MINUTES - Council - 20080715 TOWN OF AURORA
COUNCIL MEETING MINUTES
NO. 08-20
Council Chambers
Aurora Town Hall
Tuesday, July 15, 2008
ATTENDANCE
COUNCIL MEMBERS Mayor Morris in the Chair; Councillors Buck (left at 10:19
p.m.), Collins-Mrakas, Gaertner, Gallo, Granger,
MacEachern, McRoberts and Wilson.
MEMBERS ABSENT None
OTHER ATTENDEES Chief Administrative Officer, Director of Corporate
Services/Town Clerk, Director of Building, Director of
Leisure Services, Director of Planning, Director of Public
Works, Director of Financial Services/ Treasurer, Town
Solicitor and Council/Committee Secretary.
Mayor Morris called the meeting to order at 5:35 p.m.
I DECLARATIONS OF PECUNIARY INTEREST
Councillor MacEachern declared an interest in the closed session item regarding
a legal opinion from J. Murray Davidson of PMLaw - due to allegations which
have been launched against her, and did not take part in or vote on any
questions in this regard or attempt in any way to influence the voting on such
questions.
II APPROVAL OF AGENDA
Moved by Councillor MacEachern Seconded by Councillor McRoberts
THAT the agenda as circulated by the Corporate Services Department,
with the following additional items, be approved:
WITHDRAWALS FROM THE AGENDA
Delegation f) Representative of SmartCentres
Re: Item 18 - BA08-002 – Request for Sign Variance-15 -135
First Commerce Drive Whitwell Developments Limited
Item 1 – June 17, 2008 General Committee Minutes
(Recommendations approved at June 24, 2008 Council meeting)
ADDITIONS TO THE AGENDA
New Item 30 - Memorandum from Mayor Morris
Re: Recipients of the 2008 Town of Aurora Governance Awards
New Item 31 - Memorandum from the By-law Services Co-ordinator
Re: Request for Exemption to the Noise By-law
CARRIED
Minutes of Council Meeting No. 08-20 Page 2 of 17
Tuesday, July 15, 2008
III CLOSED SESSION
Moved by Councillor MacEachern Seconded by Councillor McRoberts
THAT the closed session item regarding a Legal Matter – Auditor’s Report
on the Tendering/Purchasing Process be deferred to the public agenda for
the August 12, 2008 Council meeting; and
THAT the closed session agenda be amended to include the following
item:
New Closed Session Item - Legal matter regarding the Stronach
Aurora Recreation Complex, authorization of payments for repairs to
the arena bulkhead
THAT the following items be considered first among the closed session
matters for consideration:
Legal Matter - Stronach Aurora Recreation Complex, authorization
of payments for repairs to the arena bulkhead (ADDED ITEM)
Legal Matter – Dical Property
Personal Matter – Correspondence from Special Events Committee
Legal Matter – Legal Opinion from J. Murray Davidson of PMLaw
Followed by:
• Personal Matter – Staff for Aurora Heritage Centre
• Legal Matter – Tax Registration of Properties
• Property Matter – Leslie St. Lands
• Property Matter – Trails Sub-committee proposed land acquisition
• Personal Matter – Staff modification Planning Dept.
• Legal Matter – Disposition of Unopened Park Street
• Personal Matter – Correspondence from Councillor Collins-Mrakas
CARRIED
Moved by Councillor MacEachern Seconded by Councillor Gallo
THAT Council recess into a Closed Session to consider the following
matter: (5:40 p.m.)
Legal matter - Stronach Aurora Recreation Complex, authorization of
payments for repairs to the arena bulkhead
(ADDED ITEM)
CARRIED
Minutes of Council Meeting No. 08-20 Page 3 of 17
Tuesday, July 15, 2008
Moved by Councillor MacEachern Seconded by Councillor Wilson
THAT Council re-convene into public session at 7:20 p.m.
CARRIED
IV OPEN FORUM
Ms Sandra Gothard, resident from the Town of Newmarket, advised that she had
difficulty getting to the Town Hall for this meeting. She explained that the
accessibility service of the York Region Transit system, on the route that she was
using, was not able to accommodate her mobility needs very effectively this
evening.
