MINUTES - Council - 20071201 TOWN OF AURORA
COUNCIL MEETING MINUTES
NO. 07-32
Council Chambers
Aurora Town Hall
Tuesday, December 11, 2007
ATTENDANCE
COUNCIL MEMBERS Mayor Morris in the Chair; Councillors Buck, Collins-
Mrakas, Gaertner, Granger, MacEachern, Marsh,
McRoberts and Wilson
MEMBERS ABSENT None
OTHER ATTENDEES Chief Administrative Officer, Director of Corporate
Services/Town Clerk, Director of Building, Director of
Leisure Services, Director of Planning, Acting Director
of Public Works, Director of Financial Services/
Treasurer, Town Solicitor and Council/Committee
Secretary
Deputy Mayor McRoberts assumed the Chair in the absence of Mayor Morris and
called the meeting to order at 5:45 p.m.
CLOSED SESSION
Legal and Labour Relations Matters
Moved by Councillor Marsh Seconded by Councillor Buck
THAT Council convene into a Closed Session to consider legal and labour
relations matters.
CARRIED
Council recessed at 5:48 p.m.
Deputy Mayor McRoberts vacated the Chair, Mayor Morris assumed the Chair.
Moved by Councillor MacEachern Seconded by Councillor Granger
THAT Council reconvene at 7:13 p.m.
CARRIED
I DECLARATIONS OF PECUNIARY INTEREST
Councillor McRoberts declared a pecuniary interest in the additional delegation -
(d) pertaining to Dr. G.W. Williams Secondary School, by virtue of the York
Region District School Board being his employer. Councillor McRoberts did not
take part in or vote on any questions in this regard or attempt in any way to
influence the voting on such questions.
Council Meeting No. 07-32 Page 2 of 12
Tuesday, December 11, 2007
II APPROVAL OF AGENDA
Moved by Councillor Buck Seconded by Councillor MacEachern
THAT the agenda as circulated by the Corporate Services Department,
with the following additional items, be approved:
Delegation c) - Mr. Claudio Brutto, Brutto Consulting
Re: Item 10 - PL07-150 and By-law 4964-07.D
Draft Plan of Subdivision & Zoning Amendment Stefano
and Rose Polsinelli
Delegation d) - Mr. Dan Revington
Re: Dr. G. W. Williams Secondary School
Added Item 15 - Memorandum from the CAO
Re: Donation of Naming Rights Southlake Regional Health Centre
Foundation Gala
CARRIED
III OPEN FORUM
None
IV ADOPTION OF MINUTES
Council Meeting Minutes of November 27, 2007, Meeting 07-30 and Special
Council - Public Planning of November 28, 2007, Meeting 07-31
Moved by Councillor MacEachern Seconded by Councillor Gaertner
THAT the third item in the New Business/General Information -
Councillors section of the Council Meeting Minutes from meeting 07-30 -
be amended to read as follows:
Councillor MacEachern asked whether or not there was signage in
place at the Town owned 404 Lands for sale. The CAO advised
that he would investigate the matter.
THAT the Council Meeting Minutes from meeting 07-30, as amended, and
the Special Council - Public Planning Minutes from meeting 07-31 be
adopted.
CARRIED
V PRESENTATIONS
None
VI PUBLIC SERVICE ANNOUNCEMENTS
Mayor Morris advised that the National Defence and the Canadian Armed Forces
conducted an emergency preparedness exercise drill in Aurora from December
6, 2007 through to the December 10, 2007. Mayor Morris congratulated the staff
of the Leisure Services Department, the Public Works Department and the
Central York Fire Services staff for their valuable assistance with the military
exercise this past weekend.
Council Meeting No. 07-32 Page 3 of 12
Tuesday, December 11, 2007
Mayor Morris advised that Operation Red Nose will be in operation again this
year and encouraged people to take care when enjoying the festivities of the
season, not to drink and drive and to call for a ride if they feel they are unable to
drive safely.
Mayor Morris advised that there will be a party in celebration of the retirement of
Sue Seibert, Director of Planning and Development, taking place on Monday,
December 17, 2007.
