MINUTES - Council - 20080408 TOWN OF AURORA
COUNCIL MEETING MINUTES
NO. 08-10
Council Chambers
Aurora Town Hall
Tuesday, April 8, 2008
ATTENDANCE
COUNCIL MEMBERS Mayor Morris in the Chair; Councillors Buck, Collins-
Mrakas, Gaertner, Granger, MacEachern, Marsh,
McRoberts and Wilson.
MEMBERS ABSENT None
OTHER ATTENDEES Chief Administrative Officer, Director of Corporate
Services/Town Clerk, Director of Building, Director of
Leisure Services, Director of Planning, Director of
Public Works, Director of Financial Services/
Treasurer and Council/Committee Secretary.
Mayor Morris called the meeting to order at 7:00 p.m.
I DECLARATIONS OF PECUNIARY INTEREST
There were no declarations of pecuniary interest under the Municipal Conflict of
Interest Act.
II APPROVAL OF AGENDA
Moved by Councillor Wilson Seconded by Councillor Gaertner
THAT the agenda as circulated by the Corporate Services Department,
with the following additional items, be approved:
REVISED MOTION for Item 7 - Resolution from York Region -
Transportation and Works Committee
Re: Replacement of Municipal Representative for Source Protection
Committees as Required by the Clean Water Act
NEW ITEM 9 - E-mail from the Director of Leisure Services
Re: Aurora Heritage Centre - 22 Church Street, Geothermal HVAC
CARRIED
III OPEN FORUM
Mr. Geoffrey Dawe, Chair of the Library Board, introduced Ms Louise Procter Maio, the
newly appointed Chief Executive Officer and Secretary-Treasurer for the Aurora Public
Library.
Ms Louise Procter Maio advised that she has been an Aurora resident since 1985 and
from that time, has actively been involved with the Aurora Public Library. Ms Proctor
Maio advised that she is excited about her position and welcomes the opportunity to
work together with Town Council and staff.
Council Meeting No. 08-10 Page 2 of 7
Tuesday, April 8, 2008
IV ADOPTION OF MINUTES
Special Council Minutes of March 24, 2008, Meeting No. 08-07
Council Minutes of March 25, 2008, Meeting No. 08-08
Special Council - Public Planning Minutes of March 26, 2008, Meeting No.
08-09
Moved by Councillor Granger Seconded by Councillor Buck
THAT the Special Council minutes of March 24, 2008, meeting no. 08-07,
Council minutes of March 25, 2008, meeting number 08-08 and the
Special Council - Public Planning minutes of March 26, 2008, meeting
number 08-09, be adopted as printed and circulated.
CARRIED
V PRESENTATIONS
None
VI PUBLIC SERVICE ANNOUNCEMENTS
Councillor Wilson extended congratulations to the Canada Day Parade Committee for
doing a fantastic job on their “100 Loonies for Canada!” event, which took place on
Friday, April 4, 2008.
Mayor Morris advised that there have been two public open house meetings pertaining
to the proposed By-law to regulate the use of pesticides in Aurora. Mayor Morris
advised that there will be a staff report coming forward to a future meeting of Council
addressing this issue.
Mayor Morris advised that St. Andrew’s College Cadet Corps conducted a parade to
exercise their Freedom of the Town on Sunday, April 6, 2008.
Mayor Morris advised that the Aurora Realtor’s Breakfast took place on Wednesday
April 2, 2008 and was very successful and well attended.
Mayor Morris advised that there will be an open public meeting pertaining to the issue of
power generation in York Region, taking place at the Town Hall on Wednesday April 30,
2008, at 7:00 p.m. The CAO confirmed that representatives from the Ontario Power
Authority, Ontario Clean Air Alliance, Association of Power Producers of Ontario and
PowerStream have confirmed their participation on the panel to discuss the issues and
answer questions. The CAO advised that a moderator is still to be confirmed.
Mayor Morris expressed concern regarding comments made by former Councillor Bill
Hogg in a letter to the editor printed in the Auroran on April 8, 2008, pertaining to an
OMB hearing that the Town was recently engaged in with respect to a development
application on the Oak Ridges Moraine. Mayor Morris advised that Council considered
the application carefully and acted in the best interest of the town on this matter as in all
things.
Mayor Morris congratulated the Aurora Skaters Club’s on their success in the Aurora
Skating Club Carnival at the Aurora Community Centre on April 5, 2008. The Mayor
Noted that Canadian Champion, Patrick Chan, was also performing.
Mayor Morris Congratulated the Director of Leisure Services and his staff for providing a
beautifully maintained, state-of-the-art venue for the W omen’s Hockey Provincial
Championships, which took place this weekend at the Aurora Recreation Complex,
Hosted By the Aurora Panthers. Mayor Morris advised that the event was well attended
and that many of the participants and spectators were very impressed with the Aurora
Recreation Complex and how well it was maintained throughout the event.
