MINUTES - Council - 20080923 TOWN OF AURORA
COUNCIL MEETING MINUTES
NO. 08-25
Council Chambers
Aurora Town Hall
Tuesday, September 23, 2008
ATTENDANCE
COUNCIL MEMBERS Mayor Morris in the Chair; Councillors Buck, Collins-
Mrakas, Gaertner, Gallo, Granger, MacEachern
(arrived at 8:00 p.m.), McRoberts and Wilson.
MEMBERS ABSENT None
OTHER ATTENDEES Director of Corporate Services/Town Clerk, Director of
Building, Director of Leisure Services, Director of
Planning, Manager of Operations Services, Director of
Financial Services/Treasurer and Council/Committee
Secretary.
Mayor Morris called the meeting to order at 7:00 p.m.
I DECLARATIONS OF PECUNIARY INTEREST
There were no declarations of pecuniary interest under the Municipal Conflict of
Interest Act.
II APPROVAL OF AGENDA
Moved by Councillor Wilson Seconded by Councillor Collins-Mrakas
THAT the agenda as circulated by the Corporate Services Department,
with the following additional items, be approved:
Additional Information relating to item 2
Memorandum from the Director of Planning and Development
Re: September 16, 2008 General Committee Meeting Item #5
PL08-086 - Zoning By-law Amendment and Site Plan Applications
ASL Properties Ltd., 16 Industrial Parkway South
D14-14-07 and D11-10-08
New Item - 9
Correspondence from Mr. Prakash David of Smart Centres
Re: PL08-038–Site Plan Application, Whitwell Developments Ltd.
(Smart Centres Phase II) File D11-15-07
New Item - 10 (related to - Item 1(14))
Correspondence from Ms Elizabeth Crowe, Chair of the York Catholic
District School Board
Re: Request Waiving of Cash-in-Lieu of Parkland Dedication Fee
Minutes of Council Meeting No. 08-25
Tuesday, September 23, 2008
Page 2 of 10
New Item - 11
Motion from Councillor Wilson
Re: Variance reporting, specifically pertaining to quarterly reporting of
operating reports, for third quarter and moving forward
(Notice given at General Committee - September 16, 2008)
CARRIED
III OPEN FORUM
No one spoke in open forum.
IV ADOPTION OF MINUTES
Council Minutes of September 9, 2008, Meeting Number 08-24
Moved by Councillor Gallo Seconded by Councillor Gaertner
THAT the Council Meeting Minutes from meeting 08-24 be adopted as
printed and circulated.
CARRIED
V PRESENTATIONS
(a) Presentation to the Jaekel and English Families
Re: Naming Rights for Parkettes In Support of Southlake Regional
Health Centre
Mayor Morris advised that, at a recent gala charity event for Southlake
Regional Health Centre, the naming rights for two parkettes were
auctioned off to the highest bidders. Mayor Morris advised that these two
parkettes were graciously donated by Ballymore Homes and Brookvalley
Homes and that the successful bidders were the Jaekel Family and the
English Family. Mayor Morris presented a plaque of recognition to the two
families and, on behalf of the Town of Aurora, thanked them for their
extremely generous donations to the South Lake Regional Health Centre.
VI PUBLIC SERVICE ANNOUNCEMENTS
Councillor Collins-Mrakas advised that the Spin-a-thon fundraiser at Timberlane
Athletics Club to support the Southlake Regional Cancer Centre has been
postponed until January of 2009.
Councillor Gaertner advised a photo/voice project entitled “Hidden in Plain Sight”
will be on display at the Varley Art Gallery starting on October 3, 2008. Councillor
Gaertner advised that this project is about living homeless in York Region.
Councillor Gaertner advised that the Fire Station on Edward Street is inviting
everyone to join them on October 4, 2008 for their open house from 10:00 a.m. to
3:00 p.m. as part of Fire Prevention Week.