V ADOPTION OF MINUTES
Council Minutes of June 24, 2008, Meeting Number 08-18
Special Council - Public Planning Minutes of June 25, 2008, Meeting
Number 08-19
Moved by Councillor Wilson Seconded by Councillor McRoberts
THAT the Council minutes of June 24, 2008, meeting number 08-18 and
the Special Council - Public Planning minutes of June 25, 2008, meeting
number 08-19 be adopted as printed and circulated.
CARRIED
VI PRESENTATIONS
Canada Day Parade Plaque and Awards - Awarded by Ms Sher St. Kitts
Ms Sher St. Kitts advised that the 2008 Canada Day Parade was a tremendous
success with the help of the participants, volunteers and Town staff. Ms St. Kitts
suggested that the Town of Aurora host a Canada Day Parade Movie Night to
allow anyone who is interested to join together in the park and view a movie of
the parade on Friday, August 15, 2008, with a rain date of Friday, August 22,
2008.
Ms St. Kitts presented the 1st place awards for each of the following categories
(runner ups are listed as well):
1) Best Overall Float
1st Prize: Marquee Theatrical Productions
2nd Prize: Aurora Mardi Gras
3rd Prize: Fitness Clubs of Canada
2) Best Demonstration of Theme
1st Prize: Aurora Seniors’ Association
2nd Prize: Marquee Theatrical Productions
3rd Prize: Aurora Historical Society
3) Spirit of Canada Attendee -
1st Prize - Aurora Community Historica Fair
2nd Prize - Aurora Running Room
3rd Prize - Aurora Seniors’ Association
Minutes of Council Meeting No. 08-20 Page 4 of 17
Tuesday, July 15, 2008
4) Best Red Hot Canadian Children
1st Prize - Kim Collins (The Co-operators) Pied Pipers & Kids
2nd Prize - Aurora Community Historica Fair
3rd Prize - pcXperts Kids
5) Best Red Hot Canadian Adult
Queen Victoria: Dorothy Gummersall
6) Best Red Hot Canadian Family
1st: Sandra & Alison Gothard - Belly Dancer & Clown on Scooter
2nd: Donnie Decker & Merritt Polhamus - 2 Vintage VW Bugs
7) Best Red Hot Canadian Pet
1st: Chukker Hill Farm’s Polo Ponies
2nd: Shadow Blazer - Spirit of Canada Dog
8) Best Red Hot Canadian Wheels
1st: Safehaven Kids
2nd: Mike Maguire's Pace Car
3rd: Big Top Circus School
9) Best Red Hot Canadian Sports Club
1st: Fitness Clubs of Canada
2nd: Aurora Scout Group
3rd: Aurora Youth Soccer Club
10) Best Red Hot Canadian Street
1st: Davis Road Kids
11) Best Red Hot Canadian School
1st: Lester B. Pearson School
12) Best Red Hot Canadian Display of our Multicultural Mosaic
1st: Caribanna 2008 – C.T. Girls Entertainment
2nd: East Side Mario's/Bayview
3rd: Lester B. Pearson School
13) Best Red Hot Canadian Entertainment/Music
1st: Aurora Mardi Gras
2nd: St. Kitts Music - FunkYtown
3rd: Villari's Dragons & Lion Drummers
14) Best Red Hot Canadian Marching Band
1st: 140th Aurora Air Cadet Band
2nd: Governor General's Horse Guard & Band
3rd: Newmarket Citizens Band
15) Best Red Hot Canadian Service Club
1st: Royal Canadian Legion - Colour Party
2nd: Chamber of Commerce & Queen Victoria
3rd: York Regional Police Venturers and Rovers - Canadian Flag Support
Your Troops
Ms St. Kitts presented the Mayor with a large wall plaque which displays the
names of each of the 1stplace winners from the 2008 Canada Day Parade. Ms
St. Kitts advised that the plaque is meant to be displayed in a place of honour at
the Town Hall to proudly show the successful participants in the Canada Day
Parade. Ms St. Kitts advised that the plaque has enough space to honour eight
years of winners.
Minutes of Council Meeting No. 08-20 Page 5 of 17
Tuesday, July 15, 2008
VII PUBLIC SERVICE ANNOUNCEMENTS
Councillor Granger advised that, on Saturday, July 19, 2008, the Aurora Farmers’
Market will be featuring “Artists in the Park”. Councillor Granger added that an
exhibit in conjunction with the “Artists in the Park” will also be on display at the
Masonic Lodge located at the south-west corner of Wells and Mosley Street.
