MINUTES - Council - 20071113 TOWN OF AURORA
COUNCIL MEETING MINUTES
NO. 07-29
Council Chambers
Aurora Town Hall
Tuesday, November 13, 2007
ATTENDANCE
COUNCIL MEMBERS Mayor Morris in the Chair; Councillors Buck, Collins-
Mrakas, Gaertner, Granger, MacEachern, Marsh,
McRoberts and Wilson.
MEMBERS ABSENT None
OTHER ATTENDEES Chief Administrative Officer, Director of Corporate
Services/Town Clerk, Director of Building, Director of
Leisure Services, Director of Planning, Acting Director of
Public Works, Director of Financial Services/Treasurer,
Town Solicitor and Council/Committee Secretary.
Mayor Morris called the meeting to order at 7:05 p.m.
I DECLARATIONS OF PECUNIARY INTEREST
There were no declarations of pecuniary interest under the Municipal Conflict of
Interest Act.
II APPROVAL OF AGENDA
Moved by Councillor Wilson Seconded by Councillor McRoberts
THAT the agenda as circulated by the Corporate Services Department, with
the following additional items, be approved:
Delegation d) - Ms Carla Adams, Aurora Chamber of Commerce
Re: York Region Transit Proposal to Cancel Bus Route 34
New Item 17 - Correspondence from the Region of York
Re: Regional Opportunities to Impact Housing Affordability in York Region
New Closed Session Item - Pertaining to a legal matter which is subject to
solicitor-client privelege
CARRIED
III OPEN FORUM
None
Council Meeting No. 07-29 Page 2 of 9
Tuesday, November 13, 2007
IV ADOPTION OF MINUTES
Council Minutes of October 23, 2007, Meeting 07-26
Special Council-Public Planning Minutes of October 24, 2007, Meeting 07-27
Special Council Minutes of November 6, 2007, Meeting 07-28
Moved by Councillor Granger Seconded by Councillor MacEachern
THAT the Council minutes from meeting 07-26, the Special Council – Public
Planning minutes from meeting 07-27 and the Special Council minutes from
meeting 07-28 be approved.
CARRIED
V PRESENTATIONS
(a) Presentation by Ms Myra Merkur and Mr. Joe Lebovic of the Arts &
Culture Awards to the Following Recipients:
Aurora Seniors Book Club (Ms Flo Murray)
Aurora Historical Society (Ms Helen Roberts)
Heritage Advisory Committee of Aurora (Councillor Alison Collins-Mrakas)
Aurora Garden & Horticultural Society (Ms Bobbie Pandolfi)
Light of Christ School - Grade 7 Classes (Ms Kristen Dajia)
St. Andrews & Aurora Scottish Country Dancers (Ms Janette Todd)
SOYRA - Society of York Region Artists (Mr. Bill Van Oorschot)
Aurora Writers Group (Ms Dierdre Tomlinson)
Doors Open Aurora (Councillor Bob McRoberts)
The Student Art Show (Mr Richard Sears)
Aurora Community Historical Heritage Fair (Ms Susan Walmer & Ms Genine
Fernandez)
York Region Media Group - Celebration of the Arts (Mr. Ian Proudfoot)
Aurora Seniors’ Art Group (Ms Dorothy Clark-McClure)
POINT OF PRIVILEGE
Mayor Morris advised that Mr. George Rust D’eye was in attendance at this meeting and
she proposed that Council meet in closed session with Mr. Rust D’eye to obtain legal
advice regarding recent allegations made against Council, staff and members of the public
that have been published in various media.
Moved by Councillor Marsh Seconded by Councillor Wilson
THAT the Procedural By-law be waived to allow Council to hold a closed
session meeting.
CARRIED
Moved by Councillor Marsh Seconded by Councillor Gaertner
THAT an item be added to the agenda to be addressed in the closed session
meeting.
CARRIED
Council Meeting No. 07-29 Page 3 of 9
Tuesday, November 13, 2007
CLOSED SESSION
Legal Matter
Moved by Councillor Wilson Seconded by Councillor McRoberts
THAT Council convene into a closed session to consider a legal matter.
CARRIED
Council recessed from 7:40 p.m.
Council reconvened at 8:50 p.m.
VI PUBLIC SERVICE ANNOUNCEMENTS
Mayor Morris advised that the Aurora Armouries unveiled a provincial
commemorative plaque on November 7, 2007 and she extended her congratulations
to them.
