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MINUTES - Council - 20081028 TOWN OF AURORA COUNCIL MEETING MINUTES NO. 08-28 Council Chambers Aurora Town Hall Tuesday, October 28, 2008 ATTENDANCE COUNCIL MEMBERS Mayor Morris in the Chair; Councillors Buck, Collins- Mrakas, Gaertner, Gallo, Granger, MacEachern, McRoberts and Wilson. MEMBERS ABSENT None. OTHER ATTENDEES Director of Corporate Services/Town Clerk, Director of Building, Director of Leisure Services, Director of Planning, Director of Public Works, Director of Financial Services/Treasurer and Council/Committee Secretary. Mayor Morris called the meeting to order at 7:00 p.m. I DECLARATIONS OF PECUNIARY INTEREST There were no declarations of pecuniary interest under the Municipal Conflict of Interest Act. II APPROVAL OF AGENDA Moved by Councillor Wilson Seconded by Councillor MacEachern THAT the agenda as circulated by the Corporate Services Department, with the following additional items, be approved:  DELEGATION a) - Ms. Marie Leone Re: Windrow Clearing Program  Additional material related to item 11 Memorandum from the Director of Public Works Re: Pros and Cons of All-Way Stop Signs  NEW ITEM 12 - Memorandum from the Director of Corporate Services Re: 2009 Meeting Calendar - amendment  Additional Information for the CLOSED SESSION AGENDA Re: Item 4 - Property Matter – Memo from Councillor Collins-Mrakas Re: Stronach Aurora Recreation Centre Payment of Bulkhead Repairs CARRIED Minutes of Council Meeting No. 08-28 Tuesday, October 28, 2008 Page 2 of 9 III OPEN FORUM Ms Anna Kroeplin of the Optimist Club announced the 22nd Annual Book Sale which will be taking place at the Aurora Public Library on Saturday, November 29 and Sunday, November 30, 2008. Mr Charles Sequeira, President of the Aurora Seniors Association, advised that many seniors are concerned about the cost of the proposed Windrow Clearing Program. Mr. Sequeira also suggested that the Town look into an emergency hotline. Ms Sher St. Kitts appeared before Council to advise that the “Dream Team” is beginning to organize the second annual “Christmas Dream” which is a special traditional holiday celebration for many Aurora residents and families who are in need of support and a place to be during the Christmas holiday. Ms St. Kitts advised that the kick-off fundraising dinner will be held on November 20, 2008 at Jonathon’s Restaurant with dinner, live entertainment and some special surprises. IV ADOPTION OF MINUTES Council Minutes of October 14, 2008, Meeting Number 08-26 Special Council - Public Planning Minutes of October 22, 2008, Meeting Number 08-27 Moved by Councillor Gaertner Seconded by Councillor Collins-Mrakas THAT the Council minutes of October 14, 2008, meeting number 08-26 be revised with respect to the wording of the motion for item 13 pertaining to Metrolinx to read as follows: THAT the notification of the Metrolinx attendance at the November 24, 2008 Council meeting be provided on the Town’s website and the Notice Board. THAT the Council minutes of October 14, 2008, meeting number 08-26, as amended, and the Special Council - Public Planning minutes of October 22, 2008 number 08-27 be adopted as printed and circulated. CARRIED V PRESENTATIONS None VI PUBLIC SERVICE ANNOUNCEMENTS Councillor Gaertner advised of a project through Metrolinx which has a mandate to improve transportation in the Greater Toronto Area and the Hamilton Area. Councillor Gaertner advised that the draft mandate for this project will be presented to Council at an upcoming public forum and she encouraged the public to attend. Councillor Gallo extended his congratulations to the Leisure Services Department for the tremendous success of the Haunted Forest event which was held on Saturday, October 25, 2008 in Sheppard’s Bush. Minutes of Council Meeting No. 08-28 Tuesday, October 28, 2008 Page 3 of 9 Councillor Granger advised that the new retirement residence on John West Way, called “Hollandview Trail” will be holding its grand opening on November 2, 2008. Councillor Granger advised that the Aurora Farmers’ Market held its “Customer Appreciation Day” on Saturday, October 25, 2008 and the advised that it was also the closing day for 2008. Councillor Granger thanked the vendors, the volunteers and particularly the residents who have