MINUTES - Council - 20081014 TOWN OF AURORA
COUNCIL MEETING MINUTES
NO. 08-26
Council Chambers
Aurora Town Hall
Tuesday, October 14, 2008
ATTENDANCE
COUNCIL MEMBERS Mayor Morris in the Chair; Councillors Buck, Collins-
Mrakas, Gaertner, Gallo, Granger, MacEachern,
McRoberts and Wilson.
MEMBERS ABSENT None
OTHER ATTENDEES Director of Corporate Services/Town Clerk, Director of
Building, Director of Leisure Services, Director of
Planning, Manager of Operations Services, Deputy
Treasurer and Council/Committee Secretary.
Mayor Morris called the meeting to order at 6:08 p.m.
I DECLARATIONS OF PECUNIARY INTEREST
There were no declarations of pecuniary interest under the Municipal Conflict of
Interest Act.
II APPROVAL OF AGENDA
Moved by Councillor McRoberts Seconded by Councillor McEachern
THAT the agenda as circulated by the Corporate Services Department,
with the following additional items, be approved:
Replacement By-law - 5077-08.D
CARRIED
III CLOSED SESSION
Moved by Councillor McRoberts Seconded by Councillor Gaertner
THAT Council recess to go into a Closed Session to consider the following
matters:
1. Property Matter – Town Owned Leslie Street Lands
2. Property Matter – Disposition of Unopened Road Allowance -
Park Street
3. Property Matter – Stronach Aurora Recreation Centre Payment of
Bulkhead Repairs
4. Property Matter – Disposition of Town Properties
5. Property Matter – Real Estate Brokerage Services
CARRIED
Minutes of Council Meeting No. 08-26
Tuesday, October 14, 2008
Page 2 of 9
Moved by Councillor MacEachern Seconded by Councillor McRoberts
THAT Council re-convene into public session at 7:10 p.m.
CARRIED
IV OPEN FORUM
V ADOPTION OF MINUTES
Council Minutes of September 23, 2008, Meeting Number 08-25
Moved by Councillor MacEachern Seconded by Councillor McRoberts
THAT the Council minutes of September 23, 2008, meeting number 08-25
be adopted as printed and circulated.
CARRIED
VI PRESENTATIONS
None
VII PUBLIC SERVICE ANNOUNCEMENTS
Mayor Morris advised that the Seniors’ Centre is holding a “Celtic Autumn”
concert, on Sunday, October 19, 2008 at 2:00 p.m., and that tickets will be
available at the Seniors’ Centre for $15.
Councillor Buck suggested that Council consider formally thanking the many
volunteers who, for many years, offered their services by providing television
segments and event coverage on the Aurora Cable.
Councillor Gaertner congratulated Al Downey, Director of Leisure Services and
Shelley Ware, Special Events Coordinator, for the exceptional “Colours of Fall”
concert event which took place on Thursday, October 9, 2008 in the Town Park.
Councillor Granger advised that another “Lighting up the Legion” event will be
taking place on Friday, October 24, 2008, featuring the live music of “The
Imposters” at a cost of $35 for non-legion members and $25 for members.
Councillor Granger advised that the Farmers’ Market will be continuing until
Saturday, October 25, 2008 which will be customer appreciation day at the
market.
Mayor Morris advised that representatives from Heritage Canada have been
contacted and will be coming to Aurora some time in November to participate in
the celebration and presentation of the Prince of Wales award to the Town of
Aurora for its preservation of built heritage.
VIII DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION
Items 1(15), 1(16), 3, 6, 7, 8, 9, 10, 13 and 14 were identified for discussion.
