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MINUTES - Council - 20070626 TOWN OF AURORA COUNCIL MEETING MINUTES NO. 07-16 Council Chambers Aurora Town Hall Tuesday, June 26, 2007 ATTENDANCE COUNCIL MEMBERS Mayor Morris in the Chair; Councillors Buck (arrived 7:10 p.m.), Collins-Mrakas, Gaertner, Granger (arrived 8:25 p.m.), MacEachern (arrived 8:25 p.m.), Marsh, McRoberts and Wilson. MEMBERS ABSENT None OTHER ATTENDEES Chief Administrative Officer, Director of Corporate Services/Town Clerk, Director of Building, Director of Leisure Services, Director of Planning, Acting Director of Public Works, Director of Financial Services/ Treasurer, Town Solicitor and Council/Committee Secretary. Mayor Morris called the meeting to order at 7:00 p.m. I DECLARATIONS OF PECUNIARY INTEREST Councillor McRoberts declared an interest in item 9(9a) by virtue of his employer being the York Region District School Board and did not take part in or vote on any questions in this regard or attempt in any way to influence the voting on such questions. II APPROVAL OF AGENDA Moved by Councillor Marsh Seconded by Councillor Collins-Mrakas THAT the agenda as circulated by the Corporate Services Department, with the following additional items, be approved:  Delegation (d) Ms Denise Tierney, Executive Assistant - CHATS  Item 24 - Correspondence from Susan Walmer & Planning Committee, Aurora Community Historica Fair Re: Letter of Appreciation for Supporting the 2007 Historica Fair (Tabled by Mayor Morris) CARRIED III OPEN FORUM Mr. John Nimmo expressed concerns about the Town of Aurora Council going into closed session to discuss property matters. Mayor Morris confirmed with the assurance of the Town Solicitor that this is normal practice and no codes or procedures have been breeched in any way. Mr. Errol Stein addressed Council to express his concerns with regard to the number of speeding tickets being issued in Aurora, specifically along St. John’s Sideroad and he suggested that more traffic law enforcement officers should focus their efforts onto the 400 series highways. Council Meeting No. 07-16 Page 2 of 14 Tuesday, June 26, 2007 IV ADOPTION OF MINUTES Council Minutes of June 12, 2007, Meeting 07-15 Moved by Councillor Wilson Seconded by Councillor Marsh THAT the Council minutes from meeting 07-15 be approved. CARRIED V PRESENTATIONS a) Presentation from Ms Melodie McKay, Manager of Programs and Community Development, to Honour Sheri Bridel’s Retirement Ms McKay advised Council of the retirement of Ms Sheri Bridel, and advised that Ms Bridel has been a thoroughly dedicated, hard working and well loved employee with the Leisure Services Department since 1988. Ms McKay extended a heartfelt thank you and congratulations on behalf of the Leisure Services Department and wished Ms Bridel the best of luck and happiness in her future. Ms McKay was joined by Mayor Morris to present Ms Bridel with a framed painting of Salamander Pond in honour of her 19 years of exceptional service. b) Mr. Chris Catania, Youth and Community Development Coordinator to Present the Canada Day Youth Award Mr. Chris Catania, Youth and Community Development Coordinator, advised Council of the many exceptional contributions and outstanding achievements of Mr. Bryan Lin within the youth community. Mr. Catania advised that Mr. Lin has stepped into the roles of Editor in Chief of his school newsletter; Founder and President of “Reach for the Top Organization”, Student-Peer Tutor; Volunteer at Bloorview Kids Rehab Centre, Toronto Western Hospital, Doors Open Aurora and the Canadian Cancer Society. Mr. Catania also advised that Mr. Lin is the Chair of the 2006-2007 Aurora Youth Action Committee which addresses issues and trends that currently affect the lives of youth in Aurora. Mayor Morris joined Mr. Catania in presenting the Canada Day Youth Award to Mr. Bryan Lin and congratulated him for his many contributions which demonstrate initiative, commitment, leadership and pride. VI PUBLIC SERVICE ANNOUNCEMENTS Councillor Wilson reminded