participated in and enjoyed the Farmers’ Market this year. Councillor Collins-Mrakas advised that the “Warm Hearts, Warm Hands” program is beginning to get underway for its second year. Councillor Collins-Mrakas advised that the program participants are currently collecting and knitting mittens hats and scarves which will be made into kits to be delivered to schools in late November and early December of 2008, and that donations would be warmly appreciated. Councillor Gaertner expressed congratulations and thanks to Ms Shelly Ware and the volunteers who organized and ran the Haunted Forest event. Councillor Gaertner expressed congratulations and thanks to Councillor Granger who put a great deal of time and work into managing the Farmers’ Market. Mayor Morris advised that the TOAST (Town of Aurora Staff Together) Committee is holding the Annual Silent Auction and Bake Sale on Saturday, November 15, 2008 at the Stronach Aurora Recreation Centre. VII DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION Items 2(2), 2(4), 2(7), 2(8), 6, 8 and 11 were identified for discussion. VIII ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION Moved by Councillor MacEachern Seconded by Councillor Gaertner THAT the following recommendations respecting the matters listed as “Items not Requiring Separate Discussion” be adopted as submitted to Council and staff be authorized to take all necessary action required to give effect to same: 1. Special General Committee Meeting Report No. 08-33, Monday, October 20, 2008 THAT the report of the Special General Committee Meeting No. 08-33 be received and the recommendations carried by the committee be approved. 3. Special General Committee Meeting Report No. 08-35 Wednesday, October 22, 2008 THAT the report of the Special General Committee Meeting No. 08-35 be received and the recommendations carried by the committee be approved. Minutes of Council Meeting No. 08-28 Tuesday, October 28, 2008 Page 4 of 9 4. PL08-108 – Draft Plan of Subdivision and Zoning By-law Amendment Application Daniels LP Corporation 15933 Bayview Avenue Files: D12-03-06 and D14-17-06 THAT Council receive as information the overview of Draft Plan of Subdivision and Zoning By-law Amendment applications D12-03-06 and D14-17-08 scheduled for a Public Planning Meeting to be held on November 26, 2008. 5. ADM08-015 – Disposition of 15286 Leslie Street and 95 Allaura Blvd. THAT the Town-owned lands known as 15286 Leslie Street and 95 Allaura Boulevard be declared as surplus lands; and THAT the Town proceed to sell the lands through MLS using a real estate brokerage firm subject to offers not being received for the initial 30 days following the posting on MLS; and THAT the Town-owned lands known as 15286 Leslie St. be listed at $1.1 million dollars; and THAT the sale of the Town-owned lands known as 95 Allaura Boulevard be deferred pending a report back from staff on the possible realignment of the creek on the property. 7. Extract from Economic Development Advisory Committee Meeting on October 23, 2008 THAT staff create and implement a communications and marketing strategy to promote Aurora receiving the Prince of Wales award, to leverage that coverage for economic development purposes and to increase community awareness. 9. Adoption of Recommendations from Closed Session Meeting of October 21, 2008 THAT the recommendations from the Closed Session Meeting held on October 21, 2008 regarding the following matter be approved: Property Matter – Town-Owned Leslie Street Lands 10. Memorandum from the Mayor’s Office Re: Aurora Chamber of Commerce - 2008 Business Achievement Awards THAT the memorandum from the Mayor’s Office, regarding the Aurora Chamber of Commerce - 2008 Business Achievement Awards, be received for information. 