Councillor McRoberts advised that “Christmas in July”, a fun filled charity event,
featuring carolling, karaoke, glow-bowling and delicious treats, will be taking
place at the Gateway Café and Lanes, on Thursday, July 24 from 10:00 a.m. to
10:00 p.m. Councillor McRoberts advised that non-perishable food donations will
be welcomed in exchange for complimentary bowling and that the goal for this
event is to collect 1,000 lbs of food for the Aurora Food Pantry.
Mayor Morris presented Mr. Allan Downey, Director of Leisure Services, with a
Plaque of Recognition from the President of Bullfrog Power to the Town of
Aurora, to express their appreciation and commendation to the Town for
converting the Town Hall over to Bullfrog Power.
VIII DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION
Items 3, 4, 5, 7, 11, 12, 16, 17, 21, 22, 25 and 27 were identified for discussion.
IX ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION
Moved by Councillor Wilson Seconded by Councillor MacEachern
THAT the following recommendations respecting the matters listed as
“Items not Requiring Separate Discussion” be adopted as submitted to
Council and staff be authorized to take all necessary action required to
give effect to same:
1. WITHDRAWN FROM THE AGENDA
2. Special General Committee - Audit Committee Meeting Minutes No. 08-27,
Tuesday, June 24, 2008
THAT the minutes of the Special General Committee - Audit Committee
Meeting No. 08-27 be received and the recommendations carried by the
committee be approved.
6. Memorandum from the Director of Corporate Services/Town Clerk
Re: Legal Opinion from Mr. George Rust D’Eye of Weir Foulds LLP
(Deferred from Council Meeting - July 24, 2008)
THAT the memorandum from the Director of Corporate Services/Town
Clerk regarding the recommendations from Mr. George Rust D’Eye of
Weir Foulds LLP be received for information.
8. LS08-034 – Completion of Nokiidaa Trail Connection
Please refer to page 16 for final recommendation
Minutes of Council Meeting No. 08-20 Page 6 of 17
Tuesday, July 15, 2008
9. FS08-031 – Request for Proposal for Space Planner, Town Buildings
THAT the firm of Mayhew & Associates Inc. be awarded the contract as
Space Planner for a contract price of $49,850 plus disbursements.
10. CS08-028 – Regulate the Sale and Possession of Replica Firearms
THAT staff report CS08-028 be received for information, and that no
further action be taken at this time.
13. PL08-074 – Zoning By-law Amendment Application
Removal of Holding (H) Provision
Brookvalley Developments (AURORA) Ltd.
Part of Lot 15, Concession 2, E.Y.S.
File D14-10-08 (Ref: D12-05-02A)
THAT Council enact By-law 5045-08.D to remove the Holding (H)
provision from Lots 1-75 inclusive within the Brookvalley Subdivision being
Part of Lot 15, Concession 2, E.Y.S. to allow the subject lands to be
developed for residential purposes.
14. PL08-075 – Zoning By-law Amendment Application
Removal of (H) Holding Provision
Ballymore Building (Bathurst) Corp. and Ballymore
Development (Bathurst) Corp.
Part of Lot 71, Concession 1, E.Y.S., 65M-2767
File D14-09-08 (Ref: D12-04-1A)
THAT Council enact By-law 5047-08.D to remove the Holding (H)
provision from Lots 1-27, inclusive, within the Ballymore Building
(Bathurst) Corp. and Ballymore Development (Bathurst) Corp Phase 2
Subdivision being Part of Lot 71, Concession 1, E.Y.S., 65M-2767 to allow
the subject lands to be developed for residential purposes.
15. PL08-076 – Application for Exemption from Part Lot Control
Mattamy (Aurora) Limited
Plan 65M-4037 – Blocks 23 and 24
File D12-PLC-01-08
(Related File Numbers D12-00-8A, D14 -03-08)
THAT Council approve the request for exemption from Part Lot Control
made by Mattamy (Aurora) Limited to divide Blocks 23 and 24 on
Registered Plan 65M-4037 into eleven separate lots; and
THAT Council enact By-law 5044-08.D
18. BA08-002 – Request for Sign Variance – 15 -135 First Commerce
Drive Whitwell Developments Limited
THAT Council approve the request for sign variance to allow a ground
sign for Whitwell Developments Ltd. having a sign area of 22.9 square
metres and a height of 12.2 metres. The sign bylaw requires a maximum
sign area of 18 square metres and a maximum height of 9 metres; and
THAT Council approve the elevation as shown on Attachment 2 to report
BA08-002 which includes a sign panel displaying the Town of Aurora logo
at the base of the sign.
