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MINUTES - Council - 20071009 TOWN OF AURORA COUNCIL MEETING MINUTES NO. 07-24 Council Chambers Aurora Town Hall Tuesday, October 9, 2007 ATTENDANCE COUNCIL MEMBERS Mayor Morris in the Chair; Councillors Buck, Collins- Mrakas, Gaertner, Granger, MacEachern, Marsh, McRoberts and Wilson. MEMBERS ABSENT None OTHER ATTENDEES Chief Administrative Officer, Director of Corporate Services/Town Clerk, Director of Building, Director of Leisure Services, Director of Planning, Acting Director of Public Works, Director of Financial Services/ Treasurer, Town Solicitor and Council/Committee Secretary. Mayor Morris called the meeting to order at 7:00 p.m. I DECLARATIONS OF PECUNIARY INTEREST Councillor Marsh declared an interest in the Public Planning Minutes of September 26, 2007, Meeting 07-23 by virtue of the applicant being her spouse’s employer, Councillor Marsh confirmed that she did not attend that meeting. II APPROVAL OF AGENDA Moved by Councillor Buck Seconded by Councillor McRoberts THAT the agenda as circulated by the Corporate Services Department be approved. CARRIED III OPEN FORUM No one spoke at Open Forum. IV ADOPTION OF MINUTES Council Minutes of September 25, 2007, Meeting 07-22 and Special Council - Public Planning Minutes of September 26, 2007, Meeting 07-23 Moved by Councillor MacEachern Seconded by Councillor McRoberts THAT the Council minutes from meeting 07-22 and Special Council - Public Planning minutes from meeting 07-23 be approved. CARRIED Council Meeting No. 07-24 Page 2 of 6 Tuesday, October 9, 2007 V PRESENTATIONS M & M Meats Cheque Presentation to the Town of Aurora Mr. Greg Foster of M & M Meats presented a cheque for $2,000 to the Town of Aurora and advised that these funds were the result of the partnership between M& M Meats and the Town of Aurora during the 2007 Concerts in the Park. AMCTO Membership Service Recognition Awards The CAO advised that the Town of Aurora is very fortunate to have two staff members who have been long standing members of the Association of Municipal Clerks and Treasurers of Ontario (AMCTO). The Mayor accompanied the CAO to present the Association of Municipal Clerks and Treasurers of Ontario (AMCTO) Membership Service Recognition Awards to Mr. Paul Dillman for 20 years of membership and to Mr. Robert Panizza for 30 years of membership. VI PUBLIC SERVICE ANNOUNCEMENTS Councillor Granger advised that the Aurora Farmers’ Market is still open for business up to and including Saturday, October 27, 2007. VII DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION Items 1(7), 5 and 6 were identified for discussion. VIII ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION Moved by Councillor Collins-Mrakas Seconded by Councillor MacEachern THAT the following recommendations respecting the matters listed as “Items not Requiring Separate Discussion” be adopted as submitted to Council and staff be authorized to take all necessary action required to give effect to same: 2. Special General Committee Meeting Minutes No. 07-36 Monday, October 1, 2007 THAT the minutes of the Special General Committee Meeting 07-36 be received and the recommendations contained therein be adopted. 3. Special General Committee Meeting Minutes No. 07-37 Tuesday, October 2, 2007 THAT the minutes of the Special General Committee Meeting 07-37 be received and the recommendations contained therein be adopted. 4. General Committee Meeting Minutes No. 07-38 Tuesday, October 2, 2007 THAT the minutes of the General Committee Meeting 07-38 be received and the recommendations contained therein be adopted. CARRIED Council Meeting No. 07-24 Page 3 of 6 Tuesday, October 9, 2007 IX DELEGATIONS None X CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION 1. Special General Committee Meeting Minutes No. 07-35 Monday, September 24, 2007 CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION FROM THE GENERAL COMMITTEE MEETING NO. 07-35, TUESDAY, SEPTEMBER 24, 2007 (7) Draft Business Plan - Leisure Services Department Moved by Councillor Wilson Seconded by Councillor Gaertner THAT the Draft 2008 Department Business Plan for the Leisure Services Department be referred to the next General Committee meeting for further discussion. CARRIED Moved by Councillor Wilson Seconded by Councillor Gaertner THAT the balance of the minutes of the Special General Committee Meeting 07-35 be received and the recommendations contained therein be adopted. CARRIED 5. Resolution from Councillor McRoberts Re: Amendment to the Procedural By-law Council and General Committee Meeting End-time Moved by Councillor McRoberts Seconded by Councillor MacEachern WHEREAS the current Rules of Procedure state “No item of business shall be considered at a meeting of the Council after 10:30 p.m. local time unless a majority of the members present enact a resolution