Council and the public about the Aurora Farmer’s Market which takes place every Saturday morning from 8:00 a.m. to 12:00 p.m. in the Temperance Street parking lot. The Market will run this year until the end of October for the first time. Councillor Wilson encouraged residents to come out and support local vendors selling a variety of seasonal fruits and vegetables, farm fresh meats and handmade jewellery and other crafts. Councillor Marsh advised that MPP Belinda Stronach has recently gone for surgery to combat breast cancer and, on behalf of all members of Council and the Mayor, extended warmest wishes and a speedy recovery to Ms Stronach. Council Meeting No. 07-16 Page 3 of 14 Tuesday, June 26, 2007 Mayor Morris advised that, prior to this meeting, the Aurora Youth Soccer Club and the Leisure Services Department held a grand opening ceremony, also attended by Councillors Collins-Mrakas, Gaertner, Marsh, McRoberts and Wilson, to celebrate the newly installed Artificial Turf Soccer Field at Sheppard’s Bush, 93 Industrial Parkway South. Mayor Morris advised that Mr. Ron Weese, President of the Aurora Youth Soccer Club, presented the Town with the first of three instalments of $20,000 in support of this positive initiative which sets the bar for durability, extended use and player safety. Mayor Morris thanked the Aurora Youth Soccer Club and congratulated the Director of Leisure Services and staff for their efforts in bringing this project to completion. Mayor Morris advised that the Leisure Services - Special Events staff are working busily to bring the Aurora residents a very special, bigger and better Canada Day Celebration this year with many new surprises and all are welcome and encouraged to visit and take part in this occasion. Mayor Morris also advised that staff are working to assemble a Canada Day Parade committee to explore the feasibility of holding the Canada Day Parade next year. Mayor Morris advised that the Town is aware of the large number of residents who had no water on the evening of June 25, 2007. Mayor Morris advised that staff worked through the night to restore services and determine the cause, which was the result of high demand and limited supply due to dry whether conditions. Councillor Buck advised that despite Ms Stronach’s recent surgery and treatment, the formerly scheduled event “From the Hill to the Grill” charity BBQ for the Aurora Seniors’ Centre, will still take place on July 28, 2007 from 11:00 a.m. to 1:00 p.m. VII DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION Items 1(6), 1(14), 2, 3, 4, 5, 6, 7, 8, 9, 11, 14, 15, 16, 17, 18, 19, 20, 21, 22 and 23 were identified for discussion. VIII ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION Moved by Councillor Collins-Mrakas Seconded by Councillor Buck THAT the following recommendations respecting the matters listed as “Items not Requiring Separate Discussion” be adopted as submitted to Council and staff be authorized to take all necessary action required to give effect to same: 10. EDAC07-04 – Economic Development Advisory Committee Meeting Minutes June 14, 2007 THAT the Economic Development Advisory Committee Meeting minutes from the June 14, 2007 meeting be received and the recommendations contained therein be adopted. 12. PW07-023 – Fleet Services Vehicle Use Review THAT Fleet Services continue to purchase replacement vehicles/equipment with shared use as a primary consideration in the option choices, size, and type of vehicle/equipment being purchased; and THAT Fleet Services continue to purchase outright replacement vehicles and equipment while continuing to review the lease option regularly for any potential changes in feasibility and monetary savings in the future; and Council Meeting No. 07-16 Page 4 of 14 Tuesday, June 26, 2007 THAT new vehicle acquisitions be justified and financed for the initial purchase by the user department making the request. 