Councillor Gaertner advised that the Town is holding an event entitled the
“Colours of Fall Concert” on Thursday, October 9, 2008 from 6:00 p.m. to 8:00
p.m. in the Town Park. Councillor Gaertner advised that there will be pumpkin
carving and an old fashioned community corn-roast.
Minutes of Council Meeting No. 08-25
Tuesday, September 23, 2008
Page 3 of 10
Councillor Granger advised that the Farmers Market will be holding its 2nd Annual
Apple N’ Honey Festival, featuring an apple pie eating contest, apple pie and
crumble baking contest, live music, art workshops for kids and much more.
Councillor Granger invited everyone to come to the market at the Town Park on
Saturday, September 27, 2008 from 8:00 a.m. to 1:00 p.m.
Mayor Morris advised that a Graffiti Clean-up-Day will be held on Thursday,
September 25, 2008, from 9:00 a.m. to 12:00 p.m. to encourage businesses and
the community to work together to clean up and stamp out graffiti in Aurora.
Mayor Morris advised that “Lighting up the Legion” took place on Friday,
September 19, 2008 which was an evening filled with music, dancing and great
food to raise funds to renovate and redecorate the Royal Canadian Legion
Colonel Fred Tilson V.C Branch (Ont. No. 385) Aurora. Mayor Morris thanked
the organizing committee and the volunteers and participants who made the
event a success.
Mayor Morris advised that the Town of Aurora has received national recognition
from the Heritage Canada Foundation who has selected the Town of Aurora to
receive the Prince of Wales Prize for demonstrating exemplary commitment to
the preservation of its built heritage. Mayor Morris advised that she will be
travelling to Quebec City to receive this award and bring it back to Aurora,
following which there will be a formal celebration to recognize this great honour.
Mayor Morris thanked the former and current planning staff and she specifically
thanked Mr. Michael Seaman, former Aurora Heritage Planner, for all of the work
he has done to help make Aurora worthy of this great tribute.
VII DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION
Items 1(5), 1(14), 2, 3, 4, 5, 6, 8, 9 and 10 were identified for discussion.
VIII ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION
Moved by Councillor Wilson Seconded by Councillor Gallo
THAT the following recommendations respecting the matters listed as
“Items not Requiring Separate Discussion” be adopted as submitted to
Council and staff be authorized to take all necessary action required to
give effect to same:
7. FS08-044 – Space Planning Project
THAT report FS08-044 be received; and
THAT the purchase order for Mayhew and Associates be increased by
$9,000 to include the cost of preparing CAD drawings of Town Hall; and
THAT the money for the additional work come from the project budget.
11. Motion from Councillor Wilson
Re: Variance reporting, specifically pertaining to quarterly reporting of
operating reports, for third quarter and moving forward
(Notice given at General Committee - September 16, 2008)
(Added Item)
THAT the Director of Finance/Treasurer be directed to develop a policy to
address department budget deficits by providing department comments
Minutes of Council Meeting No. 08-25
Tuesday, September 23, 2008
Page 4 of 10
explaining overages/shortages (actual vs./vs. approved budget) for each
sub cost centre within the department budget, with the necessary actions
to correct stated variance; and
THAT these explanations be provided as an attachment to the quarterly
summary of operating expense report to Council in a timely manner.
CARRIED
IX DELEGATIONS
(a) Mr. Gary Templeton, Templeton Planning Ltd.
Re: Item 2 - ASL Properties Ltd., 16 Industrial Parkway
Mr. Gary Templeton of Templeton Planning Ltd., addressed Council to advise
that the applicant fully supports the staff recommendation from report PL08-086
regarding Zoning By-law Amendment and Site Plan Applications for 16 Industrial
Parkway South which was presented to General Committee on September 16,
2008.
Mr. Templeton requested that the proposed recommendation in the staff memo
be revised to change the words “geotechnical report” to “geo-environmental
report” and he advised that the Soils Engineer, Dr. Bruce Brown, would be
available to answer questions if needed.
Moved by Councillor Buck Seconded by Councillor Granger
THAT the comments of the delegate be received and referred to item 1(5)
and item 2.