Minutes of Council Meeting No. 08-26
Tuesday, October 14, 2008
Page 3 of 9
IX ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION
Moved by Councillor Granger Seconded by Councillor Collins-Mrakas
THAT the following recommendations respecting the matters listed as
“Items not Requiring Separate Discussion” be adopted as submitted to
Council and staff be authorized to take all necessary action required to
give effect to same:
2. BA08-008 – Request for Sign Variance – 8 - 140 First Commerce
Drive - Whitwell Developments Limited – Phase 2
THAT Council approve the request for sign variance to allow a ground
sign for Whitwell Developments Ltd. - Phase 2 located at 8-140 First
Commerce Drive having a sign area of 22.9 square metres, although the
sign bylaw requires a maximum sign area of 18 square metres.
4. PL08-104 – Applications to Amend the Official Plan and
Zoning By-law - P.A.R.C.E.L. Inc.
Plan M-42 Block B & Part of Block A
Official Plan Amendment File D09-03-08
Zoning By-law Amendment File D14-14-08
THAT Council receive as information the following overview of Official
Plan and Zoning By-law Amendment Applications D09-03-08 and D14-14-
08 respectively, which are scheduled for a Public Planning Meeting to be
held on November 26, 2008.
5. PL08-105 – Zoning By-law Amendment Application
Dr. Dean McClelland and Caroline McClelland
65 Wellington Street East
Lot 6, S/S Wellington Street Plan 68
File D14-15-08
THAT Council receive as information the following overview of Zoning By-
law Amendment Application D14-15-08 scheduled for a Public Planning
Meeting to be held on November 26, 2008.
11. Correspondence from the Mayor of the City of St. Johns, Newfoundland
His Worship Mayor Dennis O’Keefe
Re: Prince of Wales Prize for Municipal Heritage Leadership 2008
Awarded by the Heritage Canada Foundation
THAT the correspondence from His Worship Mayor Dennis O’Keefe of
The City of St. Johns, Newfoundland, be received for information.
12. Correspondence from the Minister of Municipal Affairs and Housing
Re: The AMO P. J. Marshall Certificate of Merit Award
THAT the correspondence from the Minister of Municipal Affairs and
Housing, The Honourable Mr. Jim Watson, be received for information.
Minutes of Council Meeting No. 08-26
Tuesday, October 14, 2008
Page 4 of 9
15. Adoption of Recommendations from the Closed Session Meeting of
October 7, 2008
THAT the recommendations from the Closed Session Meeting held on
October 7, 2008 regarding the following matters be approved:
Property Matter – Town Owned Leslie Street Lands
Labour Relations Matter – Recruitment of Director of Corporate Services
Personal Matter – Job Evaluation Regarding Identifiable Individual
THAT a job evaluation of all Directors be conducted as soon as possible
utilizing the services of a consulting firm; and
THAT Grade 21 be included as part of an additional salary band as part of
the job evaluation process.
CARRIED
X DELEGATIONS
(a) Ms Donna Coker
Re: New Playground Equipment
Ms Donna Coker addressed Council to advise that the Seston Park playground is
virtually complete, with one swing on back order. Ms Coker advised that, since
the park has become operational, it is consistently filled with cheerful children
playing and enjoying the new facility. Ms Coker thanked Council for endorsing
the construction of this beautiful park.
Moved by Councillor Granger Seconded by Councillor Gallo
THAT the comments of the delegate be received for information.
CARRIED
XI CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION
1. General Committee Meeting Minutes No. 08-32 Tuesday, October 7, 2008
CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION FROM THE
GENERAL COMMITTEE MEETING NO. 08-32, TUESDAY, OCTOBER 7, 2008
(15) PW08-038 – Repaving of Parking Lot at 15207 Yonge Street
Moved by Councillor MacEachern Seconded by Councillor Gaertner
THAT the matter be referred to staff for a report providing other
options.
CARRIED
Minutes of Council Meeting No. 08-26
Tuesday, October 14, 2008
Page 5 of 9
(16) LS08-045 – Street Tree Rehabilitation and Health Care
Moved by Councillor Wilson Seconded by Councillor Gallo
THAT Council receive this report as information; and
THAT an additional $20,000.00 be allocated to the 2008 operating budget
for the purposes of implementing the necessary supplementary
maintenance required to rehabilitate various street trees; and
THAT this project be funded through the Leisure Services Operating
Budget.