Council Meeting No. 08-10 Page 3 of 7
Tuesday, April 8, 2008
VII DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION
Items 1, 2(1), 5 and 8 were identified for discussion.
VIII ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION
Moved by Councillor MacEachern Seconded by Councillor McRoberts
THAT the following recommendations respecting the matters listed as
“Items not Requiring Separate Discussion” be adopted as submitted to
Council and staff be authorized to take all necessary action required to
give effect to same:
3. General Committee Meeting Report No. 08-17 Tuesday, April 1, 2008
THAT the report of the General Committee Meeting No. 08-17 be received
and the recommendations carried by the Committee be approved.
4. BA08-001 – Customer Service Initiative Team – Terms of Reference
THAT Report No. BA08-01 be received as information; and
THAT Council endorse the Terms of Reference and Work Plan for the
Customer Service Initiative Team outlined in Report No. BA08-01.
6. PW08-017 – Lake Simcoe Clean-Up Fund (LSCUF) - Follow-up Report
THAT staff be directed to submit detailed project proposals to
Environment Canada for funding from the Lake Simcoe Clean-Up Fund for
the Retrofit of SWM Facility C-1 and the removal of the Burnett Pond by
the April 14, 2008 deadline; and
THAT staff be directed to report to Council as soon as possible after the
funding announcements for the program have been made on the result of
the applications and, assuming the application were successful, to seek
authorization to tender the retrofits of SWM Facility C-1.
7. Resolution from York Region - Transportation and Works Committee
Re: Replacement of Municipal Representative for Source Protection
Committees as Required by the Clean Water Act
THAT the Town of Aurora endorse the appointment of Neil Garbe as the
Municipal representative for York Region and its constituent local
municipalities on the Credit Valley, Toronto Region and Central Lake
Ontario Region Source Protection Committee; and
THAT the Town of Aurora endorse the appointment of Erin Mahoney as
the Municipal representative for York Region and its constituent local
municipalities on the South Georgian Bay - Lake Simcoe Source
Protection Committee; and
THAT the Town of Aurora agrees to waive the voting procedure for the
appointment of Erin Mahoney to the South Georgian Bay - Lake Simcoe
Source Protection Committee.
9. E-mail from the Director of Leisure Services
Re: Aurora Heritage Centre - 22 Church Street, Geothermal HVAC
(Added Item)
THAT the added item 9 be received for information.
CARRIED
Council Meeting No. 08-10 Page 4 of 7
Tuesday, April 8, 2008
IX DELEGATIONS
None
X CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION
1. Special General Committee Meeting Report No. 08-15 Monday, March 24,
2008
CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION FROM THE
GENERAL COMMITTEE MEETING NO. 08-15, TUESDAY, MARCH 24, 2008
(1) LS08-016 - Aurora Heritage Centre
Moved by Councillor Gaertner Seconded by Councillor McRoberts
THAT it be recommended to Council that the Mayor and Clerk be
authorized to execute the Contribution Agreement with the Minister of
Canadian Heritage for funding under the Cultural Spaces Canada - Grant
Program for the Aurora Heritage Centre; and
THAT staff incorporate the following amendments as the grant eligible
projects to be financed by the grant:
New Heating, Ventilation and Air Conditioning System
Additional Framing and Millwork
Improved Lighting Fixtures Multi Purpose Room
Picture Hanging Rails
Picture Hanging Rails Basement
New Moulding in Multi Purpose Room
Fixtures
Store Front Framing
Interior Storm Windows
Roller Shades
Tender Documents
Advertising Tender
Display Millwork; and
THAT, in terms of the heating, ventilation/air conditioning system, staff
return to the contractor to determine specifics regarding Base Case 2 and
other options that may be provided; and
THAT the matter be referred to the budget deliberations for further
consideration.
CARRIED
Moved by Councillor MacEachern Seconded by Councillor McRoberts
THAT the balance of the report of the Special General Committee Meeting
No. 08-15 be received and the recommendations carried by the
Committee be approved.
CARRIED
Council Meeting No. 08-10 Page 5 of 7
Tuesday, April 8, 2008
2. Special General Committee Meeting Report No. 08-16 Tuesday, March 31, 2008
CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION FROM THE
GENERAL COMMITTEE MEETING NO. 08-16, TUESDAY, MARCH 31, 2008
(1) Memorandum from the Financial Analyst/Budget Co-ordinator
Re: Aurora Heritage Centre – Cultural Spaces Federal Grant Program
Moved by Councillor Wilson Seconded by Councillor Marsh
THAT Base Case 2 system be included in the Aurora Heritage Centre
renovations at an additional cost of $203,000 being allocated to the
project; and
On a recorded vote the motion was CARRIED
YEAS: 7 NAYS: 2
VOTING YEAS: Councillors Collins-Mrakas, Gaertner, Granger, MacEachern,
Marsh, Wilson and Mayor Morris
VOTING NAYS: Councillors Buck and McRoberts
Moved by Councillor McRoberts Seconded by Councillor Collins-Mrakas
THAT Council approve funding of $82,890 from the Church Street School
Reserve to be applied to the Aurora Heritage Centre renovations (capital
project #72059); and
THAT Council approve the additional funding requirements as identified in
the financial summary chart, including any changes made to the chart
during this meeting.