Councillor Gaertner thanked the Mayor for attending the Hanukkah celebration at
the Town Hall on Sunday December 9, 2007.
Councillor McRoberts reminded Council and attendees that the Town of Aurora is
coordinating the annual Salvation Army Christmas Kettle Drive and anyone
wishing to volunteer should call Info Aurora at 905 727-8214.
Councillor Granger advised that the Aurora Christmas Dream is pulling together
with the assistance of the many corporations and individuals who are
volunteering their time, materials and services. Councillor Grangers advised that
this will be a traditional holiday celebration for many Aurora residents and
families who are in need of support during the holiday season.
Councillor Marsh commended the Colonel G. C. Mann, Major Fred Moore
Lieutenant Colonel Bruce McCullough and the troops involved in Operation
Steadfast, adding that the experience was thoroughly informative and reassuring.
VII DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION
Items 5(6), (8), (14), (15), 6, 7, 8, 9, 10, 11, 12, 13 and 14 were identified for
discussion.
VIII ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION
Moved by Councillor Wilson Seconded by Councillor MacEachern
THAT the following recommendations respecting the matters listed as
“Items not Requiring Separate Discussion” be adopted as submitted to
Council and staff be authorized to take all necessary action required to
give effect to same:
1. Special General Committee Meeting Minutes No. 07-47 Thursday,
November 22, 2007
THAT the minutes of the Special General Committee Meeting 07-47 on
Thursday, November 22, 2007, be received and the recommendations
contained therein be adopted.
2. Special General Committee Meeting Minutes No. 07-48 Monday, November
26, 2007
THAT the minutes of the General Committee Meeting 07-48 on Monday,
November 26, 2007, be received and the recommendations contained
therein be adopted.
3. Special General Committee – Audit Committee Meeting Minutes No. 07-49
Tuesday, November 27, 2007
THAT the minutes of the Special General Committee Meeting 07-49 on
Tuesday, November 27, 2007, be received and the recommendations
contained therein be adopted.
Council Meeting No. 07-32 Page 4 of 12
Tuesday, December 11, 2007
4. Special General Committee Meeting Minutes No. 07-50 Saturday, December
1, 2007
THAT the minutes of the Special General Committee Meeting 07-50 on
Saturday, December 1, 2007, be received and the recommendations
contained therein be adopted.
CARRIED
IX DELEGATIONS
(a) Mr. Charles Sequeira of the Town of Aurora Seniors’ Association
Mr. Charles Sequeira, on behalf of the Aurora Seniors’ Assocation, presented
Council with the second instalment toward the capital debt relative to the Aurora
Seniors’ Centre, in the amount of $58,079.83.
Moved by Councillor MacEachern Seconded by Councillor McRoberts
THAT the presentation from the Seniors’ Centre Association and second
instalment toward the capital debt relative to the Aurora Seniors’ Centre, in
the amount of $58,079.83, be received with thanks on behalf of the Town
of Aurora.
CARRIED
(b) Mr. Mike Springford, Chair - Site Selection Committee Habitat for
Humanity York Region
Mr. Mike Springford presented a video to illustrate the concept and the benefits
of the Habitat for Humanity Program for individuals and the community as a
whole and outlined how Habitat York Region fits in with municipal, regional, and
provincial affordable housing policies. Mr. Springford requested that Council
consider the donation of any municipal surplus lands which may be used for this
program and also consider waving development charges and building permit fees
to help offset the costs involved in this type of building project.
Moved by Councillor Granger Seconded by Councillor Wilson
THAT the comments of the delegate be received and referred to Planning
& Development Services to review and provide additional information and
possible locations.
CARRIED
(c) Mr. Claudio Brutto, Brutto Consulting
Re: Item 10 - PL07-150 and By-law 4964-07.D
Draft Plan of Subdivision & Zoning Amendment Stefano and
Rose Polsinelli - Added Item
Mr. Claudio Brutto advised that the applicant is in full support of the staff report
and recommendations and urged Council to approve the application and allow
staff to continue with the process.
Moved by Councillor MacEachern Seconded by Councillor Granger
THAT the comments of the delegate be received for information and that
Item 10 be brought forward for discussion.