13. PW07-025 – Award o f Contract for Consulting Services - Reconstruction of Hawthorne Lane – Results of Request for Proposals THAT the Acting Director of Public Works be authorized to sign an Engineering Agreement with Totten Sims Hubicki Associates Limited for the provision of consulting services for the preliminary and detail design for the reconstruction of Hawthorne Lane at a cost not to exceed $23,080.00 exclusive of GST; and THAT the variance in funding for this project be funded by the transfer of $4,080.00 from 2007 Capital Project No. 31049 (Design for Engineering Services Projects). CARRIED IX DELEGATIONS a) Ms Melissa Kimura Re: Interchange for Sweden, National Night - July 25, 2007 Ms Melissa Kimura of Children's International Summer Villages (CISV), explained that CISV is a world-wide organization promoting peace and understanding through children around the world. Ms Kimura advised that CISV is holding a National Night for families and delegates on exchange from Sweden. Ms Kimura advised that this night will feature delicacies from Sweden and Canada, as well as many other cultural traditions and interests. Ms Kimura requested that the Town of Aurora support this event by allowing the CISV to use the Aurora Seniors’ Centre to host this event on July 25, 2007, between the hours of 5:00 p.m. and 11:00 p.m. Ms Kimura requested that the Town permit the use of the kitchen, auditorium, multipurpose room, table and chairs, dishes and an LCD/DVD player with a screen within the Aurora Seniors’ Centre at no cost to CISV. Moved by Councillor Buck Seconded by Councillor Gaertner THAT the comments of the delegate be received for information. CARRIED b) Ms Vali Stone of Words Alive Re: Request for Contribution toward Words Alive - Literary Festival Ms Vali Stone spoke about the value of writers and literacy and she advised that Words Alive is a non-profit organization which has been set up to promote literacy and to provide venues and activities for novice writers to be stimulated and supported in finding their talents and refining them with the proper tools and encouragement. Ms Stone advised that Words Alive is planning to hold the first Literary Festival in York Region and that she has received tremendous support for this initiative from businesses, residents, publishers, writers, the Arts Council and many others. Ms Stone advised that the festival will feature activities, work shops, contests, story tellers, writers groups, notable published authors, book stores and libraries to promote the joy of writing and reading. The Festival is anticipated to be held on September 29, 2007 at the Sharon Temple which is located at 18974 Leslie Street, Sharon, Ontario. Ms Stone requested that the Town of Aurora contribute the funds to pay for marketing and for two laptop computers which will be first place prizes in writing contests. Council Meeting No. 07-16 Page 5 of 14 Tuesday, June 26, 2007 Moved by Councillor Gaertner Seconded by Councillor Marsh THAT the delegation be referred to staff and that the Leisure Services Advisory Committee review the Town’s Grant Policy and bring back a report on the possible expansion of the policy to include groups that don’t fulfill the 80% residency requirements, however do provide significant contribution to Aurora. CARRIED Moved by Councillor Marsh Seconded by Councillor Buck THAT the request of the delegate for Contribution toward Words Alive - Literary Festival anticipated to be held on September 29, 2007 be received; and THAT staff be requested to assist with advertising for this event in the Town ‘s Notice Board. CARRIED c) Ms Amy Vermond, PR Representative of Playground Committee Machell’s Corners Housing Co-operative Inc. And Mr. Brian Remmy of Aurora Home Depot Re: Item 7 - Rotary Club Donation to the Town of Aurora Notice of Motion from Councillor Granger Ms Amy Vermond of Machell’s Corners Housing Co-operative advised that the community within the Machell’s Corners Co-operative lost its playground several years ago, due to unsafe conditions and she advised that with the help of the Home Depot Playground Build Program - Kaboom, the community is organizing