Minutes of Council Meeting No. 08-20 Page 7 of 17
Tuesday, July 15, 2008
19. BA08-003 – CSI Aurora – Customer Service Survey
THAT Council receive report BA08-003 for information; and
THAT Council endorse the customer service survey attached to report
BA08-003.
20. BA08-004 - Request for Sign Variance – 14800 Yonge Street
THAT Council approve the request for sign variance to permit two ground
signs at 14800 Yonge Street with a height of 12.2 metres whereas the
Sign Bylaw requires a maximum height of 9 metres.
23. Motion tabled by Councillor Granger
Re: Allocation of Funds for the Farmers’ Market
(Notice of Motion was given at Council Meeting of June 24, 2008)
THAT Council support the allocation of $661.05 to pay for the cost of
building and supplying a storage bin that is being used for the Farmers’
Market materials and other supplies; and
THAT the payment for the storage bin invoice be taken out of an
appropriate reserve fund which the Director of Finance best recommends
to Council, being that this saves a considerable amount of staff resource
time which was used in the past year.
24. Correspondence from City of Toronto Mayor David Miller
Re: 25 in 5 - Network for Poverty Reduction
(Tabled by Mayor Morris)
THAT the correspondence from City of Toronto Mayor, David Miller
regarding 25 in 5 - Network for Poverty Reduction, be received and
endorsed by Council.
26. Correspondence from Mr. Jack Gibbons of Ontario Clean Air Alliance
Re: “PeakBusters” Contest
(Tabled by Mayor Morris)
THAT the correspondence from Mr. Jack Gibbons of Ontario Clean Air
Alliance, regarding the “PeakBusters” contest, be received for information.
28. Correspondence from Mr. Reg Chappell, President Ducks Swimming
Re: The Formation of a New Swimming Team in Aurora
THAT the correspondence from Mr. Reg Chappell of Ducks Swimming be
received for information.
29. Correspondence from Mr. Tom Heintzman, President Bullfrog Power
Re: Plaque of Recognition to the Town of Aurora for Converting
Town Hall to Bullfrog Power
(Tabled by Mayor Morris)
THAT the correspondence from Mr. Tom Heintzman of Bullfrog Power be
received for information.
Minutes of Council Meeting No. 08-20 Page 8 of 17
Tuesday, July 15, 2008
30. Memorandum from Mayor Morris
Re: Recipients of the 2008 Town of Aurora Governance Awards
THAT the memorandum from Mayor Morris, regarding the recipients of the
2008 Town of Aurora Governance Awards, be received for information.
31. Memorandum from the By-law Services Co-ordinator
Re: Request, from Rochon Building Corporation for Exemption from the
Noise By-law for work being done on July 17, 2008 and July 18, 2008
THAT the request from Rochon Building Corporation, for Exemption from
the Noise By-law for work being done on July 17, 2008 and July 18, 2008,
be approved as presented.
CARRIED
X DELEGATIONS
a-i) Mr. Brian Arnott of Novita
Re: Item 5 - FS08-030 – Strategic and Business Plan, Aurora Heritage
Centre
Mr. Brian Arnott of Novita provided an overview of the Strategic and Business
Planning Study for the Aurora Heritage Centre. Mr. Arnott announced that the
official name for this facility will be the Church Street School Cultural Centre, and
that the mission for this centre will be to facilitate community engagement
through arts, culture and heritage programming and promotion. Mr. Arnott
requested that Council endorse the main overall recommendations of this plan,
which are to approve the plan for the development of the “Church Street School
Cultural Centre” and to facilitate the creation of a separately incorporated partner
organization to develop and deliver programs.
