MINUTES - Council - 20080422 TOWN OF AURORA
COUNCIL MEETING MINUTES
NO. 08-11
Council Chambers
Aurora Town Hall
Tuesday, April 22, 2008
ATTENDANCE
COUNCIL MEMBERS Mayor Morris in the Chair; Councillors Buck, Collins-
Mrakas, Gaertner, Granger, MacEachern (left at
11:20 p.m.), Marsh, McRoberts and Wilson.
MEMBERS ABSENT None
OTHER ATTENDEES Chief Administrative Officer, Administrative Co-
ordinator/Deputy Clerk, Director of Leisure Services,
Director of Planning, Director of Public Works,
Director of Financial Services/Treasurer and
Council/Committee Secretary.
Mayor Morris called the meeting to order at 7:00 p.m.
I DECLARATIONS OF PECUNIARY INTEREST
Councillor MacEachern declared an interest in Item 13 pertaining to the Town
owned 404-Leslie Street lands, by virtue of a customer-client relationship, and
did not take part in or vote on any questions in this regard or attempt in any way
to influence the voting on such questions.
II APPROVAL OF AGENDA
Moved by Councillor MacEachern Seconded by Councillor Granger
THAT the agenda as circulated by the Corporate Services Department,
with the following additional items, be approved:
ADDED ITEM 16 - Report FS08-020 - Budget Adjustment
ADDED BY-LAW 5013-08.F
BEING A BY-LAW to amend Municipal Waterworks Distribution By-
law 3305-91, as amended.
CARRIED
III OPEN FORUM
Ms Sher St. Kitts, Chair of the Canada Day Parade Sub-Committee addressed
Council to advise that there are posters being placed in Aurora’s schools to
promote the Canada Day Parade. Ms St. Kitts advised that the secondary
schools are being informed that students are welcome to participate as judges of
the floats for various trophies, and also to gain community hours as volunteers in
assisting with the parade in various functions.
Minutes of Council Meeting No. 08-11 Page 2 of 10
Tuesday, April 22, 2008
Ms. St Kitts advised that the elementary students are encouraged to decorate
their tricycles, bikes and wagons to restore the tradition and heritage of the
Aurora Canada Day Parade. Ms. St Kitts advised that residents can e-mail
auroraparade@live.com for further information.
IV ADOPTION OF MINUTES
Council Minutes of April 8, 2008, Meeting Number 08-10
Moved by Councillor Granger Seconded by Councillor McRoberts
THAT the Council minutes of April 8, 2008, meeting number 08-10 be
adopted as printed and circulated.
CARRIED
V PRESENTATIONS
None
VI PUBLIC SERVICE ANNOUNCEMENTS
Councillor Granger advised that the Aurora Farmers’ Market will be starting up
again on Saturday, May 3, 2008 from 8:00 a.m. to 1:00 p.m. at a new location at
the Town Park which is located at Wells Street and Mosley Street.
Mayor Morris advised that today the Town of Aurora launched an official
announcement of a purchase agreement with Bull-frog Power. The CAO advised
that this cooperative venture with the Region of York is a significant investment
toward energy conservation and environmental responsibility. The CAO
congratulated Aurora Council and staff for showing leadership by being the first
Municipality in York Region to take this initiative to provide clean, emissions-free,
renewable energy for Aurora’s Town Hall
Mayor Morris advised that on Friday, April 18, 2007, Aurora’s “Right to Dry”
initiative, which was started by the previous Council, was recognized by the
Ontario Government and that the restrictive land use covenants on the hanging
of laundry, were officially removed throughout Ontario. Mayor Morris recognized
the Ministry of Natural Resources and the Ontario Government for taking on this
environmentally friendly initiative.
Mayor Morris advised that Saturday, April 26, 2008, is Anti Litter Day. The Mayor
thanked the Public Works Department, Leisure Services and the Environmental
Advisory Committee for their involvement and hard work planning and managing
this event and encouraged residents to come out and participate in the clean-up
of various locations around Aurora.
