MINUTES - Council - 20070424 TOWN OF AURORA
COUNCIL MEETING MINUTES
NO. 07-11
Council Chambers
Aurora Town Hall
Tuesday, April 24, 2007
ATTENDANCE
COUNCIL MEMBERS Mayor Morris in the Chair; Councillors Buck, Collins-
Mrakas, Gaertner, Granger, MacEachern, Marsh,
McRoberts and Wilson.
MEMBERS ABSENT None
OTHER ATTENDEES Chief Administrative Officer, Director of Corporate
Services/Town Clerk, Director of Building, Director of
Leisure Services, Director of Planning, Director of
Public Works, Director of Financial Services/
Treasurer, Town Solicitor and Council/Committee
Secretary.
Mayor Morris called the meeting to order at 7:00 p.m.
Councillor Buck arrived at 7:05 p.m.
I DECLARATIONS OF PECUNIARY INTEREST
Councillor Marsh declared a pecuniary interest in item 2(8) - Applications to
Amend Zoning By-law and Draft Plan of Subdivision, Victor Priestly/Claretree
Developments 105 Inc., as her spouse’s employer is the applicant, and did not
take part in or vote on any questions in this regard or attempt in any way to
influence the voting on such questions.
Councillor McRoberts declared a pecuniary interest in item 9 - 2007 Capital and
Operating Budget – Final, projects #31044, #31060 and #73031, as he resides in
the area of the projects and did not take part in or vote on any questions in this
regard or attempt in any way to influence the voting on such questions.
Councillor McRoberts declared a pecuniary interest in the New Business item
pertaining to Dr. G.W. Williams Secondary School, as he is employed by the
York Region District School Board and did not take part in any discussion.
II APPROVAL OF AGENDA
Moved by Councillor Collins-Mrakas Seconded by Councillor MacEachern
THAT the agenda as circulated by the Corporate Services Department,
with the following additional items, be approved:
By-law 4907-07.F
Revised By-law 4908-07.D
Council Meeting No. 07-11 Page 2 of 11
Tuesday, April 24, 2007
New Item 10 - Correspondence from Mr. Brian Kemp, Director of
Conservation Lands, Lake Simcoe Conservation Authority.
Re: Update on the Presence of Coyotes at Sheppard’s Bush
Conservation Area in Aurora
New Item 11 - LS07-012 – The Aurora Heritage Centre Renovations
(deferred from Special General Committee – April 23, 2007)
New Item 12 - Re: Item 2(1) General Committee Meeting Minutes No.
07-21 Tuesday, April 17, 2007
PW07 -002 – Downtown Core Area Parking Study Correspondence from
Marshall Macklin Monaghan
CARRIED
III OPEN FORUM
Mr. John Sargent addressed Council regarding the artificial turf which will be
installed on the soccer field in Sheppard’s Bush. Mr. Sargent requested
clarification as to why it is viewed that development charges do not represent
taxpayers’ money and whether a tender was put out for the project.
IV ADOPTION OF MINUTES
Council Minutes of April 10, 2007, Meeting 07-10
Moved by Councillor Buck Seconded by Councillor Granger
THAT the Council Minutes from meeting 07-10 be approved.
CARRIED
Moved by Councillor MacEachern Seconded by Councillor McRoberts
THAT the Director of Leisure Services be allowed to make a presentation
to the Town of Aurora aquatics staff.
CARRIED
V PRESENTATIONS
(a) Presentation of Lifesaving Society Award to Town of Aurora
Aquatics Staff
The Director of Leisure Services presented the Lifesaving Society’s Scarborough
Cup to Ms Loriann Ierullo, Aquatics Supervisor, and Mr. Mark Paravani, Aquatics
Programmer, who accepted on behalf of the Town of Aurora Aquatics Division.
The Director advised that the Town of Aurora has now won this award for the
fourth consecutive year, which is awarded to the municipality with the largest
lifesaving program within a population of 10, 000 – 50,000 people.
VI DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION
Items 2, 6, 8, 9, 11 and 12 were identified for discussion.