CARRIED
Council Meeting No. 07-32 Page 5 of 12
Tuesday, December 11, 2007
10. PL07-150 - Draft Plan of Subdivision and Zoning By-law
Amendment Applications
Stefano and Rose Polsinelli
14575 Bayview Avenue, Aurora
Part of Lot 16, Concession 2, E.Y.S
Files D12-01-1A & D14-04-01
Moved by Councillor McRoberts Seconded by Councillor MacEachern
THAT the proposed Plan of Subdivision D12-01-1A prepared by Brutto
Consulting dated April 3, 2006, revised October 24, 2007, including a
neighbourhood park, be draft approved subject to the Schedule of
Conditions of Draft Approval, attached hereto as Appendix “A”, being
fulfilled prior to final approval; and
THAT 61 units of sewage and water capacity be allocated to the Polsinelli
lands, described as Part of Lot 16, Concession 2, East of Yonge Street;
and,
THAT Council enact Implementing Zoning By-law 4964-07.D.
CARRIED
Councillor McRoberts, having previously declared an interest in Delegation (d), did not
take part in the vote called for in this regard.
(d) Mr. Dan Revington
Re: Dr. G. W. Williams Secondary School - Added item
Mr. Dan Revington thanked Council for supporting the residents in their
requests that the York Region District School Board reconsider their plans
to move Dr. G. W. Williams Secondary School to a new location.
Mr. Revington advised that the York Region District School Board has
announced that they have decided to keep the current location for the Dr.
G. W. Williams Secondary School and purchase land for a new school as
well. Mr. Revington advised that the residents he represents are very
pleased with this outcome and feel that it was the support and
encouragement from the Mayor and Members of Council who helped
make this happen.
Moved by Councillor MacEachern Seconded by Councillor Collins-Mrakas
THAT the comments of the delegate be received for information.
CARRIED
CLOSED SESSION
Legal Matters
Moved by Councillor MacEachern Seconded by Councillor Wilson
THAT Council convene into a Closed Session to receive legal advise.
CARRIED
Council recessed at 8:30 p.m.
Moved by Councillor MacEachern Seconded by Councillor Gaertner
THAT the meeting reconvene in public session at 9:45 p.m.
CARRIED
Council Meeting No. 07-32 Page 6 of 12
Tuesday, December 11, 2007
Moved by Councillor MacEachern Seconded by Councillor Gaertner
THAT the Director of Corporate Services be directed to contact the
Information Privacy Commissioner to request that an interpretation be
provided with regard to the release of telephone logs; and
THAT the Mayor be directed to send a letter on behalf of Council, to
former Mayor Tim Jones, requesting further information related to the use
of the telephone logs.
On a recorded vote the motion was CARRIED
YEAS: 7 NAYS: 2
VOTING YEAS: Councillors Gaertner, Granger, MacEachern, Marsh,
McRoberts, Wilson and Mayor Morris
VOTING NAYS: Councillors Buck and Collins-Mrakas
X CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION
Moved by Councillor MacEachern Seconded by Councillor Gaertner
THAT Items 6 and 9 be brought forward for consideration at this time.
CARRIED
6. FS07-054 - Consulting Service for Business Plan and Strategic Plan for the
Aurora Heritage Centre
Moved by Councillor Granger Seconded by Councillor MacEachern
THAT the Town of Aurora accept the proposal from Novita Interpares
Limited for the preparation of a Business Plan for the Aurora Heritage
Centre, and subject to receiving Canadian Arts and Heritage Sustainability
Program funding, Novita also be contracted for the preparation of a
Strategic Plan and Training and Development for the Aurora Heritage
Centre, and
THAT the Arts and Culture Committee be the steering group for this
project.
CARRIED
9. LS07-047 – Aurora Heritage Centre – 22 Church Street - Construction
Moved by Councillor Granger Seconded by Councillor McRoberts
THAT Council approve the award of construction renovations for the
Aurora Heritage Centre - 22 Church Street to Rutherford Construction
Incorporated based on tender results of LS2007-92 in the amount of
$2,184,408; and
THAT Council approve an additional contingency allowance of 10% of the
base bid amount, $218,440, to account for additional work and potential
changes to the contract.