Councillor Gaertner advised that Mayor Morris was a significant motivator for the
“Right to Dry” campaign and congratulated her on her success.
VII DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION
Items 2(9), 2(19), 3, 4, 5, 6, 9, 10, 11, 12, 13, 14 and 16 were identified for
discussion.
Minutes of Council Meeting No. 08-11 Page 3 of 10
Tuesday, April 22, 2008
VIII ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION
Moved by Councillor Collins-Mrakas Seconded by Councillor McRoberts
THAT the following recommendations respecting the matters listed as
“Items not Requiring Separate Discussion” be adopted as submitted to
Council and staff be authorized to take all necessary action required to
give effect to same:
1. Special General Committee Meeting Report No. 08-18 Monday, April 7, 2008
THAT the report of the General Committee Meeting No. 08-18 be received
and the recommendations carried by the committee be approved.
7. CS08-015 – Revisions to Administration Policies for Salary Classification
Schedules & Benefits Adjustments for Full Time Non Union
Staff
THAT Council approve an economic adjustment to all non union full time
staff of 3% per annum effective April 1, 2008 and April 1, 2009 including
appropriate benefit adjustments; and
THAT a further 1% economic adjustment be provided effective April 1,
2007 for 2007; and
THAT staff be authorized to update, circulate and implement the revisions
to the salary schedule which forms Administration Policy No. 7 in
accordance with Council approval.
8. CS08-016 – Revisions to Administration Policies for Salary Classification
Schedule for Other Than Continuous Full Time Staff (OTCFT)
THAT Council approve an economic adjustment to the Other Than
Continuous Full Time (OTCFT) staff salaries of 3% per annum effective
April 1, 2008 and April 1, 2009; and
THAT a further 1% economic adjustment be provided effective April 1,
2007 for 2007; and
THAT staff be authorized to update, circulate and implement the revisions
to the salary schedule which forms Administration Policy No. 7 in
accordance with the Council approval.
15. Memorandum from the Director of Public Works
Re: Report on Town of Aurora Water Consumption Trends
THAT memorandum from the Director of Public Works regarding Town of
Aurora Water Consumption Trends be received for information.
CARRIED
Minutes of Council Meeting No. 08-11 Page 4 of 10
Tuesday, April 22, 2008
IX DELEGATIONS
a) Mr. Tariq Asmi , Executive Director of the Growing Communities
Healthcare Alliance
Re: Health Care
Mr. Tariq Asmi, Executive Director of the Growing Communities Healthcare
Alliance, provided a brief presentation outlining their goal to promote equitable,
population-needs-based funding for hospital care in Ontario’s high-growth
communities, such as the Town of Aurora. Mr. Asmi requested that Council
support this initiative by endorsing the proposed recommendation which was
submitted by the Growing Communities Healthcare Alliance.