Council Meeting No. 07-11 Page 3 of 11
Tuesday, April 24, 2007
VII ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION
Moved by Councillor Wilson Seconded by Councillor Collins-Mrakas
THAT the following recommendations respecting the matters listed as
“Items not Requiring Separate Discussion” be adopted as submitted to
Council and staff be authorized to take all necessary action required to
give effect to same:
1. Special General Committee Meeting Minutes No. 07-20
Tuesday, April 16, 2007
THAT the minutes of the Special General Committee Meeting 07-20 be
received and the recommendations contained therein be adopted.
3. Memorandum from the Director of Planning
Re: Zoning By-law Amendment and Site Plan Applications
Vincent Congiusti in Trust
145 Industrial Parkway South
Part of Lots 185 and 187, and all of Lot 154, except part 5 of Plan 246
Files D14-13-04 and D11-19-06
THAT the memorandum from the Director of Planning regarding Files D14-
13-04 and D11-19-06, be received for information.
4. Memorandum from the Director of Planning
Re: Zoning By-law Amendment and Site Plan Applications
2091585 Ontario Inc.
15565 Yonge Street
Part of Lot 90, Registered Plan 246
Files D14-08-06 and D11-08-06
THAT the memorandum from the Director of Planning regarding Files
D14-08-06 and D11-08-06, be received for information.
5. Memorandum from the Director of Planning
Re: OPA 66 - Commercial and Industrial Updates
THAT the memorandum from the Director of Planning regarding OPA 66 -
Commercial and Industrial Updates, be received for information.
7. CS07-026 - Noise Exemption Request
THAT an exemption to Section 2 of Schedule “B” of the Town Noise By-
law be granted to Percon Construction Limited to work beyond 7:00 p.m.
on April 25th; and
THAT Percon Construction Limited notifies the homeowners in the area of
the site of their intentions.
CARRIED
Council Meeting No. 07-11 Page 4 of 11
Tuesday, April 24, 2007
VIII NEW BUSINESS/GENERAL INFORMATION – COUNCILLORS
Mayor Morris advised that the preparations for the Farmers Market are going
well.
Councillor McRoberts declared a pecuniary interest in the following item, as he is
employed by the York Region District School Board and did not take part in any
discussion.
Mayor Morris advised that many questions have been received from residents
regarding Dr. G.W. Williams Secondary School. Mayor Morris clarified that the
Town of Aurora is not involved in the situation at this time and that the matter
should be put onto a future General Committee agenda.
Mayor Morris advised that the kick-off for Anti-Litter Day will be on Saturday, April
28, 2007 between 10:00 a.m. – 4:00 p.m. followed by a barbecue at Town Park.
Mayor Morris advised that the Region of York will be holding a Planning for
Tomorrow meeting from 6:00 p.m. – 9:00 p.m. on May 9, 2007 at Town Hall.
Mayor Morris advised that the deadline for Citizen of the Year nominations is
April 30, 2007.
Councillor Buck asked whether there is a protocol for recognizing the success of
the Aurora Tigers, to which Mayor Morris responded that a proclamation would
be coming forward regarding Tigers’ Week.
Councillor Marsh requested an update regarding Joker’s Hill and the Aurora
Horse Show to which the Director of Leisure Services responded that Joker’s Hill
declined the Machell Park location due to the fact that they are not prepared to
pay the required insurance.
Councillor Gaertner suggested that the matter regarding artificial turf at
Sheppard’s Bush be put onto the Council agenda rather than the General
Committee agenda. Councillor Gaertner also suggested that the Director of
Leisure Services repeat his presentation at the next Council meeting.
Councillor Granger suggested that there should be public input regarding the
issue of artificial turf being installed at Sheppard’s Bush.
Mayor Morris congratulated the Aurora Chamber of Commerce regarding the
Aurora Home Show, the staff at the arena, volunteers and members of Council
on a successful event.
Mayor Morris advised that the Town of Aurora gave the Freedom of the Town
back to St. Andrew’s College, who had their annual parade and service on April
22, 2007.
Councillor Gaertner advised that the Environmental Advisory Committee had a
booth at the Aurora Home Show and congratulated the volunteers on its success.
IX DELEGATIONS
a) Mr. John Gutteridge, Director of Financial Services/Treasurer
Re: Overview of the 2007 Operating and Capital Budget
The Director of Financial Services/Treasurer provided an overview of the final
draft of the 2007 Operating and Capital Budget, outlining the process to date,
operating highlights, how tax dollars are spent and that the tax levy will be 4%.