12. Memorandum from the Director of Corporate Services Re: 2009 Meeting Calendar - amendment THAT the memorandum from the Director of Corporate Services, regarding an amendment to the 2009 meeting schedule, be received for information. CARRIED Minutes of Council Meeting No. 08-28 Tuesday, October 28, 2008 Page 5 of 9 IX DELEGATIONS (a) Ms Marie Leone Re: Windrow Clearing Program (ADDED ITEM) Ms Marie Leone appeared before Council in opposition of the proposed windrow clearing program, due to the cost to those who wish to participate in the program. Ms Leone advised that, due to location and angle, her home is a particular hot-spot for the ploughs to unload snow and ice at the base of her driveway. Ms Leone advised that her situation has been addressed by the Public Works Department for many years and that the Town should be responsible for absorbing the related costs. Moved by Councillor Gallo Seconded by Councillor MacEachern THAT the comments of the delegate be received and referred to item 2(7). CARRIED X CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION 2. General Committee Meeting Report No. 08-34, Tuesday, October 21, 2008 (7) PW08-041 – Implementation of a Snow Windrow Clearing Program For Seniors and Physically Challenged Residents Moved by Councillor Wilson Seconded by Councillor Gallo THAT report PW08-041 be referred back to staff for further review, taking into consideration the comments and concerns raised at this meeting. CARRIED (4) PW08-037 – Purchase Order Increase – Street Lighting Repair Contract Moved by Councillor Gaertner Seconded by Councillor MacEachern THAT Council approve the cost increase of the current purchase order for the 2008 street lighting repairs contract by $11,500 to a revised upset limit of $61,500; and THAT staff provide for consideration, the cost of a boom truck, in the 2009 capital budget. CARRIED (2) TSAC08-06 – Traffic Safety Advisory Committee Meeting Minutes October 8, 2008 Moved by Councillor Gaertner Seconded by Councillor Collins-Mrakas THAT the Manager of By-law Services be authorized to send a letter to the school bus companies outlining the concerns raised by staff. CARRIED Minutes of Council Meeting No. 08-28 Tuesday, October 28, 2008 Page 6 of 9 (2) TSAC08-06 – Traffic Safety Advisory Committee Meeting Minutes October 8, 2008 (2) TSAC08-012 - Cousins Drive Area Traffic Study and 11. Memorandum from the Director of Public Works Re: Cousins Drive Area Traffic Study and Additional material related to item 11 Memorandum from the Director of Public Works Re: Pros and Cons of All-Way Stop Signs Moved by Councillor MacEachern Seconded by Councillor Wilson THAT the Cousins Drive Area Traffic Study and the 2 memorandums from the Director of Public Works (item 11 of this agenda), be deferred to a future General Committee meeting; and THAT the residents who had previously addressed General Committee on this matter be notified of this General Committee meeting where the issue will be further addressed; and THAT the residents also receive all of the new information along with their notification. CARRIED Moved by Councillor MacEachern Seconded by Councillor Wilson THAT the balance of the Traffic Safety Advisory Committee Meeting minutes from the October 8, 2008 meeting be received and the recommendations contained therein be approved. CARRIED (8) CS08-040 – 2009 Council and Committee Meeting Calendar Moved by Councillor MacEachern Seconded by Councillor Gallo THAT the 2009 Council and Committee meeting calendar be amended and approved as follows: THAT the Environmental Advisory Committee meeting of January 15, 2009 be moved to January 8, 2009. CARRIED Moved by Councillor MacEachern Seconded by Councillor Granger THAT the balance of the report of the General Committee Meeting No. 08- 34 be received and the recommendations carried by the committee be approved. CARRIED Minutes of Council Meeting No. 08-28 Tuesday, October 28, 2008 Page 7 of 9 6. ADM08-016 – Real Estate Brokerage Services Moved by Councillor MacEachern Seconded by Councillor McRoberts THAT Council award a one year contract for Real Estate Brokerage Services to Cushman & Wakefield LePage Inc. for the sale of 15286 Leslie Street and 95 Allaura Boulevard as well as any other selected properties as determined by Council; and THAT the Mayor and Town Clerk be authorized to execute the contract between the Town and Cushman & Wakefied LePage. CARRIED 8. Adoption of Recommendations from Closed Session Meeting of October 14, 2008 Moved by Councillor Buck Seconded by Councillor MacEachern THAT the recommendations from the Closed Session Meeting held on October 14, 2008 regarding the following matters be approved: Property Matter – Town-Owned Leslie Street Lands THAT Colliers International be advised that, after careful consideration, the offer which was presented for