Mayor Morris advised that the Aurora Remembrance Day service was exceptionally
well attended this year and very well presented. Mayor Morris shared a letter with
Council and attendees, from Lieutenant Colonel Len Whines, retired president of the
Aurora branch of the Royal Canadian Legion. Colonel Len W hines thanked Mr. Al
Downey, Director of Leisure Services for the fine workmanship and quality that was
put into the restoration of the Town’s cenotaph and he also thanked Mr. Jim Tree,
Parks Supervisor, staff and the contractor for their superb job in this exceptional
project.
Councillor Gaertner advised that Aurora’s National Bank will be sponsoring a
matinee production of South Pacific on November 25, 2007 and that the proceeds
from this matinee show are going to support the Juvenile Diabetes Foundation.
Councillor McRoberts reminded Council and attendees that the Town of Aurora is
coordinating the annual Salvation Army Christmas Kettle Drive and anyone wishing
to volunteer should call Info Aurora at 905-717-8214.
Councillor Granger advised that the Lake Simcoe Region Conservation Authority
has honoured the Aurora Community Arboretum as an environmental leader in soil
conservation, tree planting, shoreline restoration and many other environmental
initiatives.
Mayor Morris advised that the Aurora Public Library’s Visiting Library Service is
looking for volunteers to assist with the transporting of books. The Mayor advised
that those interested in helping can contact the Aurora Public Library, Manager of
Customer and Circulation Services.
VII DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION
Items 2(4), 3, 4, 5, 6, 7, 8, 10, 15 and 16 were identified for discussion.
VIII ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION
Moved by Councillor McRoberts Seconded by Councillor Wilson
THAT the following recommendations respecting the matters listed as “Items not
Requiring Separate Discussion” be adopted as submitted to Council and staff be
authorized to take all necessary action required to give effect to same:
Council Meeting No. 07-29 Page 4 of 9
Tuesday, November 13, 2007
1. Special General Committee Meeting Minutes No. 07-42 Tuesday, October 20,
2007
THAT the minutes of the Special General Committee Meeting 07-42 be received
and the recommendations contained therein be adopted.
9. CS07-043 – Proposed Amendments to the Procedural By-law
THAT report CS07-043 regarding amendments to the Town’s Procedural By-
law be received; and
That proposed By-law 4972-07.C be enacted.
11. PL07-142 – Official Plan Amendment Bill 51 – Required Materials for Complete
Planning Applications File D09-02-07
THAT Council enact By-law 4971-07.D, being a by-law to adopt Official Plan
Amendment No. 69.
12. Correspondence from Central York Fire Services
Re: Arbitrator Clarification
(Tabled by Councillor Marsh)
THAT the correspondence from Central York Fire Services regarding the
arbitrator clarification be received for information.
13. Memorandum from the Chief Administrative Officer
Re: Recruitment of Director of Planning and Development - Retaining a
Search Consultant
THAT Feldman Daxon Partners, Inc. be retained for the purpose of recruitment
of the Director of Planning and Development.
14. Correspondence from AMO
Re: Provincial Ombudsman’s Comments
THAT the correspondence from AMO regarding the Provincial Ombudsman’s
comments be received for information.
17. Correspondence from the Region of York
Re: Regional Opportunities to Impact Housing Affordability in York Region
(Added Item)
THAT the correspondence from the Region of York regarding Regional
Opportunities to Impact Housing Affordability in York Region be received for
information.
CARRIED
Council Meeting No. 07-29 Page 5 of 9
Tuesday, November 13, 2007
IX DELEGATIONS
(a) Mr. Don Gordon, General Manager and Mr. Steven Baldo, Service
Planner, York Region Transit
Re: 2008 Annual Service Plan
Mr. Steven Baldo, Service Planner for York Region Transit, provided an
overview of the 2008 Annual Service Plan for York Region Transit, including
the proposed cancellation of bus route 34, servicing Industrial Parkway south,
which is scheduled for April of 2008. Mr. Baldo answered questions from
Council.
Moved by Councillor Buck Seconded by Councillor MacEachern
THAT the comments of the delegate be received for information.
CARRIED
(d) Ms Carla Adams, Aurora Chamber of Commerce
Re: York Region Transit Proposal to Cancel Bus Route 34 (Added Item)
Ms Carla Adams advised that the Chamber of Commerce contacted many
businesses which would be affected by the proposed cancellation of York
Region Transit bus route 34.