CARRIED
Moved by Councillor Granger Seconded by Councillor Buck
THAT item 1(5) and item 2 be brought forward for discussion.
CARRIED
2. Memorandum from Director of Planning and Development
Re: ASL Properties Ltd., 16 Industrial Parkway; and
1. General Committee Meeting Report No. 08-30 Tuesday, September 16, 2008
CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION FROM THE
GENERAL COMMITTEE MEETING NO. 08-30, TUESDAY, SEPTEMBER 16, 2008
(5) PL08-086 – Zoning By-law Amendment and Site Plan Application
ASL Properties Ltd., Part of Lots 2 and 3
Registered Plan 535, 16 Industrial Parkway South
Files D14-14-07 and D11-10-08
Moved by Councillor Granger Seconded by Councillor Buck
THAT Implementing Zoning By-law 5066-08.D be enacted to rezone the
subject lands from “Restricted Industrial (M1-A) Exception Zone” to
“Restricted Industrial (M1-14) Exception Zone” to permit business and
professional offices, excluding medical uses as an additional permitted
use; and
Minutes of Council Meeting No. 08-25
Tuesday, September 23, 2008
Page 5 of 10
THAT, subject to any issues or comments raised by Council, Site Plan
Application D11-10-08 be approved to permit the construction of a two
storey office building with an accessory parking structure; and
THAT Council authorize the Mayor and Clerk to execute the Site Plan
Agreement; and
THAT as a condition of the site plan agreement the Owner shall agree to
submit a geo-environmental report at the excavation stage for review and
approval by the Town of Aurora, which deals with existing subsurface
conditions to the satisfaction of the Director of Building Administration and
the Director of Public Works.
CARRIED
Councillor MacEachern arrived at 8:00 p.m.
X CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION
10. Correspondence from Ms Elizabeth Crowe, Chair of the York Catholic
District School Board
Re: Request Waiving of Cash-in-Lieu of Parkland Dedication Fee
(Added Item); and
1. General Committee Meeting Report No. 08-30 Tuesday, September 16, 2008
CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION FROM THE
GENERAL COMMITTEE MEETING NO. 08-30, TUESDAY, SEPTEMBER 16, 2008
(14) ADM08-012 – York Catholic District School Board
Request for Exemption to pay Cash-in-Lieu of Parkland
St. Maximillian Kolbe Secondary School
278 Wellington Street East, File D11-18-07
Moved by Councillor Buck Seconded by Councillor Collins-Mrakas
THAT the letter from the York Catholic District School Board be received;
and
THAT Council concur with the request to form a committee to formalize a
relationship between the York Catholic District School Board and the
Town of Aurora to best serve the needs of the residents of Aurora and
students of the new school.
On a recorded vote the motion was CARRIED.
YEAS: 5 NAYS: 4
VOTING YEAS: Councillors Buck, Collins-Mrakas, MacEachern, Wilson and
Mayor Morris
VOTING NAYS: Councillors Gaertner, Gallo, Granger and McRoberts
Minutes of Council Meeting No. 08-25
Tuesday, September 23, 2008
Page 6 of 10
Moved by Councillor MacEachern Seconded by Councillor Granger
THAT the request from York Catholic District School Board for an
exemption to pay cash-in-lieu of parkland to the Town in the amount of
$413,553.95 as required in accordance with the Site Plan Agreement,
respecting the construction of a secondary school be denied; and
THAT the York Catholic District School Board be required to pay the
prescribed cash-in-lieu of parkland to the Town prior to the issuance of the
building permit in accordance with the Town’s By-law 4291-01.F
respecting Parkland Dedication/Cash-in-lieu of Parkland Dedication.
On a recorded vote the motion was CARRIED.
YEAS: 8 NAYS: 1
VOTING YEAS: Councillors Collins-Mrakas, Gaertner, Gallo, Granger,
MacEachern, McRoberts, Wilson and Mayor Morris
VOTING NAYS: Councillor Buck
Moved by Councillor Wilson Seconded by Councillor Gallo
THAT the balance of the report of the General Committee Meeting No. 08-
30 be received and the recommendations carried by the committee be
approved.