Mr. Arnott reviewed the Town of Aurora’s role and level of accountability in this
process which involve the drafting of agreements between the Town and Cultural
Centre Organization, ratification and Council representation on the Founding
Board, approval of the core budget, monitoring and evaluation tools, program
advisory role and key performance indicators. Mr. Arnott explained that the initial
implementation stage will depend upon volunteer leadership recruitment, and a
memorandum of agreement. Mr. Arnott advised that the next phase of
implementation will involve the formation of the Cultural Centre Corporation and
the Board, approval of the mission, mandate, business plan and key agreements
and policies.
Mr. Arnott further advised that the final implementation phase will entail the
recruitment of a Program Director and the engagement of staff as well as the
establishment of a volunteer program, followed by initial discussions with
program partners, finalization of first year programs and finally with the Opening
Ceremonies.
Moved by Councillor Wilson Seconded by Councillor MacEachern
THAT the comments of the delegate be received for information.
CARRIED
Minutes of Council Meeting No. 08-20 Page 9 of 17
Tuesday, July 15, 2008
Moved by Councillor Granger Seconded by Councillor MacEachern
THAT Item 5 be brought forward for consideration at this time.
CARRIED
5. FS08-030 – Strategic and Business Plan, Aurora Heritage Centre
Moved by Councillor MacEachern Seconded by Councillor Gaertner
1) THAT the name of the Aurora Heritage Centre be changed to Church Street
School Cultural Centre; and
2) THAT the mission of the Cultural Centre be “community engagement through
arts, culture and heritage programming and promotion” ; and
3) THAT the Town establish a non-profit corporation to operate the Church
Street School Cultural Centre; and
4) THAT the Town enter into binding agreements with the Non-profit Corporation
for the Provision of Cultural Services, Occupancy Agreement, and an Asset
Management Agreement; and
5) THAT the Town hire interim administrative support until the Corporation is
established and appropriate staff can be hired; and
THAT the funds for this position be taken from the 2008 budget established
for this operation; and
6) THAT the Town proceed with the recruitment of Program Director for the
Church Street School Cultural Centre so that the resumes are available to the
new board upon appointment; and
7) THAT, starting in 2009 budget year, the Town provide, annually, base funding
in the amount of $340,000 and a building operations budget of $143,000; and
THAT the base funding be increased annually by the lesser of the annual rate
of inflation or 3%; and
8) THAT the Town of Aurora provide the non-profit corporation a one time
$50,000 grant to be paid out upon proof of matching corporate donations; and
9) THAT the Town adopt this Strategic and Business Plan as the Guiding
Framework for the development of a Cultural Centre.
AMENDMENT: Upon the question of the adoption of the resolution, it was:
Moved by Councillor McRoberts Seconded by Councillor Collins-Mrakas
THAT the list of “Strategies for Success” on page 7 of the Strategic and
Business Planning Study for the Aurora Heritage Centre, include an
additional point as follows:
16. Collection Care
CARRIED
Minutes of Council Meeting No. 08-20 Page 10 of 17
Tuesday, July 15, 2008
AMENDMENT: Upon the question of the adoption of the resolution, it was:
Moved by Councillor McRoberts Seconded by Councillor Buck
THAT the list of “Goals of the Arts and Cultural Centre” on page 13 of the
Strategic and Business Planning Study for the Aurora Heritage Centre,
include an additional point as follows:
• Research and development of material and archival culture of Aurora
DEFEATED
AMENDMENT: Upon the question of the adoption of the resolution, it was:
Moved by Councillor McRoberts Seconded by Councillor Collins-Mrakas
THAT the Program Delivery Strategy section on page 18 of the Strategic
and Business Planning Study for the Aurora Heritage Centre, include an
additional wording:
Care for, interpret and exhibit the artefact and archival collection
DEFEATED
AMENDMENT: Upon the question of the adoption of the resolution, it was:
Moved by Councillor McRoberts Seconded by Councillor MacEachern
THAT the second recommendation on page 16 be amended to read as
follows:
Recommendation
The mission of the Arts and Cultural Centre will be to reflect and interpret
the past, present and future of Aurora through creative expression.
CARRIED
On a recorded vote, the main motion was CARRIED AS AMENDED.
