraged everyone to look out for these piggy banks and contribute what they can toward this very special cause. Mayor Morris announced the winners of the Seniors’ 55 Plus Winter Games 2008 event which recently took place at the Seniors’ Centre. Mayor Morris extended her congratulations to the winners and to all who participated in the games. Minutes of Council Meeting No. 08-32 Tuesday, December 9, 2008 Page 3 of 9 VII DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION Items 1, 2(11), 3, 4, 5 and 6 were identified for discussion. VIII ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION Moved by Councillor Granger Seconded by Councillor Wilson THAT the following recommendations respecting the matters listed as “Items not Requiring Separate Discussion” be adopted as submitted to Council and staff be authorized to take all necessary action required to give effect to same: 7. Adoption of Recommendations from Closed Session Meetings November 25, 2008 THAT the recommendations from the Closed Session Meeting held on November 25, 2008 at 6:00 p.m. regarding the following matter be approved: - Labour Relations Matter - Regarding Identifiable Individuals; and THAT the recommendations from the Closed Session Meeting held on November 25, 2008 at 10:20 p.m. regarding the following matters be approved: - Advice that is subject to Solicitor-Client Privilege - Regarding an Identifiable Individual. 8. Adoption of Recommendations from Closed Session Meeting December 2, 2008 THAT the recommendations from the Closed Session Meeting held on December 2, 2008 regarding the following matter be approved: - A Personal Matter about an Identifiable Individual - Advice that is subject to Solicitor Client Privilege - Property Matter CARRIED IX DELEGATIONS (a) Mr. Jack Winberg of Ridgewood Developments Inc. Re: Item 5 - FS08-055 – Ridgewood Condominium Request for Development Charge Deferral Mr. Jack Winberg, President and CEO of the Rockport Group, addressed Council to advise of the current status of the Ridgewood Condominium Development with respect to the timelines and he expressed concerns regarding the Development Charges. Mr. W iInberg requested that the Town of Aurora consider the following 2 requests to allow him to conduct the process of building the condominium in a timely and financially prudent and responsible manner: 1. That the Town of Aurora utilize the above grade permit, rather than the one we would obtain for the foundations and parking garage, as the trigger for the payment or securing of the Development Charges (“D.C.s”). Minutes of Council Meeting No. 08-32 Tuesday, December 9, 2008 Page 4 of 9 2. That the Town accept an irrevocable letter of credit, issued on the Royal Bank of Canada, for its share of D.C.s due, which would be converted to cash at the earlier of Registration of the Condominium or the elapsing of 18 months. Moved by Councillor Wilson Seconded by Councillor MacEachern THAT the comments of the delegate be received and referred to item 5. CARRIED Moved by Councillor Granger Seconded by Councillor MacEachern THAT item 5 be brought forward for consideration. CARRIED 5. FS08-055 – Ridgewood Condominium Request for Development Charge Deferral Moved by Councillor MacEachern Seconded by Councillor McRoberts THAT report FS08-055 be received; and THAT Council recommend there be no deviation from the current practice. On a recorded vote the motion was CARRIED. YEAS: 7 NAYS: 1 VOTING YEAS: Councillors Collins-Mrakas, Gaertner, Gallo, Granger, MacEachern, McRoberts, Mayor Morris VOTING NAYS: Councillor Wilson (b) Mr. Loy Cheah, Region of York Re: Update to the 2002 Transportation Master Plan (ADDED ITEM) Mr. Loy Cheah, of the Region of York, provided an overview of the Transportation Master Plan with Draft Policy Transit and Road Network Remediation Strategies for Council’s information. Mr. Cheah explained that the York Region Transportation Master Plan Update involved the re- evaluation of environmental impacts and fiscal climate with a focus on public input. Mr. Cheah advised that the Region has looked at implementing changes and enhancements in the upcoming 10 years on