a one-day blitz on Thursday, July 19, 2007, to build a playground. Ms Vermond advised that there is a large number of children in this community and that the need for a playground to be constructed in this area is very strong. She also added that there are many organizations and volunteers who are assisting and contributing to this very worthy initiative. Ms Vermond requested that the Town of Aurora support this community event by contributing. Mr. Brian Remmy of Aurora Home Depot commended the residents of Machell’s Corners for their tremendous fundraising efforts and he advised that Home Depot is happy to give back to the community and will be providing many volunteers toward this project. Moved by Councillor Gaertner Seconded by Councillor MacEachern THAT item 7 be brought forward at this time. CARRIED 7. Motion from Councillor Granger Rotary Club Donation to the Town of Aurora (Deferred from June 19, 2007 General Committee meeting - Item 22) Moved by Councillor Granger Seconded by Councillor Wilson THAT Council adopt the following resolution: WHEREAS this year the Rotary Club of Aurora will be donating 10% of the profits back to the Town of Aurora from three community beer garden special events, Celebrate Aurora, Canada Day and the Ribfest; and Council Meeting No. 07-16 Page 6 of 14 Tuesday, June 26, 2007 WHEREAS these moneys will be allocated to a general Town financial account which can contribute to an overall surplus of funds that can be recognized by the Treasurer; THEREFORE BE IT RESOLVED that Council allocate $2,000 as a donation towards the "CHFT Charitable Foundation-Machell's Corners Park Fund"; and THAT staff identify the source of funding. CARRIED Moved by Councillor Marsh Seconded by Councillor MacEachern THAT the Procedural By-law be waived in order to bring forward By-law 4929-07.D. CARRIED Moved by Councillor Collins-Mrakas Seconded by Councillor Wilson THAT the following listed by-law be given 1st, 2nd and 3rd readings, and enacted: 4929-07.D BEING A BY-LAW to adopt Official Plan Amendment No. 68 (York Region Catholic School Board) Wellington Street East CARRIED Moved by Councillor Collins-Mrakas Seconded by Councillor MacEachern THAT the Procedural By-law be waived in order to bring forward By-law 4919-07.D. CARRIED Moved by Councillor Collins-Mrakas Seconded by Councillor Wilson THAT the following listed by-law be given 1st, 2nd and 3rd readings, and enacted: 4919-07.D BEING A BY-LAW to amend Bylaw 2213-78, as amended, being the Zoning By-law of the Town of Aurora Files: D09- 02-05 and D14-11-05 (15320 Bayview Avenue Holdings Limited) CARRIED Moved by Councillor MacEachern Seconded by Councillor Granger THAT item 18 be brought forward at this time. CARRIED Council Meeting No. 07-16 Page 7 of 14 Tuesday, June 26, 2007 18. LS07-025 – Ballymore Development (Bathurst) Corp. Moved by Councillor Buck Seconded by Councillor MacEachern THAT Council receive the correspondence from Ballymore Development (Bathurst) Corp. as information; and THAT condition #21 be amended to strike reference to indoor recreation as shown on Schedule ‘A’. CARRIED Moved by Councillor MacEachern Seconded by Councillor Granger THAT By-law 4927-07.D be brought forward for consideration at this point. CARRIED Moved by Councillor Collins-Mrakas Seconded by Councillor Wilson THAT the following listed by-law be given 1st, 2nd and 3rd readings, and enacted: 4927-07.D BEING A BY-LAW to amend Bylaw 2213-78, as amended, being the Zoning By-law of the Town of Aurora. Files D14- 04-04 and D12-04-1A (Part of Lot 71, Concession 1, Bathurst Street and Bloomington Road) CARRIED X CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION 1. General Committee Meeting Minutes No. 07-28 Tuesday, June 19, 2007 CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION FROM THE GENERAL COMMITTEE MEETING NO. 07-28, TUESDAY, JUNE 19, 2007 (6) PL07-081 – Application for Minor Site Plan Approval 1530768 Ontario Inc. Part Lot 86, Con. 1, Part 1, 65R-26049 File D11-04-07 Moved by Councillor Gaertner Seconded by