Council Meeting No. 07-11 Page 5 of 11
Tuesday, April 24, 2007
Moved by Councillor MacEachern Seconded by Councillor Wilson
THAT the comments of the Director of Financial Services/Treasurer be
received and that item 9 be brought forward for discussion.
CARRIED
Councillor McRoberts, having previously declared a pecuniary interest in item 9,
projects #31044, #31060 and #73031, did not take part in the vote called for in regard to
the adoption of this item.
9. Memorandum from the Director of Financial Services/ Treasurer
Re: 2007 Capital and Operating Budget - Final
Moved by Councillor MacEachern Seconded by Councillor Collins-Mrakas
THAT the Capital and Operating Budget for 2007 be adopted.
CARRIED
b) Mr. Joe Posivy
Re: Item 1 - 2007 Operating and Capital Budget
Mr. Posivy was not in attendance.
c) Ms Rebecca Beaton
Re: Item 1 - 2007 Operating and Capital Budget
Ms Beaton was not in attendance.
d) Ms. Rishma Mirshahi, Regional Program Consultant
Ontario Victim Services Secretariat
Re: Seston Park Area
Ms Rishma Mirshahi addressed Council to bring attention to the condition of the
playground equipment at Seston Park. Ms Mirshahi advised that pieces of the
equipment are missing, rusted, missing nails and/or have protruding nails, and
that the sand contains animal feces and broken glass, resulting in potential
danger to the children of the neighbourhood. Ms Mirshahi requested that Council
consider funding for the park to ensure that the facilities are adequate.
Moved by Councillor Buck Seconded by Councillor MacEachern
THAT the comments of the delegate be received for information.
CARRIED
Moved by Councillor MacEachern Seconded by Councillor Granger
THAT the matter regarding the condition of the equipment at Seston Park
be referred to the Leisure Services Advisory Committee.
CARRIED
Council Meeting No. 07-11 Page 6 of 11
Tuesday, April 24, 2007
X CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION
2. General Committee Meeting Minutes No. 07-21, Tuesday, April 17, 2007
Moved by Councillor McRoberts Seconded by Councillor MacEachern
THAT item 12 of the minutes of General Committee Meeting 07-21 be
corrected as follows:
(12) PL07-025 - Zoning By-law Amendment and Site Plan
Applications
Vincent Congiusti in Trust, 145 Industrial Parkway
South
Part of Lots 185 and 187, and all of Lot 154, except
part 5 of Plan 246
Files D14-13-04 and D11-19-06
THAT Implementing Zoning By-law 4908-07.D be enacted; and
THAT the Director of Planning and Development Services be
authorized to execute the site plan agreement (Phased plan, Building
A constructed first) subject to receiving the fees and securities,
pending the advance receipt of $50,000 in development charges towards
Building B.
CARRIED
Councillor Marsh, having previously declared a pecuniary interest in item 2(8), did not
take part in the vote called for in regard to the adoption of this item.
Moved by Councillor MacEachern Seconded by Councillor Granger
(8) PL07-035 – Applications to Amend Zoning By-law and
Draft Plan of Subdivision
Victor Priestly/Claretree Developments 105 Inc.
Part of Lot 25, Concession 2, E.Y.S.
Files D14-17-06 & D12-03-06
THAT Council receive as information the following overview of
applications to amend the Zoning By-law and Draft Plan of Subdivision,
Files D14-17-06 and D12-03-06 scheduled for the Public Planning
meeting of May 23, 2007.
CARRIED
Moved by Councillor MacEachern Seconded by Councillor Granger
THAT item 4 of the minutes of General Committee Meeting 07-21 be
corrected as follows:
(4) PL07-030 –Bill 51 – The Planning and Conservation Land Statute
Law Amendment Act
THAT report PL07-030 be received for information, and
THAT staff report back to Council on interim changes that will be required
to the Official Plan and Zoning By-law to implement the positive changes
provided for under Bill 51; and
Council Meeting No. 07-11 Page 7 of 11
Tuesday, April 24, 2007
THAT the Ministry of Municipal Affairs and Housing, to ensure that there
are no negative impacts on adjacent land uses, be requested to
complete strict development policies pertaining to energy projects, prior to
the Lieutenant Governor exempting any class of undertakings under the
provisions of Section 62.0.1(1 a and 70 h) of the Planning Act; and
THAT staff report back to Council on the implications of
implementing Bill 51 with regards to changes of powers,
responsibilities and/or authority of Council; and
THAT the minutes of the General Committee Meeting 07-21, as corrected,
be received and the recommendations contained therein be adopted.