YEAS: 8 NAYS: 1
VOTING YEAS: Councillors Gaertner, Gallo, MacEachern, McRoberts,
Collins-Mrakas, Granger, Wilson and Mayor Morris
VOTING NAYS: Councillor Buck
Minutes of Council Meeting No. 08-20 Page 11 of 17
Tuesday, July 15, 2008
a) Ms Carol J. Beaver, Society of York Region Artists (SOYRA)
Re: Proposal to Enter into Five Year Lease with the Town of Aurora
Ms Carol Beaver, Secretary for the Society of York Region Artists (SOYRA)
addressed Council to present a proposal for consideration. Ms Beaver outlined
the proposal from SOYRA to enter into a lease agreement with the Town of
Aurora for a five year period in the former Aurora Public Library. Ms Beaver
requested that Council approve, in principal, proceeding with a collaborative
application to the Trillium Foundation for a multi-five-year capital grant for the
refurbishment of the former Aurora Public Library, advising that the total value of
the application will be for $375,000.
Ms Beaver advised that SOYRA will proceed with the authoring of this Trillium
application, if Council approves the following actions:
• endorse SOYRA as the lead author of the application;
• agree, in principal, to honour a five year lease for the stake-holders indentified
in the application, should said application be successful; and
• provide SOYRA with a list of appropriate stake-holders and any other relevant
information that would support the application.
Moved by Councillor Gallo Seconded by Councillor Gaertner
THAT the comments of the delegate be received for information.
CARRIED
b) Mr. Art Hagopian, Canadian Ethnocultural Council
Re: Coalition of Municipalities Against Racism and Discrimination
Mr. Art Hagopian, 21 year resident of Aurora and member of the Canadian
Ethnocultural Council, addressed Council to advise of a program initiated by the
United Nations Educational, Scientific and Cultural Organization (UNESCO),
called the Coalition of Municipalities Against Racism and Discrimination, which
was created to promote multiculturalism in rural municipalities like Aurora. Mr.
Hagopian advised of the many actions and progressive initiatives which can be
taken at the municipal level to discourage racism and facilitate a welcoming and
unified community for citizens of all cultures. Mr. Hagopian requested that
Council give consideration to becoming one of the many municipalities joining in
this program.
Moved by Councillor Gallo Seconded by Councillor Gaertner
THAT the comments of the delegate be received and referred to the
Mayor’s Office to prepare a proclamation; and
THAT staff be requested to report back on what level of involvement the
Town wishes to commit to the Coalition of Municipalities Against Racism
and Discrimination.
CARRIED
Minutes of Council Meeting No. 08-20 Page 12 of 17
Tuesday, July 15, 2008
c) Ms Yvonne Cattrall, Aurora Selkies Swim Club
Re: Equal Opportunity for Use of Aurora Pools
Item 21 - LS08-035 – Pool Allocation Policy
Ms Yvonne Cattrall, of the Aurora Selkies Swim Club, addressed Council to
express her support for the proposed Pool Allocation Policy as outlined in report
LS08-035. Ms Cattrall advised that she feels that her experience as a dedicated
swim coach will be an asset to the young swimming community in Aurora.
Moved by Councillor MacEachern Seconded by Councillor Buck
THAT the comments of the delegate be received and referred to Item 21 -
LS08-035 – Pool Allocation Policy.
CARRIED
c-i) Ms Nancy Black, Aurora Ducks Swim Club
Re: Item 21 - LS08-035 – Pool Allocation Policy
Ms Nancy Black, of the Aurora Ducks Swim Club, addressed Council to request
that the proposed Pool Allocation Policy be deferred to a later date, in order to
allow more time for staff to fully evaluate the needs of the community. Ms Black
suggested that this policy should take into consideration the needs of the long
standing Aurora based swim clubs who currently rely on their regularly allocated
hours to accommodate existing and future enrolment.
Moved by Councillor Wilson Seconded by Councillor MacEachern
THAT the comments of the delegate be received for information.
CARRIED
Moved by Councillor MacEachern Seconded by Councillor Gaertner
THAT the Item 21 be brought forward for consideration at this time.
CARRIED
21. LS08-035 – Pool Allocation Policy
Moved by Councillor MacEachern Seconded by Councillor Buck
THAT the pool allocation schedule be approved for 2009 as follows:
Aurora Ducks: 172:75 Hours
Aurora Masters: 116:00 Hours
Aurora Selkies: 10:25 Hours
THAT Pool Permits be issued in accordance with this schedule for
2009; and
THAT the proposed Pool Allocation Policy and the comments from
the delegates be referred to the Leisure Services Advisory
Committee for further review.