CARRIED
Council Meeting No. 07-32 Page 7 of 12
Tuesday, December 11, 2007
Moved by Councillor MacEachern Seconded by Councillor Gaertner
THAT Item 14 be brought forward for consideration at this time.
CARRIED
14. Memorandum from the Chief Administrative Officer
Re: Ontario Power Authority - Request for Proposal
Moved by Councillor Buck Seconded by Councillor Granger
THAT the memorandum from the Chief Administrative Officer regarding
Ontario Power Authority - Request for Proposal be received for
information; and
THAT the Ontario Power Authority be invited to appear before
General Committee to provide additional information on this matter.
CARRIED
5. General Committee Meeting Minutes No. 07-52 Tuesday, December 4, 2007
CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION FROM THE
GENERAL COMMITTEE MEETING NO. 07-52, TUESDAY, DECEMBER 4, 2007
(14) PW07-046 – Recycling Services in Public Spaces
Moved by Councillor MacEachern Seconded by Councillor Marsh
THAT Council receive report PW07-046, regarding the provision of
recycling services in public spaces; and
THAT Council direct staff to further investigate all of the options outlined in
report PW07-046, and report back to Council prior to the 2008 Budget
deliberations with further details and budget impacts for the options; and
THAT, for 2008, staff be directed to proceed to implement Option “D”, to
placard all existing waste receptacles in public areas to help deter
recyclable materials going to landfill; and
THAT report PW07-046 – Recycling Services in Public Spaces be referred
to the Environmental Advisory Committee for information on their January
2008 agenda.
CARRIED
(8) LS07-046 – Department of Leisure Services – Sports Field Use Policy
Moved by Councillor Gaertner Seconded by Councillor Buck
THAT the General Committee endorse the revised Sports Field Use
Policy for implementation prior to the commencement of the 2008 playing
season, subject to any comments or revisions as recommended by the
General Committee.
CARRIED
Council Meeting No. 07-32 Page 8 of 12
Tuesday, December 11, 2007
Mayor Morris relinquished the Chair to Deputy Mayor McRoberts in order to participate
freely in the discussion during consideration of items 6 and 15.
(6) CS07-046 – 2008 Pet Licensing Fees
Moved by Mayor Morris Seconded by Councillor MacEachern
THAT report CS07-046 - 2008 Pet Licensing Fees be received for
information; and
THAT the proposed amending by-law be presented at the Council meeting
of December 11, 2007; and
THAT an Information item be placed on the town website and in the Era
Banner Notice Board informing residents of the proposed change to the
animal control contractor, as well as the proposed change to the pet
licensing fees; and
THAT door to door canvassers who sell pet licenses be instructed to
distribute a flyer to each household which includes the following
information:
Phone number for animal control
Hours of operation for animal control
List of services provided by animal control
The cost of the contract for animal control
Information regarding the leash-free dog park
Information regarding the ability to purchase a pet license in person at
Town Hall
Any additional information which staff deem appropriate; and
THAT the license fee for a micro-chipped dog be $22.50 per year; and
THAT the license fee for a micro-chipped cat be $15.00 per year; and
THAT the fine for “Failing to Obtain a Dog or Cat License” be $200; and
THAT the fine for “Allowing a Dog or Cat to Run at Large” be $300; and
THAT licenses be issued at the existing rates until the end of
January 2008; and
THAT By-law 4981-07.P be given 1st and 2nd readings this evening
and be scheduled to receive a third reading and be enacted by
Council on Tuesday, January 22, 2008.
CARRIED
(15) ADM07-015 - Extension of Agreement for Provision of External Legal Services
Moved by Mayor Morris Seconded by Councillor MacEachern
THAT the provision of external legal services previously by the roster of
firms as noted and as previously approved by Council on December 7,
2004, be hereby extended upon the terms and conditions provided herein
for a further two (2) year term commencing January 1, 2008, as follows:
AREA OF LAW LEGAL FIRM
General Municipal Weir Foulds, LLP (Primary Service Provider)
Aird & Berlis
Gowling Lafleur Henderson
Thomson Rogers
Planning and
Development
Weir Foulds, LLP (Primary Service Provider)
Aird & Berlis
Gowling Lafleur Henderson
Thomson Rogers
Council Meeting No. 07-32 Page 9 of 12
Tuesday, December 11, 2007
Litigation Paterson MacDougall
Thomson Rogers
Environmental Wilms & Shier
Gowling Lafleur Henderson
AND THAT Hicks, Morley, Hamilton, Stewart and Storie continue as the
primary service provider in the area of labour and employment law;
AND THAT the Town Solicitor be authorized to retain external legal
services from the list of approved firms, and alternatively, from any other
firms as required on an exceptional and as-needed basis, upon
application to Council for approval.