CARRIED
Moved by Councillor MacEachern Seconded by Councillor Granger
THAT the balance of the minutes of the General Committee Meeting 07-
21, as corrected, be received and the recommendations contained therein
be adopted.
CARRIED
6. Motion from Councillor Marsh
Re: Televised Aurora Council and General Committee Meetings
(Notice of Motion was provided at General Committee - April 17, 2007)
Moved by Councillor Marsh Seconded by Councillor MacEachern
WHEREAS Goal D of the Town of Aurora’s Strategic Plan states: Ensure
transparent, accountable and open governance in concert with informed
and involved citizens; and
WHEREAS currently only Council meetings are televised by Aurora Cable;
and
WHEREAS frequently an item is discussed in detail at General Committee
meetings prior to Council’s adoption of the item, which results in the
viewing public not being able to understand Council’s decisions; and
WHEREAS when an item is discussed at Council because of new
information, the discussion can appear incomplete without the benefit of
having knowledge of the discussion at General Committee;
NOW THEREFORE BE IT RESOLVED THAT staff be directed to contact
Aurora Cable Internet with a view to discussing the possibility of televising
both General Committee and Council meetings.
CARRIED
Council Meeting No. 07-11 Page 8 of 11
Tuesday, April 24, 2007
8. LS07- 015 -Delivery and Pick-up Fee
Moved by Councillor Marsh Seconded by Councillor McRoberts
THAT the fee to Holy Spirit Catholic Elementary School for delivery and
pick-up of picnic tables and garbage cans to James Lloyd Park be applied
in accordance with the Fees and Services By-Law.
On a recorded vote the resolution was CARRIED.
YEAS: 7 NAYS: 2
VOTING YEAS: Councillors Collins-Mrakas, Gaertner, Granger, MacEachern,
Marsh, McRoberts and Mayor Morris
VOTING NAYS: Councillors Buck and Wilson
11. LS07-012 – The Aurora Heritage Centre Renovations
(deferred from Special General Committee – April 23, 2007)
WHEREAS the cost of the renovations to the Aurora Heritage Centre are
estimated to be the following:
Construction Cost $2,201,400.
Architectural Costs 35,040.
Belfry 50,000.
Project Management 35,000.
Sub Total $2,321,440.
Interior Finishings
Display Case Millwork $ 135,000.
Furniture, Fixtures, Equipment $ 75,000.
Teleconference Equipment $ 75,000.
Cash Allowance
(Mechanical/Electrical) $ 90,000.
Sub Total Finishings $ 375,000.
Total Project Cost $2,696,440.
and
WHEREAS the funding for the project is anticipated to be the following:
Town of Aurora $2,321,440.
Historical Society $ 375,000.
NOW THEREFORE BE IT RESOLVED THAT
1. Council support the renovation of the Aurora Heritage Centre in the
amount of $2,321,440 and the source of funding for this project be
derived from the Council Discretionary Reserve Fund; and
2. THAT staff take the necessary actions to obtain funds from the
Council Discretionary Reserve Fund for completion of the Aurora
Heritage Centre renovations; and
Council Meeting No. 07-11 Page 9 of 11
Tuesday, April 24, 2007
3. THAT staff explore with the Aurora Historical Society any potential
grants that may be available to assist in the completion of the
project; and
4. THAT the Town’s purchasing policy on sole source procurement be
waived and the architectural firm of Lynch & Comisso be engaged
by the Town to complete the project; and
5. THAT staff engage the services of a Project Management
Consultant to administer the project and that staff proceed with a
Request for Proposal for this service; and
6. THAT an Open House be held for members of the public to review
the plans for the project and obtain public input and that staff
report back on the meeting format; and
7. THAT staff be directed to provide a report on options for
names for this facility; and
8. THAT staff review the proposed design of the building and
floor layout with the consultant, in light of the fact that this
building will be managed and operated by the municipality as
a municipal building.