CARRIED
DELEGATIONS d), e) and f) were withdrawn from the agenda.
Minutes of Council Meeting No. 08-20 Page 13 of 17
Tuesday, July 15, 2008
XI CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION
Moved by Councillor MacEachern Seconded by Councillor Wilson
THAT Item 16 be brought forward for consideration at this time.
CARRIED
Councillor Buck left the meeting at 10:19 p.m.
Moved by Councillor MacEachern Seconded by Councillor Gallo
THAT the applicable provisions within the Procedural By-law be waived to
allow the representative for the applicant to provide input on this matter.
CARRIED
Mr Gary Templeton, of Templeton Planning Ltd., provided background
information pertaining to the subject application and answered questions from
Council.
16. PL08-077 – Applications to Amend the Zoning By-law
and for Site Plan Approval
66 Wellington Street East Inc.
69 Wellington Street East
Lot 7, S/S Wellington Street, Plan 68
Files D11-08-08 and D14-11-07
Moved by Councillor Wilson Seconded by Councillor Collins-Mrakas
THAT report PL08-077 regarding a minor site plan application to allow the
construction of a parking lot be received as information; and
THAT Council enact implementing Zoning By-law 5046-08.D.
AMENDMENT: Upon the question of the adoption of the resolution, it was:
Moved by Councillor MacEachern Seconded by Councillor Gaertner
THAT staff provide a copy of the report to the owner of the neighbouring
property.
CARRIED
The main motion was CARRIED AS AMENDED.
Moved by Councillor Granger Seconded by Councillor McRoberts
THAT the meeting be extended beyond 10:30 p.m. until 11:00 p.m.
CARRIED
Minutes of Council Meeting No. 08-20 Page 14 of 17
Tuesday, July 15, 2008
3. ART08-06 - Minutes of Arts and Culture Advisory Committee Meeting of
June 26, 2008
Moved by Councillor McRoberts Seconded by Councillor MacEachern
THAT the Arts and Culture Advisory Committee Meeting minutes from the
June 26, 2008 meeting be received and the recommendations contained
therein be approved.
CARRIED
4. EDAC08 -06 - Minutes of Economic Development Advisory Committee
Meeting of June 12, 2008
Moved by Councillor McRoberts Seconded by Councillor MacEachern
THAT the Economic Development Advisory Committee Meeting minutes
from the June 12, 2008 meeting be received and the recommendations
contained therein be approved.
CARRIED
7. LS08-032 – Portable Washrooms in Parks
Moved by Councillor MacEachern Seconded by Councillor Gallo
THAT report LS08-032 - Portable Washrooms in Parks be referred to
the Leisure Services Advisory Committee.
CARRIED
11. PW08-030 – Award of Tender PW2008-26 for the Removal and Replacement
of Concrete Sidewalk at Various Locations in the Town of
Aurora
Moved by Councillor Granger Seconded by Councillor McRoberts
THAT Tender PW2008-26 – For the Removal and Replacement of
Concrete Sidewalk at Various Locations in the Town of Aurora be
awarded to Vaughan Paving Ltd. in the amount of $53,750.00, excluding
GST; and
THAT Council authorize the Mayor and Municipal Clerk to execute the
Form of Agreement between the Town of Aurora and the successful
bidder, for the removal and replacement of concrete sidewalks for a three
year term ending December 31, 2010.
CARRIED
12. PW08-031 – Status Update on the Regional Transportation Plan for the
Greater Toronto and Hamilton Area - Prepared by Metrolinx
Moved by Councillor Gaertner Seconded by Councillor Gallo
THAT Council receive report PW08-031 regarding the Regional
Transportation Plan; and
THAT the Region of York and Metrolinx be invited to provide a
presentation at a future meeting.
CARRIED
Minutes of Council Meeting No. 08-20 Page 15 of 17
Tuesday, July 15, 2008
17. PL08-078 – Planning Applications Status List
Moved by Councillor Gaertner Seconded by Councillor MacEachern
THAT the Planning Applications Status List be received as information.