Upon conclusion of consideration of items 6 and 15, Mayor Morris resumed the Chair.
Moved by Councillor Granger Seconded by Councillor MacEachern
THAT the remaining balance of the minutes of the General Committee
Meeting 07-52 on Tuesday, December 4, 2007, be received and the
recommendations contained therein be adopted.
CARRIED
8. Advertisement for the Sale of the Leslie Street Property
(Tabled by Councillor MacEachern)
Moved by Councillor MacEachern Seconded by Councillor Gaertner
THAT the advertisement for the sale of the Leslie Street property be
received for information; and
THAT the CAO be requested to work with the Real Estate Company
to make the advertisement(s) for the sale of the Leslie Street
property more attractive.
CARRIED
11. Memorandum from the Director of Corporate Services
Re: Additional Meetings in January 2008
Moved by Councillor MacEachern Seconded by Councillor Wilson
THAT the memorandum from the Director of Corporate Services regarding
additional meeting dates in January 2008 be received; and
THAT the proposed extension to the December 12, 2007, Public Planning
meeting, to address the Leisure Services Department operating budget,
not be approved; and
THAT the following proposed additional meeting dates be approved:
▪ Monday, January 7, 2008 - Special GC - Priority Setting for 2008
▪ Tuesday, January 8, 2008 - Special GC - Budget Review
▪ Monday, January 21, 2008 - Special GC - Budget Review
▪ Thursday, January 24, 2008 - Special GC - Budget Review
▪ Monday, January 28, 2008 - Education Session - Development Charges
▪ Tuesday, January 29, 2008 - Special Council - Final Budget
THAT the Public Planning meeting be moved from January 30, 2008 to
January 23, 2008.
CARRIED
Council Meeting No. 07-32 Page 10 of 12
Tuesday, December 11, 2007
12. Motion Tabled by Councillor Granger
Re: Relocation of the Aurora Farmers’ Market
Moved by Councillor Granger Seconded by Councillor Buck
WHEREAS the Aurora Farmers' Market has experienced good growth in
vendors and participation for the 2007 season at the Temperance Street
location, and
WHEREAS and given that it is the opinion of the vendors that in order to
accommodate further growth and success of the Farmers'
Market for 2008; and
WHEREAS it is the intension of the Farmers' Market to continue
supporting the Aurora Downtown core;
THEREFORE BE IT RESOLVED THAT the Farmers' Market Committee
members request Council's support in its choice to relocate the current
market from the Temperance Street location to the Town Park on Wells
Street in 2008; and
THAT the Aurora Farmers’ Market Committee requests an amendment to
the existing by-law to address this move and include the permitted time of
operation to be from 8:00 am to 1:00 pm every Saturday from May 3rd
through to October 25th; and
THAT Council agree to continue its services in-kind support by allowing
Town staff assistance towards the Farmers’ Market in 2008
which normally may include Town staff services from Public Works, By-
Law Services, Leisure Services, Corporate Communications and free
regular advertising space on the Town’s Community Notice Board; and
THAT this By-Law amendment be brought back to Council at the earliest
convenience in January, 2008.
REFERRAL: Upon the question of the adoption of the resolution, it was:
Moved by Councillor Marsh Seconded by Councillor MacEachern
THAT the motion tabled by Councillor Granger regarding the
relocation of the Aurora Farmers’ Market be referred to the Director
of Leisure Services for a report outlining the proposed location with
the use of diagrams, and containing input from the downtown
merchants; and
THAT the report also explore the option of re-designing the
Temperance Street parking lot to better accommodate the needs of
the Aurora Farmers’ Market.
