MINUTES - Council - 20090109 TOWN OF AURORA
COUNCIL MEETING MINUTES
NO. 09-01
Council Chambers
Aurora Town Hall
Tuesday, January 20, 2009
ATTENDANCE
COUNCIL MEMBERS Mayor Morris in the Chair; Councillors Collins-Mrakas,
Gaertner, Gallo, Granger, MacEachern and
McRoberts
MEMBERS ABSENT Councillors Buck and Wilson were absent.
OTHER ATTENDEES Chief Administrative Officer, Director of Corporate
Services/Town Clerk, Director of Building, Director of
Leisure Services, Director of Planning, Director of
Public Works, Director of Financial Services/
Treasurer and Council/Committee Secretary.
Mayor Morris called the meeting to order at 7:04 p.m.
I DECLARATIONS OF PECUNIARY INTEREST
There were no declarations of pecuniary interest under the Municipal Conflict of
Interest Act.
II APPROVAL OF AGENDA
Moved by Councillor McRoberts Seconded by Councillor Granger
THAT the agenda as circulated by the Corporate Services Department,
with the following additional item, be approved:
Closed Session Item:
A proposed or pending acquisition or disposition of land for
municipal or local board
CARRIED
III OPEN FORUM
None
Minutes of Council Meeting No. 09-01
Tuesday, January 20, 2009
Page 2 of 7
IV ADOPTION OF MINUTES
Council Minutes of December 9, 2008, Meeting Number 08-32
Special Council - Public Planning Minutes of December 17, 2008
Meeting Number 08-33
Moved by Councillor MacEachern Seconded by Councillor McRoberts
THAT the Council minutes of December 9, 2008, meeting number 08-32
and the Special Council - Public Planning minutes of December 17, 2008
number 08-33 be adopted as printed and circulated.
CARRIED
V PRESENTATIONS
None
VI PUBLIC SERVICE ANNOUNCEMENTS
Councillor McRoberts thanked the following people who helped to make the
recent Salvation Army Kettle Drive such a success in Aurora:
- Farzana Hirani of Info Aurora
- Town staff Robyn Smart, Joanne Headley and Shelley Ware
- John Gutteridge and the Financial Services Department
- Jim Allen and Central York Fire Services
- Local businesses – Beer Store, Canadian Tire, Foodland, Home Depot,
Home Hardware, LCBO, Metro, SuperStore, Wal-Mart
- The many individuals and service groups that supervised a kettle; and
- The thousands of citizens of Aurora who gave generously
Councillor McRoberts advised that $16,801.67 was raised to help the less
fortunate in our area.
VII DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION
Items 2(13), 3 and 6 were identified for discussion.
VIII ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION
Moved by Councillor Gaertner Seconded by Councillor Granger
THAT the following recommendations respecting the matters listed as
“Items not Requiring Separate Discussion” be adopted as submitted to
Council and staff be authorized to take all necessary action required to
give effect to same:
1. Special General Committee Meeting Minutes No. 08-40
Monday, December 15, 2008
THAT the report of the Special General Committee Meeting No. 08-40 on
Monday, December 15, 2008 be received and the recommendations
carried by the committee be approved.
Minutes of Council Meeting No. 09-01
Tuesday, January 20, 2009
Page 3 of 7
4. PL09-014 - Zoning By-law Amendment Application
Farshid Ameryoun
114 Wellington Street East, Lot 2, Registered Plan 107
File D14-19-08
THAT Council receive as information the following overview of Zoning By-
law Amendment Application D14-19-08 scheduled for a Public Planning
Meeting to be held on February 25, 2009.
5. PL09-015 - Zoning By-law Amendment Application
Antonio Picheca
15387 Yonge Street, Lot 15, Plan 5
File D14-20-08
THAT Council receive as information the following overview of Zoning By-
law Amendment Application D14-20-08 scheduled for a Public Planning
Meeting to be held on February 25, 2009.
7. Aurora Community Arboretum Newsletter and Member Form
(Tabled by Councillor MacEachern)
THAT the Aurora Community Arboretum Newsletter and Member Form be
received for information.