CARRIED
3. LS08-044 – Roof Installation for Church Street School Cultural Centre
Moved by Councillor Wilson Seconded by Councillor Gallo
THAT report FS08-043 be deferred to the next General Committee
Meeting.
DEFEATED
Moved by Councillor Gaertner Seconded by Councillor Wilson
THAT Council receive this report as information regarding the method for
replacing the asphalt shingle roof at 22 Church Street.
CARRIED
Moved by Councillor MacEachern Seconded by Councillor Gallo
THAT added item 9 be brought forward for discussion.
CARRIED
Minutes of Council Meeting No. 08-25
Tuesday, September 23, 2008
Page 7 of 10
9. Correspondence from Mr. Prakash David of Smart Centres
Re: PL08-038–Site Plan Application, Whitwell Developments Ltd. (Smart
Centres Phase II) File D11-15-07
(Added Item)
Moved by Councillor Wilson Seconded by Councillor Buck
THAT the request from Smart Centres be supported; and
THAT the Mayor and Clerk be authorized to sign the site plan agreement
when it is ready.
On a recorded vote the motion was CARRIED.
YEAS: 7 NAYS: 2
VOTING YEAS: Councillors Buck, Collins-Mrakas, Gaertner, MacEachern,
McRoberts, Wilson and Mayor Morris
VOTING NAYS: Councillors Gallo and Granger
4. FS08-043 – Church Street School Cultural Centre Capital Project Update
Moved by Councillor Gaertner Seconded by Councillor MacEachern
THAT report FS08-043 be received; and
THAT the Director of Leisure Services advise Council where in the Church
Street School Cultural Centre they can reduce the project by $37,500 to
cover the deficit.
CARRIED
5. Adoption of Recommendations from Closed Session Meeting September
16, 2008
Moved by Councillor Buck Seconded by Councillor McRoberts
THAT the recommendations from the Closed Session Meeting held on
September 16, 2008 regarding the following matters be approved:
Property Matter – Stronach Aurora Recreation Centre
Payment of Bulkhead Repairs
Property Matter – Stronach Aurora Recreation Centre
Delay Claim Support Services
Property Matter – Sale of Unopened Road Allowance – Park Street
Labour Relations Matter – Update on the Director of Corporate
Services Recruitment
CARRIED
Minutes of Council Meeting No. 08-25
Tuesday, September 23, 2008
Page 8 of 10
6. Correspondence from Stantec Consulting Ltd.
Re: Northland Power Inc. - Proposed Town of Aurora Peaking Generation
Station - Notice of Second Public Information Session
Moved by Councillor Collins-Mrakas Seconded by Councillor Gaertner
THAT the correspondence from Stantec Consulting Ltd. regarding
Northland Power’s proposed Town of Aurora peaking generation station -
notice of second public information session on October 6, 2008 - be
received for information.
CARRIED
Moved by Councillor MacEachern Seconded by Councillor Gaertner
THAT staff be requested to bring back a report outlining any options
regarding the public planning process that Council may consider regarding
the processing of applications.
CARRIED
Moved by Councillor MacEachern Seconded by Councillor Gaertner
THAT staff include within the report options for deferring the applications
until after the Ontario Power Authority’s cut-off date of October 30, 2008.
On a recorded vote the motion was CARRIED.
YEAS: 7 NAYS: 2
VOTING YEAS: Councillors Gallo, Granger, Gaertner, MacEachern, McRoberts,
Wilson and Mayor Morris
VOTING NAYS: Councillors Buck and Collins-Mrakas
8. CS08-036 – Code of Conduct for Members of Council, Advisory Committees
and Sub-Committees - Update
Moved by Councillor MacEachern Seconded by Councillor Granger
THAT report CS08-036 be received for information; and
THAT the Aurora Public Library Board be requested to prepare a Code of
Conduct for the members of the Aurora Public Library Board; and
THAT staff develop a Code of Conduct for Members of the Committee of
Adjustment to ensure compliance with the necessary requirements of the
Planning Act.