CARRIED
Moved by Councillor MacEachern Seconded by Councillor McRoberts
THAT the balance of the report of the Special General Committee Meeting
No. 08-16 be received and the recommendations carried by the
Committee be approved.
CARRIED
5. Extract from Special General Committee - Closed Session Meeting of April
1, 2008
Re: Personal Matter – Composition of the CSI Aurora Customer Services
Committee – (referred to closed session from General Committee April
1, 2008)
Moved by Councillor Granger Seconded by Councillor MacEachern
THAT, in future, staff committee appointments be presented to
Council in closed session, if Council endorsement is required for the
establishment of the committee, prior to the members being publicly
appointed to the committee.
CARRIED
Council Meeting No. 08-10 Page 6 of 7
Tuesday, April 8, 2008
8. Report from Lake Simcoe Region Conservation Authority
Re: Hearing, Pursuant to the Fill Construction & Alteration to Waterways
Ontario Regulation 179/06, Cancellation of Permit AP.2007.23
1160-1360 Bloomington Road, Part of Lot 11, Concession 2, Town of Aurora
(Tabled by Councillor MacEachern)
Moved by Councillor MacEachern Seconded by Councillor McRoberts
THAT the report be received for information.
CARRIED
XI REGIONAL REPORT
Mayor Morris advised that she will provide the Information desk staff with copies of the
Regional Council Highlights which can be obtained from the Region of York website at
www.york.ca.
Mayor Morris advised that the Region recently received a report regarding the issue of
affordable housing.
XII NEW BUSINESS/GENERAL INFORMATION – COUNCILLORS
Councillor Gaertner requested an update on the status of a report pertaining to
secondary dwelling units, and requested that staff look into this matter and report on
back on the issue.
Councillor Buck asked if the renovations to 22 Church Street, for the Aurora Heritage
Centre are considered a “Design Build” project. The Director of Leisure Services
advised that they are not, however, there is a portion of the HVAC system which does
fall under the “Design Build” program.
Councillor MacEachern requested that the issue of Secondary Dwellings be dealt with
by staff, separately from the Official Plan review process.
Councillor Granger inquired about the recent amendments to speed limits on
Bloomington Road. The Director of Public Works responded by advising that there is a
Regional policy on the establishment of speed limits, and advised that he would provide
Council with a copy of this policy if desired.
Councillor McRoberts gave notice of motion pertaining to a possible arrangement to
appoint an interim program manager for the Aurora Heritage Centre prior to its opening
or governance structure, whichever comes first.
Councillor Marsh inquired about a sale of Rain Barrels in, to which the Director of Public
works advised that the sale will be taking place on May 24, 2008 at various participating
locations in York Region as part of the Region’s water efficiency program.
Councillor Buck inquired about the sale of toilets to which the Director of Public Works
advised that a sale Water Efficiency Toilet took place on Saturday, April 5, 2008 and
Sunday, April 6, 2008.
Councillor MacEachern expressed concern regarding the process used with respect to
a letter which was presented at the March 25, 2008 Council meeting as an added item.
Councillor MacEachern advised that all references to this letter were removed from the
minutes of that meeting on the grounds that the letter was of a confidential nature.
Councillor MacEachern suggested that it should be confirmed that this letter was of a
confidential nature, and if so, there should be an explanation in the minutes to advise of
the reason for the removal of any reference to this document.
Council Meeting No. 08-10 Page 7 of 7
Tuesday, April 8, 2008
XIII READING OF BY-LAWS
Moved by Councillor MacEachern Seconded by Councillor Gaertner
THAT the following listed by-laws be given 1st, 2nd and 3rd readings, and
enacted:
5019-08.H BEING A BY-LAW to appoint Building Inspectors
5020-08.C BEING A BY-LAW to confirm actions by Council
resulting from Council meeting 08-10 on April 7, 2008.
CARRIED
XIV CLOSED SESSION
Personal, Property and Labour Relations
Moved by Councillor Buck Seconded by Councillor Granger
THAT Council resolve into a Closed Session to consider personal matters
about identifiable individuals; a property matter regarding the Town owned
404-Leslie Street lands; and labour relations matters regarding non-union
staff compensation and Town Hall and Leisure Services Facilities
temporary closure for Christmas holidays.
CARRIED
XV ADJOURNMENT
Moved by Councillor Wilson
THAT the meeting be adjourned at 8:30 p.m.
CARRIED
_______________________________ ________________________________
PHYLLIS M. MORRIS, MAYOR BOB PANIZZA, TOWN CLERK