CARRIED
IX DELEGATIONS
a) Representatives from Smart Commute
Re: Funding for Smart Commute Central York Program
Ms Debra Scott, President of the Newmarket Chamber of Commerce, and
representative of Smart Commute, addressed Council to seek funding in the
amount of $20,000 towards the Smart Commute Central York Program. Ms
Scott provided an overview of Transportation Demand Management, describing
the concept as being the use of policies, programs, services and products to
influence whether, why, when, where and how people travel. Ms Scott described
the benefits of the program as follows:
For Communities
- greater return on investments in sustainable transportation facilities
- cleaner air
- less traffic congestion
- lower healthcare costs
For Employers
- easier employee recruitment
- better employee retention
- reduced overhead and parking costs
For Individuals
- greater choice and convenience
- time and cost savings
- better health and fitness
Minutes of Council Meeting No. 09-01
Tuesday, January 20, 2009
Page 4 of 7
Moved by Councillor Collins-Mrakas Seconded by Councillor MacEachern
THAT the comments of the delegate be received.
CARRIED
Moved by Councillor Collins-Mrakas Seconded by Councillor McRoberts
THAT the funding request by Smart Commute for $20,000 be brought
forward to the 2009 budget deliberations.
CARRIED
b) Ms Goody Gerner, President of Ladies of the Lake
Re: Behind the Lens “Lake Simcoe Revolution”
The delegate was not in attendance.
X CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION
2. General Committee Meeting Minutes No 09-01
Tuesday, January 13, 2009
CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION FROM THE
GENERAL COMMITTEE MEETING NO. 09-01, TUESDAY, JANUARY 13, 2009
(13) LS09-001 - Facility Advertising Agreement
Moved by Councillor MacEachern Seconded by Councillor Gaertner
THAT Mayor and Council receive the report; and
THAT the sales of rinkboard and wall and lobby signage advertising be
provided internally by Leisure Services staff; and
THAT Mayor and Council endorse the newly developed facility advertising
agreement; and
THAT Mayor and Council authorize staff to implement the facility
advertising agreement, effective immediately; and
THAT the Director of Leisure Services and the Chief Administrative
Officer be the signing authority on all Facility Advertising Agreements;
and
THAT section 8 of the Proposed Advertising Agreement be amended to
read as follows:
8. Should it become necessary during the term of this License
Agreement to change the designated location of any of the
Licensee’s advertising, an alternate, mutually agreed upon location
and/or signage of equal or greater value will be provided by the
Town, at no additional cost to the licensee.
If a mutually agreed upon location cannot be found, the remaining
portion of the fee will be refunded to the Licensee on a pro-rated
basis.
CARRIED
Minutes of Council Meeting No. 09-01
Tuesday, January 20, 2009
Page 5 of 7
Moved by Councillor MacEachern Seconded by Councillor Gallo
THAT the balance of the report of the General Committee Meeting No. 09-
01 on Tuesday, January 13, 2009 be received and the recommendations
carried by the committee be approved.
CARRIED
3. Revised Facility Advertising Agreement
(as requested at General Committee meeting 09-01 - January 13, 2009)
Moved by Councillor MacEachern Seconded by Councillor Granger
THAT revised sections 7 and 8 of the Facility Advertising Agreement
pertaining to report LS09-001 be approved.
CARRIED
6. LS09-003 – Stewart Burnett Park Senior Baseball Diamond Facility
Moved by Councillor Gallo Seconded by Councillor MacEachern
THAT the matter pertaining to Stewart Burnett Park Senior Baseball
Diamond Facility be referred to staff for a report to Budget
deliberations, detailing how costs have increased from 2008 to 2009,
and addressing all of the comments made by Council and the Chief
Administrative Officer; and
THAT a second report be provided by staff pertaining to the pros and
cons of in-sourcing versus outsourcing for various types of projects.
CARRIED
XI REGIONAL REPORT
York Region Council Highlights - December 18, 2008
Mayor’s Report
York Regional Council has approved a $1.04 billion Capital Budget as part of The
Regional Municipality of York’s 2009 Business Plan and Budget.