Councillor MacEachern THAT report PL07-081 be received as information. CARRIED (14) LS07-022 – Aurora Heritage Centre – Results of Public Open House Meeting Moved by Councillor Gaertner Seconded by Councillor MacEachern THAT based on the results of the Public Open House Meeting held May 31, 2007 at the Aurora Heritage Centre, staff be directed to proceed with the preparation of tender documents and specifications and commence the public tendering process for the proposed renovations of the Aurora Heritage Centre. CARRIED Council Meeting No. 07-16 Page 8 of 14 Tuesday, June 26, 2007 Moved by Councillor Gaertner Seconded by Councillor Collins-Mrakas THAT staff provide a schedule for renovations to Church Street School at the July 17, 2007 Council meeting. CARRIED Moved by Councillor Gaertner Seconded by Councillor McRoberts THAT a Terms of Reference for the Arts and Cultural Committee be drafted and presented at the August 14, 2007 Council meeting. CARRIED Moved by Councillor Collins-Mrakas Seconded by Councillor Gaertner THAT the balance of the minutes of the General Committee Meeting 07- 28 be received and the recommendations contained therein be adopted. CARRIED Item 14 was brought forward for consideration at this point in the meeting. 14. ADM07-008 – Parking Lot Lighting Dispute – Mosaics Condominium and Canadian Tire Corporation Moved by Councillor Buck Seconded by Councillor McRoberts THAT Council direct that the Town take no further actions with regard to the resolution of the lighting dispute between the Mosaics Condominium Corporation and Canadian Tire Corporation as the dispute is a private matter and the Town has no authority or obligation with regards to the matter. DEFEATED Moved by Councillor MacEachern Seconded by Councillor Marsh THAT the traffic concerns raised at the meeting be referred to the Traffic Safety Advisory Committee. CARRIED Moved by Councillor MacEachern Seconded by Councillor Marsh THAT York Region Transit be requested to look at placing a YRT stop at Murray Drive. CARRIED Moved by Councillor MacEachern Seconded by Councillor Marsh THAT staff be requested to provide assistance to residents regarding the dispute resolution process with respect to the lighting issues at Mosaics Condominium and Canadian Tire Corporation. CARRIED Council Meeting No. 07-16 Page 9 of 14 Tuesday, June 26, 2007 Moved by Councillor MacEachern Seconded by Councillor Marsh THAT staff be requested to provide an estimate for yearly operating costs associated with assuming the responsibility for the maintenance of the three lights which are currently under dispute between Mosaics Condominium and Canadian Tire Corporation. CARRIED Councillor Buck left the meeting at 10:30 p.m. Moved by Councillor MacEachern Seconded by Councillor Granger THAT the meeting be extended past 10:30 p.m. to 11:30 p.m. CARRIED 2. CS07-025 – Council Pending List (Deferred from June 19, 2007 General Committee Meeting - Item 18) Moved by Councillor Gaertner Seconded by Councillor MacEachern THAT report CS07-025 be received for information purposes. CARRIED 3. FS07-027 – 2007 First Quarter Operating Report (Deferred from June 19, 2007 General Committee Meeting - Item 17) Moved by Councillor Wilson Seconded by Councillor MacEachern THAT the budget adjustments as identified in Attachment 2 to report FS07-027 be adopted. AMENDMENT: Upon the question of the adoption of the recommendation, it was: Moved by Councillor Gaertner Seconded by Councillor Granger THAT staff provide a complement report on the various vacancies as shown in the First Quarter Report, and include it in the next Quarterly Report at the August 14, 2007 Council meeting. CARRIED The main motion was CARRIED as amended 4. Correspondence from Councillor Buck Re: Artificial Turf (Tabled by Councillor MacEachern) (Deferred from June 19, 2007 General Committee Meeting - Item 20) Moved by Councillor MacEachern Seconded by Councillor Wilson THAT the correspondence from Councillor Buck, regarding Artificial Turf, be received for information. CARRIED