CARRIED
Moved by Councillor Collins-Mrakas Seconded by Councillor MacEachern
THAT the balance of the minutes of the General Committee Meeting 08-
32 be received and the recommendations contained therein be approved.
CARRIED
3. CS08-039 – By-law Services Vehicle Replacement
Moved by Councillor Wilson Seconded by Councillor Gallo
THAT staff be authorized to tender and acquire a Smart Car for By-law
Enforcement Services.
CARRIED
6. Motion from Councillor Collins-Mrakas
Re: Audio Recording of Closed-Session Meetings
(Notice was provided to Council on Tuesday September 9, 2008)
Moved by Councillor Collins-Mrakas Seconded by Councillor Buck
WHEREAS the closed session meetings and attendant proceedings of
Council are subject to investigation at anytime should a member of the
public feel it is warranted; and
WHEREAS the accuracy of the records and/or documentation kept in
regards to the closed session meetings and proceedings of Council is
therefore vital; and
WHEREAS currently only minutes are taken and there is no verbatim –
written or audio-recorded record of the closed session proceedings of
Council; and
THEREFORE BE IT RESOLVED THAT, if permitted under relevant
legislation, all future closed session meetings of Council shall be audio-
recorded.
DEFEATED
Minutes of Council Meeting No. 08-26
Tuesday, October 14, 2008
Page 6 of 9
7. Motion from Councillor Collins-Mrakas
Re: Code of Conduct Information Session
(Notice was provided to Council on Tuesday September 9, 2008)
Moved by Councillor Collins-Mrakas Seconded by Councillor Buck
WHEREAS, by a majority decision of Council, Aurora Town Council
adopted a Code of Conduct for members of Council, Advisory Committees
and applicable Board(s); and
WHEREAS given the implications and importance of the Code of Conduct,
it is essential that all members of Council, Advisory Committees,
applicable Board(s) and the general public be provided with the necessary
resources to have a thorough understanding of the meaning and uses of
the Code of Conduct;
THEREFORE BE IT RESOLVED THAT an optional education session in
the form of a Special General Committee meeting be held in the
immediate future; and
THAT the education session shall be in regards to the Code of Conduct
and its uses, meaning, implications, applications and operationalization;
and
THAT the educational session be held prior to a scheduled Tuesday
evening meeting of Council or General Committee.
On a recorded vote the motion was CARRIED UNANIMOUSLY.
YEAS: 9 NAYS: 0
VOTING YEAS: Councillors Buck, Gaertner, Gallo, MacEachern, McRoberts,
Collins-Mrakas, Granger, Wilson and Mayor Morris
VOTING NAYS: None
8. Motion from Councillor MacEachern
Re: Permanent Location for Petch Log House
(Notice was provided to General Committee on Tuesday October 7, 2008)
Moved by Councillor MacEachern Seconded by Councillor Granger
THAT Town staff be directed to meet with staff from Lake Simcoe Region
Conservation Authority and the Ontario Heritage Trust to explore the
feasibility of locating the Petch Log House in Sheppard’s Bush as a
permanent site to be used for Community Programming in partnership
with the Town’s Leisure Services Department and Lake Simcoe Region
Conservation Authority; and
THAT staff include a capital budget item in the 2009 budget for Council’s
consideration and discussion.