The Capital Budget will increase services for York Region residents and
businesses in areas including York Regional Police, transit (YRT and Viva),
water and wastewater, Regional roads, solid waste management, housing and
Emergency Medical Services (EMS).
Some of the priorities identified in the 2009 Capital Budget included:
York Regional Police ($47.1 million) including a York Regional Police
Investigative and Support Services Facility in the Town of Aurora and the
acquisition of 12 new York Regional Police vehicles, 103 replacement vehicles
and one specialized Tactical Support Vehicle.
Solid Waste Management Projects ($4.2 million) including construction of a
new Source Separated Organics Facility (location to be determined)
Information Technology (IT) ($13.8 million) including development of a New
Data Centre Disaster Recovery facility
Minutes of Council Meeting No. 09-01
Tuesday, January 20, 2009
Page 6 of 7
Wastewater Projects ($270.8 million) including expansion of the Duffin Creek
Water Pollution Control Plant (Phase 3)
Water Projects ($109.8 million) including development of water supply projects
with Peel Region to meet York Region’s future needs
York Regional Council receives a proposed $1.3 billion Operating Budget
plan
York Regional Council also tabled a proposed $1.3 billion Operating Budget. The
Operating Budget proposes some growth and enhancements required to
maintain existing service levels for York Region residents and businesses. The
draft Operating Budget proposes a 2.5 per cent tax levy increase that represents
a $49 increase for a York Region home assessed at $400,000.
Next meeting of York Regional Council
York Regional Council will meet on Thursday, January 22nd at 9:30 a.m. at the
York Region Administrative Centre Council Chambers, located at 17250 Yonge
Street, Newmarket.
For further Information please go to the following link to view the entire York
Region Council Highlights:
http://www.york.ca/Regional+Government/Council+Highlights/default+coucil+high
lights.htm
XII NEW BUSINESS/GENERAL INFORMATION – COUNCILLORS
Councillor MacEachern raised a concern pertaining to a letter written by
Councillor Buck which was published in a local newspaper pertaining to the
Windrow Snow Removal Program. Councillor MacEachern requested that the
resolution from the November 25, 2008 Council meeting be placed on the
overhead and Mayor Morris read it out, in part, in order to reflect that staff did
adhere to the direction given by Council on this matter.
Councillor Gaertner advised that, due to a conflict, the Arts & Culture Advisory
Committee meeting, originally scheduled for Thursday, January 22, 2009, will be
rescheduled for Thursday, January 29, 2009 at 7:00 p.m.
XIII READING OF BY-LAWS
Moved by Councillor Gallo Seconded by Councillor Collins-Mrakas
THAT the following listed by-laws be given 1st, 2nd and 3rd readings, and
enacted:
5098-09.F BEING A BY-LAW to authorize
temporary borrowing by the Corporation
pending the receipt of Municipal
revenues, pursuant to Section 407 of the
Municipal Act, 2001, SO 2001, c. 25 as
amended
Minutes of Council Meeting No. 09-01
Tuesday, January 20, 2009
Page 7 of 7
5099-09.D BEING A BY-LAW to assume
aboveground and belowground municipal
services; to assume certain lands; and to
establish highways (Bayview Wellington
North Phase II)
5100-09.F BEING A BY-LAW to levy an Interim
Property Tax Rate for the taxation year
2009
5102-09.D BEING A BY-LAW to establish Highways
on Part of Block 52, Plan 65M-2786
(Lensmith Drive)
5103-09.C BEING A BY-LAW to confirm actions by
Council Resulting from Council Meeting
09-01 on January 20, 2009
CARRIED
XIV CLOSED SESSION AGENDA
Moved by Councillor Granger Seconded by Councillor McRoberts
THAT Council resolve into a Closed Session to consider the following
matter:
• A proposed or pending acquisition or disposition of land for municipal
or local board
(Added Item)
CARRIED
XV ADJOURNMENT
Moved by Councillor Gallo
THAT the meeting be adjourned at 8:59 p.m.
CARRIED
_______________________________ ________________________________
PHYLLIS M. MORRIS, MAYOR LUCILLE KING, TOWN CLERK