a phased-in basis. Mr. Cheah discussed the various strategies which are being implemented over the next several phases leading up to the year 2031. Moved by Councillor Wilson Seconded by Councillor Gaertner THAT the comments of the delegate be received for information. CARRIED Minutes of Council Meeting No. 08-32 Tuesday, December 9, 2008 Page 5 of 9 X CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION 1. Memorandum from the Mayor’s Office Re: Department Issues and Business Plans Moved by Councillor Wilson Seconded by Councillor MacEachern THAT the memorandum from the Mayor’s Office regarding department issues and business plans be received for information and endorsed. CARRIED 2. General Committee Meeting Report No. 08-39 Tuesday, December 2, 2008 CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION FROM THE GENERAL COMMITTEE MEETING NO. 08-39, TUESDAY, DECEMBER 2, 2008 11. Memorandum from the Economic Development Officer and the Marketing/Communications Co-ordinator Re: Proposed Budget for Prince of Wales Communications and Marketing Strategy Moved by Councillor MacEachern Seconded by Councillor Granger THAT the matter be referred to the budget process for consideration. CARRIED Moved by Councillor McRoberts Seconded by Councillor MacEachern THAT the balance of the report of the General Committee Meeting No. 08- 39 be received and the recommendations carried by the committee be approved. CARRIED 3. BA08-011 – Request for Sign Variance - 14729 Yonge Street Shoppers Drug Mart Moved by Councillor Gallo Seconded by Councillor Granger THAT Council deny the request for sign variance to permit four wall signs on the south elevation of the Shoppers Drug Mart located at 14729 Yonge Street, as the sign bylaw does not permit signage on three elevations. CARRIED Minutes of Council Meeting No. 08-32 Tuesday, December 9, 2008 Page 6 of 9 4. FS08-054 – Church Street School Cultural Centre Moved by Councillor Granger Seconded by Councillor McRoberts THAT the Town play an active role in supporting the setting up of a non- profit corporation per the Business Corporations Act to be known as the Church Street School Cultural Centre; and THAT Council approve a grant of $9,000 for the costs of incorporating the Church Street School Cultural Centre; and THAT the funds for incorporation be dispersed upon the approval of the Director of Finance/Treasurer. On a recorded vote the motion was CARRIED. YEAS: 6 NAYS: 2 VOTING YEAS: Councillors Gaertner, Gallo, Granger, MacEachern, McRoberts, Mayor Morris VOTING NAYS: Councillors Collins-Mrakas and Wilson 6. CS08-044 – Corporate Insurance Renewal and ADDED ITEM - Memorandum from the Director of Corporate Services Re: Item 6 - CS08-044 - Corporate Insurance Renewal Moved by Councillor Wilson Seconded by Councillor Gallo THAT the insurance and risk management proposal submitted by BFL Canada, in the amount of $273,452 plus taxes, (incorporating the additional $947 property premium for the Aurora Public Library) be approved; and THAT the Town of Aurora’s corporate insurance policy be renewed for a one year period. CARRIED XI REGIONAL REPORT Mayor Morris advised that there is nothing new to report at this time. The Director of Public Works provided a brief update on the status of the Region of York and Aurora reaching projected targets for collection of solid waste/recyclables and advised of the possible impact on this program due to the current economic climate. Minutes of Council Meeting No. 08-32 Tuesday, December 9, 2008 Page 7 of 9 XII NEW BUSINESS/GENERAL INFORMATION – COUNCILLORS Councillor Wilson inquired as to the possibility of displaying the Town of Aurora logo and tagline on the new water tower on Bloomington Road. Mayor Morris advised that she submitted a request to that effect and it was denied by the Region of York. Councillor Wilson commended the Public Works staff for issuing the most recent Waste and Recycling Calendar and he advised that this is an extremely useful publication for Aurora residents to have as a reference. Councillor Granger inquired about the status of the Elizabeth Hader walking trail. The Director of Leisure