Moved by Councillor Buck Seconded by Councillor MacEachern
THAT the comments of the delegate be received for information; and
THAT the recommendations from the Growing Communities Healthcare
Alliance, be adopted at follows:
Whereas the high growth communities in Ontario grow at more than
twice the rate of the provincial population growth rate, adding more
than 100,000 new residents each and every year; and
Whereas these regions are also aging at twice the provincial rate; and
Whereas population growth in these regions will further intensify due
to Ontario’s 30-year growth plan, Places to Grow; and
Whereas as of 2008/09 Ontarian’s residing in the Local Health
Integration Networks (LHINs) representing high growth communities
are receiving $258 less per resident for local hospital services when
compared to the average Ontarian, which translates into a $1.4 billion
annual operating funding gap for local hospital services – and these
provincial funding inequities are worsening each year; and
Whereas Ontarians living in the GTA/905 are receiving $218 less per
resident for provincially funded local social services when compared to
the average Ontarian, which translates into a $708 million annual
operating funding gap for local provincially funded social services –
and these provincial funding inequities also worsening each year; and
Whereas the Government of Ontario has acknowledged the growing
funding gaps for hospital services in high growth communities by
committing during the 2007 provincial election to provide $100 million
in additional annual operating funding to high growth hospitals; and
Whereas the promise of $30 million in growth funding for 2008/09 still
means that the funding gap continues to widen; and
Whereas the Government of Ontario has announced that it is
developing since 2006 and will implement a new Health Based
Allocation Model (HBAM) to allocate new health care resources to
Local Health Integration Networks based on patient care needs in a
way that will address health care funding inequities in Ontario:
Be it resolved that in order to improve timely and local access to
hospital care in Aurora, across high growth communities in Ontario, the
Town of Aurora asks that;
Minutes of Council Meeting No. 08-11 Page 5 of 10
Tuesday, April 22, 2008
a) The Government of Ontario speed up implementation of its hospital
growth funding commitment and provide adequate and ongoing
social services growth funding; and
b) That the Ministry of Health and Long-Term Care Quickly implement
“Health Based Allocation Model” (HBAM) i.e., population-needs-
based-funding for provincial health care funding and develop a
population-needs-based funding formula for social services; and
c) The Government of Ontario Develops a health care and social
services growth plan for Ontario to complement Places to Grow;
and
THAT this resolution be forwarded to the Premier of Ontario, the
Minister of Health and Long-Term Care, the Minister of Finance, the
MPP for Newmarket-Aurora, High growth communities Mayors and
Chairs, and the Central LHIN.
CARRIED
b) Director of Financial Services/Treasurer
Re: 2008 Operating and Capital Budget - Item 3
The Director of Financial Services reviewed the proposed final Operating and
Capital Budget for 2008.
Moved by Councillor Wilson Seconded by Councillor Collins-Mrakas
THAT the comments of the delegate be received for information.
CARRIED
c) Mr. Geoffrey Dawe, Chair, Aurora Public Library
Re: 2008 Library Budget – Item 4
Mr. Geoffrey Dawe, Chair of the Aurora Library Board, and Ms Louise Procter
Maio, CEO and Secretary Treasurer for the Aurora Public Library, reviewed the
Library’s Capital and Operating Budget for 2008.
Moved by Councillor Buck Seconded by Councillor MacEachern
THAT the comments of the delegate be received for information.
CARRIED
d) Ms Donna Coker, Resident and Rishma Mirshahi, Resident
Re: 2008 Operating and Capital Budget - Item 3
Ms. Donna Cocker and Ms Rishma Mirshahi thanked the Mayor and Members of
Council for their ongoing support of the revitalization of Seston Park, and for
keeping it in the 2008 Budget. Ms. Mirshahi advised that there is an active group
of citizens who are ready and willing to help out in any way and look forward to
many years of enjoyment of this park when it is restored to its original beauty.
Minutes of Council Meeting No. 08-11 Page 6 of 10
Tuesday, April 22, 2008
Moved by Councillor MacEachern Seconded by Councillor Wilson
THAT the comments of the delegate be received for information.
CARRIED
X CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION
Moved by Councillor Buck Seconded by Councillor MacEachern
THAT Item 4 be brought forward for discussion at this time.
CARRIED
4. 2008 Library Budget
Moved by Councillor Marsh Seconded by Councillor Buck
THAT the contribution to the Library budget be increased by an additional
0.4% toward the Operating budget and by 1% toward the Capital budget,
bringing the total to 5.4%.
On a recorded vote the motion was DEFEATED
YEAS: 4 NAYS: 5
VOTING YEAS: Councillors Buck, Collins-Mrakas, Marsh, McRoberts
VOTING NAYS: Councillors Gaertner, Granger, MacEachern, Wilson and
Mayor Morris
Moved by Councillor MacEachern Seconded by Councillor Marsh
THAT the 2008 Library Budget be received for information.