Council Meeting No. 07-16 Page 10 of 14 Tuesday, June 26, 2007 5. Correspondence from the Director of Corporate Services Re: Item 4 – Correspondence from Councillor Buck regarding Comments Made in Open Forum Pertaining to Artificial Turf (Deferred from June 19, 2007 General Committee Meeting - Item 24) Moved by Councillor MacEachern Seconded by Councillor Marsh THAT the correspondence from the Director of Corporate Services - Item 4 - Correspondence from Councillor Buck regarding Artificial Turf, be received for information. CARRIED 6. Memo from the Acting Director of Public Works Re: Hawthorne Lane Service Connections (Tabled by Mayor Morris) (Deferred from June 19, 2007 General Committee Meeting - Item 21) Moved by Councillor MacEachern Seconded by Councillor Collins-Mrakas THAT the memo from the Acting Director of Public Works, regarding Hawthorne Lane Service Connections, be received for information. CARRIED 8. EAC07-05 – Environmental Advisory Committee Minutes – June 7, 2007 Moved by Councillor MacEachern Seconded by Councillor Collins-Mrakas THAT the Environmental Advisory Committee Meeting minutes from the June 7, 2007 meeting be received and the recommendations contained therein be adopted. CARRIED Councillor McRoberts, having previously declared a pecuniary interest in item 9(9a), did not take part in or vote on any questions in this regard or attempt in any way to influence the voting on such questions. 9. HAC07-04 – Heritage Advisory Committee Meeting Minutes – June 11, 2007 Moved by Councillor Collins-Mrakas Seconded by Councillor Marsh THAT the Heritage Advisory Committee Meeting minutes from the June 11, 2007 meeting be received and the recommendations contained therein be adopted. CARRIED 11. TSAC07-04 -Traffic Safety Advisory Committee Minutes – June 13, 2007 Moved by Councillor Marsh Seconded by Councillor Wilson (8) TSAC07-010 – Three Hour Parking THAT report TSAC07-010 – Three Hour Parking be deferred to the July 17, 2007 Council meeting. CARRIED Council Meeting No. 07-16 Page 11 of 14 Tuesday, June 26, 2007 Moved by Councillor MacEachern Seconded by Councillor Marsh THAT the balance of the Traffic Safety Advisory Committee Meeting minutes from the June 13, 2007 meeting be received and the recommendations contained therein be adopted. CARRIED 15. Memorandum from CAO Re: Gateway Signage - Ad Hoc Committee Moved by Councillor Wilson Seconded by Councillor McRoberts THAT a Gateway Signage - Ad Hoc Committee be formed, consisting of the following staff and Council representatives: • Economic Development Officer • Councillor Granger • Councillor Wilson • Mayor Morris CARRIED 16. ADM07-009 – York Region Northern 6 Municipalities Memorandum of Understanding regarding Joint Waste Collection Contract Moved by Councillor Gaertner Seconded by Councillor Wilson THAT Council authorize the Mayor and Clerk to execute the Memorandum of Understanding necessary for implementation of the York Region Northern 6 Municipalities Waste Collection Contract in concert with the other five municipalities of the Northern 6 Municipalities of York Region to ensure administrative management of the contract; and THAT a copy of this report, along with the Council extract, be sent to the Clerks of the five other York Region Northern 6 Municipalities, being Newmarket, Whitchurch-Stouffville, King, East Gwillimbury and Georgina. CARRIED 17. LS07-024 – Brookvalley Developments (Aurora) 14425 Bayview Avenue, Aurora Part of Lot 15, Concession 2, E.Y.S Files D14-06-05 & D12-05-02A Moved by Councillor Gaertner Seconded by Councillor MacEachern THAT the item be referred back to the Director of Leisure Services for further review and to report back to the July 17, 2007 Council meeting with an estimated cost for the maintenance of the proposed upgrades to entrance features, landscaping and additional costing for the proposed trash receptacles at the community mailbox areas on Town lands; and THAT such report also advise if the Town is responsible for wooden acoustic fencing on any other town owned