CARRIED
12. Re: Item 2(1) General Committee Meeting Minutes No. 07-21 Tuesday,
April 17, 2007
PW07-002 – Downtown Core Area Parking Study Correspondence from
Marshall Macklin Monaghan (ADDITIONAL ITEM)
Moved by Councillor MacEachern Seconded by Councillor Collins-Mrakas
THAT the correspondence from Marshall Macklin Monaghan be received
for information; and
THAT the submission from Councillor Buck regarding parking be received
by staff.
CARRIED
XI REGIONAL REPORT
Mayor Morris advised that she was unable to attend the Regional Council
Meeting due to illness, but reported the following regional highlights:
The budget was passed at an increase of 4.8%.
The Planning for Tomorrow meeting is scheduled for May 9, 2007 at Town Hall.
The transit meeting was held this afternoon where it was suggested that when
the Town of Aurora’s transit needs are reviewed in the future, that a public
session could be held in Aurora, in order to receive residents’ input pertaining to
the local bus routes.
The Chief Administrative Officer of York Region, Mr. Michael Garrett, has retired
and Mr. Bruce McGregor has taken over the position.
The Ontario Power Authority will soon be finalizing its decision regarding the
power needs for Aurora.
Council Meeting No. 07-11 Page 10 of 11
Tuesday, April 24, 2007
Councillor Marsh advised that the Region has received a $15 million windfall, due
to no longer having to contribute towards pooling for the City of Toronto.
Councillor Marsh advised that the Region has decided not to return the money to
the taxpayers and also not to share it with the lower tiers. The Director of
Financial Services advised that the Region lost a $9 million grant, and have
applied the remaining $6 million towards debt repayment.
XII READING OF BY-LAWS
Moved by Councillor MacEachern Seconded by Councillor Collins-Mrakas
THAT the following listed by-laws be given 1st, 2nd and 3rd readings, and
enacted:
4907-07.F BEING A BY-LAW to establish a schedule of fees for
applications, permits, the sale of Town publications,
and to prescribe service charges for administrative
matters.
4897-07.P BEING A BY-LAW to regulate Temporary Signs,
within the Town of Aurora
4898-07.P BEING A BY-LAW respecting permanent signs within
the Town of Aurora
4908-07.D BEING A BY-LAW to amend Bylaw 2213-78, as
amended, being the Zoning By-law of the Town of
Aurora(Vincent Congiusti in Trust, File D14-13-04 -
145 Industrial Parkway South)
4910-07.D BEING A BY-LAW to amend Bylaw 2213-78, as
amended, being the Zoning By-law of the Town of
Aurora (2091585 Ontario Inc., File D14-08-06 - 15565
Yonge Street)
4921-07.P BEING A BY-LAW to amend the Property Standards
By-law 4044-99.P Related to the Trespass of Light
onto Residential Properties
4922-07.P BEING A BY-LAW to amend the Town’s Business
Licensing By-law Relating to Taxicab Meter Rates
4900-07.F BEING A BY-LAW to amend Municipal waterworks
Distribution By-law 3305-91, as amended.
4923-07.C BEING A BY-LAW to confirm actions by Council
Resulting from meeting 07-11 on April 24, 2007
CARRIED
Councillor Wilson, Mayor Morris and the Chief Administrative Officer thanked the
Director of Public Works for all of his hard work and dedication and wished him well in
his new position in the City of Peterborough.
Council Meeting No. 07-11 Page 11 of 11
Tuesday, April 24, 2007
XII CLOSED SESSION
Property and Personal Matters
Moved by Councillor MacEachern Seconded by Councillor Granger
THAT Council convene into a closed session to consider a property matter
and personal matters about an identifiable individual.
CARRIED
XIII ADJOURNMENT
Moved by Councillor Collins-Mrakas
THAT the meeting be adjourned at 9:40 p.m.
CARRIED
_______________________________ ________________________________
PHYLLIS M. MORRIS, MAYOR BOB PANIZZA, TOWN CLERK