the Town-owned Leslie Street lands be rejected. Property Matter – Disposition of Unopened Road Allowance, Park Street THAT staff negotiate the sale of the unopened road allowance known as Park Street to Coland Developments in the amount of $370,000; and THAT Coland Developments be paid $65,000 for the eventual construction of the former road allowance. Property Matter – Disposition of Town Properties THAT the Town-owned lands known as 15286 Leslie Street and 95 Allaura Blvd. be declared surplus lands; and THAT the Town proceed to sell the land through MLS using a real estate brokerage firm subject to offers not being received for the initial 30 days following the posting on MLS; and THAT the Town-owned lands known as 15286 Leslie Street be listed at $1.1 million dollars; and THAT the sale of the Town-owned lands known as 95 Allaura Boulevard be deferred pending a report back from staff on the possible realignment of the creek on the property. Property Matter – Real Estate Brokerage Services THAT the draft report be received for information. Minutes of Council Meeting No. 08-28 Tuesday, October 28, 2008 Page 8 of 9 AMENDMENT: Upon the question of the adoption of the resolution, it was: Moved by Councillor MacEachern Seconded by Councillor Buck THAT The Director of Corporate Services provide a memorandum containing as much information as can be released publicly, pertaining to the lands on Park Street. CARRIED The main motion was CARRIED AS AMENDED. XI REGIONAL REPORT Mayor Morris advised that the Region is beginning budget deliberations including $110 million toward road projects. Mayor Morris requested that the Director of Public Works provide a summary of total expenditures by the Town of Aurora over the last 2 years for infrastructure projects, including what the Region has contributed for capital projects as well as any grants the Town has received. Mayor Morris also advised that YRT VIVA will be increasing their fare rates later this year. XII NEW BUSINESS/GENERAL INFORMATION – COUNCILLORS Councillor Buck inquired about the status of Mr. Ken Whitehurst, interim Administrative Assistant for the Church Street School Cultural Centre pertaining to his membership on the Advisory Committees. Councillor MacEachern advised that Mr. Whitehurst has taken a temporary leave of absence from the Leisure Services Advisory Committee and the Arts and Culture Committee during the span of his employment with the Church Street School Cultural Centre. Councillor Granger inquired about funding allocated from the Province regarding Association of Municipalities of Ontario. The Director of Financial Services advised that the funds will be included during the budget deliberations. Mayor Morris advised that the Town of Aurora will be participating in a “Round Table Meeting” with the Region, representatives from the Traffic Safety Advisory Committee and others, regarding the intersection of Yonge Street and Wellington Street. Minutes of Council Meeting No. 08-28 Tuesday, October 28, 2008 Page 9 of 9 XIII READING OF BY-LAWS Moved by Councillor Gaertner Seconded by Councillor MacEachern THAT the following listed by-laws be given 1st, 2nd and 3rd readings, and enacted: 5084-08.D BEING A BY-LAW to require development proponents to pre-consult with the Corporation of the Town of Aurora respecting planning applications 5085-08.D BEING A BY-LAW to amend By-law No. 2213-78, as amended, being the Zoning By-law of the Town of Aurora. (14785 Yonge Street, File D14-08-08) 5087-08.C BEING A BY-LAW to confirm actions by Council resulting from meeting 08-28 on October 28, 2008 CARRIED XIV CLOSED SESSION AGENDA Moved by Councillor MacEachern Seconded by Councillor Gaertner THAT Council recess to go into a Closed Session to consider the following matters: 1. Property Matter – Stronach Aurora Recreation Centre Payment of Bulkhead Repairs 2. Labour Relations Matter – Job Evaluation Process 3. Legal Matter – Solicitor Opinion regarding Telephone Logs 4. Property Matter – Memo from Councillor Collins-Mrakas Re: Stronach Aurora Recreation Centre Payment of Bulkhead Repairs CARRIED XV ADJOURNMENT Moved by Councillor Wilson THAT the meeting be adjourned at 8:55 p.m. CARRIED _______________________________ ________________________________ PHYLLIS M. MORRIS, MAYOR BOB PANIZZA, TOWN CLERK