CARRIED
22. Memorandum from Mayor Morris
Re: Voting Record of Council
(Notice of Motion was given at Council Meeting of June 24, 2008)
Moved by Councillor McRoberts Seconded by Councillor Collins-Mrakas
THAT an amendment be made to the Procedural By-law governing
Council and all committee meetings stating that, when the Chair of
Council or committee declares a vote, that it be recorded by the
Clerk or Committee Secretary as “carried”, “carried unanimously”
or “defeated”.
CARRIED
25. Correspondence from City of Woodstock Mayor Michael Harding
Re: Woodstock Mayor’s Blackout Day Challenge
(Tabled by Mayor Morris)
Moved by Councillor MacEachern Seconded by Councillor McRoberts
THAT the correspondence from City of Woodstock Mayor Michael
Harding, regarding the “Woodstock Mayor’s Blackout Day
Challenge”, be referred to PowerStream.
CARRIED
27. Correspondence from Town of Newmarket
Re: Resolution R10-2008 - Hospital Funding
Moved by Councillor Granger Seconded by Councillor MacEachern
THAT the resolution from the Town of Newmarket, regarding hospital
funding, be received and endorsed by Council.
CARRIED
Special Council Meeting - Tuesday, July 22, 2008
Moved by Councillor Granger Seconded by Councillor MacEachern
THAT a Special Council meeting be called for Tuesday, July 22, 2008 to
address legal matters in Closed Session.
CARRIED
Minutes of Council Meeting No. 08-20 Page 16 of 17
Tuesday, July 15, 2008
XII REGIONAL REPORT
No Regional Report was provided at this meeting.
XIII NEW BUSINESS/GENERAL INFORMATION – COUNCILLORS
Councillor Gaertner advised that report LS08-034 – Completion of Nokiidaa Trail
Connection, which was approved in the consent items, does not contain the most
up to date information attached.
Moved by Councillor MacEachern Seconded by Councillor Gaertner
THAT the applicable provisions within the Procedural By-law be waived to
allow Item 8 to be considered under New Business.
CARRIED
8. LS08-034 – Completion of Nokiidaa Trail Connection
Moved by Councillor Gaertner Seconded by Councillor MacEachern
THAT Council receive this report as information and refer it to staff
for an update.
CARRIED
Mayor Morris requested that staff listen to the recording of the Special General
Committee - Audit Committee meeting of June 24, 2008, to determine if the
Auditor advised that he would provide a follow up report back to Council on
outstanding matters, and report back to Council via memorandum.
XIV READING OF BY-LAWS
Moved by Councillor Collins-Mrakas Seconded by Councillor Gaertner
THAT the following listed by-laws be given 1st, 2nd and 3rd readings, and
enacted:
5044-08.D BEING A BY-LAW to exempt Blocks 23 and 24, Plan 65M-
4037, from the Part Lot Control provisions as provided in
subsection 50(5) of the Planning Act, R.S.O. 1990, c.P.13
(as amended). Mattamy (Aurora) Limited
5045-08.D BEING A BY-LAW to amend By-law No. 2213-78, as
amended, being the Zoning By-law of the Town of Aurora.
(Part of Lot 15, Con 2, E.Y.S., D14-10-08)
Brookvalley Developments (AURORA) Ltd.
5046-08.D BEING A BY-LAW to amend By-law No. 2213-78, as
amended, being the Zoning By-law of the Town of Aurora.
(69 Wellington Street East - File D14-11-07) Richard Arnold
Minutes of Council Meeting No. 08-20 Page 17 of 17
Tuesday, July 15, 2008
5047-08.D BEING A BY-LAW to amend By-law No. 2213-78, as
amended, being the Zoning By-law of the Town of Aurora.
(Part of Lot 71, Con 1, E.Y.S., 65M-2767 D14-09-08)
Ballymore Building (Bathurst) Corp. and Ballymore
Development (Bathurst) Corp.
5049-08.C BEING A BY-LAW to confirm actions by Council resulting
from meeting 08-20 on July 15, 2008.
CARRIED
CLOSED SESSION
Moved by Councillor MacEachern Seconded by Councillor Granger
THAT the closed session matters be deferred to the Special Council
meeting scheduled for Tuesday, July 22, 2008.
CARRIED
XV ADJOURNMENT
Moved by Councillor Wilson
THAT the meeting be adjourned at 11:07 p.m.
CARRIED
_______________________________ ________________________________
PHYLLIS M. MORRIS, MAYOR BOB PANIZZA, TOWN CLERK