CARRIED
Moved by Councillor MacEachern Seconded by Councillor Granger
THAT Item 10 be brought forward for discussion at this time.
CARRIED
10. LS08-024 – Development of One Senior Baseball Facility
Moved by Councillor MacEachern Seconded by Councillor Granger
THAT Council receive this report as information and direct staff to
complete the detailed design and servicing plan and specifications
process in 2008, at a cost of $40,000 and present the item in the 2009
Capital Budget for Council’s consideration; and
THAT, given that other recreation facilities will also be constructed on the
Burnett lands, consideration be given to the full function of the property to
ensure that the lands are efficiently utilized.
CARRIED
Minutes of Council Meeting No. 08-11 Page 7 of 10
Tuesday, April 22, 2008
Moved by Councillor MacEachern Seconded by Councillor McRoberts
THAT Item 16 be brought forward for discussion at this time.
CARRIED
16. Report FS08-020 - Budget Adjustment
ADDED ITEM
Moved by Councillor MacEachern Seconded by Councillor Gaertner
THAT the budget be adjusted by increasing the levy by ½% to account for
the revenue lost from the closing of the Aurora Bingo Hall, making the annual
percentage increase 5.9%; and
THAT the 2008 budget be adjusted by reducing the amount of additional
contribution to the capital by 1/2%, reducing the additional contribution from
$230,000 to $95,000.
On a recorded vote the motion was DEFEATED
YEAS: 5 NAYS: 4
VOTING YEAS: Councillors Gaertner, MacEachern, Wilson and Mayor Morris
VOTING NAYS: Councillors Buck, Collins-Mrakas, Granger, Marsh and
McRoberts
Moved by Councillor Gaertner Seconded by Councillor Granger
THAT the hour be extended past 10:30 p.m.
CARRIED
Moved by Councillor Wilson Seconded by Councillor MacEachern
THAT the additional contribution of 1% to the Capital reserve be reduced to
0%; and
THAT the Corporate Services budget be reduced by $135,000 to account for
the revenue lost as a result of the closing of the Aurora Bingo Hall.
On a recorded vote the motion was CARRIED
YEAS: 5 NAYS: 4
VOTING YEAS: Councillors Gaertner, Granger, MacEachern, Wilson and
Mayor Morris
VOTING NAYS: Councillors Buck, Collins-Mrakas, Marsh and McRoberts
Moved by Councillor Granger Seconded by Councillor MacEachern
THAT Item 12 be brought forward for discussion at this time.
CARRIED
Minutes of Council Meeting No. 08-11 Page 8 of 10
Tuesday, April 22, 2008
12. Memorandum from the Director of Corporate Services/Town Clerk
Re: Special General Committee Meeting –Council Priority List Review
Moved by Councillor Granger Seconded by Councillor Marsh
THAT a Special General Committee meeting be convened on Monday,
April 28, 2008 at 7:00 p.m., to review the Council Priority List.
CARRIED
11. ADM08-005 – Power Generation and Transformation in the Town of Aurora
Moved by Councillor MacEachern Seconded by Councillor Granger
THAT report ADM08-005 be received for information.
CARRIED
2. General Committee Meeting Report No. 08-19 Tuesday, April 15, 2008
CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION FROM THE
GENERAL COMMITTEE MEETING NO. 08-19, TUESDAY, APRIL 15, 2008
(9) PW08-016 – Award of Tender PW2008-13 - Supply and Delivery of
2 Four Wheel Drive, Rubber Tire, Extend-a-Hoe, Backhoe
Loaders, Complete with Options
Moved by Councillor Wilson Seconded by Councillor MacEachern
THAT Tender No. PW2008-13 - Supply and Delivery of 2 Four Wheel
Drive, Rubber Tire, Extend-a-Hoe, Backhoe Loaders Complete with
Options be awarded to Toromont Cat. for the total tender price of
$219,702.72, excluding GST.