to extend the hour”; and The current Rules of Procedure also state “If Council is still in session at the hour of midnight local time, it shall be adjourned unless a two-thirds majority of Council concur in the extension”; and Many of our Council and General Committee meetings go beyond midnight; and The majority of councillors have full-time jobs in addition to their part-time councillor positions; and Meeting for more than 4 hours has proven to lead to overtiredness; and It is important to carry on the business of the corporation while one is as fresh and alert as possible, including both councillors and senior staff. Council Meeting No. 07-24 Page 4 of 6 Tuesday, October 9, 2007 NOW, THEREFORE BE IT RESOLVED THAT the Procedural By-Law be amended to reflect that “If Council (or General Committee) is still in session at the hour of 11:00 p.m. local time, it shall be adjourned unless a two-thirds majority of Council (or General Committee) concur in the extension.” CARRIED 6. Resolution from the Town of Newmarket Re: Community Services Report - PWE 2007-69 Watertight - Expert Panel Report on the Delivery of Water & Wastewater Strategy Moved by Councillor Gaertner Seconded by Councillor Granger THAT the correspondence from the Town of Newmarket regarding expert panel report on the delivery of water & wastewater strategy, be referred to staff to review and report back to a future General Committee meeting. CARRIED Moved by Councillor Gaertner Seconded by Councillor MacEachern THAT the resolution from the Town of Newmarket be received for information. CARRIED XI REGIONAL REPORT The Mayor advised that the Region is conducting a review of the Yonge Street emergency sewer repair which is currently taking place under the CN Railway tracks. A request has been placed that the Region inform affected residents and businesses. The Mayor advised that she will request that the Region of York also ensure that appropriate signage be erected to advise of the work being done. The Mayor advised that the new census report has been issued which includes updated population figures for the Town of Aurora. The Mayor advised of re-organizational changes at the Region which include the appointment of Joanne Simmons as Commissioner of the newly formed Community and Health Services Department. XII NEW BUSINESS/GENERAL INFORMATION – COUNCILLORS Councillor MacEachern expressed concern regarding the landfill activity taking place on the property known as Dical at Bloomington Sideroad and Leslie Street and suggested that measures be taken to ensure that the Town’s Fill By-law and OPA 48 are being upheld. Moved by Councillor MacEachern Seconded by Councillor Collins-Mrakas THAT the Procedural Bylaw be waived to allow a motion to be tabled. CARRIED Council Meeting No. 07-24 Page 5 of 6 Tuesday, October 9, 2007 Moved by Councillor MacEachern Seconded by Councillor Marsh THAT staff be requested to provide an update report, as soon as possible, regarding the landfill activities taking place on Dical lands on Bloomington Sideroad. CARRIED Councillor Granger expressed concern regarding an unsafe left turn situation at the intersection of Yonge Street and Industrial Parkway, due to the current construction and obstruction. Councillor Granger requested that the Region of York be asked to contact the contractor to ensure that the appropriate measures be taken to address safety issues at that intersection. Councillor Buck gave notice of motion regarding traffic signage in the vicinity of the northeast quadrant traffic calming area. Mayor Morris expressed some suggestions regarding an alternate method for staff to produce the Annual Report in two sections and she advised that she will provide further details at a future General Committee meeting. XIII READING OF BY-LAWS Moved by Councillor Buck Seconded by Councillor Collins-Mrakas THAT the following listed by-laws be given 1st, 2nd and 3rd readings, and enacted: 4959-07.C BEING A BY-LAW to appoint Municipal Auditor (Grant Thornton LLP Chartered Accountants) 4965-07.C BEING A BY-LAW to confirm actions by Council resulting from the meeting of October 9, 2007 CARRIED XIV CLOSED SESSION Property, Legal and Personal Matters Moved by Councillor McRoberts Seconded by Councillor Marsh THAT Council recess to convene into a closed session to consider a property matter, a legal matter and a personal matter about an identifiable individual. CARRIED Council Meeting No. 07-24 Page 6 of 6 Tuesday, October 9, 2007 Council reconvened at 8:03 p.m. Moved by Councillor Marsh Seconded by Councillor Granger THAT Mr. Dave Watson be appointed to the Traffic Safety Advisory Committee. CARRIED XV ADJOURNMENT Moved by Councillor MacEachern THAT the meeting be adjourned at 8:05 p.m. CARRIED _______________________________ ________________________________ PHYLLIS M. MORRIS, MAYOR BOB PANIZZA, TOWN CLERK