Ms Adams advised that the majority of respondents feel that cancelling Route
34 would negatively impact the work force in the Industrial Parkway South
area, and many businesses and Chamber members requested that the
service in that area remain active, at least during opening and closing periods
for the affected businesses, to allow employees to get to and from work.
Ms Adams requested, on behalf of the Chamber, that York Region Transit
ensure that their routes connect with GO Transit stops and Ms Adams also
requested that the Town install sidewalks along Industrial Parkway South,
Edward Street, Englehard Drive and Vandorf Sideroad to encourage
pedestrian traffic in this area.
Moved by Councillor Collins-Mrakas Seconded by Councillor Granger
THAT the comments of the delegate be received for information.
CARRIED
(b) Ms Silvia Patterson, Director of Housing Services and Mr. John Waller,
Director of Long Range and Strategic Planning, Region of York
Re: Regional Opportunities to Impact Housing Affordability in York Region
Ms Silvia Patterson, Director of Housing Services, provided an overview of
the regional opportunities to impact housing affordability in York Region. Ms
Patterson outlined what factors influence housing affordability, market and
economic impacts and she advised of the regional initiatives which are being
developed to address the need for affordable housing in Aurora and York
Region.
Moved by Councillor Gaertner Seconded by Councillor Granger
THAT the comments of the delegate be received for information.
CARRIED
Council Meeting No. 07-29 Page 6 of 9
Tuesday, November 13, 2007
(c) Mr. Terry Kelly
Re: 42 Temperance Street Site Plan Application
Mr. Terry Kelly addressed Council, on behalf of the owners of 42 Temperance
Street, who have submitted a site plan application to the Town to develop a
restaurant on their property. Mr. Kelly requested that Council remove a
condition of site plan approval for the subject property, which requires
allowance for a road widening which is impossible to accomplish due to the
proximity of the existing building in relation to Temperance Street.
Moved by Councillor MacEachern Seconded by Councillor Granger
THAT the comments of the delegate be received for information.
CARRIED
Moved by Councillor Buck Seconded by Councillor McRoberts
THAT the requirement for a street widening condition of the minor site plan
application for 42 Temperance Street, be waived by Council.
CARRIED
X CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION
Moved by Councillor Marsh Seconded by Councillor MacEachern
THAT item 3 be brought forward for consideration at this time.
CARRIED
Moved by Councillor Collins-Mrakas Seconded by Councillor McRoberts
THAT this meeting be extended beyond 10:30 p.m. until 11:00 p.m. in order
to address the remaining items on the agenda.
CARRIED
3. PL07-117 – Draft Plan of Subdivision and Zoning By-law Amendment
Applications, Stefano and Rose Polsinelli, 14575 Bayview
Avenue, Part of Lot 16 Concession 2, EYS
Files D12-01-1A & D14-04-01
Moved by Councillor Gaertner Seconded by Councillor Collins-Mrakas
THAT the matter be referred back to staff; and
THAT staff be requested to work with the applicant to come up with an
equitable solution to address the cost of the proposed park
development; and
THAT staff provide a breakdown of the three standard categories of
parks and the service standards for each of these parks; and
THAT staff work with the applicant toward linking the northern corner of
the subject lands with the east-west trail system; and
THAT staff advise how much funding for park development can be
recovered from this project through development charges; and
Corrected at
November 27, 2007
Council
Council Meeting No. 07-29 Page 7 of 9
Tuesday, November 13, 2007
THAT staff provide the costs and figures involved in reassembling the
Ashton Barn as outlined in clause 82 of the conditions of draft approval;
and
THAT a condition be added to the site plan requirements, that approval
of 61 units of sewage and water capacity be allocated, subject to the
applicant providing a legally binding undertaking to not allow
occupancy until the South Aurora Reservoir is operational.
CARRIED
Moved by Councillor MacEachern Seconded by Councillor McRoberts
THAT item 10 be brought forward for consideration at this time.
CARRIED
10. PL07-116 – Zoning By-law Amendment and Site Plan Applications York
Catholic District School Board
59 Industrial Parkway North, 250, 260, 270, 280, 282, 286, 290,
294, 296 & 298 Wellington Street East, Northeast area of
Wellington Street East and Industrial Parkway North
Files D14-14-06 & D11-08-07
Moved by Councillor MacEachern Seconded by Councillor Marsh
THAT Implementing Zoning By-law 4967-07.D be enacted; and
THAT, subject to a satisfactory review by the Site Plan Committee, the
Director of Planning and Development Services be authorized to execute a
site plan agreement between York Catholic District School Board and the
Town of Aurora respecting the construction of a secondary school.