CARRIED
9. Motion from Councillor MacEachern
Re: Former York Region Water Tower Site
(Notice was provided to General Committee on Tuesday, October 7, 2008)
Moved by Councillor MacEachern Seconded by Councillor Granger
Minutes of Council Meeting No. 08-26
Tuesday, October 14, 2008
Page 7 of 9
THAT Council declare the former York Water Tower site as parkland; and
THAT staff be directed to name the park through the Town’s Park Naming
Policy; and
THAT staff be directed to complete an assessment of the property to
determine recreational options for the park; and
THAT staff hold a public consultation process to gather input from the area
residents to determine needs and preferences; and
THAT staff report to the Leisure Services Advisory Committee after the
public consultation process is completed; and
THAT staff include a capital budget item for the project in the 2009 budget
for Council’s consideration and discussion.
CARRIED
10. Memorandum from Mayor Morris
Re: Travel Expenses - Prince of Wales Award Ceremony in Quebec City
Moved by Councillor Buck Seconded by Councillor MacEachern
THAT the funds used for the Mayor’s travel and accommodation expenses
for the Prince of Wales Award Ceremony in Quebec City be provided from
the Mayor’s conference budget.
CARRIED
13. Correspondence from Metrolinx
Re: Release of the Draft Regional Transportation Plan and Draft
Investment Strategy
Moved by Councillor Gaertner Seconded by Councillor McRoberts
THAT the correspondence from Metrolinx be received for information; and
THAT the notification of the Metrolinx attendance at the November 24,
2008 Council meeting be provided on the Town’s website and the Notice
Board.
CARRIED
14. Adoption of Recommendations from Closed Session Meeting of
September 23, 2008
Moved by Councillor Collins-Mrakas Seconded by Councillor McRoberts
THAT the recommendations from the Closed Session Meeting held on
September 23, 2008 regarding the following matters be approved:
Labour Relations Matter – Recruitment Process of New CAO
Labour Relations Matter – Recruitment Process of New Town Solicitor
Property Matter – Disposition of Unopened Road Allowance, Park Street
Property Matter – Town Owned Leslie Street Lands
Minutes of Council Meeting No. 08-26
Tuesday, October 14, 2008
Page 8 of 9
Property Matter – Stronach Aurora Recreation Centre
Payment of Bulkhead Repairs
Property Matter – Memo from Councillor Collins-Mrakas
Re: Stronach Aurora Recreation Centre
Payment of Bulkhead Repairs
CARRIED
XII REGIONAL REPORT
Mayor Morris advised that there is no new information to report from the Region
at this time, and that the next Regional Council will be taking place on October
23, 2008.
XIII NEW BUSINESS/GENERAL INFORMATION - COUNCILLORS
Councillor Gaertner gave Notice of Motion pertaining to approval of minutes from
closed sessions.
Councillor Wilson inquired about the Regional road work which just commenced
on Wellington Street. The Manager of Operations Services advised that the
Town has already contacted the Region’s Project Management Team to request
information on a number of issues related to this project, (i.e.: end-date and
contingency measure to relieve congestion) and staff are waiting to hear back.
XIV READING OF BY-LAWS
Moved by Councillor Gaertner Seconded by Councillor Gallo
THAT the following listed by-laws be given 1st, 2nd and 3rd readings, and
enacted:
5077-08.D BEING A BY-LAW to amend By-law No. 2213-78, as
amended, being the Zoning By-law of the Town of Aurora.
(144 Wellington Street East, File: D14-15-08)
Monopoli Holdings Inc.
5083-08.C BEING A BY-LAW to confirm actions by Council resulting
from meeting 08-26 on October 14, 2008.
CARRIED
III CLOSED SESSION AGENDA (Continued from 6:00 p.m. session)
Moved by Councillor Gaertner Seconded by Councillor McRoberts
THAT Council resolve back into a Closed Session to consider the
remainder of items on the closed session agenda.
CARRIED
XV ADJOURNMENT
Moved by Councillor Granger
THAT the meeting be adjourned at 8:55 p.m.
Minutes of Council Meeting No. 08-26
Tuesday, October 14, 2008
Page 9 of 9
CARRIED
_______________________________ ________________________________
PHYLLIS M. MORRIS, MAYOR BOB PANIZZA, TOWN CLERK