CARRIED
7. FS07-055 – Seniors’ Centre Fundraising
Moved by Councillor MacEachern Seconded by Councillor Marsh
THAT report FS07-055 be received.
CARRIED
Council Meeting No. 07-32 Page 11 of 12
Tuesday, December 11, 2007
13. Memorandum from the Director of Planning & Development Services
Re: Official Plan Amendment, Zoning By-law Amendment and
Proposed Plan of Condominium Applications
Westhill Redevelopment Company Limited
Part Lot 12 Conc. EYS and Part Lots 11 and 12 Conc. 3 EYS
Files D09-04-00 D14-12-00 and D07-03-00A
OMB Case File: PL030997
OMB File No.: O030373, Z030149 and S030085
Moved by Councillor MacEachern Seconded by Councillor Marsh
THAT the a Closed Session briefing by the Town’s external council and staff
on January 15, 2008 be held prior to the Council meeting; and
THAT the staff report PL07-136 regarding the Westhill Redevelopment
Company Limited applications be forwarded to the Regional Planning and
Economic Development Committee for consideration at the January 16,
2008 meeting; and
THAT a Special Public Planning meeting be held on January 23, 2007 to
continue the meeting held on November 28, 2007, to ensure that the gaps in
information have been addressed; and
THAT notice be posted in the Notice Board.
CARRIED
15. Memorandum from the CAO
Re: Donation of Naming Rights Southlake Regional Health Centre
Foundation Gala
Moved by Councillor Marsh Seconded by Councillor Wilson
THAT the memorandum from the CAO regarding donation of naming rights
Southlake Regional Health Centre Foundation Gala be received; and
THAT Council allow the parkette naming opportunity, in support of the
Southlake Regional Cancer Centre.
CARRIED
XI REGIONAL REPORT
None
XII NEW BUSINESS/GENERAL INFORMATION – COUNCILLORS
The CAO advised that the Town of Aurora’s in-house solicitor, Shelley Pohjola
has accepted a wonderful opportunity to be the first in-house lawyer for the Town
of Whitby. The CAO advised that this will be Shelley’s final Council meeting with
Aurora, as she will be starting with Whitby on January 14, 2008.
The Mayor, on behalf of herself and Council, congratulated Ms Pohjola and
thanked her for the many years valuable legal advice and dedicated service.
Council Meeting No. 07-32 Page 12 of 12
Tuesday, December 11, 2007
XIII READING OF BY-LAWS
Moved by Councillor Collins-Mrakas Seconded by Councillor MacEachern
THAT the following listed by-law be given 1st and 2nd readings this evening
and be scheduled to receive a third reading and be enacted by Council on
Tuesday, January 22, 2008:
4981-07.P BEING A BY-LAW to amend the Pet Licensing Fees in the
Town’s Dog and Cat By-laws
CARRIED
Moved by Councillor Collins-Mrakas Seconded by Councillor MacEachern
THAT the following listed by-laws be given 1st, 2nd and 3rd readings, and
enacted:
4964-07.D BEING A BY-LAW to amend By-law No. 2213-78, as
amended, being the Zoning By-law of the Town of Aurora.
(Part Lot 16, Concession 2 EYS, File: D14-04-01 - Stefano
and Rose Polsinelli)
4982-07.L BEING A BY-LAW to appoint an investigator who has the
function to investigate closed sessions.
(Local Authority Services Limited (LAS))
4985-07.T BEING A BY-LAW to designate Murray Drive from
Wellington Street West to Kennedy Street West as a
Community Safety Zone.
4983-07.C BEING A BY-LAW to confirm actions by Council resulting
from the meeting of December 11, 2007.
CARRIED
XIV CLOSED SESSION
Labour Relations Matter
Moved by Councillor MacEachern Seconded by Councillor Granger
THAT Council convene into a closed session to consider a labour relations
matter.
CARRIED
XV ADJOURNMENT
Moved by Councillor Granger
THAT the meeting be adjourned at 11:20 p.m.
CARRIED
_______________________________ ________________________________
PHYLLIS M. MORRIS, MAYOR BOB PANIZZA, TOWN CLERK