Services advised that a report has been prepared with regard to that matter and it will be presented to the Leisure Services Advisory Committee in January, 2009. Mayor Morris suggested that a meeting be organized between GO Transit, Corporate Services, By-law Services, Public Works and herself to discuss the issue of parking shortage at the Aurora GO station. The Director of Public Works advised that representatives from GO Transit will be meeting with staff in early 2009 to address a different matter and he suggested that the matter of parking be included within the issues for discussion at that meeting. Mayor Morris requested that staff provide a list of parking infraction fees in relation to parking in snow routes. The Director of Corporate Services advised that she would obtain and provide the applicable fee structure. Mayor Morris advised that there will be clear messaging for the residents to remain informed of availability and levels of services and resources available to them such as the Windrow Clearing Pilot Program. Councillor Gaertner advised that residents can direct inquiries to the Public Works department after hours through the main phone number and an option is easily available. XIII READING OF BY-LAWS Moved by Councillor MacEachern Seconded by Councillor McRoberts THAT the following listed by-laws be given 1st, 2nd and 3rd readings, and enacted: 5093-08.D BEING A BY-LAW to amend By-law No. 2213-78, as amended, being the Zoning By-law of the Town of Aurora. (219 Old Yonge Street File D14-09-07) CARRIED Moved by Councillor MacEachern Seconded by Councillor Wilson 5096-08.H BEING A BY-LAW to appoint a Chief Administrative Officer and to establish the duties and responsibilities thereof. (Appoint – Neil Garbe) On a recorded vote the motion was CARRIED UNANIMOUSLY. YEAS: 8 NAYS: 0 Minutes of Council Meeting No. 08-32 Tuesday, December 9, 2008 Page 8 of 9 VOTING YEAS: Councillors Gaertner, Gallo, MacEachern, McRoberts, Collins-Mrakas, Granger, Wilson and Mayor Morris VOTING NAYS: None Councillor Buck was absent. XIV CLOSED SESSION AGENDA Moved by Councillor Granger Seconded by Councillor Gallo THAT Council resolve into a Closed Session to consider the following matters: • Personal matters about an identifiable individual, including municipal or local board employees; and • Advice that is subject to solicitor-client privilege, including communications necessary for that purpose; and • Advice that is subject to solicitor-client privilege (ADDED ITEM) CARRIED Council recessed to go into Closed Session at 10:35 p.m. Council reconvened into Public Session at 11:25 p.m. XIV CLOSED SESSION AGENDA - REPORTING OUT Personal matters about an identifiable individual, including municipal or local board employees Moved by Councillor Granger Seconded by Councillor MacEachern THAT Council direct the Directors to appoint a staff member of the Leisure Services Department, the Legal Services Department and the Corporate Services Department to work with the following Citizens Volunteer Leadership Group: Ms Cathy Harris Mr. A. Douglas Hubley Mr. Robert Layton Ms Susan Morton-Leonard Dr. G. Leslie Oliver Mr. Tracey Smith To prepare the following agreements: • Service Provision Agreement • Occupancy Agreement • Asset Management Agreement In anticipation of the incorporation of the Church Street School Culture Centre. CARRIED UNANIMOUSLY Minutes of Council Meeting No. 08-32 Tuesday, December 9, 2008 Page 9 of 9 Moved by Councillor MacEachern Seconded by Councillor Granger THAT Council send a letter to Mr. Ken Whitehurst thanking him for his hard work and assistance in this endeavour. CARRIED UNANIMOUSLY XIII READING OF BY-LAWS Moved by Councillor Gaertner Seconded by Councillor Wilson THAT the following listed by-laws be given 1st, 2nd and 3rd readings, and enacted: 5095-08.C BEING A BY-LAW to confirm actions by Council resulting from Council Meeting 08-32 on December 9, 2008 CARRIED XV ADJOURNMENT Moved by Councillor Gaertner THAT the meeting be adjourned at 11:30 p.m. CARRIED _______________________________ ________________________________ PHYLLIS M. MORRIS, MAYOR LUCILLE KING, TOWN CLERK