CARRIED
Minutes of Council Meeting No. 08-25
Tuesday, September 23, 2008
Page 9 of 10
Moved by Councillor MacEachern Seconded by Councillor Granger
THAT those who have not submitted a signed copy of the Code of
Conduct for the Members of the Advisory Committees, be provided one
last opportunity to submit the required documentation by October 14,
2008.
CARRIED
XI REGIONAL REPORT
Mayor Morris advised that the Region is preparing a report pertaining to the full
enclosure of all backyard pools, which may result in the requirement that all sides
of any backyard pool are fenced.
Mayor Morris advised that the Region of York received $375,000 in provincial
funding which is being put toward additional dedicated emergency nursing staff.
Mayor Morris advised that the Region is holding 5 public open houses regarding
preferred growth scenarios pertaining to the Region’s growth plan.
Mayor Morris advised that the Region will be preparing an update report
regarding the sites for the proposed generation stations, which will be brought to
a future Regional Planning and Development meeting.
XII NEW BUSINESS/GENERAL INFORMATION – COUNCILLORS
Councillor Granger requested an update on the status of the selection of an
Integrity Commissioner. The Clerk advised that the deadline for applications is
the end of September and once all applications are submitted they will be
provided to Council for review.
Councillor Buck inquired about the status of a facility which was formerly
inhabited by an organization called the Mortgage Sisters, and now has new
tenants. The Clerk advised that this will be looked into and that staff will prepare
a follow-up memo for the Mayor and Councillors.
Mayor Morris provided a chart of external legal costs incurred by the Town of
Aurora over the past 8 years to clarify any public misconception of the current
figures in relation to past terms of Council. Mayor Morris advised that the chart
would be available on the Town’s website.
XIII READING OF BY-LAWS
Moved by Councillor MacEachern Seconded by Councillor McRoberts
THAT the following listed by-laws be given 1st, 2nd and 3rd readings, and
enacted:
5066-08.D BEING A BY-LAW to amend By-law No. 2213-78, as
amended, being the Zoning By-law of the Town of
Aurora. (Part Lot 80, Concession 1 EYS, File: D14-
14-07) (ASL Properties Ltd.)
5067-08.P BEING A BY-LAW to amend By-law No. 4898-07.P
respecting permanent signs within the Town of
Aurora.
Minutes of Council Meeting No. 08-25
Tuesday, September 23, 2008
Page 10 of 10
5072-08.D BEING A BY-LAW to establish highways on Plans
65M-3979 and 65M-4075
(St. John’s Road Development Corp.)
5073-08.H BEING A BY-LAW to appoint a Deputy Fire Chief for
the Amalgamated Fire and Emergency Services
Department. (Robert Comeau)
5074-08.D BEING A BY-LAW to establish highways on Plans
65M-4037 (Mattamy (Aurora) Limited)
5075-08.C BEING A BY-LAW to confirm actions by Council
resulting from meeting 08-25 on September 23, 2008.
CARRIED
XIV CLOSED SESSION AGENDA
Moved by Councillor MacEachern Seconded by Councillor McRoberts
THAT Council resolve into a Closed Session to consider the following:
Labour Relations Matter – Recruitment Process of new CAO
Labour Relations Matter – Recruitment Process of new Town Solicitor
Property Matter – Disposition of Unopened Road Allowance, Park Street
Property Matter – Town Owned Leslie Street Lands
Property Matter – Stronach Aurora Recreation Centre Payment of
Bulkhead Repairs
Property Matter – Memo from Councillor Collins-Mrakas
Re: Stronach Aurora Recreation Centre Payment of
Bulkhead Repairs
CARRIED
XV ADJOURNMENT
Moved by Councillor Wilson
THAT the meeting be adjourned at 10:35 p.m.
CARRIED
_______________________________ ________________________________
PHYLLIS M. MORRIS, MAYOR BOB PANIZZA, TOWN CLERK