lands, similar to that proposed in this application. CARRIED Council Meeting No. 07-16 Page 12 of 14 Tuesday, June 26, 2007 Moved by Councillor Marsh Seconded by Councillor Gaertner THAT the meeting be extended for an additional 15 minutes. CARRIED 19. Correspondence from PowerStream Re: PowerStream Head Office (Tabled by Mayor Morris) Moved by Councillor Marsh Seconded by Councillor Wilson THAT the item be referred to the Mayor and the CAO to review and come back with recommendations to Council. CARRIED 20. Correspondence from York Region 55+ Games Re: Request for Support Towards 2007 Events (Tabled by Mayor Morris) Moved by Councillor MacEachern Seconded by Councillor Marsh THAT the correspondence from York Region 55+ Games be received for information. CARRIED 21. Correspondence from Mariann Frappambino Re: Parking Lot Safety Rules Update - Light of Christ Catholic School (Tabled by Mayor Morris) Moved by Councillor Collins-Mrakas Seconded by Councillor Marsh THAT the correspondence from Mariann Frappambino be received for information. CARRIED 22. Correspondence from York Region Re: Notice of Construction: North Richmond Hill Elevated Storage Tank - 50 to 100 Bloomington Road West, Aurora (Tabled by Mayor Morris) Moved by Councillor Granger Seconded by Councillor Marsh THAT the correspondence from York Region be received for information. CARRIED 23. Correspondence from M&M Meat Shops Re: Letter of Appreciation for Supporting the 2007 M&M Meat Shops Charity BBQ on May 12, 2007 (Tabled by Mayor Morris) Moved by Councillor McRoberts Seconded by Councillor Gaertner THAT the correspondence from M&M Meat Shops be received for information. CARRIED Council Meeting No. 07-16 Page 13 of 14 Tuesday, June 26, 2007 24. Correspondence from Susan Walmer & Planning Committee, Aurora Community Historica Fair Re: Letter of Appreciation for Supporting the 2007 Historica Fair (Tabled by Mayor Morris) Moved by Councillor Collins-Mrakas Seconded by Councillor Granger THAT the letter of appreciation from Susan Walmer & Planning Committee regarding the Historica Fair be received for information. CARRIED XI REGIONAL REPORT No report was provided. XII NEW BUSINESS/GENERAL INFORMATION – COUNCILLORS Councillor McRoberts suggested that it might be more efficient to establish an “information and correspondence file” for the Councillors’ Office to allow all members of Council to review and be aware pertinent information, without it going to Council meetings for formal consideration. Mayor Morris advised that this initative could be seen as less accessible for the public. Councillor Granger gave notice of motion pertaining to operational budgetary requirements for the Aurora Farmers Market. XIII READING OF BY-LAWS Moved by Councillor MacEachern Seconded by Councillor Collins-Mrakas THAT the following listed by-laws be given 1st, 2nd and 3rd readings, and enacted: 4917-07.D BEING A BY-LAW to exempt Blocks 26, 28,33, 35and 36, Plan 65M-3850, from the Part Lot Control provisions as provided in subsection 50(5) of the Planning Act, R.S.O. 1990, c.P.13, as amended. (Aspen Ridge Homes (Aurora) Ltd. D12-PLC-02-07) 4933-07.D BEING A BY-LAW to amend By-law 3777-96-07.D - Planning Delegation Authority 4930-07.C BEING A BY-LAW to confirm actions by Council resulting from the meeting of June 26, 2007 CARRIED NOTE: By-laws 4929-07.D, 4919-07.D and 4927-07.D were read three times and enacted at an earlier point in this meeting. Council Meeting No. 07-16 Page 14 of 14 Tuesday, June 26, 2007 XIV CLOSED SESSION Legal, Property, Security of Property and Personal Matters Moved by Councillor MacEachern Seconded by Councillor Granger THAT the Closed Session to consider legal, property, security of property and personal matters, be deferred to the Special Council - Public Planning meeting on Wednesday, June 27, 2007. CARRIED XV ADJOURNMENT Moved by Councillor MacEachern THAT the meeting be adjourned at 11:50 p.m. CARRIED _______________________________ ________________________________ PHYLLIS M. MORRIS, MAYOR BOB PANIZZA, TOWN CLERK