CARRIED
Moved by Councillor Gaertner Seconded by Councillor Collins-Mrakas
THAT this meeting be extended for an additional 15 minutes.
CARRIED
Moved by Councillor Gaertner Seconded by Councillor MacEachern
THAT item 8 be brought forward for consideration at this time.
CARRIED
8. FS07-049 – Third Quarter Operating Report
Moved by Councillor Marsh Seconded by Councillor MacEachern
THAT report FS07-049 - Third Quarter Operating Report be deferred to the
General Committee meeting on Tuesday, November 20, 2007.
CARRIED
Council Meeting No. 07-29 Page 8 of 9
Tuesday, November 13, 2007
Moved by Councillor Marsh Seconded by Councillor MacEachern
THAT the remaining items for consideration be deferred to the General
Committee Meeting on Tuesday, November 20, 2007 as listed below:
2. General Committee Meeting Minutes No. 07-43 Tuesday, November
6, 2007
(4) LSAC07-06 – Leisure Services Advisory Committee Meeting
Minutes – October 18, 2007
Delegation b) Ms Rebecca Beaton,
Special Events Sub-Committee
4. PL07-135 – Servicing Allocation Matrix – Criteria 1 Clarification
5. Motion to Reinstate a Secondary Dwelling Unit Ad Hoc Committee
6. HAC07-06 – Heritage Advisory Committee Meeting Minutes
October 15, 2007
(5) PL07-121 – Request for Heritage Building Evaluation 14012,
14020, 14003 Leslie Street – LebovicLands
7. Memorandum from the Director of Corporate Services
Re: 2008 Meeting Calendar
15. Resolution from York Region
Re: Children and Smoke-Free Cars
16. Correspondence from York Region Re: Speed Limit on St. John’s
Sideroad Between Industrial Parkway and Yonge Street - File No. T09
GAU 2007
CARRIED
XI REGIONAL REPORT
The Mayor advised that she will provide the Regional Report at the November 27,
2007 Council meeting.
XII NEW BUSINESS/GENERAL INFORMATION – COUNCILLORS
Councillor Granger requested that staff follow up on the proposal mentioned by a
delegate that the Town install sidewalks along Industrial Parkway, Edward Street,
Englehard Drive and Vandorf Sideroad to encourage pedestrian traffic in this area.
The Acting Director of Public Works advised that sidewalks are proposed on one
side of Allaura Boulevard and the north end of Englehard Drive in the 2008 road
reconstruction project schedule.
Mayor Morris advised that she received a complaint that the traffic was not stopped
for the Remembrance Day Ceremonies and she requested that staff look into this
matter.
Mayor Morris inquired about the status of a development application on Centre
Street at Yonge Street. The Director of Planning advised that a site plan application
is already scheduled to be presented to Council at a future meeting.
Council Meeting No. 07-29 Page 9 of 9
Tuesday, November 13, 2007
Mayor Morris inquired about the Town‘s position on the upcoming Ontario Power
Authority RFP, and requested that the CAO provide a written update on this matter
and that the activities of other area municipalities be included in this update.
Councillor MacEachern asked when staff will be providing a report on the Fill
Operation on Bloomington Road at Leslie Street. The Town Solicitor advised that
the report should be presented within two weeks.
Councillor Gaertner requested that staff amend the minutes of the Council meeting
of October 23 on page 7, with respect to the wording of her comments under the
New Business section.
XIII READING OF BY-LAWS
Moved by Councillor Marsh Seconded by Councillor MacEachern
THAT the following listed by-laws be given 1st, 2nd and 3rd readings, and
enacted:
4967-07.D BEING A BY-LAW to amend By-law No. 2213-78, as amended,
being the Zoning By-law of the Town of Aurora. (York Catholic
District School Board File: D14-14-06)
4971-07.D BEING A BY-LAW to adopt Official Plan Amendment No. 69
4972-07.C BEING A BY-LAW to amend Procedural By-law 4835-06.C, a
by-law to govern the procedures of the Council of the Town of
Aurora and its Committees and Boards
4973-07.C BEING A BY-LAW to confirm actions by Council resulting from
meeting 07-29 on November 13, 2007.
CARRIED
PLEASE NOTE: By-law 4964-07.D was referred back to staff along with item 3,
report PL07-117 (Polsinelli).
XIV ADJOURNMENT
Moved by Councillor Gaertner
THAT the meeting be adjourned at 11:15 p.m.
CARRIED