CARRIED
(19) Motion from Councillor McRoberts
Re: Heritage Interim Program Manager for the Aurora Heritage Centre
(Notice of Motion was provided at the April 8, 2008 Council meeting)
Moved by Councillor MacEachern Seconded by Councillor Collins-Mrakas
THAT the resolution be received; and
THAT the Director of Leisure Services and Director of Financial Services
meet with Cathy Milloy to discuss which tasks should be completed at this
time and report back to Council, should an agreeable arrangement not
be achieved.
CARRIED
Moved by Councillor Marsh Seconded by Councillor Collins-Mrakas
THAT the balance of the report of the General Committee Meeting No. 08-
19 be received and the recommendations carried by the committee be
approved.
CARRIED
Minutes of Council Meeting No. 08-11 Page 9 of 10
Tuesday, April 22, 2008
3. 2008 Final Operating and Capital Budget
(Budget Material Under Separate Cover)
Moved by Councillor MacEachern Seconded by Councillor Gaertner
THAT the 2008 Final Operating and Capital Budget for the Town of
Aurora, as amended at the April 22, 2008 Council meeting be adopted.
On a recorded vote the motion was CARRIED
YEAS: 8 NAYS: 1
VOTING YEAS: Councillors Collins-Mrakas, Gaertner, Granger, MacEachern
Marsh, McRoberts, Wilson and Mayor Morris
VOTING NAYS: Councillor Buck
Moved by Councillor Wilson Seconded by Councillor Granger
THAT the hour be extended past 11:00 p.m.
CARRIED
Councillor MacEachern, having previously declared at interest in Item 13, did not take
part in or vote on any questions in this regard or attempt in any way to influence the
voting on such questions.
13. Extract from Closed Session Meeting of April 1, 2008
Re: Sale of 404/Leslie Street Town owned Lands
Moved by Councillor Wilson Seconded by Councillor Collins-Mrakas
THAT the extract regarding Sale of the 404/Leslie Street Lands, presented
to Council, be received for information.
CARRIED
Councillor MacEachern left the meeting at 11:20 p.m.
Moved by Councillor Wilson Seconded by Councillor Granger
THAT Items 5, 6, 9 and 14 be deferred to the General Committee meeting
on Tuesday, May 6, 2008.
CARRIED
XI REGIONAL REPORT
None
XII NEW BUSINESS/GENERAL INFORMATION – COUNCILLORS
None
Minutes of Council Meeting No. 08-11 Page 10 of 10
Tuesday, April 22, 2008
XIII READING OF BY-LAWS
Moved by Councillor Marsh Seconded by Councillor Wilson
THAT the following listed by-laws be given 1st, 2nd and 3rd readings, and
enacted:
5013-08.F BEING A BY-LAW to amend Municipal Waterworks
Distribution By-law 3305-91, as amended. (ADDED ITEM)
5021-08.H BEING A BY-LAW to Accept Ontario Funding for Road and
Infrastructure Investment Funding
5022-08.H BEING A BY-LAW to amend By-law 4725-05.H, appointment
of an Acting Chief Building Official (Marcel Jonker)
5025-08.F BEING A BY-LAW to establish a schedule of fees for
applications, permits, the sale of Town publications, and to
prescribe service charges for administrative matters.
(Amending Schedule B – Building Administration)
5023-08.C BEING A BY-LAW to confirm actions by Council Resulting
From Council Meeting 08-11 on April 22, 2008.
CARRIED
XIV CLOSED SESSION
Legal and Personal Matters
The Closed Session matters were deferred to the General Committee
meeting on Tuesday, May 6, 2008.
XV ADJOURNMENT
Moved by Councillor Wilson
THAT the meeting be adjourned at 11:25 p.m.
CARRIED
_______________________________ ________________________________
PHYLLIS M. MORRIS, MAYOR K. EWART, DEPUTY CLERK